OFFICIAL SHIPPING INSTRUCTIONS GT Exhibitions Limited / Fairexx Logistics GT House, 25-27 Blackwell Drive, Braintree, Essex, CM7 2PU, United Kingdom Contact: Andrew Wiens, Tel: +44 (0)1376 567567, Email: andrewwiens@gtexhibitions.com Contact: Simon Peak, Tel: +44 (0)1376 567567, Email: simonpeak@gtexhibitions.com
1. Consigning of shipments & deadline dates a) Airfreight shipments Airfreight shipments should be sent to Sydney Airport, with the master airway bill consigned to: Agility Fairs & Events Pty Ltd 28-32 Sky Road, Melbourne Airport VIC, 3045 Australia Attn: Alex Millward Tel: +61 3 9330 9035 Description of goods on the Mawb: Consolidation as per manifest House airway bill consignee: Exhibitor / Stand number c/o Sibos 2018, ICC Sydney Separate Master and House airway bills must be issued for every shipment Airfreight shipments should arrive no later than the 7 working days before you need the goods delivered to your stand (based on general cargo). b) Sea freight shipments Sea freight shipments should be sent to Sydney Sea port, with the bill of lading consigned to: Agility Fairs & Events Pty Ltd 28-32 Sky Road, Melbourne Airport VIC, 3045 Australia Attn: Alex Millward Tel: +61 3 9330 9035 Description of goods on the MBL: Consolidation as per manifest House bill of lading consignee: Exhibitor / Stand number c/o Sibos 2018, ICC Sydney Separate Master and House bills of lading must be issued for every shipment FCL Sea freight shipments should arrive no later than the 1 st October 2018 (based on general cargo).
c) Local / Courier shipments via the advance warehouse Local / Courier shipments should arrive at the following address between 24 th September 5 th October 2018 consigned to: Exhibiting Company / Stand Number SIBOS 2018 c/o GT Exhibitions Ltd Agility Fairs & Events Pty Ltd 10 Marigold Place Milperra NSW 2214, Australia Please ensure that the drivers documentation cearly indicates that the goods are for Sibos 2018 and show your hall and stand number. Due to increased security requirements, a full pre-alert of incoming courier / local shipments is required to avoid the possibility of your goods being turned away due to incorrect labelling / notification. d) Local / Courier shipments direct to show site Local / Courier shipments should arrive at the following address in correspondence with the Rapier Group strict installation schedule: Exhibiting Company / Stand Number SIBOS 2018 c/o GT Exhibitions Ltd International Convention Centre Sydney 14 Darling Drive, Darling Harbour NSW 2000, Australia Please ensure that the drivers documentation clearly indicates that the goods are for Sibos 2018 and show your hall and stand number. IMPORTANT - Due to the height restrictions at the ICC Sydney loading bay, it is NOT possible to accept sea freight containers during the tenancy period and these will have to be unloaded prior to your scheduled move in date. It s critical you speak with GT Exhibitions if you will have containers for the show, so the necessary planning can be made for a smooth unloading process.
2. Documentation required for Customs clearance The following documents will be required for airfreight shipments: Master air way bill, House air way bill, Letter of authority, Commercial invoice / packing list. The following documents will be required for sea freight shipments: Master bill of lading (Express Release), House bill of lading, Commercial invoice / packing list, Packing declaration for all FCL and LCL shipments, Letter of authority, fumigation certificates Commercial invoice / packing list Explanatory notes on the completion of the invoice / packing list are as follows: All entries in these forms must be in English Indicate separate FOB and CIF values on the commercial invoice A full description of the item must be given. Do not just indicate the model name or model number Package number, to match the shipment details and markings Gross weight / net weight and dimensions HS Customs codes Values for each item, as the term no commerical value is NOT accepted by Customs and totals Mark on the invoice what items are temporary and permanent The following declaration must be indicated on the invoice: The invoiced goods are of (country) origin and are intended for display purposes only at the exhibition site Examples of the letter of authority and packing declaration can be found on our website - http://www.gtexhibitions.com/events/sibos-2018/ It is important to send us all draft documentation for checking before you finalize and uplift your shipment. Certain goods may be prohibited or require import permits. Failure to comply could result in goods being delivered late, missing the event or being seized by the Australian Government Authorities. Once your documents have been approved by our local office and comply with the Australian rules and regulations you may then go ahead and expedite your shipment. Please send us a full pre-advice at least two days before arrival for airfreight and 5 days before arrival for sea freight to be emailed through to: - GT Exhibitions Limited / Fairexx Logistics Contact: Andrew Wiens, Tel: +44 (0)1376 567567, Email: andrewwiens@gtexhibitions.com Contact: Simon Peak, Tel: +44 (0)1376 567567, Email: simonpeak@gtexhibitions.com
Australian Customs have decreased tolerance on late cargo reporting, so please ensure we receive a full pre-alert in a timely manner to avoid any fines being served. All shipments being imported into Sydney may be subject to inspection by Customs officials and matched against the Customs invoice / packing list provided. Please do not place any items in your shipment that do not appear on your invoice / packing list. Inaccurate or untrue information on these documents will result in penalties and / or seizure. Any applicable fines will be invoiced as per outlay plus 15%. 3. Controlled / Restricted items in Australia This information about restricted and prohibited goods is provided as a guide only. To ensure you comply with Australian Government legislative requirements, please contact us immediately before shipping any of the following goods. Failure to do so can result in prosecution: Food items / Cosmetics Vehicles / Boats / Used machinery Military / Defence equipment / Weapons Any items containing CFS Gas / Ozone depleting substances Fridges, air conditioning units Hoovers / Vacuum cleaners Goods bearing an image of the Australian flag. Any goods bearing the word ANZAC or similar words Hand held laser pointer devices Refillable lighters with a Customs value of AUD $5 or less / novelty lighters Bicycles Work boots 4. Insurance We strongly recommend that all exhibitors arrange insurance cover to include transit to and from the exhibition, whilst on display and in storage. All transactions are undertaken subject to our Standard Trading Conditions.
5. Case markings / Packing / Fumigation rules and Quarantine All packages should be clearly marked as follows: Exhibitor Name C/o Sibos 2018 Booth No. International Convention Centre Sydney, Australia 1 of _, 2 of _, etc. All wood packaging must be treated and marked. This includes crates, pallets, cases, skids, and dunnage. Shipments packed in non-treated and unmarked wood material will not be permitted entry by Australian Customs and will be re-exported at the shipper s expense. Fumigation / Treatment must be performed in the exporting Country. Sea freight shipments must be marked and Phytosanitation Certificates provided before the container will be released. Quarantine Australia has stringent quarantine regulations, any goods manufactured from plant material are subject to quarantine inspection on arrival. These regulations cover items such as basketware, caneware, bark, wooden and bamboo goods and straw articles. If goods are not absolutely free of rodent or insect infestation they may be fumigated or destroyed at the discretion of the Quarantine Control Office. Please note that wooden packing crates are also subject to inspection. AQIS / DAFF will not accept Methyl Bromide treatments carried out at less than 10 degrees celsius. If sending wooden products or an exhibitor is using their own wooden crates, please ensure they display proper ISPM 15 marking or provide us with a fumigation certificates. The fumigation certificate must show container number and bill of lading number as a numerical link to your shipment. In regards to the packing of the goods, please ensure no straw or plant materials are used. We recommend paper, polystyrene or man-made fibres be used for packing. Plywood items manufactured 90 days or less prior to export should travel with a manufacture declaration. This declaration must be supplied by the manufacture of the plywood article and cannot be issued by the contractor or exhibitor. Older plywood items or where a manufacture declaration is unavailable will require a treatment or fumigation certificate Original certificates will be required for items coming from China.
Therefore when entering the shipment details for clearance we are asked if the consignment contains any wood, excluding reconstituted wood / densified or wood plastic. We are required to state YES which will result in the cargo being selected by quarantine for a document check and possible inspection. MDF is classified as a reconstituted wood and therefore is ok for import into Australia. Further information on fumigation can be sent on request.rary imported goods sold or nrted kjj6. Temporar y imported goods sold oreexported 6. Import options / Australian Customs There are three options for importing goods into Australia. They are Temporary import (TIB), permanent import and under ATA Carnet. Temporary import bond We are able to arrange a temporary entry of goods into Australia. Please be advised that all goods entering under temporary admission are subject to re-export from Australia after the event. You must contact us if the value of your shipment exceeds US$ 75,000.00 Permanent import Goods which enter Australia on a permanent basis, either for consumption or give away will be subject to import duty / goods & service tax GST. Please contact us for duty and GST % rates and this will be payable on all items given away or consumed. ATA Carnet This can be used for temporary goods and the shipment must return in full at the close of the show. ATA Carnet goods must be on a separate House airway or bill of lading and can not be mixed with other items under a commerical invoice / packing list. IMPORTANT Australian Customs are extremely strict with ATA Carnet shipments and maybe rejected if not in line with the Istanbul Convention Carnet rules. Duties & Taxes Please note Australian Customs assesses import duty & tax rates for every individual item including give away items and brochures. Import duties are calculated on the FOB value and import tax (GST) is calculated on the CIF value plus import duties. Failure to comply to indicate separate FOB and CIF values will result in Australian Customs assessing the CIF value based on average freight and insurance amounts or the freight amount shown on the AWB. This will result in higher duty & GST amounts applicable or a higher temporary import fee.
7. Temporary imported goods sold or not re-exported Exhibits / materials entered under the local temporary import procedure are subject to control and examination by Australian Customs at the port / airport of entry for both inward and outward movements. Any exhibits remaining in Australia after closure of the exhibition are subject to duties and / or taxes. Payments must be guaranteed prior to removal of goods from the exhibition venue. 8. Courier shipments Whilst we really don t recommend shipments to exhibitions via courier, if you do decide to go down this route then please send to our advance warehouse mentioned in section 1. A full pre-alert must be received prior to arrival at the warehouse, otherwise the shipment could be refused. You must ship on a DDP basis (delivered duty paid) and any duties / taxes must be for your account. In the event that duty and tax is paid out on your behalf, then additional collection fees will be applicable. If for any reason the courier company can t Customs clear your shipment and we have in interven, then full tariff charges will be applicable. 9. Payment Please note below the three methods of payment accepted by GT Exhibitions. Bank Transfer - Bank details must be sent on request. Credit Card - We can accept payment by credit card. Please return credit card form in advance. Cash - All major currencies accepted. All work carried out according to our Standard Trading Conditions. GT Exhibitions Ltd February 2018