EQ #16-02-227 Pest Control for Facility & Buses February 5, 2016 INDIANAPOLIS PUBLIC TRANSPORTATION CORPORATION 1501 WEST WASHINGTON STREET INDIANAPOLIS IN 46222 Phone: (317) 635-2100 Fax: (317) 266-9163 General Guidelines: This document is intended to assist prospective proposers in successfully making a proposal for the work contemplated herein. Proposers are strongly encouraged to read the entire document very carefully. All attachments must be filled out completely. Federal and state regulations mandate that all attachments be submitted. If an attachment does not apply to your business or proposal, mark the form Not Applicable. Sign and date such attachments. IPTC demonstrates a continued commitment to the success of minority, women, veteran and disability-owned (MBE, WBE, VBE, DOBE) businesses in Indianapolis by promoting contracting opportunities for vendors certified by the City of Indianapolis Division of Minority- Owned and Women Owned Business Enterprises (DMWBD) within public transit. The program is designed to ensure an equal opportunity for MBE, WBE, VBE and DOBE vendors to receive and participate in contracts that are presented through competitive solicitations and are without a Federal Disadvantaged Business Enterprise (DBE) participation requirement. IPTC reserves the right to waive any irregularities and/or reject any and all responses to this solicitation. IPTC is under no obligation to award a contract to any firm responding to this solicitation and reserves the right to withdraw any award notification made before entering into a contract. If there is any evidence or indication that two or more bidders are in collusion to restrict competition or are otherwise engaged in anti-competitive practices, the submission of all such bidders shall be rejected, and such evidence may be a cause for disqualification of the participants in any future solicitation undertaken by IPTC. When in doubt contact IPTC s Procurement Department at Procurement@IndyGo.net 1 Page
PROCUREMENT SCHEDULE EQ 16-02-227 Pest Control for Facility & Buses Solicitation Release February 5, 2016 Written Questions Due February 9, 2016 12:00 Noon EST Answers to Written Questions Provided February 11, 2016 Quote Due Date February 15, 2016 12:00 Noon EST 2 Page
REQUEST FOR ELECTRONIC QUOTE November 25, 2015 INDIANAPOLIS PUBLIC TRANSPORTATION CORPORATION PROCUREMENT DEPARTMENT IPTC Procurement is requesting the submission of an Electronic Quote response in accordance with the following description. EQ 16-02-227 Pest Control for Facility & Buses History: The Indianapolis Public Transportation Corporation (IPTC) is a Municipal Corporation as defined by the Urban Mass Transportation Act of 1965, adopted in 1965 by the Indiana General Assembly. In 1973, the company was chartered by the city ordinance to provide public transportation for the City of Indianapolis, Marion County, the Town of Speedway and the City of Beech Grove. IPTC is lead by a 7-member Board of Directors. Funding is derived from multiple sources including Federal Assistance (FTA), State Funds (Public Mass Transit Funds, state sales tax), Local Funds (Marion County Property Tax) and Passenger Fare Revenue. The majority of IPTC employees are members of the Amalgamated Transit Union (ATU). IPTC has approximately 450 employees and its annual operating budget is approximately $65 million. IPTC functions on an operational basis under the Rules and Regulations of the United States Department of Transportation through FTA, applicable Indiana Codes, and the Ordinances and regulations established by the Indianapolis, Marion County City Council as well as its Board of Directors. Project Overview: IPTC is seeking quotes for preventative pest control and pest removal services for our building and property located at 1501 W. Washington Street, Indianapolis, IN as well as for the IndyGo Buses. Contractor Requirements: Selected contractor will provide pest control services for IPTC building and property located at 1501 W. Washington, Indianapolis, IN. Selected contractor will also provide pest control services for our IndyGo Buses. General pest control of IndyGo Coaches (167 currently) for the following: German Roaches American Roaches Oriental Roaches Rats Spiders Pavement Ants Millipedes, Carpenter ants Pill Bugs Silver Fish Mice Occasional invades Bed Bugs Buses are to be inspected, sprayed and baited on the night shift at midnight, when majority of the buses are in the garage facility. Buses will be treated per the following schedule: October, November, December, January, February: Treated and Inspected twice (2) per month March, April, May, June, July, August, September: Treated and Inspected once (1) per week Additionally, if infestation is noted by Driver, Contractor may be asked to increase frequency of inspection, spray application and baiting. 3 Page
All chemicals sprayed in facility and buses are to be odorless and non-toxic for humans. Bait stations are to be non-toxic and odorless for humans. The bait stations are to be placed in unobtrusive areas. Please provide MSDS sheets for product to be used with Bid Sheet. General pest control for IPTC Building and property for the following: German Roaches American Roaches Oriental Roaches Rats Spiders Pavement Ants Millipedes, Carpenter ants Pill Bugs Silver Fish Mice Occasional invades Bed Bugs Building is to be inspected, sprayed and baited per the following schedule; January-December: Treated and inspected every other month, (6 times per year) Rodent traps are to be placed around perimeter of building, and inspected per above schedule. Subterranean termite bait stations are to be set up and monitored 4 times per year, if evidence of termites is found, Contractor is to add product to stations to eliminate termites. This service is to be invoiced quarterly. Contractor will also provide on call service within 24 hours if evidence of any of the above are reported. There will be no additional charge for these calls. If required, frequency or service will be altered. Special Instructions: Selected contractor will be responsible for having a work order filled out and signed by IPTC Maintenance Supervisor on duty for every visit. Work orders should include work completed, and areas treated, including bus numbers. Copies of these signed work orders are to be sent in with every invoice. Invoices will be delayed in payment or denied if proper documentation is not received. The Downtown Transit Center (approximately 15,000 sq.ft.) should be considered a potential assignment that could begin at a later date that requires selected contractor to be ready to service and begin with a reasonable notice of no more than 30 days but no less than 14 days from the opening. Selected Contractor is to invoice IPTC monthly for services performed. Evaluation Criteria: Quotes will be evaluated based on industry references, guarantee offered and price. - Bidding Contractors are to provide 3 reference letters from customers with facilities of similar size as IPTC. (460,000 sf.) - Bidding contractors are to include specifics of guarantee in their proposal - Bidding contractors are to complete the attached Bid Offer Cost Form Term of Contract: The term of this contract will be for 2 years, with 3-one year options 4 Page
Procurement Schedule / Contact Information: Bidding contractors are to submit any questions regarding this procurement in writing via email to Procurement@IndyGo.net by 12:00 noon February 9, 2016. All questions will be answered through an Addendum that will be posted to the IndyGo website on February 11, 2016. Responses must be emailed to Procurement@IndyGo.net. Bids are due on or before February 15, 2016 by 12:00 Noon No late, faxed or hardcopy responses will be accepted. 5 Page
Bid Offer Cost Form EQ 16-02-227 Pest Control for Facility & Buses submits the following pricing: (Company Name) (Complete & fully-loaded cost) 2 Years Option Year 1 Option Year 2 Option Year 3 (Contract Cost) Cost for Inspection, application and Baiting of Coaches (Price per Bus) $ $ $ $ Cost for Building/land Inspection, Application and Baiting (Price per Month) $ $ $ $ Quarterly Cost for Termite abatement (Price per Quarter) $ $ $ $ Potential Added Assignment Downtown Transit Center (Price per Month) $ $ $ $ This quote is valid for a period of days from the due date. Vendor understands it must accept the regulatory requirements as set forth in FTA Circular 4220.1F that are applicable to this project prior to the release of a purchase agreement awarding this project. Yes No (Please initial Yes or No) The above pricing is submitted by: Authorized by (Name) (Title) Email Address 6 Page