CNAO Reporting for China

CNAO Reporting for China ERP CLOUD Fusion Financials for Asia Pacific Table of Contents 1. Purpose of the document... 3 2. Assumptions and Prerequisites... 3 3. Feature Specific Setup... 4 Financial Feature Choices for China... 4 Security Setup... 4 Enterprise Financial Data Export Options for China... 5 Financial Information Options: Accounting information... 5 Financial Information Options: Flexfield Assignment... 6 Financial Information Options: Cash Flow Item Attribute Assignments... 6 Accounting Book Information... 7 Depreciation Method Formula... 7 Creating Enterprise Additional Account Attributes... 8 Profile Options... 9 Cash Flow Statement... 10 Common Setup... 10 Subledger Accounting... 11 Accounting Rules... 15 4. Invoice and Payment Entry in Fusion Payables... 18 Cash Flow Segment... 18 Payment Header Level GDF... 19 Validating, Accounting and Posting... 20 5. Transaction and Receipt Entry in Fusion Receivables... 20 Cash Flow Segment... 20 1

Receivables Transaction Settlement Method... 21 Receipt Header Level GDF... 21 Completing, Accounting and Posting... 22 6. Asset Entry in Fusion Fixed Assets... 22 Asset Header Level GDF... 22 Accounting and Posting... 22 7. Journal Entry in Fusion General Ledger... 22 Cash Flow Segment... 23 Journal Header Level GDF... 23 Posting... 24 8. Reporting... 24 Business Flow Summary for Financial Data Export... 24 Itemize Account and Journal for China... 25 Export Shared Information Data for China: Enterprise... 26 Export General Ledger Data for China: Enterprise... 26 Export Fixed Assets Data for China: Enterprise... 27 Export Payables and Receivables Data for China: Enterprise... 28 Business Flow Summary for Cash Flow Statement... 29 Hyperion Financial Reporting... 30 General Ledger Journal / Subledger Transaction Mapping Report... 33 9. Appendix... 34 2

1. Purpose of the document This document explains the implementation and usage guidelines for the following reports: Financial Data Export for China This allows you to export financial data by specific format required by China National Audit Office. Cash Flow Statement for China This allows you to create cash flow statement by Hyperion Financial Reports and leverages the Local Use segment of the chart of accounts to help you collecting cash flow. China National Audit Office issued a standard called GB/T 24589.1-2010 (for enterprise) that required the following information should be reported by a required XML format: Shared Information data, General Ledger data, Payable and Receivable data, and Fixed Assets data. Customers belonging to China state-owned enterprise must report to the China National Audit Office the required data in a standard XML format. Customers in China should report Cash Flow Statement by direct method according to China Accounting standard. The document explains the pre-requisite setup, important transaction entry aspects, report output details and the business flow. 2. Assumptions and Prerequisites In this document, the following common entities are assumed to have already been set up: Data Security Geographies Enterprise Structure Tax Regime to Rate setup Tax Party Profiles Tax Rules Suppliers Customers Procurement Business Function Common setup for Payables and Receivables Common setup for General Ledger Common Setup for Fixed Assets It is recommended that the Implementation Project is complete for your organization before commencing the Feature Specific Setup outlined below. If you require further details, refer to the Appendix. 3

3. Feature Specific Setup Financial Feature Choices for China Task name: Configure Offerings Navigation: Navigator > Setup and Maintenance -> Configure Offerings -> Financials -> Select Feature Choices Customer need to enable the Regional Localization for China before they can use China related tasks in the implementation Projects. Security Setup Customers need to assign the duty role to the related job role before they can use financial data export features. For the duty roles for financial data export are all orphan duty roles. Duty Role Name Duty Role Description Associated Job Role (As An Exanple) Enterprise Financial and Employee Exports financial and employee data General Accounting Manager Data Export for China Duty in an XML format for an enterprise. Enterprise Financial Data Export Management for China Duty Manages setup tasks that are required to generate XML files with financial data for an enterprise. General Accounting Manager Financial Application Administrator 4

Enterprise Financial Data Export Options for China Task name: Enterprise Financial Data Export Options for China Navigation: Navigator > Setup and Maintenance -> Enterprise Financial Data Export Options for China It is the main setup task for financial data export for china. It has three parts, financial information options, accounting book information, and Depreciation Method Formula. Financial Information Options: Accounting information Customers need to define financial information options by Chart of Account level, and assign the subsidiary accounts under the chart of account. There are three types of sources can be set as subsidiary account: Chart of Account Segments: All segments except balancing segment and natural account segment Third Party: Customer, supplier, and employee supplier information Project Number: Project number from project This setup will be used for calculating the account entry and balance along with the subsidiary account. 5

Financial Information Options: Flexfield Assignment Customers need to define a descriptive flexfield to store the settlement method if they have intercompany transactions. This setup will be used for collecting the settlement method of the cash related intercompany transactions. Financial Information Options: Cash Flow Item Attribute Assignments Customers need to specify the cash flow statement rows that are used in the cash flow statement and supplementary schedule. Two new attributes, item source and item attribute are required along with the other cash flow item attributes. This setup will be use for exporting cash flow items in shared information data export part. 6

Accounting Book Information Customers need to define general information for an accounting book based on a specific legal entity. For example, book name, book number, company name, organization code, and so on. This setup is used for exporting accounting book information in shared information data export part. Depreciation Method Formula Customers need to define the text formulas for the depreciation methods they are using. Like straight line method is Depreciation Amount = Recoverable Amount/Life. This setup is used for exporting asset depreciation method formula description in fixed asset data export part. 7

Creating Enterprise Additional Account Attributes Task name: Creating Enterprise Additional Account Attributes Navigation: Navigator > Setup and Maintenance -> Creating Enterprise Additional Account Attributess The Create Enterprise Additional Account Attributes for China task is a process that creates two additional account attributes for natural accounts under the chart of accounts: Balance Side for China and Cash-Related Account for China. The Cash-Related Account for China attribute is used for exporting cash-related journals. While exporting data from the general ledger, cash-related accounts are exported based on the value of this attribute. The Balance Side for China attribute is used when exporting data from the general ledger. For some accounts the balance side is different from the balance side attribute, therefore, you need to set the balance side for these accounts to export data correctly. 8

Profile Options Profile Option Code: JA_CN_FR_FLODER_PATH Profile Display Name: Financial Report Snapshot Directory for China Customers need to define the four required financial reports like Balance Sheet, Profit Statement, Cash Flow Statement and Statement of Changes in Owner s Equity report in Hyperion Financial Reporting. And then save a snapshot for a specific period range into the catalog. This Profile is used for the location of the snapshot where it is saved. It can be set as site, product and user level. After customer defines the path value in the profile, they can choose the report under the path they saved in the parameter for the report data export in General Ledger data export report. Task name: Manage Administrator Profile Values Navigation: Navigator > Setup and Maintenance -> Manage Administrator Profile Values This value can be found in financial reporting center. Task name: Open Workspace for Financial Reports Navigation: Navigator > General Accounting Financial Reporting Center -> Open Workspace for Financial Reports 9

Cash Flow Statement Common Setup There are two common tasks need to be defined before customers using the cash flow statement Customers need to assign a new segment label which is Local Use Segment in Chart of Account Task name: Manage Chart of Account Structure Navigation: Navigator > Setup and Maintenance -> Manage Chart of Account Structure This segment label indicates which segment in the chart of account is the cash flow item segment. Customers need to define one specific segment in their chart of account structure using for cash flow items. Customers need to assign a new subledger accounting method which is Standard Accrual for China for the ledger. This subledger accounting method should be used to collect the cash flow segment for each subledger transaction. 10

Task name: Specify Ledger Options Navigation: Navigator > Setup and Maintenance -> Specify Ledger Options Customers need to use Standard Accrual for China account method or copy a new one based on it for the ledgers. There are lots of accounting rules for local use segment under Standard Accrual for China to collect the correct cash flow amount. Subledger Accounting Task name: Subledger Accounting Method Navigation: Navigator > Setup and Maintenance -> Subledger Accounting method-> Receipt Accounting 11

Customer may need to copy a new accounting method from Standard Accrual for China and add some additional setup if they also use Oracle Fusion Procurement. First they should create a mapping set for the cash flow segment items. Task name: Subledger Accounting Method Navigation: Navigator > Setup and Maintenance -> Manage Mapping Sets Owner User Application Cost Management Description PO Accrual Account Mapping Set Mapping Set Code JA_CN_CST_ACCRUAL_MAPPING_SET Mapping Set Name PO Accrual Account Mapping Set Input Value Set User defined Local Use segment Value Chart of Accounts User defined Chart of Accounts Output Type Segment Output Type Value User defined Local Use segment name Value Type Input Value Output value Start Date End Date Input All the values in this local use value set, e.g. 1001 Default value which is non cash flow value, e.g. 0000 12

Second they should create a new account derivation rule as bellow. Task name: Subledger Accounting Method Navigation: Navigator > Setup and Maintenance -> Manage Account Rules Owner User Application Receipt Accounting Code JA_CN_CST_ACCRUAL Name China PO Accrual Rule Description PO Accrual Account Rule for China. Chart of User defined Chart of Accounts Accounts Output Type Segment Output Type Local Use Segment Value Priority Value Type Value Input source Segment 10 Mapping Set PO Accrual Account Mapping Set Cost Management Default Account Local Use Segment 13

Last they should assign this rule to the local use segment rule of the Accrual journal line rule under Receipt Accounting application China Receipt into Inspection journal line rule set. Owner User Event Type Receipt into Inspection Code JA_CN_ACCRUAL_RCPT_INSP Name China Receipt into Inspection Description Receipt into Inspection for China Chart of account Null *Journal Line Rule Segment Account Derivation Rule Code Accrual Local Use JA_CN_CST_ACCRUA L Account Derivation Rule Name China PO Accrual Rule Account Derivation Rule Description PO Accrual Account Rule for China. 14

Accounting Rules The basic rule of the cash flow collection is getting the cash flow segment amount from the opposite side of the cash account. By using this way we get the amount from each cash transaction entry. And then summarize them to each cash flow rows of the cash flow statement in Hyperion Financial Report. Fusion Payables In Fusion Account Payables, we will get the cash flow item and amount from each payment. And the source of the cash flow item will be derived from each invoice distribution line cash flow segment. 15

According to the rule above, customers may need to do the following source default rule when they input the invoice or define the account source for cash flow segment. Owner User Application Payables Description Default Cash Flow Segment Source for China Accounting Class CFS Source Accounting Definition Item expense-for ERS and PO matched invoices PO category\item category accrual account and the expense account PO category\item category accrual account and expense account definition. Item expense-for expense report and iexpense invoices Expense report item account Expense report item account definition in the expense report template. Refund invoice from AR Refund account Refund type account in the receivables activities definition. Intercompany invoice Intercompany account Intercompany account definition Prepayment Supplier site If there are two CFS for one supplier, separate the supplier site. Fusion Receivables In Fusion Account Receivables, we will get the cash flow item and amount from each receipt and apply application. And the source of the cash flow item will be derived from each transaction receivable account cash flow segment. 16

According to the rule above, customers may need to do the following source default rule when they input the transaction or define the account source for cash flow segment. Owner User Application Receivables Description Default CFS source for China Accounting Class CFS Source Accounting Definition Receipt Bank Charges Bank charge account Bank Charges account in the bank account definition, and the Bank Charges account in the receipt method. Receipt On Account Application On account On account receipts account in the receipt method. Receipt Refund Application Refund account Refund type account in the receivables activities definition. Receipt Unapplied Cash Unapplied account Unapplied receipts account in the receipt method. Receipt Unidentified Cash Unidentified account Unidentified receipts account in the receipt method. Receipt Write-Off Application Write-Off account Receipt Write-Off type account in the receivables activities definition. 17

Owner User Application Receivables Description Default CFS source for China Accounting Class CFS Source Accounting Definition Receivable\Revenue\Tax Transaction type Receivable\Revenue\Tax account definition in receivables transaction type ; and the auto accounting for these accounting class by the Transaction Type Miscellaneous Receipt Miscellaneous Cash Miscellaneous Receipt account Miscellaneous Cash Type account in the receivables activities definition. Fusion General Ledger Customer need to input the Cash flow segment in the chart of account in the opposite side of the cash line in the cash related journal lines. And the cash line should be the default value like 0000 no cash Example Dr: 01.Expense.CFS01 20 Cr: 01.Cash.0000 20 According to the rule above, customers may need to do the following setup when they define the account cross validation rule. Owner User Application General Ledger Description Default CFS source for China Accounting Class CFS Source Accounting Definition Cash account No cash flow segment in cash related account Cross validation for such COA. 4. Invoice and Payment Entry in Fusion Payables Customer need to ensure the setup above has already done before they input the invoices and payments. Cash Flow Segment Enter invoices with the following characteristics, to ensure that they are correctly getting the cash flow item. 18

Task name: Create Invoice Navigation: Navigator > Payables Invoices -> Create Invoice Create an invoice and pay special attention to the following Cash flow segment should be assigned in the distribution line chart of account Local use segment. Once customer input the cash flow segment in the distribution line account. Then Liability cash flow segment will inherit from the Item Expense cash flow segment after create accounting. Payment Header Level GDF Task name: Create Payment Navigation: Navigator > Payables Payments -> Create Payment Create a Payment and pay special attention to the following. The Remittance Bill Number will record the bill number for this payment. The data entered for the value, will appear on the Payables and Receivables data export report output. If you do not input the data in the GDF section, the bill number WILL NOT appear on the report. 19

Validating, Accounting and Posting Validate the invoice and Account and Post to Ledger for both invoice and payment. The report only shows invoices and payment that are accounted and posted in GL. 5. Transaction and Receipt Entry in Fusion Receivables Customer need to ensure the setup above has already done before they input the transactions and receipts. Cash Flow Segment Enter transactions with the following characteristics, to ensure that they are correctly getting the cash flow item. Task name: Create Transaction Navigation: Navigator > Receivables Billing -> Create Transaction Create a transaction and pay special attention to the cash flow segment generation for your auto account setup. For example, the cash flow segment can be get from transaction type, and then please ensure all the accounting class in transaction should have the same cash flow segment. Dr: 01. Receivables. CFS01 117 Cr: 01. Tax.CFS01 17 01. Revenue. CFS01 100 20

Receivables Transaction Settlement Method Task name: Create Transaction Navigation: Navigator > Receivables Billing -> Create Transaction It is optional. The data entered for receipt method, will appear on the report output if customer need to. Receipt Header Level GDF Task name: Create Transaction Navigation: Navigator > Receivables Balances-> Create Receipt The Remittance Bill Number will record the bill number for this receipt. The data entered for the value, will appear on the Payables and Receivables data export report output. If you do not input the data in the GDF section, the bill number WILL NOT appear on the report 21

Completing, Accounting and Posting Complete the transaction and Account and Post to Ledger for both transaction and receipt. The report only shows transactions that are accounted and posted in GL. 6. Asset Entry in Fusion Fixed Assets Customer need to ensure the basic setup of Fusion Fixed Assets has already done before they input the Assets. Asset Header Level GDF Task name: Create Transaction Navigation: Navigator > Fixed Assets Additions-> Add Asset The Asset Usage will record the asset usage status code for the asset, like In Use, Not In Use, Seasonal Deactivation. The data entered for the value, will appear on the Fixed Assets data export report output. If you do not input the data in the GDF section, the Asset usage WILL NOT appears on the report. The Asset Unit of Measure will record the unit of measure for the asset, like meter. The data entered for the value, will appear on the Fixed Assets data export report output. If you do not input the data in the GDF section, the Asset Unit of Measure WILL NOT appears on the report. Accounting and Posting All the asset transactions should be accounted and posted to GL. The report only shows transactions that are accounted and posted in GL. 7. Journal Entry in Fusion General Ledger 22

Customer need to ensure the setup above has already done before they input the journals. Task name: Create Journal Navigation: Navigator > General Accounting Journals -> Create Journal Cash Flow Segment Enter the Cash flow segment in the chart of account in the opposite side of the cash line in the cash related journal lines. And the cash line should be the default value like 0000 no cash Journal Header Level GDF The Settlement Method GDF is used to record the settlement method for manually entered cash related journals like Cash, Check. The data entered for the value, will appear on the General ledger data export report output. If you do not input the data in the GDF section, the Settlement method WILL NOT appear on the report 23

Posting All the journals should be posted. The report only shows journals and accounts that are posted in GL. 8. Reporting There are two parts for the reporting: 1. The Processes for the Financial Data Export for China 2. The Hyperion reporting for Cash Flow Statement Business Flow Summary for Financial Data Export 24

Itemize Account and Journal for China The Itemize Account and Journal for China process is a prerequisite process that collect and calculate the detailed accounting transactions for the reporting period. Navigation : Navigator > Tools -> Scheduled Processes Collect the transactions that you wish to report for the legal entity for a period. Customers need to run this process before the others data export process. 25

Export Shared Information Data for China: Enterprise Navigation: Navigator > Tools -> Scheduled Processes After you have itemized the transactions and accounts by the Itemize Account and Journal for China process. Run the report before the period which you selected in the Itemize Account and Journal for China. Choose the Department Tree and Department Tree Version that you set up earlier. The report output should be a XML format. The XML file includes the following sections: electronic accounting book, accounting period, journal category, exchange rate type, currency, settlement method, supplier record, customer record, user-defined record, and user-defined record value. Export General Ledger Data for China: Enterprise Navigation: Navigator > Tools -> Scheduled Processes After you have itemized the transactions and accounts by the Itemize Account and Journal for China process. Run the report before the period which you selected in the Itemize Account and Journal for China. Choose the financial reports end with rpt that you saved as snapshots under the path in the Financial Report Snapshot Directory for China profile option. The report output should be a XML format. The XML file includes the following sections: basic general ledger information, natural account information from the chart of accounts, subsidiary items of the account, cash flow items, general ledger 26

account balance and period amount, general ledger journals, journals related to cash flow item segment, and report set and report item information from balance sheet, income statement, cash flow statement, and statement of change in equity reports available in Oracle Hyperion. Export Fixed Assets Data for China: Enterprise Navigation: Navigator > Tools -> Scheduled Processes Choose the parameter for a legal entity in the period range. The report output should be a XML format. The XML file includes the following sections: basic fixed asset information, fixed asset category setting, modification method, depreciation method, asset usage, asset card, asset card real asset information, asset card usage information, asset decrease information, asset decrease information real asset information, and asset modification information. 27

Export Payables and Receivables Data for China: Enterprise Navigation : Navigator > Tools -> Scheduled Processes After you have itemized the transactions and accounts by the Itemize Account and Journal for China process. Run the report before the period which you selected in the Itemize Account and Journal for China. Choose the parameter for a legal entity in the period range. The report output should be a XML format. The XML file includes the following sections: document type, transaction type, payables balance detail, and receivables balance detail. 28

Business Flow Summary for Cash Flow Statement 29

Hyperion Financial Reporting Customers need to define the Cash Flow Statement in the Hyperion Financial Report Studio. Customers need to insert a grid and assign the rows as Cash Flow Segment you defined in the Chart of Account. Customers need to define each cash flow statement lines and assign the related cash flow segment for each line to get the cash flow amount. 30

In China user can input the Chinese lines and define the Chinese reports. You can reference to the appendix. Customers can save the report or save the report as snapshot in a specific location for the financial data export. 31

Customers can run the report as HTML or PDF format to review the report results. 32

General Ledger Journal / Subledger Transaction Mapping Report Navigation: Navigator > Tools -> Scheduled Processes The General Ledger Journal and Subledger Transactions Mapping Report process exports the accounting entries with detailed information from subledger and journals and lists the results using an Oracle Business Intelligence Publisher report. It only supports the four subledger sources: Receivables, Payables, Cost Management and Intercompany. Customers can run General Ledger Journal / Subledger Transaction Mapping Report to check if all the cash flow segment booked correctly. The output of the report is Excel format. 33

9. Appendix Here are some useful information sources to assist with the implementation : Oracle Enterprise Repository (Financial Report Listing) The OER provides content relating to the report parameters and sample report output Oracle Fusion Financials Cloud Release 9 What s New This document contains additional information relating to this feature and other Fusion Financials features and capabilities Oracle Fusion Applications Documentation (Financials) The web site contains links to all Fusion Applications User Guides Implementing Financials for Asia/Pacific This document contains the implementing Information for Financials Asia/Pacific. Using Financials for Asia/Pacific This document contains the User Guide Information for Financials Asia/Pacific. Chinese Hyperion Report for Cash Flow Statement 34

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