ORACLe Oracle Press Oracle General Ledger Guide Melanie Anjele Cameron Me Graw Hill New York Chicago San Francisco Lisbon London Madrid Mexico City Milan New Delhi San Juan Seoul Singapore Sydney Toronto
Contents Acknowledgments Introduction xv xvii PARTI General Ledger: Concepts, Setups, and Processing 1 Business Considerations for New Implementations 3 Chart of Accounts and Ledgers 4 Basics 4 Chart of Accounts 7 Business Process Reengineering 7 Customizations 8 Data Conversions 8 Payables 8 Receivables 9 General Ledger 9 Fixed Assets 10 Manufacturing and Purchasing 10 Conversion Tools 10 Accelerator Tools 11 Testing 12 Consistency and Data Entry 13 Training 14 2 Business Considerations for Upgrades 15 Reimplement vs. Upgrade? 16 Instances 16 Current System Version 17 Data and Setup Accuracy 17 Customizations 17 System Resources 18 Considerations During the Project and Post-Production 18 Planning for the Upgrade 19 IX
X Oracle General Ledger Guide R12 Specific Considerations 20 Ledgers 21 Chart of Accounts 21 Subledger Accounting 22 ADI Differences and FSG Reporting 23 3 Setup Considerations: New Implementation and Upgrades 25 Chart of Accounts 26 Descriptive Flexfields 26 Journal Options 27 Calendars 27 Securing the General Ledger 27 Setting Up Access Sets 30 Year-End Processing Options 32 4 General Ledger Setups and Maintenance: Step by Step 35 The Account Number 36 Setting Up the Accounting Flexfield 38 Adding Segments to the Accounting Flexfield 39 Creating a Value Set for the Accounting Flexfield 40 Adding Information on the Segments 42 Adding and Maintaining Values for Your Accounting Segments 44 Viewing and Maintaining Account Hierarchies for Parent/Child Relationships 47 Account Maintenance 49 Correcting Accounts Set Up Incorrectly 54 Custom Segments for Tracking Additional Data (Optional) 55 Calendars (Required) 56 Calendar Types 56 Calendars 57 Validating Calendars 58 Changing Your Fiscal Year End 58 Special Calendars for Average Balance Calculations 59 Currencies (Optional) 59 Journal Controls 61 Journal Sources 61 Journal Categories 61 Enabling Automatic Posting and Reversals 63 Journal Approvals 65 Ledger and Legal Entity Setups (Required) 68 Setting Up Legal Entities (Conditionally Required) 68 Setting Up Ledgers (Required) 70 Required Profile Options 79 Inter- and Intracompany Setups 79 Secondary Ledgers (Optional) 83 Additional Secondary Ledger Setup Options 84 Restricting and Grouping Data (Optional) 85 Ledger Sets to Group Ledger Access 85 Data Access Sets 86
Contents XI Document Sequences: Additional Setups (Required If Using Sequencing) 88 Defining Sequences 88 Assigning Sequences 88 Additional Security 89 Defining Security Rules 90 Assigning Security Rules 90 General Ledger Profile Options 91 5 Transaction Processing and Flows 103 Subledger Transaction Flows 104 Procure to Pay 105 Order to Cash 105 Journal Entries 105 Importing Journals from Third-Party Sources or Subledgers 106 Manual Journal Entries 110 Attachments 113 Journal Wizard-Web ADI 114 Posting Journals 118 Reversing Journal Entries. '. 120 Allocation and Recurring Journals 120 Account Reconciliations 124 Copying Journal Entries, 126 Tying It All Together 126 6 Financial Statement Generator 127 FSG Overview 128 Report Overview 129 Row Definitions 131 Column Definitions 137 Restricting Content 143 Ordering Detailed Account Information 145 Display Options to Control Rows and Columns Displayed on a Report 146 Display Groups 146 Display Sets 147 Putting It All Together 147 Report Maintenance 149 Copying in the Same Instance 149 Copying from One Instance to Another 149 Standard Reports 150 Running FSG Reports 151 Report Manager 151 7 Consolidations 159 Consolidation Considerations 160 Ledger Considerations 160 Consolidation Hub 161 Setups 161 Defining the Consolidation Definition and Mapping 161 Defining Mappings 161 Defining Consolidations 162 Combining Consolidations into Sets for Processing 164
XII Oracle General Ledger Guide Performing Consolidations 165 Eliminations 168 8 Budget Tracking 171 Budget Setups 172 The Budget 173 The Organization 174 Advanced Features 176 Loading Budget Data into EBS 176 Budget Amount Form 177 Budget Journals 178 Budget Wizard 179 Freezing Budget Data 180 Annual Budget Flows 180 Forecasting 181 Encumbrances and Budgetary Controls 181 Setups for Encumbrances and Budgetary Controls 181 Using Encumbrances and Budgetary Controls 189 Creating Encumbrance Entries 189 Performing Funds Checking on Manual Journal Entries 189 Funds Inquiry 190 9 Currencies 193 Types of Currency Transactions 194 Foreign Currency Transactions 194 Translations 194 Revaluations 196 Currency Setups 196 Currencies 196 Rates 197 Running a Translation for Balance Level Reporting Currencies 198 Performing Revaluations 200 Defining Revaluations 200 Running Revaluations 201 10 Reporting, Inquiry, and Integration 203 Grouping Requests to Run Together 204 Running Reports 207 Programs That Update Data 209 Listings of Setup Data 212 Transactional Reports 215 Integration 218 Purchasing 218 Payables 219 Assets 219 Receivables 219 Inventory 220 Other EBS Subledgers 220 Inquiry and Research 220
Contents XIII 11 Monthly Processing 223 Subledgers 224 Subledger Closing Order 225 Opening and Closing Periods in the General Ledger 227 PART II Subledger Accounting: Concepts and Setups 12 Subledger Accounting 231 SLA Upgrade Considerations 232 Defining Subledger Accounting Step-by-Step 233 13 Subledger Accounting Seeded Setups 235 Defining Subledger Applications (Seeded for EBS Subledgers) 236 Building the Accounting Methods 237 Defining Subledger Accounting Events (Seeded for EBS Events) 237 Creating Entities in the Event Modeler 237 Adding Process Categories (Seeded) 238 Identifying Transactions and Their Associated Database Columns (Seeded)... 240 Subledger Sources (Seeded for EBS Subledgers) 241 Validating Event Class Options (Seeded for EBS Subledgers) 241 Reviewing and Modifying Journal Entry Setups (Seeded) 242 Journal Line Types 242 Journal Descriptions (Seeded) 244 14 Subledger Accounting Modified Setups 247 Mapping Sets 248 Value Sets Set Up for Use in Mapping Sets 248 Creating Mapping Sets 250 Account Derivation Rules for Building the Account Strings 251 Adding Reference Data. 255 Putting All the Data Together 256 Journal Line Definitions 256 Recap of Setups So Far 260 Application Accounting Definitions 261 Subledger Accounting Methods 262 Ledger Setups 263 Assigning Subledger Accounting Methods to a Ledger 263 Creating Ledger Accounting Options 263 Glossary 267 Index 271