GENESEE COUNTY PROBATION DEPARTMENT 2015 ORGANIZATIONAL CHART INTAKE INVESTIGATION SUPERVISION JUVENILES FAMILY COURT CRIMINAL COURTS ADULTS JUVENILES PINS JD DEPARTMENT DESCRIPTION The Genesee County Probation Department is an integral part of the criminal justice system of Genesee County providing mandated services of intake, investigation, supervision, and the collection of fines for the courts and restitution for victims. Statewide there is twice the number of offenders on probation as there are in prison or on parole combined. Probation is the most common and one of the most cost effective sentences imposed in the United States. The average daily cost of supervising a probationer is only a few dollars a day compared to the hefty cost of housing an inmate in prison.
STRATEGIC FRAMEWORK Mission The Mission of the Genesee County Probation Department is to enhance the safety of victims and communities through the fair and effective supervision of community-based offenders, community partnerships, and results-driven management practices. Key Accomplishments * In an effort to educate members of the community about the role Probation plays in the criminal justice system, Supervisors Kevin Wright and Rachel Sanfratello appeared on the WBTA "Batavia City Government" radio program; Probation Officer William Bogan spoke to the criminal justice class at Genesee Valley Educational Partnership; Probation Supervisor Rachel Sanfratello and Probation Officer Carly Luttrell participated in the Genesee County Youth Bureau's Family Game Night; Supervisor Sanfratello also participated in a panel discussion about juvenile services for parents of juveniles participating in the STAR Program; Senior Probation Officer Kevin Forsyth presented to juniors and seniors in high school for the Genesee Youth Lead Program at Genesee Community College; Senior Probation Officer Jeremy Barber and Probation Officer Matthew Garber participated in a panel discussion about juvenile services for faculty members at Batavia Middle School; Officer Garber also spoke to employees of the STAR Program about juvenile supervision; Probation Director Timothy Michalak and Senior Probation Officer Jeremy Barber spoke to the human services class of the Genesee Valley Educational Partnership; and we continue to publish an annual Department Newsletter. * To help promote positive change in the field of criminal justice, Probation Director Timothy Michalak served on the Criminal Justice Advisory Council, STOP-DWI Advisory Board, Juvenile Justice Planning Committee, Genesee County Youth Court Board, Tier II SPOA Committee and the New York State Council of Probation Administrators; Supervisor Kevin Wright served on the Genesee County Youth Board; Senior Probation Officer Kevin Forsyth served on the Batavia Veterans Court Team and Senior Probation Officer Michele Tucci was a committee member for the Bivona Summit On Child Abuse. * The Genesee County Probation Department was again in full compliance with the New York State Staff Development Standards for Probation Professionals. * The Probation Department continued our role as Lead Agency for the PINS Plan. * Collection of offender DNA samples to be included in the NYS DNA Databank. * Intensive supervision of sex offenders to include the use of Field Search Software. * Use of Confinement Option Program for probation violators to assist with the management of the County jail population.
* Reestablished the use of a flexible work schedule to assist in the supervision of greatest and high risk offenders while maintaining fiscal responsibility with regards to overtime. Also continued the option for compensatory time versus overtime pay. * Participated in a monthly net detail in the City of Batavia with members of local law enforcement to enhance the safety of the community. * Use of GovPayNet for collection of Restitution, Fines and DWI Supervision Fees. Key 2015 Goals * Ignition Interlock monitoring of DWI offenders. * Court-ordered investigations and supervision continue to focus on the criminogenic needs of offenders. Services are more closely aligned with the needs of these offenders. * Collection of offender DNA samples to be included in the NYS DNA Databank. * Identification of greatest and high risk offenders and allocation of resources accordingly. * Establish the Cognitive Behavioral Intervention Program "Thinking For Change" in Genesee County. Appropriation Adopted Actual Adopted Adopted By Object 2015 Salary/Fringe 1,139,007 1,053,666 1,130,239 1,130,239 1,151,340 Contractual 51,403 44,522 52,338 52,338 53,445 Total Appropriation 1,190,410 1,098,188 1,182,577 1,182,577 1,204,785 Revenue 305,316 332,176 311,696 311,696 310,249 Net County Support 885,094 766,012 870,881 870,881 894,536 FTE s 17 17 17 17 17
DIVISION: INTAKE DIVISION DESCRIPTION Intake services are provided so that suitable cases are resolved non-judicially and all others are either immediately referred for petition for court intervention, or referred to other agencies where appropriate. Intake is a mandated service for Persons In Need of Supervision (PINS) and Juvenile Delinquents (JD) per the New York State Family Court Act. The Probation Department assesses all youth for their static and dynamic factors and how those indicators measure risk and protective factors. These screenings allow us to allocate our resources to the higher risk levels as needed. All juveniles are supervised. Appropriation By Object Adopted Actual Adopted Adopted 2015 Salary/Fringe 123,340 123,605 140,928 140,928 153,129 Contractual 6,047 5,238 6,157 6,157 6,288 Total Appropriation 129,387 128,843 147,085 147,085 159,417 Revenue 123,340 123,605 140,928 140,928 134,396 Net County Support 6,047 5,238 6,157 6,157 25,021 FTE s 2 2 2 2 2 BUDGET HIGHLIGHTS The PINS legislation has made the need for collaboration on the local level even more important. Genesee County has done that. The legislation has placed more responsibility on communities to develop more services to address this population in lieu of just being able to go to Family Court. Probation's role is to first assess the youth's risk and needs, make appropriate referrals to the community, and provide supervision while the youth and family work with community agencies to address identified areas. It is through continued agency collaboration that we have been able to address the needs of youth and families. INDICATORS Actual 2015 INTAKES Information 140 140 140 Opened 121 120 121 FINAL ACTION Petitioned Immediately 35 16 26 Not Followed Through By Client 19 20 20 Mutual Agreement for Resolution 50 50 50 Sent To Court Without Agreement 26 30 28 TYPES OF CASES (Intakes Opened) Juvenile Delinquent 41 12 27 Person In Need Of Supervision 80 108 94
DIVISION: INVESTIGATION DIVISION DESCRIPTION Investigations are mandated by New York State law and are provided by probation departments statewide. The types of investigations can be Criminal, Family Court (JD, PINS, Adoption, Custody) or address specific requests of the court such as Relief from Civil Disabilities and Updates. The objective of the investigation and report is to provide the court with relevant and reliable information, in a succinct, analytical presentation for decision making. Appropriation Adopted Actual Adopted Adopted By Object 2103 2015 Salary/Fringe 253,917 232,515 247,328 247,328 249,553 Contractual 11,339 9,821 11,545 11,545 11,789 Total Appropriation 265,256 242,336 258,873 258,873 261,342 Revenue 45,494 52,143 42,692 42,692 43,963 Net County Support 219,762 190,194 216,181 216,181 217,379 FTE s 10 10 10 10 10 BUDGET HIGHLIGHTS Investigations completed by Probation are invaluable and are used by many in the criminal justice system. The information gathered during an Investigation identifies the needs of an offender which may be useful when determining how to potentially allocate resources. The Investigation also focuses on the impact the crime has had on the victim of the offense. As a result, restitution can be ordered to make the victim financially whole again. Ultimately the Investigation will help the judge determine an appropriate sentence. Expedited investigations are provided to Genesee County Court, upon request, where a defendant will be sent to the New York State Department of Corrections. This reduces the number of jail days and in turn assists the County with trimming this expense. INDICATORS Actual 2015 Family Court Investigations Juvenile 67 30 49 Adult 14 22 18 Criminal Court Investigations Felonies 315 264 290 Misdemeanors 347 316 332
DIVISION: SUPERVISION DIVISION DESCRIPTION For persons placed on probation supervision, evidenced-based practices in the field of probation are used to advance public safety by holding the offender accountable, improving offender competencies, restoring victims, and reducing recidivism. There are four levels of probation supervision. Each level has its own defined level of intensity. Each probationer is given a risk and needs assessment to place them in the appropriate supervision level. This allows the Department to focus its resources on the greatest and high risk probationers for community protection. Appropriation Adopted Actual Adopted Adopted By Object 2015 Salary/Fringe 761,750 697,546 741,983 741,983 748,658 Contractual 34,017 29,463 34,635 34,635 35,368 Total Appropriation 795,767 727,009 776,619 776,619 784,026 Revenue 136,482 156,428 128,076 128,076 131,890 Net County Support 659,285 570,581 648,543 648,543 652,137 FTE s 10 10 10 10 10 BUDGET HIGHLIGHTS Probation is and has been an alternative to incarceration for our community. Probation is a cost effective sanction compared to the cost of local and/or state incarceration. While supervising an offender in the community, the Probation Department also attempts to effectuate change, thus potentially reducing future recidivism. INDICATORS Actual 2015 Caseload Adult 545 522 534 Juvenile 57 63 60 Family Court Violations New Charge 7 6 7 Absconded 0 0 0 Technical 12 20 16 Criminal Court Violations New Charge 64 66 65 Absconded 2 2 2 Technical 93 56 75 Discharge From Probation Terminated at Expiration 80 88 84 Terminated Before Expiration 13 34 24 Revoked 125 124 125 Other/Transfers 142 150 146