FINANCE AND EXPENDITURE COMMITTEE

FINANCE AND EXPENDITURE COMMITTEE VOTE POLICE 2014/15 POLICE RESPONSE TO STANDARD ESTIMATES QUESTIONNAIRE Questions 1 19 1

Standard Estimates Questionnaire 2014/15 Outcomes desired from Vote (1) Which agencies incur expenditure under this Vote, and who are the responsible Ministers? What outcomes are sought from the Vote, and How do these agencies contribute to these outcomes? Please indicate where outcomes desired from the Vote are shared with another Vote and/or department, and Explain how results against these shared outcomes will be reported. Agencies under this Vote Police is the only agency to incur expenditure under Vote Police. The Minister of Police is the responsible Minister for Vote Police. Police also incurs expenditure under Vote Transport, for its Road Policing Programme through the National Land Transport Fund (administered by the New Zealand Transport Agency). Outcomes sought from Vote As outlined in Police s Statement of Intent [SOI (2013/14)], Police contributes to two outcomes: Outcome 1: Less crime and road trauma, and fewer victims Outcome 2: Confident, safe and secure communities. Contribution to outcomes Police has identified four areas of strategic focus to drive targeted change to achieve these outcomes: Priority 1: Less crime Priority 2: Improved road safety Priority 3: Protected communities Priority 4: More valued services. Police s SOI (2013/14) outlines how Police will measure success for the delivery of each priority, and describes the specific activities undertaken and the range of measures used to monitor progress to achieve all impacts sought by Police. Outcomes shared by others Police s SOI (2013/14) identifies its range of functions, and contributions to shared outcomes. Shared outcomes include: Justice prevent and disrupt crime (including organised crime), and uphold and enforce the law so there is less crime and fewer victims in communities. Transport reduce the harm from road trauma, improve road conditions, and ensure that road users follow the rules and drive safely. Social target family violence, reduce youth offending, and keep vulnerable people safe. 2

Foreign Affairs international peace-keeping and capacity-building relating to law enforcement, crime prevention and security. Economic Development ensuring New Zealand is a safe place for businesses to operate, free of corruption and crime. Border Security reduce the impact of transnational organised crime (including trafficking of drugs), counter-terrorism and disarmament, and reduce drug-related harm. Emergency Management respond to civil emergencies in New Zealand and other countries, and respond to emergency events. In addition, Police works with other agencies to deliver a number of the Government's specified key results. Measures used to assess progress towards achieving those results include aspects attributable to Police. Reporting on shared outcomes Police reports progress against its priorities through a small number of measures which illustrate year-on-year change in results from Police intervention. The measures are outlined in Police s SOI (2013/14) and progress is reported in the Annual Report. Measures used to assess progress against the Government's specified key result areas are also reported in the Annual Report. (2) How have the 2013 amendments to the Public Finance Act 1989 and the Crown Entities Act 2004 affected the Vote? The 2013 amendments to the Public Finance Act 1989 and the Crown Entities Act 2004 have not affected Vote Police. Police does, however, intend to table its Statement of Intent on 1 July 2014. (3) Please provide details of any multi-category appropriations and any appropriations administered by your department against which other agencies may incur expenses ( administration and use appropriations). Please indicate how and when you expect them to be reported on. Vote Police does not contain any multi-category appropriations and any appropriations administered by our department against which other agencies may incur expenses. (4) Please indicate if you expect to report on any of the appropriations under the Vote separately from the annual report, and if so, how and when they will be reported on. Police does not expect to report on any of the appropriations under the Vote separately from the Annual Report. 3

(5) Please provide a copy of the output agreement, and Describe the main current or emerging factors (including social, environmental, or economic factors) that have affected the type and amount of the appropriations sought under the Vote in 2014/15. If applicable, please provide a copy of the department s 4-year budget plan and the associated organisational development plan (workforce strategy). Output performance standards set and agreed with the Minister of Police are outlined in the Information Supporting the Estimates of Appropriations [ISE (2014/15)]. Key factors of note in the medium-term, affecting the type and amount of the appropriation sought under Vote Police in 2014/15, include: demographic changes changing demands for police services and the quality of those services complex problems requiring multi-player solutions rapid advances in technology, including technology-enabled crime cost pressures and an ongoing constrained fiscal environment. Police has contributed to the Justice Sector Four-year Budget Plan, which includes an associated workforce strategy. The Ministry of Justice is responsible for releasing the final document. (6) What adverse effects have fiscal pressures had on the appropriations and the outputs sought under this Vote in 2014/15, and on expected output performance? How will these pressures and effects be managed? Police will continue to respond to increased demand for some services with the same level of resource through improved workforce management. Output performance will be maintained through more innovative ways of working at the frontline, as well as working more effectively across non-operational functions. 4

(7) What financial risks have been identified in relation to this Vote? How are any financial risks that have been identified being monitored and managed? The following financial risks have been identified in relation to Vote Police: the impacts of future collective wage bargaining rounds HRMIS platform changes Enterprise Services updates/upgrades. Police regularly monitors these risks through its organisational risk management process, including discussion with Police s external Assurance and Risk Committee. Police continues to explore options for mitigating these risks, and expects to progress several options during 2014/15 following discussion with the Minister of Police. (8) What expectations have been signalled by the responsible Minister regarding efficiency savings to be achieved under this Vote in 2014/15? Where are those savings expected to be found? Please indicate how the funds saved are intended to be applied (returned to the Crown, or reinvested, and if so, in what). Police s baseline is being maintained, with any efficiency savings expected to be reinvested within Police. 5

(9) Please explain briefly the significant changes and reasons for them, affecting this Vote for 2014/15, including the following: New policies or outputs. Policies or outputs that have been discontinued from the previous year. Policies or outputs that have changed from the previous year (for example, reprioritised or refocused policies, increased or decreased outputs). Any changes to types of appropriation, or increases or decreases of 10 percent or more (or $10 million or more, whichever is lesser), in the amount of appropriations; where appropriations have decreased, please explain the impact on the department administering the Vote and the agencies receiving funding. Any funds carried forward or transferred from previous appropriations. Any changes to staffing levels in the 2013/14 financial year and outyears, including full-time-equivalent staff; total head-count; and the numbers and percentages of staff defined as front-line staff (whose roles require them to provide a service directly to the public for a significant rather than an occasional part of their duties), and backoffice staff. Any changes to the Vote arising from the Canterbury earthquakes (please outline all significant impacts on the Vote). There is an overall decrease in Police s departmental output expenses from 2013/14 of $42.012 million (2.79%). Specific changes to appropriations are outlined in Table 1 below. The Output Class: Road Safety Programme reduced by $10 million as a result of transfer from 2012/13 to 2013/14. No other output expenses are increasing or decreasing by more than 10% or $10 million in 2014/15. 6

Total Road Safety Programme Case Resolution and Support to Judicial Process Investigations Police Primary Response Management Specific Crime Prevention Services and Maintenance of Public Order General Crime Prevention Services Policy Advice and Ministerial Services MCA Table 1: movements in Appropriation for 2014/15 Output Expense ($'000) Departmental Output Expenses 2013/14 Supplementary Estimates 3,173 156,726 147,508 392,210 375,516 124,915 306,667 1,506,715 New Policies/outputs Justice Sector Funding (JSF) for Mental Health Prevention Team 500 500 JSF for Secondment to the Interpol Digital Crime Centre 300 300 Vulnerable Children: Workforce Vetting 303 303 Extending Social Sector trials 12 12 Discontinued/reduced Policies/outputs Cessation of funding for Criminal Procedure (Reform & Modernisation) Bill (693) (693) Reduction in funding for Criminal Procedure Implementation Act 2011 (1,947) (1,947) Reduction in Solomons deployments funding (3,750) (3,750) JSF for Finance & HR restructures (19) (847) (761) (2,314) (1,864) (695) (6,500) Funding in 2013/14 for Dog Training (200) (200) Funding in 2013/14 for South China (1,000) (1,000) Funding in 2013/14 for Legal costs (600) (600) Funding in 2013/14 for Drug Treatment Court (100) (100) JSF in 2013/14 to uplift Operational Capability (1,300) (1,200) (3,500) (2,900) (1,100) (10,000) Child Harm Prevention Orders funding in 2013/14 (691) (691) Body removal to Vote Courts (within Justice) (474) (474) Transition of Electronic Monitoring Bail to Vote Corrections (1,544) (1,544) 7

(10) Is the department administering this Vote reviewing, or intending to review, any legislation for which it is responsible? What changes to legislation are proposed, and why? If legislation needs to be changed because of policy changes, please specify the policy areas and changes being considered. How would the proposed legislative change affect the appropriations within this Vote? What effect is it expected to have on any other Vote? Arms Act 1983: Police is currently reviewing the Arms Act 1983 with a view to creating a range of options relating to firearms licensing and possession and sales (including online sales). A legislative bid is now pending, awaiting Cabinet consideration. At this stage it is anticipated that changes could be met within the baselines of Vote Police and the Votes of other agencies that may be affected, such as the Ministry of Foreign Affairs and Trade, and the New Zealand Customs Service. Police is working with the Ministry of Foreign Affairs and Trade to determine whether any change to the Arms Act 1983 would be required, should New Zealand ratify the United Nations Arms Trade Treaty. The extent of impact on appropriation for Vote Police or other Votes, if this change proceeds, is not yet known. Policing Act 2008: Cabinet has recently agreed to amend the Policing Act 2008 to allow Police to recover the costs of providing certain services. The only service currently being considered for cost recovery is the Police vetting service. The extent of impact on appropriation for Vote Police or other Votes, if this change proceeds, is not yet known as it will depend upon the scope of the proposed regulations once the enabling law change is made; likely to be in mid 2015. Police is also developing options for amending the Policing Act to enable authorised officers to have the power to take DNA sampling. The extent of impact on appropriation for Vote Police or other Votes, if this change proceeds, is not yet known. 9

Crown entities funded under the Vote (11) In relation to any Crown entities funded under the Vote: Are there any significant changes to the outputs they produce, and, if so, how do these changes affect the appropriations sought? What changes, if any, have Crown entities made to the structure and scope of their output classes to ensure they are consistent with the relevant appropriations in this Vote? What changes, if any, have been made to Crown entities performance information presented in this Vote? Are there any particular performance risks or concerns for the 2012/13 year? How will the performance of the Crown entities be monitored to ensure the risks are well managed? Have any concerns arisen regarding the performance of the Crown entities over the previous financial year? If so, please provide details. There are no Crown entities funded under Vote Police. (12) What specific expectations have been signalled by the responsible Minister to each of the Crown entities funded under the Vote? If no expectations have been set, please explain why. Please describe in detail any specific human-resource, financial, or operational issues or risks that may arise in meeting these expectations. How will any issues and risks be managed? There are no Crown entities funded under Vote Police. Capability of agencies to deliver outputs (13) What specific capability risks and challenges have been identified in the agencies delivering outputs under this Vote? What action is being taken to manage these challenges? The capability risks and challenges for Police are described in the Police SOI (2013/14). (14) What are the particular challenges and priorities for the agencies funded by the Vote in responding to the Canterbury earthquakes? Particular challenges and priorities related to Police s response to the Canterbury earthquakes include: Ongoing planning and monitoring processes are in place to ensure staff needs are being met. 10

Police will continue to work with the community and other agencies to maintain safety in Christchurch as it is rebuilt. Police remains closely aligned with a variety of partner agencies, including the Canterbury Earthquake Recovery Authority (CERA), to ensure that trends relevant to policing and partner initiatives are well understood. Police remains actively involved in the planning for a multi-agency public safety hub in Christchurch. Central Christchurch and Southern Communications Centre staff will continue to work from temporary accommodation for a multiyear period in the lead up to the proposed public safety hub. (15) Does the department administering the Vote intend to use external resources (such as external consultants, leased executives, advisers, or contractors) in providing its outputs in 2014/15? If so, please provide the following details regarding this expenditure: the total budget for 2014/15, compared with the overall departmental budget the purpose of each engagement the reason that internal resources cannot be used. Police expects to use external resources in providing its outputs in 2014/15. However, Police does not budget specifically for these external resources as they are a subset of broader budget lines. The following list identifies the categories of consultant or contractor likely to be used in 2014/15: Trauma, counselling or medical services Project management Change management Actuarial advice Training consultancy Business case development, and Legal services. The use of external contractors and consultants is subject to the following general principles: that the expertise being purchased is not available from within Police for major projects, particularly IT projects; independent quality review is an essential element in ensuring robust project governance that the risks associated with the project dictate that it be implemented immediately rather than be delayed until an internal resource is available where possible the majority of the work should be completed within Police and external contractors used only for review or independent quality assurance that the use of consultants or contractors is cost efficient in comparison to other considered options. (16) How have any mergers and machinery-of-government or other structural changes made in 2013/14 affected the Vote? No mergers or machinery of government changes in 2013/14 have affected Vote Police. Internal structural changes made in 2013/14 have better positioned Police to meet operational requirements in the future but will not affect the Vote. 11

(17) Are any of the entities funded under the Vote considering or developing any plans to enter into any kind of shared services arrangements? form or enter into any type of joint venture or public-private partnership? access external equity? In each case, please provide details. Joint services arrangements Justice sector: The Commissioner of Police is a member of the Justice Sector Leadership Board which helps to provide governance of the criminal justice pipeline. Police is working with the Department of Corrections and Ministry of Justice to review a range of operational activities, systems, processes and facilities across agencies. Over the last two years a number of opportunities for more efficient ways of working have been presented to the Joining Forces Steering Committee and many of the work areas have made real progress. This has included for example, coordinating training for Custodial Services, developing a coordinated prisoner transport booking system to Escort and Transport offenders, and implementing a shared service model for EM Bail. Further work is being considered, or in progress is outlined below. Maximising the use of AVL technology: identifying options for further simplifying justice processes through the use of AVL technology. A single prosecution service for Police and Corrections: coordinating delivery of certain services, such as summary prosecution, to reduce time and costs related to prosecution services across the justice sector. Social sector: The Commissioner of Police is a member of both the Joint Venture Board and Vulnerable Children s Board which respectively govern the Social Sector Trials and work to develop the Children s Action Plan. Police is working with the Ministry of Social Development and other social sector agencies to implement 15 initiatives within the Social Sector Trials, and is also contributing to the development of a Children s Action Plan, which will respond to the recommendations of the White Paper for Vulnerable Children. Specific work being considered, or in progress, is outlined below. Co-location of services: a trial co-location of Police, and Child Youth and Family is now underway in Auckland (with possible extension to other locations, if successful). Improved Information Sharing and Intelligence: information sharing policy and principles are now in place between Inland Revenue and Police to enable exchange of relevant information; development of policy and principles for a potential Child Protection Offender Register also continues. 12

Emergency services sector: Police is working with Fire, Ambulance, and the Department of Internal Affairs to coordinate and improve response to emergency events. An Emergency Services Executive Group has recently been established to set the agenda for improving cross-agency coordination and efficiencies between agencies. Joint ventures Leadership Boards, in place within both the Justice and Social Sectors, may identify opportunities for future joint ventures, but no specific joint ventures are proposed at this time. External equity Police has no plans to access external equity. Other information Not applicable. (18) Do you wish to bring to the attention of the committee any other matters relevant to your Vote that have not been described in the Estimates documents, in your Budget press statements, or in response to other questions in this questionnaire? No. (19) Please provide an electronic copy and 25 paper copies of each output plan drawn up between you (or an agent) and a department and/or other party for the supply of outputs for the 2014/15 year related to this Vote. If output plans have not yet been finalised, and you do not wish to provide draft plans, please notify the timetable for finalisation, and provide an electronic copy and 25 paper copies of each output plan as it is completed. Police s agreed output performance standards with the Minister of Police are reported in the ISE (2014/15). 13