Revised: July 2005 Attention Pitney Bowes Supplier: Pitney Bowes has established corporate contracts with common carriers, which provide substantial discounts, based on total volume (inbound/outbound). Therefore, it is extremely important that each supplier follow the routing instructions attached, unless you are on a special inbound program. All shipments to the same address, the same day MUST be consolidated onto one bill of lading. On each shipment, please identify the Pitney Bowes, Purchasing Order Number on the Bill of Lading, with instructions that the carrier also put this information on the freight bill. This applies to all Pitney Bowes locations, for shipments that are F.O.B. Shipping Point. For third party shipments made to other suppliers on Pitney Bowes behalf please address the shipment bill to address on the Bill of Lading as follows (reference the Pitney Bowes purchase order on the bill of lading.) The following is an example only: Pitney Bowes, Inc. C/O ABC Motor Co. 11 Edmond Road Newtown, CT. 06804 Refer to Section 1 for United States Domestic Shipments. Refer to Section 2 for International Shipments. Thank you for your cooperation, Pitney Bowes, Inc. Transportation Department and Commodity Management General Questions: Arun Sud (203) 351-6498
Section 1 SUPPLIER ROUTING INSTRUCTIONS DOMESTIC: INTRA UNITED STATES All shipments, which are FOB Shipping Point, freight collect, MUST be shipped as instructed below. Shipper s Bill of Lading must show Purchase Order Number, Product Description, pieces and weight. A. NON EMERGENCY DELIVERY 1-150 lb shipments - UPS 1-800-742-5877 ship collect unless using UPS Consignee Billing Program. NOTE: Consolidate multiple small parcel shipments to the same destination into master carton(s) remaining within weight and dimensional limits for parcel shipments. Clearly indicate multiple orders are contained within the master carton. Each order within the master carton must carry its own packing list 150-10,000 lb shipments Between DC, DE, MA, MD, ME, NH, VT, NY, NJ. PA, RI, CT: New Penn Motor Freight 1-800-944-0358. All other states: ABF 1-800-610-5544 Intra Connecticut Only: Marshalls (203) 325-3745 Truckload ship collect: Westside Transport 1-800-373-2957 Multiple orders to the same shipping address on the same day must be consolidated and shipped on one Bill of Lading. B. NEXT DAY & SECOND DAY EXPRESS DELIVERY Next Day shipments: 1-50 lb shipment UPS (collect) 1-800-742-5877 51-5,000 lb shipments SEKO Worldwide (collect) 1-800-487-7356 Second Day or Deferred (3-5 days): 1-50 lb UPS (collect) 1-800-742-5877 > 50 lbs SEKO Worldwide (collect) 1-800-487-7356 Multiple orders to the same shipping address on the same day must be consolidated and shipped on one Bill of Lading.
Section 1 - United States Domestic (Cont.) ALL NEXT DAY & SECOND DAY AIR MUST BE AUTHORIZED BY THE BUYER & NOTED ON THE SHIPPER S BILL OF LADING C.O.D. SHIPMENTS WILL NOT BE ACCEPTED AT ANY PITNEY BOWES LOCATIONS. WE HAVE NATIONAL ACCOUNTS WITH ALL THE CARRIERS LISTED. THEREFORE CARRIER CUSTOMER ACCOUNT NUMBERS ARE NOT NEEDED. Routing Questions/Problems: Catherine Klar (203) 426-7341 Louise Hotaling (203) 426-7205 Section 2 International Shipments All Pitney Bowes international suppliers, subsidiaries and distributors must comply with the following when shipping to Pitney Bowes USA. None compliance may result in the charge back of freight costs to the Supplier/Shipper. Canada to United States Non-Emergency Ground Shipments 1-75 pounds UPS 1-800-742-5877 >75 pounds Purolator (734) 947-3557 Next Day or Second Day or Deferred (3-5 days): 1-75 pounds UPS 1-800-742-5877 > 75 pounds SEKO Worldwide - 1-800-487-7356 Mexico to United States Non-Emergency Ground Shipments 1-75 pounds UPS 1-800-742-5877 >75 pounds ABF - Calls from U.S. to Mexico, 0-11-52-333-620-1421 Calls from within Mexico, 333-620-1421 Next Day or Second Day or Deferred (3-5 days): 1-75 pounds UPS 1-800-742-5877 > 75 pounds SEKO Worldwide, Next Day, Second Day or Deferred (3-5 Days) 1-800-487-7356
International Shipments: Europe & Asia Section 2 International Shipments (Cont.) > 30 kilos, DHL Danzas Air & Ocean (DDOA) email greg.king@dhl.com to obtain the DDAO contact in your country. Vendor/shipper MUST supply the following documents to the Freight Forwarder: a. Commercial Invoice b. Packing List c. Pallet fumigation certificate/statement Vendor/shipper MUST email: USImports@pb.com /fax (203)460-5289 the following documents to prior to shipping: a. Pitney Bowes Pre-Alert Document (See Appendix A) b. Commercial Invoice c. Packing List d. Pallet fumigation certificate/statement 1-30 kilos, UPS - To find your country contact go to UPS.COM and select your country. Vendor/shipper MUST supply the following documents to UPS: a. Commercial Invoice b. Packing List c. Pallet fumigation certificate/statement (if applicable) Vendor/shipper MUST email: USImports@pb.com /fax (203)460-5289 the following documents to prior to shipping: a. Bill of lading b. Tracking # c. Vendor Invoice # Pitney Bowes Contacts: Export (From Pitney Bowes USA): Don Christopher (203) 426-7349 Import (To Pitney Bowes USA): Corinne Coffey (203) 426-7202 Mary Ellen Rush (203) 426-7511 Robert Emma (203) 426-7328
APPENDIX A Pre-Alert Process For International inbound (Imports) shipments to Pitney Bowes USA ONLY PITNEY BOWES 11 Edmond Road Newtown, CT 06488 USA SHIPMENT PRE-ALERT Shipper Address Contact Phone Fax Email To: Import Department Fax: (203)460-5289 Email: USImports@pb.com CC: buyer/planner/commodities Freight Forwarder: DHL Danzas Air & Ocean Mode of Transport: Air LCL Ocean FCL Ocean UPS Truck HAWB# / House Bill# Flight / Voyage # Flight/Vessel Ship Date ETA Airport/Ocean Port Ship to Address Invoice Number(s) Product Description Please describe contents of shipment Purchase Description (including Order # Part Number(s) Net Weight Quantity Shipment Description Please describe shipment packaging # of Boxes # of Pallets Total Weight (Kgs) Prepared By: PB Pre-Alert 06/2005
INSTRUCTION SHEET: 1. Select the mode of transport ( ) that the goods will be shipped. If it is not listed, fill in the blank box. Mode of Transport: Air LCL Ocean FCL Ocean UPS Truck 2. Enter a contact name and email address should we have any questions or concerns about the shipment. Shipper Address Contact Phone Fax Email 3. Enter the shipping details for Pitney Bowes to Track and Trace the shipment. Contact the freight forwarder to obtain the below details. Ensure you include the shipping date. HAWB# / House Bill# Flight / Voyage # Flight/Vessel Ship Date ETA Airport/Ocean Port 4. Provide the details of the shipment. This will ensure that Pitney Bowes has all the required paperwork for the goods that will be shipped. Invoice Number(s) Purchase Order # Description (including Part Number(s) Net Weight Quantity 5. Summarize the packing list details. # of Boxes # of Pallets Total Weight (Kgs) If you have any questions completing this form, please send an email to USImports@pb.com. If you are unable to obtain a copy of the Bill of Lading (BOL)on the same day of the shipment, please send the pre-alert with out the document, ensure to provide the BOL number.