Time Off From Work OBS Employees 1
Table of Contents 1. Vacation (Annual Leave)... 3 1.1 Policy... 3 1.2 Procedure... 3 1.3 Vacation Entitlement... 3 2. Public Holidays... 4 3. Paid Time Off... 4 4. Leave of Absence... 5 4.1 Eligibility... 5 4.2 Procedures... 5 2
1. Vacation (Annual Leave) 1.1 Policy All employees are eligible for vacation (annual leave). Employees start to accrue vacation at the beginning of employment. Requests for time off in increments of less than four hours (doctor appointments, car repairs, etc.) are not part of the vacation programme and will be approved at your manager s discretion. 1.2 Procedure All employees should complete and submit a Holiday Leave Approval Form at least two weeks in advance in order to obtain approval from their supervisor and Human Resources department. Vacation may be taken at any time during the calendar year. Since OBS is a service based company, OBS reserves the right to deny requests for vacation. You may be required to schedule vacation significantly based on operational needs. 1.3 Vacation Entitlement Employees are entitled to 22 working days of vacation per calendar year. No payments will be made in lieu of taking paid annual leave, except for accrued, unused paid annual leave at the time of termination. Vacation must always be taken in the same calendar year in which it is earned. OBS does not allow employees to carry forward unused vacation time into the next calendar year. If this time is not used within the same calendar year, it may not be reclaimed. The Director of Human Resources may authorize vacation days to be carried into the next calendar year. Department Heads or Directors may authorize an employee to use vacation time not yet earned. Vacation time used in this circumstance must be arranged with, and approved by your Department Head as far in advance as possible in order to accommodate business needs. If you are dismissed or resign, OBS will deduct from your final pay check any vacation time you have taken but not yet earned. If you are dismissed or resign after six months of eligible employment, OBS will pay you the amount of vacation time you have earned but not used as of the termination date. 3
2. Public Holidays OBS observes the holidays set in the labour calendar issued by the Comunidad de Madrid and the local holidays of the city of Madrid, both in Recoletos and Tres Cantos offices. Unless operational needs dictate otherwise, or other unusual circumstances exist on these holidays, OBS operations are suspended. If you are required by your manager to work on a holiday, time off in replacement will be given to you. 3. Paid Time Off Employees, upon notifying the company and providing evidence upon request, will be entitled to paid time off for the following reasons and periods: 1. Maternity leave, including adoption: sixteen (16) weeks, two (2) additional weeks if the child is born with any disability. In those cases where the birth is premature or the neonate needs to stay for several days at the hospital, the maternity leave will be extended for same number of days with a maximum of thirteen (13) additional weeks. 2. Paternity leave, including adoption: Thirteen (13) calendar days. Two (2) more days for each additional child born or adopted. Paternity leave can be taken immediately after the birth or adoption, simultaneously with the maternity leave or immediately after maternity leave ends. 3. Birth, adoption permit: two (2) days for the birth or the adoption of a child. 4. Fifteen (15) calendar days in case of marriage. 5. Two (2) working days for serious illness or decease of relatives up to the second degree. When for this reason the employee will have to travel more than 200 kilometres each way, the duration of the paid time off will be four (4) days. 6. Four (4) working days in case of the decease of spouse, parents or children. 7. One (1) working day for relocation of main residence. 8. The minimum required time to comply with public nature personal duties, such as jury duty and voting. 4
4. Leave of Absence Leave of absence is time away from work which the employee requests for personal reasons. OBS can approve leave of absences for a maximum time of two months per calendar year. During leaves of absences, all benefits, salary and social security contributions are suspended. 4.1 Eligibility All OBS employees with a permanent contract (Contrato indefinido) at OBS are entitled to ask for a leave of absence. 4.2 Procedures 1. Employees asking for a leave of absence need to verify with their managers that service needs are not going to be affected during this period. 2. Employee must submit a written request for a temporary leave of absence to the Human Resources department indicating: a. Time period of the leave of absence including dates with a maximum of two months. b. Reason of leave of absence. This reason must never conflict with OBS interests. 3. The Human Resources department will verify with the employee s manager that the applicant s requisites are met and will resend the leave of absence request to OBS s CEO for approval. 5