PROJECT MANAGEMENT. Short Course. October 15, October 15, PDF Free Download

PROJECT MANAGEMENT Short Course

Agenda Moderator: Randy Hopmann, P.E. TxDOT Administration 8:30-8:50 AM 8:50-9:10 AM 1 ProjectWise and TxDOT: Where we are, and Where we are heading Brent Hillebrenner, TxDOT Design Division 2 ProjectWise: A Metro District Perspective Diana Rogerio, TxDOT San Antonio District 9:10-9:30 AM 3 ProjectWise: A Rural District Perspective Break 10:00-10:40 AM Ricardo Sanchez, TxDOT San Angelo District 4 The ProjectWise Advantage Eddie Anderson, Bentley Systems, Inc. 10:40-11:30AM 5 3-D Modeling Demonstration Derricke Gray, Bentley Systems, Inc. 11:30AM - Noon 6 Risk-Based Cost Estimating David Huter, P.E., TxDOT Project Management Office 1

TXDOT AND PROJECTWISE Where we are & where we are heading

For discussion today: 2 software solutions that will roll out next year 1 GEOPAK / Microstation 2 ProjectWise Upgrade to new version from Bentley Includes 3D Design - Visualization - Decision making - Error review Streamlined content management system - Anywhere file access - Centralized content Collaboration capabilities 3

We will roll out 3D design capabilities to improve design process Current situation (traditional 2D) Design created and reviewed page by page, end product is a flat file Errors easily missed due to greater interpretation effort Lack of visualization makes communication more difficult 3D Design Allows review of design alternatives Finds errors and omissions early in the design process through clash detection Improves decision making, communication, and design quality Provides better estimates and bidding Clash becomes obvious in 3D design-time visualization 4

Other advantages of 3D modeling extend beyond the design stage Operations and maintenance Provides better management of equipment inventory and systems such as Pavement and Traffic Management Machine control AMG (Automated machine guidance) usage growing, provides significant benefits Public involvement visualization When applicable, capabilities to convert complex technical information into easily understood images 5

File management: our current system has multiple pain points Network drive constraints Limited shared drive space Burdened by repetitive Work Frequent repetitive work Silos in design process Time wasted searching for files No unified version control methods Nonstandard product for external contractors Data silos based on disciplines ProjectWise software can help mitigate these issues 6

Centralized content management will streamline design process Network drive constraints Limited shared drive space No unified version control methods No access to spaces other than on your desktop Centralization with ProjectWise Files all stored in large, centralized location Single version of files no copies Access to content beyond your desktop, accessible from different devices 7

ProjectWise will help us eliminate repetitive work Burdened by repetitive work Repetitive work because content is not standardized External contractors receive different products depending on which team worked on project Alleviated by ProjectWise Amount of repetitive work minimized with Drawing Standards, Line Styles, Level Symbology Will standardize product put out to contractors for letting which will lead to better bids 8

ProjectWise will also strengthen our ability to collaborate Silos in design process Firewalls prevent real-time collaboration Different file standards and locations by discipline and district; time wasted searching for files Collaboration with ProjectWise Manage project files across different locations and teams All designers and disciplines are referencing from a single source 9

What to expect next: pilot phase now, then rollout starting next year Begin with pilot phase 3D: Pilot projects launching soon in select districts ProjectWise: Dry run in AUS later this year ProjectWise Dry Run 3D Pilots Then transition to statewide rollout Will finalize pilots and transition to full rollout starting next year Regional rollout schedule, starting in Austin Training program (with a combination of instructor-led and self-service modules) will run in conjunction with rollout 10

Summary: 3D modeling and ProjectWise bring significant benefits 3D Modeling ProjectWise Improved design quality and decision making, leading to reduced construction costs Resolution of several major pain points in our current file management Additional capabilities in operations, machine control, external visualization Enables cross-team collaboration Next up, you'll hear two stories from districts that have used ProjectWise 11

PROJECTWISE A Metro District Perspective

ProjectWise implementation overview 1 Implemented September 2009 2 Used for all in house design 3 Used by ~ 30 SAT in house designers 14

The results: $700M in projects developed in ProjectWise ProjectWise used for all projects, teams, and correspondence 133 projects developed using ProjectWise ~$700M in Construction Cost Used district-wide, including Rural and Urban projects Preventive Maintenance, 2R, 3R, 4R all represented Multiple design teams for each project All design files stored in ProjectWise All related correspondence also stored in ProjectWise 15

SAT has a standard folder structure used on all projects 16

Technical setup of ProjectWise more complex than T-Drive Old process: T-Drive Access New Process: ProjectWise SAT Workstation SAT Caching Server SAT Workstation SAT T-Drive Austin Routing/ Integration Server Database Server 17

As the pilot district, we experienced some PW growing pains Printing is slow Very slow speed, due to network issues Must remember to "check-in" files Have to regularly clear caching files Frequent error messages and crashing It's not easy to open multiple files at a time Can t email directly from PW Can't store GeoPak (.gpk) files Can t run programs : FPS- 21, HY-8, P3 Efforts underway to resolve many of these issues prior to rollout 18

Several steps are being taken to alleviate these growing pains Network upgrades Comprehensive, statewide network upgrade program to commence later this year Short-term LTE solutions also being pursued Software upgrades ProjectWise configuration updated to address issues experienced in SAT Addition of better local caching servers will improve speed Next steps: AUS 'dry run' to identify and mitigate additional issues 19

ProjectWise benefits both the individual user and SAT as a whole File Sharing File Storage Access Rights One location for all design files and correspondence See other's work in real time T drive does not have space T drive files can be deleted Grant specific access to specific people Provides added file security Organization SAT File Management System organizes files and standardizes work ProjectWise offers a centralized location Accountability Everyone works in one location and is responsible for their files Everyone can navigate standard file structure to find necessary info ProjectWise is an effective work sharing program for all projects 20

Questions? Email: Diana.Rogerio@txdot.gov 21

PROJECTWISE A Rural District Perspective

Quick note on ProjectWise before we jump into a story... ProjectWise Overview Benefits File Management System Centralized storage Standardized content and folder structure File Security Controls Read/write/delete access set by Project Manager at local level Design Process T:\Drive vs. ProjectWise Minimize unnecessary email traffic Version control/ file integrity Collaboration Leverage remote resources Sharing files vs. sharing copies of files 24

The context: Waco District undertook challenge of I-35 upgrades I-35 Improvements 10 projects and ~$1B in total work on I-35 going on today Means we had same amount of design 3-4 years back Design work included: PS&E ROW Utility Adjustments 25

SJT, CHS then joined WAC to help meet project demands Collaboration required Project stretched any one district's capacity - opportunity to pull in other districts Our 8 mile stretch Collaboration began between WAC, SJT, CHS on an 8-mile stretch 26

The project became a potential collaboration nightmare Need to coordinate across multiple geographies How do we collaborate using the T:\Drive? How to keep track of work? San Angelo (Rural) Childress (Rural) Project Location How to jointly work on designs? How to communicate? Bridge Division Waco (Urban) ProjectWise to the rescue! 27

ProjectWise made the project possible by enabling collaboration Core functions handled through ProjectWise Single Page View All users see same border, cell sheet, library Single File Used Shared files instead of copies Scheduling Meetings, deadlines, review all handled by ProjectWise 28

Construction now well underway, and our collaboration continues Project is nearing completion Collaboration continues Construction began in October 2011 and will finish in the spring of next year The three districts have continued to collaborate beyond the design phase Change Orders Clarifications Still using ProjectWise to enable this collaboration 29

Over time, we discovered several useful ProjectWise features Short Learning Curve Storage Advanced Search ProjectWise has a broad feature set Audit Trail Security Batch Process 30

Summary: PW empowered our work on a big, resource intensive job ProjectWise wasn't perfect... Some temporary growing pains...but enabled the success of a large design project Sharing files vs. sharing copies of files Some more permanent changes to our workflow Using resources to the fullest Maintaining file integrity Sharing ideas and best practices ProjectWise use can benefit our work on projects of any scope or size 31

Questions? Email: Ricardo.Sanchez@txdot.gov 32

PROJECT MANAGEMENT. Short Course. October 15, October 15, 2014