DOCUMENT 00 45 90 POST BID INTERVIEW PART 1 GENERAL 1.01 SUMMARY By request of the District, this Section requires the apparent low bidder to attend and participate in a Post Bid Interview with the Construction Manager, prior to award of any contract by the District. The Post Bid Interview will be scheduled by the Construction Manager within three (3) calendar days after the date of bid. 1.02 REQUIRED ATTENDANCE A. A duly authorized representative(s) of the apparent low bidder is required to attend the Post Bid Interview, in person. B. The apparent low bidder s authorized representative must have signatory authority on behalf of the apparent low bidder. C. Failure to attend the Post Bid Interview will be considered just cause for the District to reject the Bid. 1.03 POST BID INTERVIEW PROCEDURE A. The Construction Manager will review the Bid with the attendees. B. The Construction Manager will review the Contract Documents with the attendees, including but not limited to: (1) Insurance (2) Bonding (3) Addenda (4) Pre-Bid Clarifications (5) Scope of Work (6) Bid Packages Descriptions (7) Bid Alternates (8) The Contract Plans (9) The Contract Specifications (10) The Project Schedule and Schedule Requirements Version: April 17, 2017 Addendum #01 Page 1
(11) Critical Dates Requirement for Other Bid Packages (12) Prevailing Wage Requirements (13) Liquidated Damages (14) Required Documentation for Contract Administration (15) Contract Coordination Requirements 1.04 POST BID INTERVIEW DOCUMENTATION The Construction Manager will document the Post Bid Interview on the form attached to this Section. Both the Apparent Low Bidder and the Construction Manager are required to sign the Post Bid Interview Documentation. The Post Bid Interview shall be scheduled for May 10, 2017 at 11:00 A.M. located at Gilbane site office San José City College 2100 Moorpark Ave Building K San José CA 95128. Version: April 17, 2017 Addendum #01 Page 2
POST BID INTERVIEW CONSTRUCTION MANAGER [Name] [Address 1] [Address 2] [Phone] [Fax] BIDDER: DATE: TIME: PHONE: I. INTRODUCTIONS: A. Present CONTRACTOR CONTRACTOR [CM] [CM] II. III. PROPOSED CONTRACT: BID DOCUMENTS: A. Do you acknowledge submission of a complete and accurate bid? B. Do you acknowledge the Bid Document submittal timelines after NOA and NTP and can you meet those timelines? C. Have you submitted a complete list of proposed subcontractors? IV. CONTRACTUAL REQUIREMENTS: A. Do you understand the responsibilities and requirements as the prime contractor? B. Can you meet specified insurance requirements? 1. Do any of your policies that require Additional Insured endorsements exceed the minimum coverage requirements? 2. Are you requesting that the District accept an Umbrella or Excess Liability Insurance Policy to meet the policy limit? 3. Will there be a gap between the per occurrence amount of any underlying policy and the start of the coverage under the Umbrella or Excess Liability Insurance Policy? Version: April 17, 2017 Addendum #01 Page 3
4. Will your certificate of insurance name the District and Program Manager as Additional Insured? C. Will you provide the Performance, and a Labor and Material Bond for 100% of the Contract Price as stipulated? 1. Cost for bond: % 2. Is the cost of your bond in your base bid? V. 3. Is your surety licensed to issue bonds in California? D. Have you and your subcontractor s read in it s entirety the Construction Careers Agreement? SCOPE OF WORK: A. Acknowledged Receipt of Addenda #1- B. Are the costs for addenda items included in your bid? (if applicable) C. Do you have a complete understanding of your Scope of Work under the proposed Agreement? D. Have you reviewed the documents and understand the Scope of the Work. Are there any items that require clarification? If yes, please identify them. 1. 2. 3. 4. 5. Version: April 17, 2017 Addendum #01 Page 4
Is (are) there additional cost(s) for the above items? E. Review bid alternative (if applicable) #1-1. Did you and your subcontractor review the cost of Alternate # to include materials, labor and miscellaneous materials for a complete systems installation? 2. Did you and your subcontractor review the cost of Alternate # to include materials, labor and miscellaneous materials for a complete system installation? 3. Did you and your subcontractor review the cost of Alternate # to include materials, labor and miscellaneous materials for a complete system installation? F. Are the plans and specifications clear and understandable to your satisfaction? G. Do you acknowledge that the time to submit notice of requests for substitution of specified materials will expire in 9 days? H. Does your bid have any exclusions that were not listed in your bid proposal? VI. SCHEDULE: A. Do you acknowledge and agree to the stipulated completion dates and milestones in the contract? 1. Will you provide a detailed construction schedule to the District within the required ten (10) days of the tice to Proceed, per the contract? 2. Can you meet the submittal deadline? 3. It is understood that the Project schedule is critical and that that weekend and overtime work may be required to meet the milestones and substantial completion dates? 4. It is understood that if rain does occur, then all dewatering and protection of work is required, per the contract. B. Identify critical materials, deliveries, long lead items and other dependencies, including Owner Furnished items that could affect the completion of your work. ne 1. Version: April 17, 2017 Addendum #01 Page 5
2. 3. 4. 5. C. Do you understand that there is going to be maintenance and other construction activities taking place on site during the course of the project that will require planning and coordination? D. Have you reviewed the reference document 170410 SJCC Summer Session Schedule that identifies the rooms and times that rooms will be occupied during the summer session? E. Do you agree to notify the District a minimum of 72 hours advanced notice prior to entering classrooms and offices that could be occupied by staff and faculty? VII. EXECUTION OF WORK A. Do you understand the access requirements to the site? B. Do you understand the staging area restrictions? C. Have you included protection of landscape, asphalt, concrete pathways, floors, roofs from heavy equipment? D. Have you included protection of computers, HVAC systems, casework, tables, printers and other sensitive equipment from dust and debris? E. Do you understand that the campus is occupied by students, teachers, administrators, parents and general public persons? F. Emergency Communication System Certification 1. Are you or your subcontractor(s) of established reputation and experience who has completed similar installations for a period of at least three (3) years and who shall be able to refer to similar installations rendering satisfactory service? References: Company Contact Name Phone # Version: April 17, 2017 Addendum #01 Page 6
2. Do you or your subcontractor(s) have all current licenses and Manufacturer certifications required to provide the specific work efforts of the project? Provide certifications. 3. Do you or your subcontractor(s) have installation and service technicians who are competent, factory trained and certified personnel capable of installing and maintaining the system and providing reasonable service? Provide certifications. G. Public Safety Video System 1. Are you or your subcontractor(s) of established reputation and experience who has completed similar installations for a period of at least three (3) years and who shall be able to refer to similar installations rendering satisfactory service? References: Company Contact Name Phone # 2. Do you or your subcontractor(s) have all current licenses and Manufacturer certifications required to provide the specific work efforts of the project? Provide certifications. 3. Do you or your subcontractor(s) have installation and service technicians who are competent, factory trained and certified personnel capable of installing and maintaining the system and providing reasonable service? Provide certifications. H. Have you or your subcontractor(s) reviewed the special conditions section in entirety? Version: April 17, 2017 Addendum #01 Page 7
VIII. CONTRACTOR COMMENTS/SUGGESTIONS: 1. 2. 3. 4. 5. IX. CONTRACTOR You agree the information contained herein is part of your contractual obligations. Your signature acknowledges your agreement to perform all Work in the Contract Documents, and that costs for all Work are included in your bid. The foregoing information is true and accurate, and I am authorized to sign as an officer of the company I am representing. [Company Name] Signature Title: Date: X. CONSTRUCTION MANAGER Signature Title: Date: Title of Document: POST BID INTERVIEW Number of Pages: Date of Document: END OF DOCUMENT Version: April 17, 2017 Addendum #01 Page 8