Document Control Sheet. S.No DESCRIPTION PARTICULARS 1. Empanelment Ref. Number IDBI / PCell/EOI/15-16/ 25 2. Date of Issue 28 - Jan - 2016 3. Date of pre bid meeting 04 - Feb -2016 @ 3.00 pm Last Date and Time for submission 4. of Bids 18 - Feb -2016 @ 3.00 pm 5. Date and Time of opening of Bids 18 - Feb -2016 @ 3.30 pm 6. Address for Communication and submission of application /bids DGM - ITD,, C/o IDBI Intech Ltd. 5 th Floor, Mafatlal Centre, Nariman Point, Mumbai 400 021. Mr. Saurabh Srivasatava / 022-39148094 / Saurabh.srivastava@idbiintech.com 7. Contact Person / Telephone Number / Email ID Mr. Arzen Baria. / 022-61986932 / arzen.baria@idbiintech.com Mr. Nasir Nomani / 022-61986935 / nasir.nomani@idbiintech.com IDBI / PCell/EOI/15-16/ 25 dated 28- Jan 2016 Page 1
IDBI Bank Ltd. (hereinafter referred to as Bank ) Invites EOI from Original Equipment Manufacturers (OEM) or their authorized Premium Business Partners for empanelment for a period of 2 years from 1 st February, 2016-31 st January, 2018 for supply of Servers and Storage boxes. The eligibility criteria for the assignment are given below Eligibility Criteria 1. The bidder can be an OEM or an OEM s Tier I (Premium/ Gold etc) Business partner. In case of business partner (BP), an authority letter from their respective OEM, authorizing them to submit their EOI to the Bank, must be submitted. Any EOI from a business partner, without the authorization letter from their OEM, would be disqualified. The authorization letter from the OEM should indicate the category and assure to provide support / cover during the entire empanelment. 2. A bidder can bid for a maximum of two OEMs for Servers and two OEMs for Storages. (An OEM, can bid through a maximum of three business partners only). 3. The bidder must be a registered partnership firm or a limited company having its registered office in India. ( Copies of the registration / incorporation certificate should be submitted) 4. The Bidder should be operating in India, in this line of business since April 2010. (copy of commencement of business, Sales tax, Service tax, VAT registration to be submitted) 5. The annual turnover of the bidder should be at least Rs.75 crores in each of the last three financial years i.e. 2014-2015, 2013-2014 and 2012-2013. (Audited Financial statements of the bidding entity to be submitted). 6. The bidders should have positive Net worth in each of the previous 3 financial years. i.e. 2014-2015, 2013-2014 and 2012-2013. (Audited Financial statements of the bidding entity to be submitted). IDBI / PCell/EOI/15-16/ 25 dated 28- Jan 2016 Page 2
7. The OEM s plant should have a valid ISO 14001:2004 and ISO 9001:2008 certifications. (Copy of the current and valid certificate to be submitted). 8. The bidder should have valid ISO 9001:2008 certification. (Copy of the current and valid certificate to be submitted) 9. The bidder should have successfully executed at least 3 contracts in the last 2 financial years (2013-2015) for each OEM they are bidding for; at least one contract should be during the last financial year 2014-15 ( i.e. P.O. issued during 2014-15), each contract should be of a value not less than Rs.50 lakhs ;each contract should be for having supplied, installed and commissioned servers / storages; at least one client / one contract should be from the BFSI / PSU sector. ( Copy of the contracts to be submitted. A letter from the clients concerned is to be submitted to the effect that the bidder s supply and delivery services were to their satisfaction.) 10. The bidder should be able to supply both Server and Storage requirements of the bank. This will include all types of Servers (eg. 2U, 4U, AMD, Intel etc.) and Storages (eg. FC, iscsi, NAS etc.). ( Undertaking by the bidder to be submitted) 11. The OEM and BP should not have been blacklisted by any Govt. bodies / BFSI / PSU during the last three years {Bidder Declaration as per format given in Annexure III;OEM declaration as per annexure IV ) General Conditions 1. OEMs would be fully responsible for any shortfall in the transaction routed through the business partner. 2. The OEM and Bidder should have 24 X 7 contact center and has to provide services on 24 X 7 basis. IDBI / PCell/EOI/15-16/ 25 dated 28- Jan 2016 Page 3
3. The empanelled list of vendors will be valid for a period of 2 years starting from February 1, 2016 to January 31, 2018. A Request for Quotations (RFQ) will be sent by the Bank to each of the empanelled vendors when there is need for procurement of Servers and/or Storages in the Bank. Each of such RFQs would be governed by a separate contract. 4. The RFQs would be sent only to the empanelled vendor seeking their indicative commercial bids for the Servers/Storages intended to be procured. The commercial bidding/evaluation in response to the RFQs will be through an Online Reverse Auction conducted by a Bank appointed Auction Agent. 5. The Bidder should provide direct support from the OEM for the equipments supplied by them. The Bank should be able to log the support call with the OEM directly during the contract period. 6. Bidder should provide details of each of the OEM they represent in the format given in Annexure II. 7. Bidders should submit all the relevant supporting documents as part of submission. All such documents should be sealed and signed by their Authorized Signatory. 8. If any information furnished by the applicant is found incorrect at a later date, the bidder shall be liable to be debarred from participating in any of the future bidding process of the Bank. The bank reserves the right to verify the particulars furnished by the applicant independently. 9. It may be noted that, in case any of the empanelled bidder does not respond to the RFQ on three different occasions or expresses their inability to quote in response to the RFQ, they may be delisted from the empanelment. 10. The Bank reserves the right to scrap the empanelled list of vendors at any time, without assigning any reason. The Bank s decision in this regard shall be binding and final. IDBI / PCell/EOI/15-16/ 25 dated 28- Jan 2016 Page 4
11. The Bank reserves the right to procure Servers & Storages through an open RFP process, irrespective of the currency of the empanelment concluded under the EOI process. Submission of EOI proposals Response to this EOI should be submitted in a Sealed Envelope. The sealed envelope should be superscribed as Expression of Interest Servers & Storage Boxes and addressed to DGM-ITD, IDBI Bank Ltd, 5th Floor, Mafatlal Centre, Nariman Point, Mumbai 400 021. The last date of submission of EOI is indicated in the Control sheet in Page 1 of this document. NO EOI will be accepted after this date and time. In case the designated day gets declared as a public holiday. The date for submission of EOI may be extended to the next working day. IDBI / PCell/EOI/15-16/ 25 dated 28- Jan 2016 Page 5
Expression of Interest (EOI) - Empanelment of Vendors for supply of Servers and Storages (Ref : IDBI / PCell/EOI/15-16/ 25 dated ) Bidder s profile Annexure I Sl. No. Details 1 Name & Address of the Bidder (Regd Office) To be furnished by the Bidder 2 PAN No. 3 Type of Organization & Year of Incorporation 4 5 6 7 8 9 Sales Tax / VAT / Service tax registration no.( Copies of registration certificates to be provided) Correspondence Address at Mumbai with contact person name, telephone number mobile number etc. Name, designation and contact details of the person authorized to submit the bid / application under this EOI Alternative contact person details for the purpose of this EOI Names of the OEMS whose servers/ storages are being proposed Whether 24 X7 support Centre available in Mumbai / Chennai / Any other city. ( provide details) Signature: Name of the Authorized Person: (Authorized for this EOI) Designation: Company Seal: IDBI / PCell/EOI/15-16/ 25 dated 28- Jan 2016 Page 6
Annexure II OEM Details. (To be provided on the letterhead of the Bidder- Distinct Annexure to be provided for each OEM.) Expression of Interest (EOI) - Empanelment of Vendors for supply of Servers and Storages (Ref : IDBI / PCell/EOI/15-16/ 25 dated ) Name of the Bidder - Name of the OEM Sl. No. 1 Name of the Bidder Details To be furnished by the Bidder 2 Name of the OEM 3 Product proposed ( Specify ) ( Specify Server and / or storage) 4 Address of the OEM (Regd Office) 5 OEM scorrespondence Address at Mumbai with contact person name, telephone number mobile number etc. 6 OEM s Turnover. ( Rs. In Crores) 7 OEM s Net Worth (Rs. In Crores) 8 ISO 14001:2004 Certified (Attach a copy) 2012-13 2013-14 2014-15 2012-13 2013-14 2014-15 Yes / No 9 ISO 9001:2008 Certified (Attach a copy) Yes / No 10 Manufacturers Authorization Form for Business Partner submitted. ( Submit original) Yes / No 11 24 X 7 technical assistance Center available Yes / No 12 Blacklisting Undertaking (as per Annexure IV on the letterhead of OEM) submitted Yes / No IDBI / PCell/EOI/15-16/ 25 dated 28- Jan 2016 Page 7
To, CGM (ITD), IDBI Bank Ltd. IDBI Tower, 18th floor, WTC Complex, Cuffe Parade, Mumbai 400 005. (Undertaking to be submitted on Bidder Company s Letter Head) Date : Annexure III Ref: EOI for empanelment of vendors for supply of Servers and Storages. IDBI / PCell / EOI/15-16 / 25 dated We, [ ] (name and designation) on behalf of [ ] having its registered office at [ ] have submitted a proposal to IDBI Bank for * + in response to the tender inviting Expression of Interest dated / / issued by IDBI Bank. 1. We are duly authorized persons to submit this undertaking. 2. We do not have any business relationship with IDBI Bank including its directors and officers which may result in any conflict of interest between us and IDBI Bank. We shall on occurrence of any such event immediately inform the concerned authorities of the same 3. We have provided with all necessary information and details as required by IDBI Bank and shall provide with such additional information s may be required by IDBI Bank from time to time. 4. Neither we nor any of our employee/director has been barred from providing the Services nor are we in negative list/blacklisted by any public sector banks, statutory or regulatory or investigative agencies in India or abroad in the last 5 years. 5. There is no vigilance and / or court cases pending against us/company and no inquiry or investigation pending against us from any statutory regulatory and / or investigation agency. 6. All the information furnished here in and as per the document submitted is true and accurate and nothing has been concealed or tampered with. We have gone through all the conditions of the Bank s EOI document, and are aware that we would be liable to any punitive action in case of furnishing of false information / documents. IDBI / PCell/EOI/15-16/ 25 dated 28- Jan 2016 Page 8
7. We also undertake that, we were/are never involved in any legal case that may affect the solvency / existence of our organization or in any other way that may affect capability to provide / continue the services to bank. Signature: Name of the Authorized Person: Designation: Company Seal: IDBI / PCell/EOI/15-16/ 25 dated 28- Jan 2016 Page 9
To, CGM (ITD), IDBI Bank Ltd. IDBI Tower, 18th floor, WTC Complex, Cuffe Parade, Mumbai 400 005. (Self Declaration to be submitted by an OEM on its Letter Head) Ref: EOI for empanelment of vendors for supply of Servers and Storages. IDBI / PCell/EOI/15-16/ 25 dated - Jan - 2016 Annexure IV We do not have any business relationship with IDBI Bank including its directors and officers which may result in any conflict of interest between us and IDBI Bank. We shall on occurrence of any such event immediately inform the concerned authorities of the same Neither we nor any of our employee/director has been barred from providing the Services nor are we in negative list/blacklisted by any public sector banks, statutory or regulatory or investigative agencies in India or abroad in the last 5 years. There is no vigilance and / or court cases pending against us/company and no inquiry or investigation pending against us from any statutory regulatory and / or investigation agency. We also undertake that, we were/are never involved in any legal case that may affect the solvency / existence of our organization or in any other way that may affect capability to provide / continue the services to bank. Signature: Name of the Authorized Person: Designation: Company Seal: IDBI / PCell/EOI/15-16/ 25 dated 28- Jan 2016 Page 10
Undertaking from OEM (MAF) (To be submitted on Company (OEM s) letterhead) Annexure V To, The Deputy General Manager, IT Department IDBI Bank Ltd IDBI Tower, 18th Floor, WTC Complex, Cuffe Parade, Mumbai-25 Date : Sub: EOI - Empanelment of vendors for the supply of Servers and Storages Ref : IDBI / PCell / EOI/15-16 / 25 dated Dear Sir, We (OEM) are established and reputed Manufacturers for having factories/ depot at. We do hereby authorize M/s. ( Bidder) to submit their offer / application to IDBI Bank against the above Expression of Interest. M/s is an authorized Gold / Premium/ Tier I partner. We shall extend our back to back service support and assurance of availability of our equipments and their components, in case M/s ( Bidder) is the successful bidder in any of the RFQs issued under this empanelment. We shall be fully responsible for any shortfall in the transaction routed through M/s ( Bidder). We also assure our support for the complete period of empanelment i.e Feb 2016 to January 2018. Sign Name of the signatory Designation Company Seal. Email id and mobile no. IDBI / PCell/EOI/15-16/ 25 dated 28- Jan 2016 Page 11
Compliance of eligibility Criteria by the Bidder. Annexure VI S.N. Criteria Documents to be submitted 1 The bidder can be an OEM or an OEM s Tier I (Premium/ Gold etc) Business partner 2 A bidder can maximum bid for two OEMs for Servers and two OEMs for Storages. 3 The bidder must be a registered partnership firm or a limited company having its registered office in India. 4 The Bidder should be operating in India, in this line of business since April 2010 ( Bidder s profile to be submitted as per annexure). 5 The annual turnover of the bidder should be more than Rs.75 crores in each of the last three financial years (Audited Financial statements of the bidding entity to be submitted). Bidder s profile as per annexure with supporting documents. OEM details as per annexure II MAF as per annexure V Copy of registration / incorporation certificate to be submitted. Copy of Business commencement certificate, Sales tax, Service tax, VAT registration to be submitted 2012-13 2013-14 2014-15 Compliance by bidder (Y / N) 6 The bidders should have positive Net worth in each of the previous 3 financial years. 2012-13 2013-14 2014-15 IDBI / PCell/EOI/15-16/ 25 dated 28- Jan 2016 Page 12
7 The OEM s plant should have a valid ISO 14001:2004 and ISO 9001:2008 certifications. 8 The bidder should have valid ISO 9001:2008 certification. 9 The bidder should have successfully executed at least 3 contracts in the last 2 financial years (2013-2015) for each OEM they are bidding for; at least one contract should be during the last financial year 2014-15 ( i.e. P.O. issued during 2014-15), each contract should be of a value not less than Rs.50 lakhs ;each contract should be for having supplied, installed and commissioned servers / storages; at least one client / one contract should be from the BFSI / PSU sector. 10 The bidder should be able to supply both Server and Storage requirements of the bank. 11 The OEM and BP should not have been blacklisted by any Govt. bodies / BFSI / PSU during the last three years. (Copy of the current and valid certificate to be submitted). Copy of the current and valid certificate to be submitted) Name of the OEM Copy of contract submitted Supply of storage / server Value of each contract BFSI / PSU sector Satisfactory letter from client Undertaking by the bidder to be submitted Bidder Declaration as per format given in Annexure III;OEM declaration as per IV ) Signature: Name of the Authorized Person: Designation: Company Seal: IDBI / PCell/EOI/15-16/ 25 dated 28- Jan 2016 Page 13