GUIDE TO FINANCIAL SUPPORT FOR MEMBERS September 2016
FINANCIAL SUPPORT AND THE CODE OF CONDUCT (a) Selflessness: (b) Integrity: (c) Objectivity: (d) Accountability: (e) Openness: (f) Honesty: (g) Leadership: A breach of the rules relating to financial support for Members constitutes a breach of the Code of Conduct. A breach could lead to an investigation by the House of Lords Commissioner for Standards. 2
CONTENTS 1. INTRODUCTION... 6 2. GENERAL INFORMATION RELATING TO CLAIMS... 8 3. ENTITLEMENT TO CLAIM... 9 4. DAILY ALLOWANCE... 11 5. TRAVEL EXPENSES... 12 6. SPOUSE, CIVIL PARTNER AND CHILDREN S TRAVEL... 16 7. COMMITTEE MEETINGS AND VISITS AWAY FROM WESTMINSTER... 17 3
8. PARLIAMENTARY DELEGATIONS... 18 9. TRAVEL AS A REPRESENTATIVE OF THE HOUSE... 20 10. TRAVEL IN CONNECTION WITH THE LORDS OUTREACH PROGRAMME... 21 11. OTHER MEETINGS AND VISITS MANDATED BY THE HOUSE... 22 12. TRAVEL IN CONNECTION WITH THE ARMED FORCES AND POLICE SERVICE PARLIAMENTARY SCHEMES... 23 13. OTHER TRAVEL WITHIN THE UK ON PARLIAMENTARY BUSINESS... 24 14. TRAVEL TO SCOTTISH PARLIAMENT & DEVOLVED ASSEMBLIES... 25 4
15. EUROPEAN TRAVEL ON PARLIAMENTARY BUSINESS... 26 16. SALARIED MINISTERS AND SALARIED OFFICE HOLDERS... 28 17. ADDITIONAL EXPENSES AVAILABLE TO MEMBERS WITH A DISABILITY... 29 18. FOREIGN LANGUAGE TRAINING FOR MEMBERS... 30 19. MEMBERS PERSONAL INJURY & TRAVEL INSURANCE... 31 5
HOUSE OF LORDS GUIDE TO FINANCIAL SUPPORT FOR MEMBERS INTRODUCTION Background Taxable status The Members Finance Section 6
7
GENERAL INFORMATION RELATING TO CLAIMS Eligibility to claim Submission of claims Time limit for submission of claims Payment of claims Publication of information Audit Breach of the Code of Conduct complaints 8
ENTITLEMENT TO CLAIM Attendance at Westminster o o o o o o 1 Appearing as a witness before a committee does not constitute attendance. 2 http://www.publications.parliament.uk/pa/ld/ldcond/code.pdf 9
Record of attendances at Westminster Other parliamentary business o o o o o o 10
DAILY ALLOWANCE 11
TRAVEL EXPENSES General Registered residential address 12
Broken Journeys Rail Air 13
Car, motorcycle and bicycle mileage Road tolls Parking Taxis 3 https://www.gov.uk/expenses-and-benefits-business-travel-mileage/rules-for-tax 14
Receipts and documentation Recall of Parliament Claims 15
SPOUSE, CIVIL PARTNER AND CHILDREN S TRAVEL General Claims 16
COMMITTEE MEETINGS AND VISITS AWAY FROM WESTMINSTER Travel Subsistence and accommodation Reduced daily allowance Claims 17
PARLIAMENTARY DELEGATIONS Travel and subsistence Reduced daily allowance Expenses of a Rapporteur 18
Claims 4 * Indicates that expenses will not be paid by the House 19
TRAVEL AS A REPRESENTATIVE OF THE HOUSE Travel and subsistence Reduced daily allowance Claims 20
TRAVEL IN CONNECTION WITH THE LORDS OUTREACH PROGRAMME Background Travel Reduced daily allowance Incidental and overnight accommodation expenses Claims 21
OTHER MEETINGS AND VISITS MANDATED BY THE HOUSE Eligible Groups Reduced daily allowance Claims 22
TRAVEL IN CONNECTION WITH THE ARMED FORCES AND POLICE SERVICE PARLIAMENTARY SCHEMES Background Travel Reduced daily allowance Claims 23
OTHER TRAVEL WITHIN THE UK ON PARLIAMENTARY BUSINESS Background Advance approval Claims Industry and Parliament Trust 24
TRAVEL TO SCOTTISH PARLIAMENT & DEVOLVED ASSEMBLIES Background Advance approval Travel expenses Incidental expenses and overnight accommodation Claims 25
EUROPEAN TRAVEL ON PARLIAMENTARY BUSINESS Background Advance approval o o o o Travel expenses 26
Subsistence expenses Accommodation expenses Claims 27
SALARIED MINISTERS AND SALARIED OFFICE HOLDERS Secretarial expenses Spouse, civil partner and children s travel Claims Travel expenses 28
ADDITIONAL EXPENSES AVAILABLE TO MEMBERS WITH A DISABILITY Background Advance approval Claims Review 29
FOREIGN LANGUAGE TRAINING FOR MEMBERS Background Advance approval Claims 30
MEMBERS PERSONAL INJURY & TRAVEL INSURANCE Summary Excluded countries 31
Claims 32
Unsalaried Members Sittings of the House and Committee Meetings at Westminster Travel within the UK for Parliamentary business at Westminster SUMMARY TABLE Daily allowance Travel 300 or 150 Yes No Yes subject to prior approval Committee meetings and visits away from Westminster Members of Parliamentary delegations Travel as a representative of the House Lords outreach programme Daily allowance Travel Accommodation and subsistence Yes or Met directly by relevant 150 office Yes or Met directly by relevant office Subject to HMRC rates/house limits Other mandated Parliamentary business: BAPG, BIPA, CPAUK, BGIPU, HoCMF, PCPF Rapporteur to a Parliamentary delegation Armed Forces and Police Service Parliamentary Scheme business (UK activities only) Other travel within the UK on Parliamentary business Travel to Scottish Parliament and devolved assemblies European travel on Parliamentary business 150 (if the House is sitting) No No. May be met directly by the relevant body Yes Yes subject to prior approval (except for IPT) Yes subject to prior approval No. May be met directly by the relevant body No Yes up to 1 night / 2 days subject to prior approval and House limits Yes up to 2 nights / 2 days subject to prior approval and HMRC rates Salaried Members Minister Office holder Daily allowance Travel Secretarial Costs No Yes No Yes Within annual max 33