DID, Front Cover QA Document Identifier Number: [* insert VSY Document #] Rev: 1 Title: DID Front Cover Quality Assurance Ship applicability: All Document Owner: [* insert name] Document Approver: [* insert name] Master Template Ref: DID Front Cover QA Project: [*insert name] Type Organisation Area Supplier VSY Supplier Code SWBS DID QA Subcontracts / SCM [* insert name] [* insert VSY number] [* insert VSY number] Schedule D3 Data Item Descriptions Quality Assurance Prepared by: Vancouver Shipyards Co. Ltd. 50 Pemberton Ave. North Vancouver, BC, Canada, V7P 2R2 Tel: (604) 988-3111 Fax: (604) 984-1636 Vancouver Shipyards Co. Ltd. 2016 Unclassified Page 1 of 1 Intellectual Property Rights owned by Vancouver Duplicate 1of 2 Shipyards Co. Ltd ]
Quality Plan Rev 2 Document Identifier Number: [* insert VSY document number] Rev: 1 Title: Quality Plan Ship applicability: All Master Template Ref: DID QA201 Quality Plan Project: All Type Organisation Area Supplier VSY Supplier Code SWBS DID Supply Chain Subcontracts / SCM [*insert name] [* insert VSY number] [* insert VSY number] Data Item Description Quality Plan QA201 Prepared by: Vancouver Shipyards Co. Ltd. 50 Pemberton Ave. North Vancouver, BC, Canada, V7P 2R2 Tel: (604) 988-3111 Fax: (604) 984-1636 Date:06 Apr 16 Vancouver Shipyards Co. Ltd. 2016 Template ref: QA201 Quality Plan Unclassified Page 1 of 4
Quality Plan Rev 2 Quality Plan QA201 Purpose The purpose of the Quality Plan (QP) is to detail the Supplier s specific quality arrangements, practices, processes, procedures, resources and activities pertaining to the development, design, manufacture, testing and release of the Work performed under the Subcontract. The QP shall, as much as possible and consistent with the requirements set out below, utilise the same management tools and methods already in use by the Supplier to manage and monitor its own business. The QP will be referenced by the Purchaser when conducting Supplier audits. References This DID must be read in conjunction with Schedule A (General Conditions) and the corresponding SOW reference. Preparation Instructions This Data Item shall comply with the general format, content and preparation instructions set out in Part 1 (Introduction) of Schedule D1 (SOW) and Part 1 of Schedule D2 (SDRL). Format and Content The QP shall include as a minimum: 1 title page; 2 contents and amendment record 3 introduction, Subcontract description, definitions, abbreviations, etc ; 4 purpose and scope of QP; 5 details of the Supplier s quality management system and scope of ISO 9001 registration 6 details of the organisation, roles and responsibilities and the interfaces relevant to this Subcontract lists of applicable standards, specifications, QA/QC documentation and certification records relevant to the Subcontract; 7 quality risks associated with the SOW and Supplier s method of operation; 8 a list of all processes and procedures relevant to the Subcontract and available during supplier audits 9 the specific arrangements for providing assurance of the satisfactory quality of Deliverables from the Supplier and the Supplier s lower tier suppliers and the measures to be adopted to ensure compliance. Include (or make reference to) all major lower tier suppliers, scope of supply, activities, and show the Supplier s proposed involvement; 10 If contractually required provide the specific Regulatory, Statutory and National Standard: (a) Classification Society material certification and traceability requirements relevant to the Subcontract; (b) Classification Society Rules and Regulations for Classification of Ships (c) Classification Society Register Survey Procedures/ Marine Survey Procedures Manual Template ref: QA201 Quality Plan Unclassified Page 2 of 4
Quality Plan Rev 2 (d) IAC Recommendation 47 Shipbuilding & Repair Quality Standard (SARQS) (e) ASTM F2016 Standard Practice for Establishing Standard Practice for Establishing Shipbuilding Quality Requirements for Hull Structure, Outfitting, and Coatings 11 procedures for configuration management and change control processes; 12 reference to measurement, analysis and improvement activities including a schedule of internal audits specific to the Subcontract and its requirements; 13 procedures for processing non-conformance reports and concession requests; 14 in addition for any Software supply, the Supplier shall comply with the requirements of Part 3 (Engineering) of the SOW and include a Software Quality Plan; 15 contact details for the Supplier s Independent QA/QC representative; 16 details of the Inspection and Test Plan including all Hold Points and Witness points for the Purchaser and Classification Society; and 17 in the event that the Work includes fabrication of part or parts of a Ship, the QP shall include the following additional information: (a) scope of Classification Society activities; (b) list of Dimensional control procedures; (c) list of Welding Procedure, Procedure Qualification Records and Welder Qualification records; and (d) list of Applicable NDT procedures. 18 The Supplier must report on the progress of the Manufacturing Information (MI) development in Monthly Progress Reports. 19 If contractually required the Supplier must provide full access to the developing MI and the ability to inspect the MI as it is produced. Manufacturing Information includes but is not limited to: (a) Work or shop orders and drawings (b) Bill of materials, (c) Special instructions and tools, (d) Dimensional and accuracy control requirements (e) QC and Testing requirements, (f) Vendor and loose parts installation details, (g) Hazard assessments, (h) Weight control information (i) Process improvement documents. Template ref: QA201 Quality Plan Unclassified Page 3 of 4
Quality Plan Rev 2 Template ref: QA201 Quality Plan Unclassified Page 4 of 4
Concession Application Document Identifier Number: [* insert VSY document number] Rev: 1 Title: Concession Application Ship applicability: All Master Template Ref: DID QA202 Concession Application Project: All Type Organisation Area Supplier VSY Supplier Code SWBS DID Supply Chain Subcontracts / SCM NA NA NA Data Item Description Concession Application QA202 Prepared by: Vancouver Shipyards Co. Ltd. 50 Pemberton Ave. North Vancouver, BC, Canada, V7P 2R2 Tel: (604) 988-3111 Fax: (604) 984-1636 Vancouver Shipyards Co. Ltd. 2016 Unclassified Page 1 of 2
Concession Application Concession Application QA202 Purpose The Concession Application is the method for the Supplier to request acceptance of a non-conforming Deliverable or Item of a Deliverable. References This DID must be read in conjunction with Schedule A (General Conditions) and the corresponding SOW reference. Preparation Instructions This Data Item shall comply with the general format, content and preparation instructions set out in Part 1 (Introduction) of Schedule D1 (SOW) and Part 1 of Schedule D2 (SDRL). Format and Content The Concession Application shall be prepared in Supplier s format to include: 1. the Supplier s name and address; 2. the description of the Equipment / System being supplied under the Subcontract (description / quantity / period / batch / lot number/ Specifications / drawing number and issue / Supplier s part number / NATO stock number (if available) / Purchaser s part number,, etc ); 3. the Agreement number; 4. the Covering Purchase Order number; 5. the SWBS number; 6. the Supplier s Non-Conforming Request (NCR) number will be the concession reference number; 7. a description of the non-conformance and proposal for corrective action; 8. reference to previous concessions of a similar type (if any); 9. impact on Subcontract requirements. e.g. effect on the Purchaser s Technical Requirements, Supplier s Specifications, Delivery Dates, limitation in use of performance, etc ; 10. endorsement by Supplier; 11. endorsement by the Purchaser s Technical Authority. i.e. person responsible for the design (when appropriate); 12. field for decision by the Purchaser s Subcontract Authority; and 13. field for comment by the Purchaser s Subcontract Authority, including recommendations for any further action required. e.g. Subcontract amendment, product recall, etc Unclassified Page 2 of 2
Inspection and Test Plan Document Identifier Number: [* insert VSY document number] Rev: 1 Title: Inspection and Test Plan Ship applicability: All Master Template Ref: DID QA203 Project: All Type Organisation Area Supplier VSY Supplier Code SWBS DID Supply Chain Subcontracts / SCM NA NA NA Data Item Description Inspection and Test Plan QA203 Prepared by: Vancouver Shipyards Co. Ltd. 50 Pemberton Ave. North Vancouver, BC, Canada, V7P 2R2 Tel: (604) 988-3111 Fax: (604) 984-1636 Vancouver Shipyards Co. Ltd. 2016 Unclassified Page 1 of 2
Inspection and Test Plan Inspection and Test Plan PM203 Purpose The Inspection and Test Plan is intended to provide instructions to Suppliers on the standards and contents of the Supplier s Inspection and Test Plans (ITP) to meet the Purchaser s Technical Requirements. The purpose of the ITP is to detail the Supplier s specific quality control arrangements for the product realisation from material suborders, manufacture, inspection, test, integration and Final Acceptance of the Equipment, SPT and Spares. The ITP shall, as much as possible and consistent with the requirements set out below, utilise the same management tools and methods already in use by the Supplier to manage and monitor its own business. References This DID must be read in conjunction with Schedule A (General Conditions) and the corresponding SOW reference. Preparation Instructions This Data Item shall comply with the general format, content and preparation instructions set out in Part 1 (Introduction) of Schedule D1 (SOW) and Part 1 of Schedule D2 (SDRL). Format and Content The ITP shall comply with the requirements of [*] and shall include as a minimum: 1 title page; 2 contents, amendment record and distribution etc ; 3 introduction, subcontract description, definitions, abbreviations etc ; 4 purpose and scope of ITP; 5 sequential stages and activities including manufacture, testing, acceptance and release; 6 reference to the controlling procedures; 7 Provisional and Final Acceptance criteria; 8 verification records; and 9 involvement by the Supplier, Purchaser, the Classification Society and other third parties. Unclassified Page 2 of 2
Certificate of Conformance Document Identifier Number: [* insert VSY document number] Rev: 1 Title: Certificate of Conformance Ship applicability: All Master Template Ref: DID QA204 Certificate of Conformance Project: All Type Organisation Area Supplier VSY Supplier Code SWBS DID Supply Chain Subcontracts / SCM NA NA NA Data Item Description Certificate of Conformance QA204 Prepared by: Vancouver Shipyards Co. Ltd. 50 Pemberton Ave. North Vancouver, BC, Canada, V7P 2R2 Tel: (604) 988-3111 Fax: (604) 984-1636 Vancouver Shipyards Co. Ltd. 2016 Unclassified Page 1 of 2
Certificate of Conformance Certificate of Conformance QA204 Purpose The Certificate of Conformity (CoC) is intended to assure the Purchaser that the Work undertaken by the Supplier and the Supplier s lower tier suppliers complies with the requirements of the Subcontract. References This DID must be read in conjunction with Schedule A (General Conditions) and the corresponding SOW reference. Preparation Instructions This Data Item shall comply with the general format, content and preparation instructions set out in Part 1 (Introduction) of Schedule D1 (SOW) and Part 1 of Schedule D2 (SDRL). Format and Content The Certificate of Conformity shall include as a minimum: 1 Description of the Equipment; 2 SWBS #; 3 Agreement #: 4 Covering Purchase Order # 5 Purchaser s part numbers; 6 Supplier s part numbers; 7 NATO Stock Number (if codified); 8 issue and modification status of each Equipment, SPT and Spare SWBS #; 9 identification of any outstanding Defects, deficiencies, non-conformances or equivalent terminology; 10 statement of any concessions or production permits; 11 where applicable, a statement of calibration status supported with a valid Certificate of Calibration showing date of calibration and calibration period [or when recalibration is required]; 12 Items of the Equipment or Spares subject to shelf life the expiry date/dates must be stated; 13 lifting load handling data must be included where applicable; 14 The following statement: We hereby certify that the Equipment, SPT or Spares detailed herein have been inspected, tested and conform in all respects with the requirement of the Subcontract. The quality control and assurance arrangements adopted in respect of the items have accorded with the conditions of our ISO 9001 registration. 15 The Certificate of Conformity shall be signed by the Supplier s Quality Manager or his nominated representative. Unclassified Page 2 of 2
DRACAS Report Document Identifier Number: [* insert VSY document number] Rev: 1 Title: Defect Recording and Corrective Action System Report Ship applicability: All Master Template Ref: DID QA210 DRACAS Report Project: All Type Organisation Area Supplier VSY Supplier Code SWBS DID Supply Chain Subcontracts / SCM NA NA NA Data Item Description Defect Recording and Corrective Action System Report QA210 Prepared by: Vancouver Shipyards Co. Ltd. 50 Pemberton Ave. North Vancouver, BC, Canada, V7P 2R2 Tel: (604) 988-3111 Fax: (604) 984-1636 Vancouver Shipyards Co. Ltd. 2016. Unclassified Page 1 of 2
DRACAS Report Defect Recording and Corrective Action System Report QA210 Purpose The purpose of the Defect Recording and Corrective Action System (DRACAS) is to capture the failures, remedies and improvements relating to Defects in the Deliverables. References This DID must be read in conjunction with Schedule A (General Conditions) and the corresponding SOW reference. Preparation Instructions This Data Item shall comply with the general format, content and preparation instructions set out in Part 1 (Introduction) of Schedule D1 (SOW) and Part 1 of Schedule D2 (SDRL). Format and Content 1 Supplier s format. 2 The DRACAS Report shall contain all Defects and corrective relating to the Equipment and/or Deliverable Software. Unclassified Page 2 of 2