BAFE SP203-1 Assessment Check List To be Read in conjunction with BAFE SP203-1 Version 5 May 2011 General A minimum of 2 projects, with all relevant documentation and certification are available for review. Access to the project sites has been confirmed with the customer and they understand the depth of testing and inspection required by the assessment. Sites are within 30 minutes travelling time of the office. A Principle Duty Holder, Sufficient Designer(s) and Key Responsible Person(s) are in place. Module1- System Design 6.2.1 Competence of the designer is to be assessed 6.2.2 Designer is named and has the authority to sign off designs on behalf of the company is evident 6.2.3 Appropriate level of design resource available to the organisation 6.2.4 If the designer(s) are not available to undertake their work, alternative arrangements are in place or design work to stop. 6.2.5 Designers actual designs will be assessed to demonstrate design competence 6.2.6 Knowledge of product and system 6.2.7 Knowledge of BAFE requirements for certification 6.2.8 Sufficient information passed onto installer 6.2.9 Ability to assess fire risks influencing design 6.2.10 Knowledge of EU directives and associated U.K. legislation relevant national safety requirements 6.2.11 Consideration shown to minimise false alarms/discharges 6.3 of specifications complying with recognised standards/codes of practice. 6.4.1 the company can safely connect to "mains" power and Interface with other systems (fireman's lift, smoke ventilation, etc) 6.4.2 When designing to BS6266 ancillary systems are integrated correctly. 6.5.1 of records for all design projects 6.5.2 Clear evidence that designs satisfy the specification requirements. 6.5.3 records are maintained and available for all projects. Guide 003 Date: 01.04.13 Rev: 3 Certsure LLP 2013 Page 1 of 5
6.5.3 records are maintained and available for all projects. 6.6.1 of design control and sign off process is in place. 6.6.2 of provision for design process to continue to the end of project 6.6.3 Design documentation should be prepared and recorded in a manner whereby design changes can be recognised during the course of the project. Module 2 - Installation 7.1 7.2.a) 7.2.b) 7.2.c) 7.2.d) 7.2.e) 7.2.f) 7.2g)/7.2h) Installation work to be carried out by BAFE company or a company who area UKAS accredited certification body to BSEN 45011 the installer is competent and understands the requirements of BS 7671. Ability to correctly interpret design requirements Understanding of responsibility for BAFE module certification Satisfactory knowledge of relevant standards/cops of interface with others on project Installation safety issues (mechanical/electrical) Adequate competent supervision 7.3.1 Equipment third party certified 7.4 BAFE certification issue 7.5 Records to be kept and made available to other organisations and BAFE companies 7.6 installation process has been completed. system installed as per requirements of BS 5839 Pt.1 and Pt. 6 Module 3 - Commissioning and Handover 8.1 8.2 8.3 8.4.1a) 8.4.1b) 8.4.1c) 8.4.1d) A review of test results carried out by the installer prior to the undertaking the commissioning The initial testing, commissioning and handover of the system to be carried out by a BAFE certified company. On handover a BAFE accredited company is to provide evidence that the final testing and commissioning has been carried out satisfactorily and variations are clearly identified (e.g. BS 5839-1 certificates). Knowledge of equipment and products installed. Ability to interpret design of system Understanding BAFE module certification A comprehensive understanding of the commissioning process as it relates to projects of varying complexity. Guide 003 Date: 01.04.13 Rev: 3 Certsure LLP 2013 Page 2 of 5
8.4.1.e) 8.4.1f) Knowledge of interfacing with building services (where applicable) Understanding of safety issues during testing and commissioning 8.4.1g) Competency/adequacy of supervisory staff The organisation to have sufficient resources to undertake the projects to which it has 8.4.1h) been committed. Commissioning to be undertaken in two parts, testing the system to ensure the 8.4.2 components work as anticipated, and to specification to ensure system is configured as per the requirements of the specification. 8.4.3 of training to others in the use of equipment 8.3.1 of correct certification to specified requirements 8.4 of tests and commissioning records for each project 8.5 The installation shall be commissioned and handover to client as per agreed specified requirements. 8.6 Fire detection and fire alarm systems should utilise components and cables that meet the requirements of BS 5639-1 8.7 Requirements when a specification provided does not state the standard or code to which the standard should comply. 8.8 Procedure for when no one is representing the client during the commissioning process. 8.9 that all commissioning records are held for each project. 8. 10 of formal completion of the commissioning/handover to client, to the point where the client takes over the ongoing responsibility for the installation. 8. 11 that appropriate documentation given to client prior to handover and the client has been recommended to retain the records for the life time of the system Module 4 - Maintenance 9.1 Maintenance to be carried out by a BAFE accredited company. 9.2.1a) 9.2.1b) 9.2.1c) 9.2.1d) 9.2.1e) 9.2.2 Adequate knowledge of equipment to be maintained. An ability to interpret design requirements. A basic understanding of BAFE certification as it relates to design, installation, commissioning and handover modules. A comprehensive Knowledge of electrical safety issues involved in maintenance procedures Competency of adequacy of supervisory staff Sufficient resources and competence to undertake the work it is committed to and be able to investigate and rectify system related problems. 9.3 of agreement with relevant ARC for notification of F/A activation Guide 003 Date: 01.04.13 Rev: 3 Certsure LLP 2013 Page 3 of 5
9.4 9.5 Adequate resources available to permit attendance on site to maintain faulty systems within the specified time. of arrangements in place to meet the call out arrangements, and evidence the arrangements work in practice. 9.6 the organisation has access to spare parts. 9.7 of additional work required to restore the system to full health has been specified to the client. 9.8 that comprehensive maintenance records are kept for each project. 9.9 9.10 9. 11 If a BAFE certificated system is to be altered the work must be undertaken by certificated organisation with an appropriate scope. Appropriate information relating to repairs and changes undertaken at each maintenance visit shall be made available to the client. Maintenance shall be undertaken as per the relevant standard or code of practice depending on the type of system installed. System Verification 10.1 The system has been verified prior to completion of a BAFE certificate of compliance 10.2 Verification is to be carried out by a person with design competence. 10.3 10.4 10.5 10.6 10.7 10.7 10.8 10. 9 10.10 Verification is to be carried out by a competent person and documented and passed onto the client. Verification to highlight problems in the system that is the result of interfaces between the modules. Any variation between the design specification and the installed system are to be reported to the client and solutions agreed by the interested parties. All installations require verification prior to the completion of a BAFE certificate of compliance The verification organisation must have the minimum scope listed in a) to c) of section 10.7. Third Party Certification Bodies are required to assess the competence of organisations in relation to Verification. Clients to be informed that all BAFE modules and Verification of the system have to be completed before a BAFE certificate of compliance can be completed. Systems installed by non BAFE certificated organisations can be retrospectively assessed and verified by a certificated organisation, if the maintenance is carried out by a BAFE organisation. When BAFE verification is undertaken retrospectively and includes verification of non certificated modules, the verification will include an audit of acceptability. Management Systems 11 a) Records to provide evidence of preventative and corrective actions where process problems have been identified. 11 b) Complaints procedure and log. 11 c) A register of approved sub contractors Guide 003 Date: 01.04.13 Rev: 3 Certsure LLP 2013 Page 4 of 5
11 d) A management structure of the organisation is documented. 11 e) The responsibilities of key personnel who are involved in each certificated module. 11 f) Holds the relevant procedures for modules applied for 11 g) Register of test instruments inc. calibration records 11 h) Register of standards/manufacturer's literature 11 i) Competency records of technical staff 11 j) Technical staff to have access to standards and other data 11 k) Management system is regularly reviewed and amended 11 l) i) Key performance indicators for routine maintenance 11 l) ii) Key performance indicators for emergency maintenance The organisation shall have available:- 14.1 a) Technical reference documents Certification Audit 14.1 b) Test instrumentation (where relevant) including records of assessment accuracy. 14.1 c) Configuration tools (when relevant) together with their operational handbooks. 14.1 d) A list of projects in progress and those completed in the last 12 months 14.1 e) Specifications, drawings, certificates, records and reports relating to work in progress and completed within the last 12 months. 14.1 f) Any other item that is relevant to the process and the TPCB reasonably require. 14.1 g) that adequate insurance cover is held for the categories of work undertaken. 14.1 h) A list of complaints received and actions taken to resolve the complaints. 14.2 14.3 14.4 14.5 Suitable Policies, procedures, audits in place to ensure personnel are competent for the work they undertake. On the maintenance module a register of those installations where there are ongoing problems and how they have been resolved. A safe system of storage is evident for important documentation and other data that is required for the protection of business continuity. Review business premises to ascertain whether or not they are adequate for the business being undertaken. NOTE 14.6 Outlines the minimum requirement for premises. This pre-assessment checklist has been designed to help applicants to interpret and be fully prepared for the assessment visit. Please take time to review each of the s and requirements and make sure that you are satisfied that you have answers and where necessary, documentary evidence to show to the Assessor. In working through the document you might find it useful to use the column to indicate how you have met the requirements. Guide 003 Date: 01.04.13 Rev: 3 Certsure LLP 2013 Page 5 of 5