MANA 2018 Spring Conference May 4 & 5, 2018 MOTORCITY CASINO HOTEL Downtown Detroit EXHIBITOR PROSPECTUS
The Michigan Association of Nurse Anesthetists invites you to participate in the MANA Spring 2018 Conference. This is a unique opportunity for exhibitors to showcase new services, technologies, equipment and pharmaceuticals. With anticipated attendance of over 300 CRNAs and SRNAs, there are few times where you will be able to find so many tremendous professionals in one place at the same time. Exhibitors have ample opportunities to connect with attendees eager to learn more about products and services that will help them excel as Certified Registered Nurse Anesthetists. Exhibitor opportunities are available on a first-come basis; contact Lori Poole at 734-477-0328 or lori@miana.org to secure your booth. MANA SPRING CONFERENCE
WHO ATTENDS MANA S SPRING CONFERENCE? Certified Registered Nurse Anesthetists Students from 5 Michigan-based anesthesia schools Decision makers, faculty, and educators who are eager to learn more about your products, services, and programs Expected attendance: 200-300 WHO EXHIBITS Pharmaceutical Companies CRNA Recruitment Services / Staffing Services Organizations Medical Equipment Suppliers Medical Billing Companies Health / Wellness Product Providers Area Hospitals Consulting Services Financial Services EXHIBITOR INCENTIVES Visibility on MANA website linked to your company homepage; in MANA s newsletter Connector, and in on-site attendee program Designated exhibit times Attendee pre-registration list (includes email addresses) MANA SPRING CONFERENCE
EXHIBIT SCHEDULE (subject to change) Friday, May 4, 2018 5:00 pm 6:00 pm - Registration & light snacks with exhibitors 9:00 pm 10:00 pm - Welcome reception with exhibitors Saturday, May 5, 2018 6:30 am 7:30 am Breakfast with exhibitors 9:30 am 10:00 am Break with exhibitors EXHIBITOR MOVE-IN (subject to change) Friday, May 5, 2017 12:00 pm 5:00 pm INCLUDED WITH YOUR BOOTH 8 x 10 exhibit space Booth identification sign 1 6 table, covered and skirted Two chairs One wastebasket Electrical service (Complimentary only if requested in advance) 2 Exhibitor badges Listing in conference program Exhibitor service manual EXHIBITOR MOVE-OUT (subject to change) Saturday, May 5, 2018 10:30 am 2:00 pm MANA SPRING CONFERENCE
BOOTH REGULATIONS No exhibit or exhibit personnel may impede or obstruct traffic in the aisles or in and/or around exit doors. No exhibit may obstruct the view of, or interfere with any adjacent booths. No part of an exhibit or sign may be pasted, nailed, or otherwise affixed to walls, doors, etc. The subletting or sharing of space is prohibited; two or more firms may not exhibit in a single space. An exhibitor kit containing literature and rates for services will be made available to exhibitors after exhibit space assignment is confirmed. Exhibitors are responsible for arranging shipping of their exhibit and materials to and from the facility. Exhibits or exhibit material(s) left in the exhibit hall after the contracted move-out time, or damaged items left behind, will be considered trash and will be removed. REGISTRATION & CANCELLATIONS By submitting registration, the exhibitor assumes the entire responsibility for losses, damages, and claims arising out of exhibitor s activities on the MotorCity Hotel Casino premises and will indemnify, defend, and hold harmless MANA, the MotorCity Casino Hotel, its owner(s), and management companies, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims. Cancellation of booth space will be accepted through Friday, April 13, 2018 with refunds granted. Refunds will not be granted for cancellations after Friday, April 13, 2018. A company that reserves booth space and fails to inform MANA of its plans not to attend automatically forfeits 100% of the total cost of the exhibit space assigned. BOOTH/PROMOTIONAL ACTIVITY Booth/promotional activities such as demonstrations, interviews, market research, etc. may not interfere with normal traffic flow nor infringe on neighboring exhibits. Activities will not be permitted outside of the exhibitor s assigned booth space. Exhibitors should reserve a reasonable portion of their exhibit space for the crowds or lines that activities may attract. EXHIBITOR ACCESS Registration for the Spring Conference sessions are not included with exhibit booth registration and exhibitor badges will not be honored for admission to sessions. Exhibitors who wish to obtain CEUs may purchase full conference registration at the MANA member price to attend any educational session. While attending a session, an exhibitor may not engage in sales activities while in the session room. If an exhibitor is a recognized MANA sponsor for a session, the company representative will be issued a sponsor name badge which should be worn for admission to their sponsored session.
FDA REGULATIONS Exhibitors must abide by all applicable Food and Drug Administration (FDA) regulations, including but not limited to any or all approval requirements. Exhibitors are reminded that the FDA generally prohibits the advertising or other promotion of investigational or unapproved drugs and devices. The FDA also forbids the commercial promotion of approved drugs or devices for unapproved uses. Unapproved devices may be displayed only if they are the subject of an effective investigational device exemption (IDE) or if they are the subject of a pending 510(k) pre-market notification application. Any investigational product that is displayed or graphically depicted within the exhibit must (a) contain no claims of safety or effectiveness, (b) contain no comparative claims to other marketed products, and (c) be accompanied by a sign clearly and prominently stating that the device is limited by federal law to investigational use and is not approved by the FDA for commercial distribution in the United States. Exhibitors may not sell, commercialize, or take orders or names with respect to an investigational drug or device, or a device that is the subject of a pending 510(k) application, unless limited to research or investigational use. These restrictions are not intended to limit the full exchange of scientific information regarding an investigational drug or device. If the FDA or a court of competent jurisdiction determines that a company s exhibit at a MANA conference is in violation of any FDA regulations, including but not limited to the promotional restrictions and rules described above, the company may be subject to sanctions. Concerns or questions regarding compliance with FDA regulations should be addressed to the FDA as follows: FDA Division of Drug Marketing Human Drug Information Division of Drug Information (CDER) Office of Communications W051-2201 10903 New Hampshire Avenue Silver Spring, MD 20993 Phone: (888) 463-6332 Email: druginfo@fda.hhs.gov RECORDING WAIVER (PHOTOGRAPHY, AUDIO, VIDEO) Portions of the MANA 2018 Spring Conference may be photographed, and/or audio/video recorded for various MANA purposes; including reporting, promotion, archival, or sale and distribution. By registering, individuals agree that MANA may photograph or record by audio/video their attendance and involvement in any portion of the conference. Furthermore, individuals agree that MANA may use these photographs and/or recordings without additional approval or permission.
EXHIBIT APPLICATION To reserve exhibit space, complete the Exhibitor Application and return it along with the required deposit to the MANA office. Booth space is assigned on a first-come, first-served basis. APPLICATION REVIEW MANA will review all exhibit applications to determine whether they satisfy basic criteria such as: whether the product/services described specifically relate to the practice or advancement of CRNAs and SRNAs; whether the exhibit is of informational value to CRNAs and SRNAs; whether the product/services, in the opinion of MANA, are safe and effective. Even when an application meets the basic criteria above, MANA reserves the right to deny any request to exhibit. MANA reserves the right to restrict or prohibit exhibits that are deemed unacceptable for any reason. This may include people, items, conduct, printed materials, or anything that may be objectionable to the exhibition. If such restriction occurs, MANA will not be liable for any refunds, or incurred expenses. The decision of MANA regarding exhibit applications is final. DEPOSITS AND PAYMENTS A minimum deposit of 50% of the booth rental fee is due with the completed application. A deposit must be received in order for space assignment. Applications received after April 1, 2018 require full payment of the booth rental fee. Space assignment will not be made without the appropriate deposit. Booths will not be allowed to exhibit if the full payment has not been received by MANA prior to move-in. BALANCE DUE Exhibitors will be invoiced for the balance due after a booth assignment has been made. Full payment is due by April 1, 2018. If full payment is not received by this date, space may be released back into the general inventory. If booth space is not paid in full by April 1, 2018, the exhibiting company will be prohibited from registering staff for the conference or making room reservations within the MANA room block. BOOTH RELOCATION If it becomes necessary to relocate an exhibitor after a booth assignment has been made, MANA will contact the company involved and every effort will be made to reassign the exhibitor to a similar booth space.
MANA 2018 SPRING EXHIBIT SPACE APPLICATION AND CONTRACT ORGANIZATION/CONTACT INFORMATION: Organization Name: Contact Person: Address: City/State/Zip: Phone: Fax: Email: What primary product or service will you exhibit at the conference: EXHIBIT DIRECTORY INFORMATION: (Information below will appear in all conference materials and will be printed exactly as it appears below) Organization Name: Address: City/State/Zip: Phone: Fax: Website:
EXHIBIT BOOTH SPACE: MANA 2018 SPRING EXHIBIT SPACE APPLICATION AND CONTRACT Booth space includes skirted table, identification sign, complimentary electrical service upon request, two chairs and a wastebasket. MANA will select a booth for you. 8 Space only - $600.00 8 Space with ¼ page ad*: (Ad size: 3.625 wide x 4.75 high) - $700.00 8 Space with ½ page ad* - $800.00 (Ad size: 3.625 wide x 10 high OR 7.5 wide x 4.75 high) Electrical Service No Charge (Must be ordered in advance) What competing vendor do you prefer not to be located near? *If you select to purchase a booth space with an ad, ads will be placed in the conference program. Ad material must be electronically submitted as a high-resolution PDF only. Artwork must conform to the specified sizes. Deadline for material submissions is April 6, 2018. Please email ad materials to lori@miana.org. MANA 2018 THINK OUTSIDE THE BOOTH MAJOR EDUCATION SESSION - $2,000.00 Any session sponsorship includes exhibit space, banner on the MANA website for three months, ¼ page ad in the on-site program, and the opportunity to take the podium to give a 2-minute talk about your company and its products and/or services. TURNDOWN SERVICE - $1,500.00 Be the last thing conference attendees see at night! All attendees will receive your provided gift waiting in their room. Postcard or flier may also be included. BADGE LANYARDS - $800.00 Be everywhere! Every attendee will receive your branded lanyard at registration. FLYER INSERT - $350.00 Distribution of promotion material at the conference in registration packets. Must provide fliers two weeks prior to conference.
PAYMENT INFORMATION Applications submitted on or before March 30, 2018 require a 50% deposit of the total booth rental fee; applications submitted beginning April 1, 2018 require full payment of the total booth rental fee. Total Booth Rental Fee: $ Sponsorship: $ Deposit Enclosed: $ Balance Due by April 1, 2018 $ Check payable to Michigan Association of Nurse Anesthetists American Express MasterCard Visa Amount to be charged: $ Card Number: Expiration Date: CVV: Cardholder Name: Billing Address: Cardholder Signature: Please return this application with the required payment to: MANA Michigan Association of Nurse Anesthetists 1390 Eisenhower Place Ann Arbor, MI 48108 Phone: (734) 477-0328 Fax: (734) 677-2407 Email: lori@miana.org