PROCURE-TO-PAY TRAINING SYMPOSIUM 2018 Strategic Plan Accomplishments Presented by: Procurement Business Operations Group (PBORG) April 3 April 5, 2018 Hilton Orlando Orlando, FL 1
What Strategic Plan? Defense-wide Procurement Capabilities (A Functional Strategy) Vision and initiatives developed in collaboration with the DoD functional community to establish a strategic plan for the procurement community Many initiatives support the financial audit process Annual Updates Goal from National Defense Strategy 2018 Reform the Department for Greater Performance and Affordability 2
Accomplishments - Standards Procurement Data Standard 70% Compliance achieved across DoD Version 2.5.1 must be achieved by Oct 18 Tracks clause variations and dates Enables Handshake 2 processes Enables queries of contract clauses to determine use and compliance 3
Accomplishments - Standards Procurement Request Data Standard (V3.0 FY17) Enables transmission of requirement as data Adds contract modification capability Published Procurement System Access Common Role Designations (FY17) Established a standard for managing DoD procurement hierarchy (FY17-18) To be used for purchase card hierarchy (July 18) 4
Accomplishments - Procedures Single Sign On Standard Protocol established at WAWF Standard role appointments (with link to Defense Acquisition University on-line training) will enhance procurement hierarchy for downstream systems July 18 in WAWF Purchase Card (Agency Program Coordinators; Billing Officials, Card Holders) Ordering Officers Certifying Officials (DD577) Contracting Officer Representatives (CORs) 5
Accomplishments - Systems Implementing standards for role based system access enabled through WAWF Standardized Government Account Management Access (April 18) 5 key roles in production (April 18) Adding Purchase Card roles (July 18) 6
Accomplishments - Capabilities Partnered with OSD Leadership (Logistics, Comptroller and Grants) and DLA to re-engineer use of DoDAACs Procurement Office Grants Office Funding Office Contract Administration Office Contractor Updated Supplier Performance Risk System (SPRS)* to improve the management of high risk procurement (FY18) * Formerly Past Performance Information Retrieval System Statistical Reporting 7
Accomplishments - Capabilities Contract Closeout Developed enterprise workflow tool in WAWF to manage any contract for closeout June 17 Scorecards now available at DATA Lake WAWF Contract Invoice History Procurement Instruments Awarded & Closed Ordering Instrument PIID status tracks orders closed Contract Execution History FPDS was updated to track DoD closeouts forwarded from Global Exchange (GEX) - Oct 17 8
Initiatives for Discussion Enterprise Hosting, Access & Data Environment Enabled enterprise role based access to an integrated hosting environment Phase I deployed April 18 Maturing an existing common hosting environment for enterprise applications and data DATA Lake feasibility a success Production decision March 18 9
Initiatives for Discussion - Solicitation Portal Initial capability will be deployed in July 18 Manually post a published solicitation to the Portal Automated notice sent to FBO with link to the solicitation Public and restricted search Allow submission of responses (RFP, RFQ/IFB) Retrieval of SAM vendor Reps and Certs Receive PDS formatted solicitations from contract writing systems 10
Initiatives for Discussion Tech Refresh of Electronic Document Access A Tech refresh of Electronic Document Access to Electronic Data Access is underway (Production by 1st Qtr FY19) Partnering with DFAS to determine which data types should remain in Electronic Data Access Reconciling aged Contract Deficiency Reports Will incorporate DATA Lake technology stack and reports All MRS instances in WAWF will eventually be migrated to Electronic Data Access 11
Initiatives for Discussion Clause Logic Service Verification & Validation conducted with Components March 18 Streamlined clause rule sets with release of V 4.0 in April 18 WAWF Single Sign On for CLS (April 18) Next Steps: Enterprise Hosting in WAWF/PIEE (July 18) Version 5.0 will enable call and response with contract writing systems (Fall CY18) 12
Initiatives for Discussion ecommerce Platforms Goal: Develop the ability to present buying instruments for ecommerce exchange (including a market place environment) - FEDMALL deployed June 18 Targeting the ability to leverage FEDMALL for supply procurements up to the Simplified Acquisition Threshold Partnering with organizations (e.g. Ability One) to improve vendor identification of authorized suppliers Next Steps: Partnering with GSA to determine framework for ecommerce platform as defined by NDAA18 13
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