Bermuda Run Farmers Market 2018 Vendor Application This application must be completed, returned to the Market Board, and approved by Market Management before you will be allowed to set up. Farmers must also complete a Growers Certification. This application expires December 31st of each year. To be considered for space you must submit an application each year. PLEASE PRINT Owner Name: Business or Farm Name: Business/Farm Mailing Address: Date: Street/PO Box City & State Zip Business/Farm Physical Address: Street City & State Zip County farm is in: Home address: Street/PO Box City & State Zip County home is in: Business or Farm Phone #: Home #: Cell Phone #: Fax #: Email address: Website: Emergency contact: Name Home/Cell # s What types of products do you plan to sell (check all that apply)? Produce Meats/poultry Eggs Dairy Cut Flowers Plants Honey Baked Goods Jams/Jellies Pickles/Relishes Farm Craft Peanuts other What months do you plan to sell (check all that apply)? April 27 th May June July August September October November 2 Will you be pulling a trailer and what size? Other requests:
Fully describe the type of business and list all products to be sold. Include any certifications held and license numbers (i.e. home kitchen inspections, meat handler s license, etc.) For eggs, meats, and dairy, include how these items will be displayed and cooled at the market (see rules for information). Attach additional sheets if needed. I have read the Bermuda Run Farmers Market guidelines and agree to abide by all rules and policies of Bermuda Run Farmers Market. I further understand that my failure to abide by these rules and policies as interpreted by Market Management may result in temporary or permanent dismissal from the market. Print Name: Signature: Bermuda Run Farmers Market 336-655-4399 or 336-998-5226 Located on Hwy 801 in Baptist Medical Center/ Davie Campus parking lot
BERMUDA RUN FARMERS MARKET 2018 GROWER CERTIFICATION This is to certify that: NAME: ADDRESS: CITY/STATE/ZIP: HOME PHONE: EMAIL: CELL PHONE: Appeared before me this day of (month), (year), and affirms that he/she is a farmer in County and produces the crops and acreage indicated below. AFFIRMED: CERTIFIED: Farmers Signature County Extension Agent/Peachtree Market Manger Office Phone County VEGETABLE CROPS ACREAGE (EST.) FRUIT CROPS ACREAGE (EST.) Asparagus Apples Lima Beans Blueberries Snap Beans Grapes Beets Peaches Broccoli Pears Cabbage Pecans Cantaloupe Strawberries Collards Other: Corn Cucumbers Eggplant Garden Peas Okra Onions Please draw a map of directions to farm on back of Peas this sheet. (required) Pepper Potatoes LOCATION OF FARM (furnish road numbers/names,landmarks, Squash etc.) Sweet Potatoes Tomatoes Greenhouse (number of plants) Turnips Watermelons Other: Be sure to list all items you plan to bring because if it is not on this list you will not be allowed to sell the item at Bermuda Run Farmers Market Bermuda Run Farmers Market 336-655-4399 or 336-998-5226 Located on Hwy 801 in Baptist Medical Center/ Davie Campus parking lot
Bermuda Run Farmers Market Guidelines and Regulations 2018 The Bermuda Run Farmers Market is happy to provide a community market for consumers, farmers, and artisans to buy and sell local fruits, vegetables, plants and handmade crafts. Our goal at the Bermuda Run Farmers Market is to create a vibrant, thriving farmers market in the Bermuda Run area of Davie County, where the community can buy local, family-farmed foods, grown in a manner that sustains the land and our health. This year, the Market hopes to achieve our goal by providing local residents the opportunity to support small North Carolina farmers. Market Guidelines Welcome to the Bermuda Run Farmers Market. To permit fair and equal opportunity for all sellers and ensure quality products for buyers, the following guidelines have been developed. These guidelines will be revised and updated as needed, and may be modified according to the season and products being sold. The market will operate from 3:30 7:00 pm on Fridays beginning April 27, 2018. To provide the best market and for everyone to achieve maximum benefits, everyone vendors, customers, board and management must share and work together. Thank you for choosing the Bermuda Run Farmers Market to sell your produce and products. Market Manager The Bermuda Run Farmers Market has a board consisting of 5 members that approves applications, revision to rules and helps oversee the market while in progress. The Market Manager oversees the market, making sure all vendors and consumers are in compliance with market guidelines and regulations with the help of the board members. The Manager maintains a record of attendance, collects tax ID numbers from vendors, keeps records of vendor s full applications, will handle any complaints, disputes or violations and maintains the communication link (email & social media) between vendors and customers. Market Applications All vendors MUST submit a 2018 completed application, a certificate of registration from the NC Dept of Revenue or NC Agricultural exemption tax ID number, a grower s certification from their County Extension Agent, or from Market Manager if applicable, and copies of other licenses or certification as outlined in # 9 to Market Manager by February 28, 2018, fee due by March 31, 2018. You will not be allowed to sell until all information is obtained. Vendors Annual Bermuda Run Farmers Market Fee: $150.00 with no daily fee. The fee is non-refundable and is due after application acceptance. Mandatory market meeting to be held late March early April to review rules, meet new vendors and settle any account balances. Time and place to be arranged.
Daily fee $15.00 for crafters provided space is available, all information, and NCDOR registration number (tax ID) is provided prior to day of selling for board approval. Fee will be collected before set up. All vendors are required to be set up and ready for sales prior to the appointed market time and will stay until the official close time. No sales or bagging of any produce is to take place BEFORE official start time. This is to allow all customers equal opportunity to purchase limited or high demand produce. Exceptions may be granted by the market manager if warranted. Each vendor is responsible for cleaning up around his or her selling space. All garbage shall be removed from the market area and taken with you to be disposed of properly. Products must be sold off of tables or displayed in an appealing manner around the table including larger items, potted plants or baskets of produce. Smoking is not permitted on hospital grounds, therefore not permitted under tents or within the market area. Market Regulations 1. The annual Bermuda Run Farmers Market fee is $150.00, which is non-refundable and due after receiving application approval. Payment is due in full by March 31, 2018 2. All vendors must reside and all produce grown within a 75-mile radius of the Market. 3. No buying or reselling of produce or other products is allowed, except for apples, peaches, cheese, nuts and seafood in season. You may sell for one other farm that is located within 75 miles with a grower s certification. Ex: Your farm requires an application, grower s certification and $150 fee plus you would need a grower s certification for the other farm you would like to sell for. Items not grown by you from the other farm must be clearly labeled for customers to see. 4. All vendors must submit their completed application, a certificate of registration from the NC Department of Revenue or NC Agricultural exemption, a grower s certification from their County Extension Agent, or from Market Manager if applicable, and copies of other licenses or certification as outlined in #9 to Market Board by February 28, 2018. Do not send fees with application. 5. The market will operate from 3:30 7:00pm or until Market Manager calls end time, beginning April 27, 2018 and continuing weekly through November 2, 2018. The market operates rain or shine. Repeated absences without notification will result in loss of membership without refund. 6. All products must be of top quality. 7. No low-acid canned foods such as green beans, corn, peas, carrots, pickled eggs, etc., may be sold. In addition, no canned tomato products may be sold. 8. All products produced under certification such as organic, licensed meat, poultry, or dairy products or products requiring inspection, such as baked goods or preserves, must display certification or license and have a copy on file with the Market Board.
9. Products that can be sold are: Vegetables grown from seeds, sets, or seedlings Fruits, nuts, or berries grown on land owned or leased by the seller Plants grown by the seller from seed, seedling, transplant or cutting Bulbs propagated by the seller Meat from sellers animals Eggs produced from the seller's hens Dairy products from animals raised by and made by the seller Honey produced from the seller's bees Cut or dried flowers grown by the seller Preserves, pickles, relishes, jams and jellies made by the seller Baked goods baked by the seller Craft products approved by Market Board 10. No live animals may be sold or given away at the market or brought to the market. 11. In the interest of food safety: No vendors may bring pets to the market with the exception of service animals. All produce vendors must use new bags for customer purchases. No fresh poultry may be sold at the market, Frozen is allowed. 12. Prices must be posted for all items and should be competitive. All vendors must display contact information. No signs are allowed outside of individual booth spaces in walkway area. 13. Items are to be sold by weight, measure, or count. Only scales with the NTEP (National Type Evaluation Program) seal may be used. Additionally, they must be certified by a NCDAA technician. Call Davie Co. Cooperative Extension (753-6100) to arrange certification of approved scales. 14. All crafts must be handcrafted and meet the craft criteria adopted by the market board. 15. Vendors should not move their vehicles in or out of the market during times when such movement would pose a danger to people in the shopping area. Leaving the market early should be kept to a minimum. If you need to leave early you need to notify Tina before the market, so that arrangements can be made, by calling 336-655-4399 (preferred method) or email BermudaRunFarmersMarket@gmail.com ( I will not get it if after 1:30on Friday). Once at the market you need to find Tina, Rhonda or Jody and you will be directed as to where to set up. 16. Foods requiring refrigeration must be stored at a temperature of 45 F or below. Frozen foods must be maintained frozen. Eggs must be kept in a cooler at all times and with a temp of 45⁰F or below. 17. There will be designated/assigned spaces for vendors. Tents should be put close together, which helps with shading and space, and should be tied/weighted down. Bermuda Run Farmers Market does NOT supply tents. 18. Vendors cannot sell off of truck beds or trailers unless they are using their truck for stock and to display items and it is under their tent.
19. Vendors should plan on selling for the duration of the market from April 27, 2018 thru November 2, 2018; plant with these dates in mind. If you plan on selling something put it on the grower certification because if it is not listed you will not be allowed to sell it without prior market board approval. 20. The Market Board will determine the number of crafters, bakers and vegetable producers each year on a case-by-case basis. 21. Any complaints, disputes, or violations of the rules must be written and given to the Market Managers. This should be handled before or after the market so as not to interrupt market sales. 22. You will be sent an email each week requesting information of what you will be bringing. Your response is required by Wednesday evening. This is to promote the market and your business. This is very important as our customers rely on this information. 23. Repeated violations of the rules of the Bermuda Run Farmers Market will result in loss of membership without a refund of fees. All rules are open to the interpretation of the Market Board. Craft Criteria: 1. All crafts must be hand crafted by the vendor or a member of the vendor s farm or craft unit. 2. Crafts must be the product of a home or cottage type industry using an intermediate type technology rather than an industrial type production. To be considered "handcrafted", the item must show evidence of manual skills obtainable only through a significant period of experience and dedication. Examples of unacceptable items would be, but not limited to: tracings of paint by number, photographs, postcards, prints, printed materials, ceramics or pottery from commercial molds, wood carvings using duplicating machines, kits in any form, and any other items which clearly do not reflect originality of design. 3. No mechanical, optical, digital, or electronic reproductions will be allowed. 4. All crafts must be of excellent workmanship both in quality and design Submit application packets to: Email to: BermudaRunFarmersMarket@gmail.com Or Mail to: Bermuda Run Farmers Market Board c/o Tina Jester 2125 Binkley Rd East Bend, N.C. 27018
Bermuda Run Farmers Market Vegetable Vendors Only: I certify that I sell only produce that I grow on my farm and therefore I do not need a certificate of registration number (Tax ID) with the NC Dept. of Revenue. If at a later date I sell items that require me to collect sales tax I will produce a certificate of registration from the NC Dept. of Revenue for my farm. Print Name: Signature: Print Farm Name: Date: