NAME OF THE PRODUCER : YIWU WENYUAN STATIONERY CO.,LTD DBID : 332988 DATE OF THE AUDIT : 25/07/2013 All rights reserved. No part of this publication may be reproduced, translated, stored in a retrieval system, or transmitted, in any form or by any, means electronic, mechanical, photocopying, recording or otherwise, be lent, re-sold, hired out or otherwise circulated without the FTA s consent. Foreign Trade Association (FTA), 2013 - The English version is the legally binding One.
Producer Information Name of producer : Yiwu Wenyuan Stationery Co.,Ltd DBID number : 332988 Audit ID : 7899 Address : No.239 Shen zhou Rd, Houzhai Industry District, Yiwu32008, Zhejiang, China,,,Yiwu Province : Zhejiang Country : China Management Representative : Contact person: Mr. Yang Xu Xin Mr. Guo Jia Long Sector : Non-Food Industry Type : Accessories Product group : Accessories Product Type : Stationery Audit Details Type of audit : Full Audit Re-Audit Sub type of audit : Combined audit Special investigation Unannounced/ Semiannounced If investigation please specify : RUC Duplicate Others Audit date : 25/07/2013 Audit Duration : 2.500 Audit methodology : Industrial Primary Production Auditing Company : HKQAA Auditing Company Branch : Auditing company address : Lead Auditor Name(SA8000 Certificate Number) : Team Member Name(SA8000 Certificate Number) : 19/F., K. Wah Centre, 191 Java Road,,, Rudy Li (A8539) Audit Results for Part B tier I Total Score Part B tier I: Good Improvements Needed Non-Compliant Total Number of deviations in crucial questions : 0 / 35 Agreed date for closing the Corrective 30/09/2013 Action Plan ( If applicable ) : Contingencies to be reported : Aborted Partially Conducted Combined With Other Systems Desktop Review Under Grace Period Others Audit Results for Part B tier II (Only relevant if Primary Production Methodology is used) Please refer to section "Sampled Units I" and "Audit Sample CAP B" Audit Results for Part C (Only relevant if Part B tier I scores Good) Total Score Part C: Good Improvements Needed questions are not marked as crucial. found in questions marked as crucial. Good Improvements Needed Non-Compliant Under Grace Period Minor deviations are identified in no more than 2 questions per chapter; these Deviations are identified in less than half of the total number of questions per chapter. No deviations are Deviations are identified in half or more of the total number of questions per chapter. One deviation in a question marked as crucial is sufficient to assess the entire chapter as non-compliant. Not Available Page 2/13
Audit Master Data Part A For more details of the company, see complete Master Data in the on-line Audit Report Name of producer : Address : General information on the Producer Yiwu Wenyuan Stationery Co.,Ltd No.239 Shen zhou Rd, Houzhai Industry District, Yiwu32008, Zhejiang, China,,,Yiwu Year of foundation : 2002 Legal status : Private Turnover (in euros ) : 1000000.000 Main contact person : Language spoken : Mr. Guo Jia Long Chinese Valid GlobalG.A.P Certificate : Yes No Other Social audit : Yes No Social audit name : NA Auditors notes Producer s background Chapter B.1. Management Practice B.3. Working Hours B.4. Compensation Chapter summary Chapter Summary Total number of employees: 114. Main production processes include file pocket making, injection molding, sheet making, creasing, assembly and packing. Around 80% of assembly/packing lines were idle during this audit. Normal working hours: 8:00-11:30, 12:30-17:00. Electronic data processing system was used to record the attendance. Time records from June 2012 to July 2013 were reviewed by sampling. Maximum overtime hours were 2 hours per day, 12 hours per week and 56 hours per month. One free day following 6 consecutive working days was guaranteed. Comprehensive Working Hours System was approved for the period of January to December 2012 and January to December 2013. The overtime hours could meet the requirements stated in CWHS approval letter. Payrolls from June 2012 to May 2013 were reviewed by sampling. As shown in the payrolls and confirmed by worker interviews, wage for workers was calculated by hourly rate. Local legal minimum wage was RMB1310/month (RMB7.53/hour). Lowest wage in the factory was RMB9.77/hour. The overtime compensation was calculated according to legal requirements. Wages were paid by cash within 30 days after the end of the calculation period. Social insurance receipts from July 2012 to June 2013 were reviewed by sampling. Based on social insurance compliance letter issued on 5 July 2013, the factory purchased social insurance as per local requirements. questions are not marked as crucial. found in questions marked as crucial. Good Improvements Needed Non-Compliant Under Grace Period Minor deviations are identified in no more than 2 questions per chapter; these Deviations are identified in less than half of the total number of questions per chapter. No deviations are Deviations are identified in half or more of the total number of questions per chapter. One deviation in a question marked as crucial is sufficient to assess the entire chapter as non-compliant. Not Available Page 3/13
Part B - Overall Summary Chapter B.1. Management Practice B.2. Documentation B.3. Working Hours B.4. Compensation B.5.1. Child Labour Full Audit Results (7899 and 25/07/2013) G IN NC NA % B.5.2. Young Workers B.6. Forced Labour / Disciplinary Measures / Prison Labour B.7. Freedom of Association and Collective Bargaining B.8. Discrimination, Harassment and Abuse B.9. Working Conditions B.10. Health and Social Facilities B.11. Occupational Health and Safety (OHS) B.12. Dormitories (if not applicable, go to B.13) B.13. Environment Total 87.50 87.18 87.50 94.31 Good Improvements Needed Non-compliant Under Grace Period Not Applicable Not Rated Minor deviations are identified in no more than 2 questions per chapter; these questions are not marked as crucial. Deviations are identified in less than half of the total number of questions per chapter. No deviations are found in questions marked as crucial. Deviations are identified in half or more of the total number of questions per chapter. One deviation in a question marked as crucial is sufficient to assess the entire chapter as non-compliant. Not Available Requirements do not match to the company structure Only applicable for re audits; if a question was rated + in the previous full audit or re-audit the auditor will mark the question NR Page 4/13
In House Production Structure Department Function in production Number of Workers Number of shifts From Shift 1 To From Shift 2 To From Shift 3 To Services Office 9 1 8:00 AM 5:00 PM Production file pocket making, injection molding, sheet 105 making, creasing, 1 8:00 AM 5:00 PM assembly, packing In House employment Structure at the time of the audit Total number of workers : 114 Male Female Permanent workers 72 Permanent workers 42 In management position 8 In management position 1 On probation 0 On probation 0 National migrants 0 National migrants 0 Salaried workers 72 Salaried workers 42 Temporary workers (odd jobbers) 0 Temporary workers (odd jobbers) 0 Apprentices 0 Apprentices 0 With disabilities 0 With disabilities 0 Cross-border migrants 65 Cross-border migrants 41 Production based workers 0 Production based workers 0 Pregnant 0 On maternity leave 0 Page 5/13
Outsourced structure Unit Function in the chain Contact person Business relation -ship since Location/ Address Address City State Country Distance to the company in km Main product Certificates and social audits (if applicable) Number of workers NA 0 Yes Yes Part of the ISMS (if applic -able) Part of the audit sample Page 6/13
Dormitories (if applicable) Dormitory Id If dormitories are provided, please fill in the address for each location or type "N/A" if not applicable address city state country Number of individuals living in the dormitories provided by the company Number of families living in the dormitories provided by the company Number of sqm/individual 3078 No.239 Shen zhou Rd, Houzhai Industry District Yiwu Zhejiang China 104 5 6 Page 7/13
Corrective Action Plan (CAP) B Chapters and Subchapters Score CAP B.10. Health and Social Facilities B.10.1.1. First aid Responsible Person Deadline date There was no employee trained in first aid by qualified trainers. 没有雇员接受过合格训练员提供的急救培训 Appropriate number of employees Mr. Guo Jia Long 30/09/2013 should be trained in first aid by qualified trainers. 应有适当数量的雇员接受过合格训练员提供的急救培训 Chapter Score Good Improvements Needed Non-Compliant Number of deviations in crucial 0 of 1 questions Fulfillment Percentage 85.71% B.11. Occupational Health and Safety (OHS) B.11.1.3. Risk Assessment and Monitoring B.11.1.5. Risk Assessment and Monitoring B.11.4.6. Chemicals B.11.6.4. Electricity B.11.8.2. Escape Routes and Emergency Exits Transmittable and non-transmittable diseases were not included in the health and safety risk assessment. 健康安全风险评估没有包括传染和非传染疾病的内容 Transmittable and non-transmittable Mr. Guo Jia Long 30/09/2013 diseases should be included in the health and safety risk assessment. 健康安全风险评估应包括传染和非传染疾病的内容 There was no handrail for ladders at injection molding workshop. 注塑车间下料梯未安装扶手 The Mr. Guo Jia Long 30/09/2013 factory should protect employees from falling from heights. 工厂应保护雇员避免从高处堕下 No dispense and use records of chemicals were available in the factory. 没有提供化学品的分配和使用和记录 Dispense, use and disposal of Mr. Guo Jia Long 30/09/2013 chemicals should be recorded. 化学品的分配 使用和弃置应该有记录文件 At least three switch control boxes were lack of protective covers. 至少 3 个电源开关箱缺少保护盖 Light fittings, switches, plugs etc. should be in Mr. Guo Jia Long 30/09/2013 good condition, not broken and don t cause danger to employees. 灯光设备 开关掣和插座的状况应良好, 没有损毁, 也不会构成危险 No evacuation plan was posted at finished product warehouse. 成品仓库未张贴疏散图 Mr. Guo Jia Long 30/09/2013 Evacuation plan should be posted at finished product warehouse. 成品仓库应张贴疏散图 Chapter Score Good Improvements Needed Non-Compliant Number of deviations in crucial 0 of 6 questions Fulfillment Percentage 87.18% B.12. Dormitories (if not applicable, go to B.13) B.12.2. Several rooms on 4/F of dormitory building were used as warehouse. 宿舍 4 楼部分房间用作仓库 The dormitory should be separated from production Mr. Guo Jia Long 30/09/2013 area and warehouses. 宿舍与生产范围和货仓应当分开 Chapter Score Good Improvements Needed Non-Compliant Number of deviations in crucial questions 0 of 0 Fulfillment Percentage 87.50% Total Audit Results for Part B Total Score Good Improvements Needed Non-Compliant Total number of deviations in crucial questions 0 of 35 Overall fulfillment percentage 94.31% Good Improvements Needed Non-compliant Under Grace Period Not Applicable Not Rated Minor deviations are identified in no more than 2 questions per chapter; these questions are not marked as crucial. Deviations are identified in less than half of the total number of questions per chapter. No deviations are found in questions marked as crucial. Deviations are identified in half or more of the total number of questions per chapter. One deviation in a question marked as crucial is sufficient to assess the entire chapter as non-compliant. Not Available Requirements do not match to the company structure Only applicable for re audits; if a question was rated + in the previous full audit or re-audit the auditor will mark the question NR Page 8/13
Part C: Audit Findings Chapter Current Audit Results (7899) G IN NA % C.1. Policy C.2. Planning and Implementation C.3. Management Review C.4. Control of Subcontractors / Suppliers / Sub-suppliers C.5. Control of Homeworkers C.6. Compensation C.7. Child Labour C.8. Outside Communication Total Good Improvements Needed Not Applicable Not Rated Minor deviations are identified in no more than 2 questions per chapter; these questions are not marked as crucial. Deviations are identified in less than half of the total number of questions per chapter. No deviations are found in questions marked as crucial. Requirements do not match to the company structure Only applicable for re audits; if a question was rated + in the previous full audit or re-audit the auditor will mark the question NR Page 9/13
Corrective Action Plan Part C No Data Available for CAP C Good Improvements Needed Not Applicable Not Rated Minor deviations are identified in no more than 2 questions per chapter; these questions are not marked as crucial. Deviations are identified in less than half of the total number of questions per chapter. No deviations are found in questions marked as crucial. Requirements do not match to the company structure Only applicable for re audits; if a question was rated + in the previous full audit or re-audit the auditor will mark the question NR Page 10/13
Workers Interview Sheet Workers Interview Sheet Workers Male workers number Female workers number % of the total workforce Total 4 6 8.77 Workers aged < 18 years interviewed 0 0 0.00 Apprentices interviewed 0 0 0.00 Disabled persons interviewed 0 0 0.00 Full time workers interviewed 4 6 8.77 Part time workers interviewed 0 0 0.00 Seasonal workers interviewed 0 0 0.00 Migrant workers interviewed 4 6 8.77 Pregnant workers interviewed 0 0.00 Interview methods used Number of Individual interviews conducted # of people interviewed in Group(s) 5 # of Interviews conducted on site 10 # of Interviews conducted off site 0 Was an interpreter used? Yes No Language(s) used for worker interviews 5 Chineses number (how many) No. of Essentials (If the number of rows is not enough, please add pages as needed and include with the interview attachments). 1 (Group interview with 5 employees) Normal working hours: 8:00-11:30, 12:30-17:00, overtime at 18:00-20:00 sometimes. 8 hours overtime on Saturday every week. The overtime was completely voluntary. Wage was calculated by hourly rate. For overtime on weekdays, the wage was 150% of normal rate. For overtime on Saturday, the wage was 200% of normal rate. Wage was paid by cash on 30th of each month. Payslip was provided. Legal benefits such as social insurance, annual leave were provided. They attended fire drill in June 2013. 2 Normal working hours: 8:00-11:30, 12:30-17:00, overtime at 18:00-20:00 sometimes. 8 hours overtime on Saturday every week. Never work overtime on Sunday. He scanned IC card for each in/out. PPE was free of charge. 3 Wage was calculated by hourly rate. The average wage was RMB2800/month. No illegal deduction. Free meals and accommodations were provided. No region or gender discrimination in the factory. 4 Labour contract was signed and one copy was kept by her. No fine or deposit required. No region or gender discrimination in the factory. There was suggestion box provided in the factory. They could raise suggestions through the supervisors. 5 Normal working hours: 8:00-11:30, 12:30-17:00, overtime at 18:00-20:00 sometimes. 8 hours overtime on Saturday every week. The overtime was completely voluntary. No corporal punishment, no mental, no physical abuse against workers. Free meals and accommodations were provided. 6 Normal working hours: 8:00-11:30, 12:30-17:00, overtime at 18:00-20:00 sometimes. 8 hours overtime on Saturday every week. Wage was paid by cash on 30th of each month. Payslip was provided. He attended fire drill in June 2013. Good Improvements Needed Not Applicable Not Rated Minor deviations are identified in no more than 2 questions per chapter; these questions are not marked as crucial. Deviations are identified in less than half of the total number of questions per chapter. No deviations are found in questions marked as crucial. Requirements do not match to the company structure Only applicable for re audits; if a question was rated + in the previous full audit or re-audit the auditor will mark the question NR Page 11/13
Child and Young Workers Record Sheet No Data Available for >Child and Young Workers Record Sheet Good Improvements Needed Non-compliant Under Grace Period Not Applicable Not Rated Minor deviations are identified in no more than 2 questions per chapter; these questions are not marked as crucial. Deviations are identified in less than half of the total number of questions per chapter. No deviations are found in questions marked as crucial. Deviations are identified in half or more of the total number of questions per chapter. One deviation in a question marked as crucial is sufficient to assess the entire chapter as non-compliant. Not Available Requirements do not match to the company structure Only applicable for re audits; if a question was rated + in the previous full audit or re-audit the auditor will mark the question NR Page 12/13
Overall Producer Pictures No Photos Available Page 13/13