125 FERNCO DRIVE NASHVILLE, TENNESSEE 37207 TELEPHONE: (615) 256-0357 FAX: (615) 256-0490 OFFICES IN MID-AMERICA SERVING CLIENTS ACROSS AMERICA Nashville Boat & Sportshow Nashville Convention Center January 7-11, 2009 Nashville, TN BOOTH EQUIPMENT: Booth Size: 10 x 10 (1) Booth I.D. Sign MOVE-IN DATES & HOURS: Sunday, January 4, 2009 8:00 am - 5:00 pm Monday, January 5, 2009 8:00 am - 5:00 pm Tuesday, January 6, 2009 8:00 am - 5:00 pm Wednesday, January 7, 2009 8:00 am - 5:00 pm SHOW COLORS: Booth Drape: Blue and White Aisle Carpet: Red SHOW DATES & HOURS: Wednesday, January 7, 2009 5:00 pm - 10:00 pm Thursday, January 8, 2009 5:00 pm - 10:00 pm Friday, January 9, 2009 12:00 pm - 10:00 pm Saturday, January 10, 2009 10:00 am - 10:00 pm Sunday, January 11, 2009 11:00 am - 5:00 pm DEADLINE TO ORDER SERVICES AT DISCOUNT S: December 22, 2008 MOVE-OUT DATES & HOURS: Sunday, January 11, 2009 5:00 pm - 10:00 pm Monday, January 12, 2009 8:00 am - 2:00 pm As the Offical Service Contractor for this exposition, we are enclosing various equipment rental and service order forms for your information and use. In addition to The George Fern Company forms, you may find forms enclosed for services performed by the Convention facility or other suppliers. Please give special attention to see that forms and payments are directed to address indicated on each order form. Some services may not be provided by The George Fern Company. We realize that exhibiting in a convention can be complicated. If you need assistance or additional information that is not addressed here, please contact our Exhibitor Services Department at (615) 256-0357. We look forward to serving you. The George Fern Company WAYS TO ORDER BY INTERNET www.georgefern.com BY MAIL: MAIL ORDER FORMS TO: GEORGE FERN CO. 125 Fernco Drive Nashville, Tennessee 37207 BY FAX: SEND ORDER FORMS TO: (615) 256-0490 ( CREDIT CARDS ONLY ) Our FAX line is open 24 hours CL-5
Return to: FURNITURE RENTAL ORDER FORM DEADLINE for return of this form: December 22, 2008 EXPOSITION SERVICE CONTRACTORS SINCE 1909 125 FERNCO DRIVE / NASHVILLE, TN. 37207 TELEPHONE: (615) 256-0357 / FAX: (615) 256-0490 CANCELLATION: Cancellation after deadline will be charged at 50% of prevailing rate. LATE REQUEST: Request after deadline will be filled as available at the standard rate. COLOR/SIZE: Choices not indicated will be selected by Geo. E. Fern Company to coordinate with show color and size of exhibit. DISPLAY TABLES - 30 high x 2 wide DISPLAY TABLES COUNTERS - 40 high x 2 wide Qty. Code Description DiscountStandardAmount Qty. Code Description DiscountStandardAmount Rate Rate Rate Rate 223 4 long table SKIRTED 3 sides 82.00 115.00 233 6 long table SKIRTED 3 sides 104.25 146.00 253 8 long table SKIRTED 3 sides 126.25 176.75 522 4th side skirted (additional) all sizes 43.50 61.00 222 4 long table NOT skirted 31.50 44.25 232 6 long table NOT skirted 41.50 58.00 252 8 long table NOT skirted 45.75 64.25 CHECK SKIRT COLOR (Includes Top Covered in White Plastic) Black (4) Blue (6) Gold (8) Burundy (11) Plum (19) Green (10) Gray (9) Red (14) Teal (18) White (16) CHAIRS, STOOLS, COFFEE TABLES 105 Walnut Arm Chair, Grey 57.25 80.25 103 Padded Side Chair, Grey 47.00 65.75 101 Armless Side Chair, Black / White 44.00 61.75 121 Swivel Desk Chair 67.00 93.75 131 Stool - Padded with Back 47.75 66.75 215 Pedestal Table - 30 Dia. 30 ht. 85.00 119.00 216 Pedestal Table - 30 Dia. 40 ht. 93.25 130.50 229 239 259 530 228 238 258 4 long table SKIRTED 3 sides 6 long table SKIRTED 3 sides 8 long table SKIRTED 3 sides 4th side skirted (additional) all sizes 4 long table NOT skirted 6 long table NOT skirted 8 long table NOT skirted 104.25 146.00 123.50 172.50 148.00 207.25 57.25 80.25 41.25 57.75 52.75 73.75 57.25 80.25 CHECK SKIRT COLOR (Includes Top Covered in White Plastic) Black (4) Blue (6) Gold (8) Burundy (11) Plum (19) Green (10) Gray (9) Red (14) Teal (18) White (16) ACCESSORIES 401 Wastebasket 409 Chrome Bag Stand 407 Easel, tripod 413 Chrome Clothes Tree 435 Chrome Stanchion ft. 437 White Plastic Chain (per ft.) ft. 507 Special Skirting, 30 ht. ft 509 Special Skirting, 40 ht. 14.25 20.00 77.75 108.75 24.00 33.75 36.00 50.50 23.75 33.25 2.85 4.00 7.25 9.05 9.60 13.50 TABLETOP RISERS - 12 Deep Covered White Plastic 270 4 long, Single Step, 12 ht. 272 6 long, Single Step, 12 ht. 274 8 long, Single Step, 12 ht. 18.75 26.25 29.00 40.75 41.50 58.25 Yes, I have completed and enclosed the Payment Form. CHECK SPECIAL SKIRTING COLOR Black (4) Blue (6) Gold (8) Burundy (11) Plum (19) Green (10) Gray (9) Red (14) Teal (18) White (16) ft. 541 ft. 543 No credit will be given after close of event on items or services ordered, but not received. If you have a problem please see Geo. E. Fern Co. Service Personnel at the event site prior to opening. SPECIAL BOOTH DRAPERIES Special color siderail drapes, 36 high - Price per linear foot. Special color background drapes, 8 high - Price per linear foot. 9.60 13.50 14.10 19.75 CHECK DRAPERY COLOR Black (4) Blue (6) Gold (8) Burundy (11) Plum (19) Green (10) Gray (9) Red (14) Teal (18) White (16) Sub Total (non taxable): $ Sub Total : $ 9.25% Tax : $ Total: $ Name of Event NASHVILLE BOAT & SPORTS SHOW 05-05624-09 Booth# Phone ( ) Firm Name Fax # ( ) Address E-Mail Street City State Zip Code Print/Type Name Signature Date All orders are subject to the terms and conditions as outlined on the payment form 01-509
Return to: CARPET RENTAL ORDER FORM DEADLINE for return of this form: December 22, 2008 EXPOSITION SERVICE CONTRACTORS SINCE 1909 125 FERNCO DRIVE / NASHVILLE, TN. 37207 TELEPHONE: (615) 256-0357 / FAX: (615) 256-0490 CANCELLATION: Cancellation after deadline will be charged at 50% of prevailing rate. Cancellation after installation will be 100% of prevailing rate. LATE REQUEST: Request after deadline will be filled as available at the standard rate. STANDARD EXHIBIT BOOTH CARPET Standard exhibit booth carpet price includes rental, installation, removal and front edge taping only. Standard booth carpet is designed for use in standard size exhibit booths. This carpet is not designed to cover complete booth areas since the rental cost does not include seaming and the carpets are not guaranteed to be a color match. If complete exhibit area carpet is desired, see section below. CHECK ONE 9 FT x 10 FT (301) ----------------- 9 FT x 20 FT (302) ----------------- DISCOUNT $ 118.50 $ 237.00 STANDARD CHECK ONE 9 FT x 30 FT (303) ----------------- 9 FT x 40 FT (304) ----------------- DISCOUNT $ 355.50 $ 474.00 STANDARD CHECK COLOR DESIRED FOR STANDARD EXHIBIT BOOTH CARPET: Blue (06) Gray (09) Red (14) Lime (10) Black (04) Burgundy (11) Gold (08) Plum (19) Teal (18) COMPLETE EXHIBIT AREA CARPET Complete exhibit area and custom carpet price includes laying, trimming, seaming, wastage, edge taping, rental and removal for carpet specifically cut to your exact measurements. Complete Area Size (314) FT x FT x SQ FT @ DISCOUNT STANDARD CHECK COLOR DESIRED FOR COMPLETE EXHIBIT AREA CARPET: Blue (06) Gray (09) Red (14) Lime (10) Black (04) Burgundy (11) Gold (08) Plum (19) Teal (18) CUSTOM DECORATORS PLUSH CARPET Custom carpet is an upgraded 34oz. carpet in 12 decorator colors. Swatches will be sent to you upon request. Order must be received in our office 4 weeks prior to show. 100 sq. ft. minimum. Complete Carpet Size (328) FT x FT x SQ FT @ CHECK COLOR DESIRED FOR COMPLETE CUSTOM CARPET: $ 166.00 $ 331.75 COLOR/SIZE: DISCOUNT STANDARD TOTAL TOTAL Ivory - 2049 (White) Burgundy - 2046 Mist Grey - 2060 (Light Grey) Baby Blue - 2045 (Light Blue) Sandstone - 2058 (Beige) Evergreen - 2041 (Light Green) Gunmetal - 2047 (Medium Grey) Sky Blue - 2050 (Medium Blue) Cherry Red - 2051 (Red) Forest Green - 2042 (Dark Green) Ebony - 2044 (Black) Dusty Rose - 2059 (Pale Rose) PADDING - PLASTIC COVERING - TAPE Padded Area Size (350) FT x FT x SQ FT @ Plastic Covering Area (360) FT x FT x SQ FT @ Additional Carpet Tape (370) FT x FT x SQ FT @ Yes, I have completed and enclosed the Payment Form. Choices not indicated will be selected by Geo. E. Fern Company to coordinate with show color and size of exhibit. $ 2.55 / sq.ft. $ 3.50 / sq.ft. DISCOUNT STANDARD = $ $ 2.95 / sq.ft. $ 4.25 / sq.ft. = $ $.70/ sq.ft. $.13 / sq. ft. $1.14/ sq.ft $.95 / sq.ft. $.18/ sq. ft. $1.50/ sq.ft $ 497.75 $ 663.50 TOTAL = $ = $ = $ No credit will be given after close of event on items or services ordered, but not received. If you have a problem please see the George Fern Company Service Personnel at the event site prior to opening. Sub Total (non taxable): $ Sub Total : $ 9.25% Tax : $ Total: $ Nashville Boat & Sports Show 05-5624-09 Name of Event Booth# Phone ( ) Firm Name Fax # ( ) Address E-Mail Street City State Zip Code Print/Type Name Signature Date All orders are subject to the terms and conditions as outlined on the payment form. 03-502
Return to: DISPLAY LABOR SERVICE ORDER FORM (THIS FORM IS NOT FOR UNLOADING AND RELOADING - SEE DRAYAGE SERVICE) EXPOSITION SERVICE CONTRACTORS SINCE 1909 125 FERNCO DRIVE / NASHVILLE, TN 37207 TELEPHONE: (615) 256-0357 FAX: (615) 256-0490 CANCELLATION: Cancellation of any portion of labor order within 48 hours of start will be charged one hour minimum per man of applicable hourly rate. LATE REQUEST: Request received after deadline will be filled as work force is made available. Please direct all onsite inquiries to service desk. PLAN A - SUPERVISION BY GEORGE FERN COMPANY To save time and alleviate exhibitor supervision, Plan A (Supervision by George Fern Co.) is provided so that exhibits may be installed prior to the exhibitor s arrival. All pertinent information should be directed to us, including blueprints, photographs, shipping information and set-up instructions. Professionally trained personnel are used on installation/ dismantles, and where possible, all work is performed on straight time. Charge for supervised service is 30% (with a minimum of $45.00 per installation and/or dismantle) of the total labor bill. Please provide an emergency contact telephone number: ( ). ORDER: (1017) Labor for Installation (1019) Labor for Dismantle Number of Men Required Estimated Hours (one hour increments) Each Man PLAN B - SUPERVISION BY EXHIBITOR PERSONNEL Starting time can be guaranteed only in those instances where men are requested for the start of the working day, which is 8:00 A.M., unless official set-up time is set to begin later in the day. While every attempt will be made to provide men at a time requested subsequent to 8:00 A.M. (or official set-up time), such starting time must be approximate, since men are assigned to jobs at the start of the day and it is impossible to gauge exact time of completion of first job assignment. It is important that an exhibit representative check in at service desk to pick up labor ordered. Exhibit representative must also check the labor back in at the service desk upon completion of work. All work to be done under supervision of the exhibitor or his/her representative. ORDER: (1001) Labor for Installation (1003) Labor for Dismantle Number of Men Required Estimated Hours (one hour increments) Each Man Start Time Start Date No. Days Supervisor will be: Phone: ( ) Note: If exhibitor fails to pick up men at time ordered, a one hour per man no-show charge will be assessed. S: ESTIMATED DISPLAY LABOR COST FOR ADVANCED PAYMENT Charges for labor service are based on prevailing rates of labor and materials. All labor before 8:00 A.M. and after 4:00 P.M. weekdays and all hours Saturday, Sunday, and holidays will be charged at overtime rate. Minimum charge one (1) hour per man. Straight time rate... $56.00 per man hour, overtime rate... $112.00 per man hour. For information and cost relative to unloading and reloading please see the Shipping Information and Service Order Form enclosed. This form is not intended for the ordering of unloading/loading services. SEE DRAYAGE SERVICE FORM. INSTALLATION # of men x # of hours per man x # of days = Total straight time hours x $ 56.00 / hr. = # of men x # of hours per man x # of days = Total over time hours x $112.00 / hr. = Add 30% if supervised by George Fern Co. ($ 45.00 min.)= DISMANTLE # of men x # of hours per man x # of days = Total straight time hours x $ 56.00 / hr. = # of men x # of hours per man x # of days = Total over time hours x $112.00 / hr. = Add 30% if supervised by George Fern Co. ($ 45.00 min.)= Yes, I have completed and enclosed the Payment Form. No credit will be given after close of event on items or services ordered, but not received. If you have a problem please see George Fern Company Service Personnel at the event site prior to opening. Sub Total (non taxable): $ Sub Total : $ 9.25% Tax : $ Total: $ Nashville Boat & Sports Show 05-05624-09 Name of Event Booth# Phone ( ) Firm Name Fax # ( ) Address E-Mail Street City State Zip Code Print/Type Name Signature Date All orders are subject to the terms and conditions as outlined on the payment form. 10-501-L
125 Fernco Drive / Nashville, TN 37207 Telephone 615-256-0357 / Fax 615-256-0490 FORKLIFT WITH OPERATOR SERVICE ORDER FORM (THIS FORM IS NOT FOR UNLOADING AND RELOADING - SEE DRAYAGE SERVICE) DEADLINE For Discount Prices December 22, 2008 CANCELLATION: Cancellation of any portion of labor order within 48 hours of start will be charged one hour minimum per man of applicable hourly rate. LATE REQUEST: Request received after deadline will be filled as work force is made available. Please direct all onsite inquiries to service desk. LABOR WITH FORKLIFT TO RIG IN BOOTH If your exhibit includes large header signs, cantilever structures, heavy display components or machinery which cannot be lifted in place by display carpenters, you will require a forklift with operator in your booth for installation and removal. The forklift with operator cost to the exhibitor is billed at hourly increments with a one (1) hour minimum. If additional decorators are required, prevailing decorator labor charges will be assessed. If you have forklift questions, please call the George Fern Co. at 615-256-0357. It is important that exhibit representative check in at service desk to pick up labor ordered. ORDER FOR FORKLIFT FOR IN-BOOTH WORK ORDER: Number of Men Required Estimated Hours (one hour increments) Each Man Start Date Start Time Estimated Finish Time Estimated Total Time (1005) Labor for Installation (1007) Labor for Dismantle S: ESTIMATED RIGGING LABOR COST FOR ADVANCE PAYMENT Charges for forklift are based on prevailing rates for labor and materials. All labor before 8:00 A.M. and after 4:00 P.M. weekdays and all day Saturday will be charged at the Overtime rate. All hours on Sunday and holidays will be charged at the double time rate. Forklift and operator is billed at hourly rate with a minimum charge of one (1) hour per man & 1/2 hour increments after the first hour.. Straight time rate... $101.00 per hour per man. Overtime rate... $ 157.00 per hour per man. For information and costs related to Labor To Install Displays or Labor For Unloading Services - refer to other forms in this Service Kit. All rates are for 4, 000 lb forklifts. If you require a larger forklift, please call our office for a quote. INSTALLATION # of Fork/operators x # of hours per man x # of days Total straight time hours x $101.00 / hr = # of Fork/operators x # of hours per man x # of days Total overtime hours x $ 157.00 / hr. = DISMANTLE # of Fork/operators x # of hours per man x # of days Total straight time hours x $101.00 / hr = # of Fork/operators x # of hours per man x # of days Total overtime hours x $ 157.00 / hr. = NOTE: Your company is encouraged to carry insurance covering potential injury, damages or loss associated with your display. It is the responsibility of the Exhibitor Representative/Supervisor to safely supervise and instruct the Forklift Operator throughout installation and dismantle. The Supervisor is responsible for the safety of the crew and the protection from damage to any and all properties involved with, associated within or directly related to the forklift, its operation and the material it is handling. The George Fern Company will NOT be responsible for damage or loss of display materials. In any case, the liability of the George Fern Company will be limited to a maximum of 50% of the total labor bill, not to exceed $1000. Yes, I have completed and enclosed the Payment Form No credit will be given after close of event on items or services ordered, but not received. If you have a problem please see George Fern Co. Service Personnel at the event site prior to opening. Sub Total: 9.25%Tax: TOTAL: $ $ $ Nashville Boat & Sports Show 05-5624-09 Name of Event Booth# Phone ( ) Firm Name Fax # ( ) Mailing Address E-Mail City, State & Zip Code Date Print/Type Name Signature 10-705-F All orders are subject to the terms and conditions as outlined on the payment form.