Shipping Guideline Logistics Requirements Shipping- Area: South Asia, East Asia, Southeast Asia Version: January, 2017 Author: OS Import Page 1 / 8 Jan., 2017
Content: 1. General Information o 1.1 Logistics Provider OOCL Logistics Ltd. (OLL) o 1.2 Incoterms 2. Seafreight shipments o 2.1 Shipping / Delivery instructions o 2.2 Factory loads FCL Shipments o 2.3 Cross dock cargo LCL Shipments o 2.4 Documentation for seafreight 3. Off Shore Shipments 4. Airfreight o 4.1 Nominated origins under OLL supervision o 4.2 Booking arrangement o 4.3 Other origins Asia o 4.4 Booking o 4.5 Delivery of merchandise 5.0 Additional packaging & Loading Instructions Author: OS Import Page 2 / 8 Jan., 2017
1. General Information 1.1 Logistics Provider OOCL Logistics Ltd. (OLL) Karstadt Warenhaus GmbH has appointed OLL as central service provider for sea- and airfreight shipments in East and South Asia. This includes the following major responsibilities: Early contact with Vendors / productions sites, in order to ensure timely and correct bookings and follow up -booking of cargo with the nominated carriers Consolidation in accordance with the instructions defined by Karstadt Checking of cargo in accordance with the requirements defined by Karstadt Capturing of data and ensure shipping information for Karstadt Through standardized, proactive and early contacts by OLL ( to be shipped date minus 7 days) all vendors are included in the information- flow at a very early stage. 1.2 INCOTERMS The logistical procedure depends on the agreed delivery term stated on the order sheet and has to be fulfilled accordingly. Usually FOB term is agreed, therefore the following description is applicable. In case of other agreed INCOTERM (ICC official rules for the interpretation of trade terms), the procedure has to be followed accordingly. 2. Seafreight shipments 2.1 Shipping / Delivery instructions The preferred port of destination should always be Rotterdam. For exceptional cases Antwerp can be determined as port of destination. OLL will contact the vendor timely prior to PO target shipping date for BOOKING (( to be shipped date minus 7 days) as well as advising status. Bookings have to be done via Vendor Podium. Manual bookings are not accepted. We request a break down per order no. for the weight and cbm. Date of purchase order shipment is the latest acceptable date. The supplier is obliged to book as early as possible to ensure timely delivery. 2.2 Factory loads FCL Shipments If vendor has enough cargo to load full containers (FCL) per DC/warehouse only, vendor has to contact OLL for container booking. OLL will arrange container with our nominated ocean carrier. Factory loads are permitted provided if vendor has enough cargo for one DC only. Minimum load factors for vendor/factory load are: 40 HC - 66 cbm 40 GP - 56 cbm 20 GP - 28 cbm 45 HC - 75 cbm Vendor has to sign a letter of indemnity form, confirming that they will cover any dead-freight charges from Karstadt, in case container is shipped with less cargo than a.m. load factors. This form will be collected by OLL. Author: OS Import Page 3 / 8 Jan., 2017
DC (Distribution Center) Code-Nos. and Locations DC 470 Unna DC 466 Essen DHL Solutions Fashion GmbH DHL Solutions Fashion GmbH Gießerstrasse 5 Hafenstrasse 70 59425 Unna 45356 Essen Shipments for following departments should only be delivered to DC 466 Essen: 030, 031, 032, 033, 034, 130, 131, 132, 231, 331, 332, 433, 040, 041, 340, 341, 345, 020 Load complete order quantities of an item in the same container. Overflow quantities should be delivered to OLL as CFS cargo. Vendor must advise OLL to ship the overflow cargo on the same vessel. Do not short ship an item because the complete quantity is more than a container load. Vendor needs to evaluate equipment size, in case overflow cargo cannot be prevented, vendor has to issue two sets of documents. As with all of our orders, all items must be shipped complete, if it is impossible to ship the full quantity of an item, please contact resp. OLL office. Vendor should arrange to pick up containers according to the booking plan of OLL in order to match the fixed shipment date. Failure to comply with the a.m. instructions can result in freight chargebacks. For more loading details and additional information concerning packaging specifications and Marks & Numbers please see charts at the end of this document. 2.3 Cross dock cargo LCL Shipments In case the volume of the cargo does not meet the above requirements for FCL all cargo must be delivered to our consolidator OLL. Delivery date as per OLL instructions - local closing times to be considered. Please notify OLL as per booking procedure (see 2.1) in order to collect the shipping order. Upon receipt of the same, OLL will then release the shipping order number. Based on FOB-Terms all relevant delivery and CFS charges are on vendor account (except for Bangladesh shipments). OLL will not accept any cargo that is not delivered within the closing time in order to match the fixed dated of shipment. Any exceptions will be communicated between OLL and Li & Fung/Karstadt Germany. OLL will not accept any partial deliveries of orders, without the respective approval. All orders must be delivered complete in order to match the shipment date. If it becomes impossible to deliver cargo according to the specifications on the purchase order, it is vendors responsibility to contact the local Li & Fung Office, proactively, for an extension prior to delivering any cargo to OLL. Any warehouse charges incurred at OOCL Logistics while waiting to complete your order will be on vendor account. Upon acceptance of the cargo at OLL a Forwarder's Cargo Receipt (FCR) will be issued to you. 2.4 Documentation for seafreight Vendor has to submit the delivery note when delivered cargo to OLL warehouse (or send / fax it to OLL) prior cargo delivery. Original Cargo receipt will be issued within 2 working days (for off-shore shipment 4 working days) after vessels sailing. Any charges occurring due to late dox submission will be covered by vendor. For additional commercial documentation please see part b) Documentation of this shipping guideline. Author: OS Import Page 4 / 8 Jan., 2017
3. Offshore shipping OLL contacts the supplier in case of offshore trades to announce procedures and documents required. Afterwards, OLL contacts the factory at country of origin to confirm procedure and documents as discussed between the triangular trade supplier/vendor and OLL. 4. Airfreight 4.1 Nominated origins under OLL supervision OLL is the appointed booking agent for all airfreight consignments from South and East Asia. 4.2 Booking arrangement Airfreight booking to be executed by vendor as per booking form airfreight and send to OLL via email attachment, fax booking is NOT accepted. OLL will relay respective supplier booking via email with attachment to the nominated Air Freight Forwarder (AFF) and L&F local office. 4.3 Other origins Asia As long as a country is not controlled via OLL Vendor will be informed separately. 4.4 Booking Vendor has to contact the AFF directly and book 7 days before delivery date in general with the exception that any purchasing department decides to switch to airfreight in short notice. AFF details are communicated accordingly. 4.5 Delivery of merchandise In general, the following information has to be quoted and attached to the goods o Copy of invoice and Copy of packing list, Delivery Note o Original of GSP Form A or Certificate of Origin, any other requested dox. For additional commercial documentation please see part b) of this shipping guideline. If you have any questions regarding this guideline, please do not hesitate to contact the local OOCL Logistics Office, the local Li&Fung Office or KARSTADT Import-Department. Author: OS Import Page 5 / 8 Jan., 2017
5.0 Additional Packaging & Loading Instructions Shape & Sizes Standard Cartons LHM 1 Max. 30 cm 40 cm//15,7 inches 60 cm//15,7 inches i.e. 43 x 63 cm LHM 52 Max. 30 cm 20 cm /7,85 inches 60 cm / 23,6 inches i.e. 22 x 62 cm Closure Weight Standard Cartons Packing Max. 15 KG Author: OS Import Page 6 / 8 Jan., 2017
Marks & Numbers Case Mark is mandatory in the shown way Case Mark Side Mark Consignee: KARSTADT WARENHAUS GmbH Order-No.: Department-No.: Port of Destination: Specific requirements for side marks might be given by resp. buyer or per individual order. If no instruction is given, please use this marking: Karstadt Art. No.: Size: Quantity Supplier article No. / designation : Colour / Colour No. (if any): LOT-STRUCTURE (if any) Lot-No. Lot-designation Size Size-text total (ges.) Karstadt Art. Running No. / total No. of exp. cart. : / Author: OS Import Page 7 / 8 Jan., 2017
Handling Strength Container-Loading Side Mark Further Principles Content of cartons: only one Lot-No. or Karstadt Art.-No. Loading sequence in Container: - Warehouse-No. - Dpt.-No. - Order-No. - Karstadt Art.-No. Cartons with same Art.-No. stuff from left to right No additional filling material to be used Special marking for cartons with lot rest Author: OS Import Page 8 / 8 Jan., 2017