Florida Department of Transportation DESIGN-BUILD PUSH BUTTON Contract (FEDERAL SAFETY AND STATE FUNDS) Presentation to FHWA EDC 3 Systemic Safety Implementation Peer Exchange, Nashville, TN September 15, 2015 1
Jobs Creation Fast Response Saving Lives Customer Service 2
Presentation Content History of the Contract Reasons to create this Contract Contract Process Tasks issued in 6 years Tasks Evaluation Contract Pros & Cons How to start your own DBPB Contract 3
FDOT DESIGN-BUILD PUSH BUTTON Contract -- History Starting in Year 2004 questions from District Traffic Operations concerning developing a new type of contract that would significantly reduce the amount of time it took to get a project from concept to concrete. Florida DOT already utilizes two (2) innovative types of contracts that provide some time-savings over the traditional Design-Bid-Build methodology. But, those two (2) innovative types of contracts Design-Build and Push-Button still had their limitations. Therefore, during a moment of inspiration, we reasoned why not try to combine those two (2) contracting strategies into a single contract? Traffic Operations Design-Build Push-Button concept was born! (Similar to FHWA TOPICS ) THEN, OUR NEXT CHALLENGE WAS TO SELL THE PLAN FDOT DBPB Evaluation 4
FDOT DESIGN-BUILD PUSH BUTTON Contract History (Cont.) On February 11, 2004, District Seven began to correspond with the Central office about our proposal of combining the design-build contracting methodology with the push-button contracting methodology to marry the benefits of both of those contracting strategies into a single contract using both State funds and Federal safety funds. In September, 2007, Central office agreed to allow District Seven to proceed with a pilot program to test-fly this one-of-a-kind and totally unique contracting concept. While the District began developing the RFP for such a combined contract, District Seven worked with FHWA FL Division to gain approval to include federal safety money under this unique combined contract on June 30, 2008. With FHWA s concurrence, District moved forward with the concept by conducting an informational meeting with the consultant community and the contractor industry. And, after receiving input from that forum, we completed the RFP and advertised the contract on March 24, 2009. District shortlisted three teams, evaluated their technical proposals, opened their price proposals, calculated the resulting adjusted-scores, and finally posted our contract execution on December 17, 2009. 5
FDOT DESIGN-BUILD PUSH BUTTON What is FHWA TOPICS? FHWA policy in late 1960 s & continued to late 1970 s Original Memo 21-18 dated 1/17/1969 with 2 nd memo on 12/18/1978 TOPICS (FHWA) = Traffic Operations Programs to Increase Capacity & Safety TOPICS (FDOT) = Traffic Operations Projects to Improve Capacity & Safety 6
FDOT DESIGN-BUILD PUSH BUTTON Reasons for this Contract Streamlined Process Quick Solutions to operational & safety problems Covering wide range of projects Faster results = Reduce crashes early Innovative Approach Biggest bang for the buck Time Factor Similar to the early 1970 s era FHWA TOPICS program 7
FDOT DESIGN-BUILD PUSH BUTTON -- Reasons for this Contract Why Design-Build Push Button? Time Factor Month 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 LAP LAP Certification* LAP Agreement Evaluation/Selection of Firm/Design Letting/Select a Low Construction Bidder/ Prepare for Construction Construction Design/Bid/ Build Evaluation / Select a Design Firm Design/Review Process Construction Class 1/District Let Evaluation / Select a Design Firm Prepare 60% Plans 60% Review/Comments/Prepare Final Plans/Review Comments/Prepare Spec. Package Letting/Select a Low Construction Bidder/ Prepare for Construction Construction Push Button Evaluation / Select a Design Firm Task Work Order Design/Review Hand off Construction to Construction Design/Build-PB Evaluation / Select a Design/Build (DB) Firm Review/comments/Prepare Final Plans/DB Firm Procurement of Equipment Construction Project Type Lap certification (Months) LAP Agreement Selection of Design Firm Prepare 60% Plans Task Work Order Design/ Review Process Letting Hand Off to Construction Construction Total Timeline (Months) LAP Project 3 4 17 N.A. N.A. Design / Bid / Build Class 1 / District Let Already included 9 N.A. 3 36 N.A. N.A. 6 N.A. N.A. 12 9 N.A. 3 30 N.A. N.A. 6 3 N.A. 9 9 N.A. 3 30 Push Button N.A. N.A. 6 N.A. 2 6 N.A. 1 3 18 Design Build / Push Button N.A. N.A. 6 N.A. N.A. 6 N.A. N.A. 3 (Overlap) 13 * Note : Multiple Tasks can be issued under DBPB versus one task under Design-Build or Design-Bid-Build Projects. 8
FDOT DESIGN-BUILD PUSH BUTTON What is Push Button? FDOT Push Button Contract is similar to the NYDOT Job Order Contracting (JOC) multiple tasks see FHWA 5/24/11 webinar http://fhwa.adobeconnect.com/jobordercontracting/ NYDOT JOC can only handle Preventive Maintenance tasks using federal funds FDOT can only use State fund for Push Button construction contract multiple tasks! Current FDOT construction approach for federal safety funded projects Design/Bid/Build or Design/Build one project per contract! DBPB contract combines the beauty of Design-Build & Push Button contracts -- to be able to use federal safety funds to issue multiple safety projects during the contract period (two or three years)! 9
FDOT DESIGN-BUILD PUSH BUTTON - Contract Process Develop the Request for Proposal (RFP) by Traffic Operations office. Communicate with Contract, Design & Construction offices. Prepare the Contract package by Professional Service office. Obtain approval from Legal office & FHWA Division office. Allocate State and/or Federal fund for the Contract. Will need to decide the length of the contract (3 contract years in FL now) & Stipends (not allow in FL now). Develop the initial projects in the 1 st contract task for short listed teams. Advertise the contract. Select the short listed teams (3) to design those initial projects. Rank & Select the winning team using the adjusted scores approach. Execute the contract it is a 9+ months process!!! 10
FDOT DESIGN-BUILD PUSH BUTTON - Contract Process Technical proposal evaluation criteria: Contract selection formula: Team with the lowest Adjusted Score is selected 11
FDOT DESIGN-BUILD PUSH BUTTON - Task Process Conduct the thorough Feasibility (all funds) & Justification (Federal Safety Funds) Study - includes National Environmental Policy Act (NEPA) requirements. Generate Task Scopes with maximum task time and cost. Conduct the Task Scopes Review Coordination! Send Task Scopes with all supporting studies to FHWA for approval. Allocate the approved State or Federal fund for each DBPB task. District Construction office sends the task(s) Notice to Proceed (NTP) to the DBPB Prime firm. DBPB team starts to work on the task! Task time period is counted from NTP to end of the construction. Use SharePoint technology and weekly progress meetings to share the DBPB Plans & task Information Communication is the Key for Success! 12
FDOT DESIGN-BUILD PUSH BUTTON - Task Process Involvement with local agencies 3 times for each DBPB task: -- Task Scope Preparation Stage, Coordinates with MPOs & Local Agencies -- Task NTP Stage, Community Awareness Plans for Elected Officials -- Task Design Stage, Plan review with local engineering agencies Three (3) phases in FDOT DBPB contract: -- Constructability Analysis Phase -- Design-Build Phase -- Contract Tracking & Evaluation Phase 13
FDOT DESIGN-BUILD PUSH BUTTON How to select a Candidate Project? Is it Operational or Safety Related issue? NO END Design (Consultant) Scope (FDOT) Construction (Contractor) YES Work Program YES Right of Way (R/W) Apply State Funds NO YES State Project Qualified For Fed. Safety? Qualified for State Funded? Federal Guidelines YES Apply Fed. Safety Funds Safety Project Design Build Push Button Project FINAL PRODUCT Federal Guidelines 14
FDOT DESIGN-BUILD PUSH BUTTON Total Tasks + $ in 6 years DBPB Version I Year 2009 to Year 2012 DBPB Version II Year 2012 to Year 2015 DBPB Version III Year 2015 to Year 2018 $20.13M in 34 months in DBPB I contract -- $6.10M State fund + $1.8M state earmark fund and $12.23M Federal Safety fund. Issued 45 tasks/55 projects in DBPB I contract -- 38 federal safety funded projects & 17 state funded projects. $20.98M in 36 months in DBPB II contract -- $7.39M State fund and $13.59M Federal Safety fund. Issued 70 tasks/83 projects in DBPB II contract -- 55 federal safety funded projects & 28 state funded projects. $21.1M in 36 months in DBPB IIII contract -- $8.1M State fund and $13.1M Federal Safety fund. 13 tasks/projects were issued in July 2015. 15
Total task cost (D/B) varied between $33,000 and $1,000,000 Flexibility Federal safety funded projects covered Inverted profile marking/ Wet weather audible striping, Pedestrian safety improvement, Bike lanes, High friction pavement, Intersection turn lane improvement, Signal enhancement, Street lighting, Signing safety, Pavement marking safety, Curve safety, Guardrail installation, Access (median) revision Any project with high B/C to address severe crashes. State funded projects covered Signal re-builds, Intersection /interstate operational improvement, Intelligent Transportation System (ITS) projects. Any project with high operational priority (but low safety benefit) FDOT DESIGN-BUILD PUSH BUTTON Types & Sizes of Tasks Design Build Push Button contract can issue numerous tasks, covering various project types through the life of the contract (3 years in this case) 16
FDOT DESIGN-BUILD PUSH BUTTON Project Time Evaluation Total Project Time from Concept to Concrete historically for safety projects varies from 30 months to 58 months per types of projects. Typical Total Project Time for DBPB from 2 months to 9 months! Project Time Saving 28 months to 49 months! Reduce crashes early
FDOT DESIGN-BUILD PUSH BUTTON Safety Benefit Evaluation Potential crash reduction and actual reduction for safety Case Studies in the DBPB 5.01 vs. 10.03/Year Corresponding potential crash reduction benefit for Case Studies $18.5M (Total Safety Project Cost: $4.5M) Project Types Locations Projected Crash Reduction per Year Traditional Const. Time (Months) DB PB Const. Time (Months) Time Savings (Months) Potential Crash Reduction DBPB Cost Per Crash Potential Crash Reduction Correctable Crashes Before Construction (Per Year) Actual Correctable Crashes After Construction (Per Year) Reduction Factor Percent of Initial Projected Crash Reduction Achieved Inverted Profile Pavement Markings (Task #1) & Wet Weather Audible Pavement Markings (Task #5) Inverted Profile Pavement Markings Installation of 702 Inverted Profile Pavement Markings to reduce Nighttime/ Wet Weather/ Lane Departure Crashes US 301 2.75 58 5.5 52.5 12.03 $200,834 $2,416,284.06 16 8.57 46.43% 270.13% US 41 2.17 58 5.5 52.5 9.49 $211,613 $2,009,000.92 7.75 1.90 75.42% 269.37% SR 35 (US 301) 2.58 58 5.5 52.5 11.29 $102,305 $1,154,767.69 11.75 3.33 71.63% 326.23% SR 686 (Roosevelt Blvd) SR 686 (Roosevelt Blvd) SR 50 (Cortez Blvd) SR 50 (Cortez Blvd) 0.32 58 5.5 52.5 1.40 $118,319 $165,646.60 1.25 0.00 100% 390.63% 0.55 58 5.5 52.5 2.41 $118,319 $284,705.09 3.04 1.19 60.78% 335.50% 0.50 58 5.5 52.5 2.19 $118,319 $258,822.81 1.96 1.19 39.39% 154.76% 0.14 58 5.5 52.5 0.61 $371,295 $227,418.19 0.54 0.00 100% 382.65% US 98 0.27 58 5.5 52.5 1.18 $371,295 $438,592.22 0.89 0.00 100% 330.69% SR 52 0.23 58 5.5 52.5 1.01 $371,295 $373,615.59 0.89 0.60 33.33% 129.40% US 41 0.82 58 5.5 52.5 3.59 $371,295 $1,332,020.81 3.21 1.79 44.44% 174.22% Safety Improvement (Task #14) New Traffic Signal SR 582 (E. Fowler Ave) 2.94 33 7.5 25.5 6.25 $128,668 $803,853.33 7 1 85.71% 204.08% Traffic Operations / Safety (Task #15) Roadway SR 580 16.44 58 7.5 50.5 69.19 $108,240 $7,488,584.40 58.67 31 47.16% 168.31%
FDOT DESIGN-BUILD PUSH BUTTON Design/CEI Cost Evaluation Design & Survey Fee % in the DBPB contract 16%, 18% or 20% of the total project construction cost per the level of project difficulty. Design & Survey Fee % for the traditional design-bid-build projects shown in the Florida DOT system depends on the size of the projects varies from 8% (mega $100+ million projects) to 150+% (small operational projects). DBPB projects are usually in the small operational project (30% to 150+%) category. Construction Engineering Inspection Fee % in the DBPB contract funded and conducted by FDOT average 9%. Construction Engineering Inspection Fee % for the traditional design-bid-build projects shown in the Florida DOT system average 10% - 15%. Huge Cost Saving in the Design & CEI Cost -- at least 30% saving! 19
FDOT DESIGN-BUILD PUSH BUTTON Construction Cost Evaluation State Wide Unit Price vs. DBPB Unit Price Project Type Description Corresponding Task Numbers Average % Difference vs. Statewide Unit Price District Wide High Emphasis Crosswalk Enhancements 2, 32, 39, 43, 44 & 45-6.41% District Wide Inverted Profile Markings 5 & 17 78.09% District Wide Wet Weather Audible Pavement Markings 1(6), 1(9), 1(10), 5, 17, 28, 29 & 33 60.42% District Wide Pedestrian Signal & Pedestrian Features 1(2), 13, 16 & 23 18.39% Bicycle Lanes Signing & Pavement Markings 25, 26, 36, 37 & 38 15.22% New Signal / Signal Rebuild 14, 40, 46 & 47 12.22% Offset Left Turn Lanes 41 & 42 110.41% Miscellaneous Signing & Pavement Markings 1(7) & 8-6.37% Overhead Sign Structure 1(8) -17.10% Installation of Advanced Flashers 1(4) -3.24% Quick Curb to Concrete Median 3 102.98% Intersection Improvements 15 90.26% District Wide High Friction Surface Treatment 18-26.71% Installation of Traffic Separator 34-44.40% 20
FDOT DESIGN-BUILD PUSH BUTTON Before & After Pictures
FDOT DESIGN-BUILD PUSH BUTTON Evaluation Binder DBPB Contract & Process Details Everything you want to know! 22
FDOT DESIGN-BUILD PUSH BUTTON Pros Customer Service -- Florida DOT can finish operational or safety improvements to better meet public expectations on al public roads. Saves Time -- the shortest project time is 2 months for design & build. Minimum project time reduction: 28 months! Saves Lives Reduce project time = Obtain crash reduction early! Flexibility Can issue small or large projects (samples from $33K to $1M). Created/Saved Jobs 88 in FDOT case. Fast plan review process Enforced by the District Design Engineer. Weekly Progress Meetings between FDOT & DBPB teams help -- Communication! Innovative Technology to enhance Communication SharePoint & ERC (Electronic Review Comment System). Teamwork between FDOT offices is amazing! 23
FDOT DESIGN-BUILD PUSH BUTTON Cons Administration Issues -- requires a higher level and constant communication between all offices to streamline process. Tasks need to have good feasibility study & clear project scopes. Technology is good. However, if system breaks, time lost! NEPA is needed even for state funded projects. Traffic Operations DBPB contract is designed to address traffic operational or safety issues, not roadway improvements higher unit price for roadway items. Limited pay items. There are issues to be resolved when adding pay items. Potential backlog due to numerous tasks need to plan work force well. Limited staff to review multiple tasks concurrently. Difficult to address safety along local roadways if locals are not stepping up. 24
FDOT DESIGN-BUILD PUSH BUTTON What is this DBPB Contract? Saves Time & Money! Reduces Congestion! Creates Jobs! Saves Lives! Every Day Counts when it comes to Safety!
How to start your agency own DBPB contract? Identify any roadblocks in your State laws or guidelines! Get your agency management support for this innovation contract! Work with your FHWA Division office to obtain their support! Make sure all agency offices will support the team work effort! Obtain budget and fund to program your own DBPB contract! Assign energetic contract manager and supporting staff! FDOT DBPB contract information can be a good reference Get help from 26
Answer your questions FDOT DBPB Contract information: Peter Hsu, P.E. District Traffic Services Engineer Florida Department of Transportation District 7 11201 N. McKinley Drive Tampa, FL 33612 (813) 975-6251 ping.hsu@dot.state.fl.us 27