Activant Prophet 21 Getting Started with PO Receipts and Inventory Adjustments
This class is designed for Inventory personnel who participate in inventory receipts and adjustments
Objectives Generate PO Pre-receiving Report Put Away Report Purchase Order Receipts PO Receiving Report Adjust inventory quantities through Inventory Adjustments Print Inventory Adjustments Report
This course will NOT cover Purchase Order Creation Adjustment Reason Code Creation
PO Pre-Receiving Report Print report prior to PO Receipt View allocations of ordered material to assist in crossdocking
PO Pre-Receiving Report
PO Pre-Receiving Report
PO Pre-Receiving Report Crystal Report Print Report File/Print Select
Put Away Report Print report prior to PO Receipts Displays all bins associated with an item with or without current on-hand quantities
Put Away Report
Put Away Report
Purchase Order Receipts
Purchase Order Receipts Confirm material receipts through the Purchase Order Receipts window
Purchase Order Receipts Step 1: Recall the PO to be received. Step 2: Determine how to allocate the material.
Purchase Order Receipts Allocate Automatically: Allocates to the oldest backordered item first
Purchase Order Receipts Allocate Manually: You determine where material will be allocated
Purchase Order Receipts Receive Only: Material is received into the system but does not allocate to orders.
Purchase Order Receipts Receive All Receive Per Line Item Over-Receipts Partial Receipts Future Shipments No future shipments
Purchase Order Receipts Marks all lines items Complete Automatically places ordered/remaining amount in Receipt Amount field
Purchase Order Receipts
Over-Receipts Enter the amount to receive in the Quantity Received field.
Over-Receipts Confirm Over-Receipt
Partial Receipts - Future Shipments Enter the receipt amount in the Quantity Received field.
Partial Receipts - No Future Shipments Enter the receipt amount in the Quantity Received field and Select the Complete checkbox.
Purchase Order Receipts Additional Notes Enter bin, lot, serial information as necessary Enter Landed Cost information on the Landed Cost tab if necessary
Purchase Order Receipts Add a Note to communicate information to Payables Quantity differences or price discrepancies
Purchase Order Receipts Enter a Freight amount for the shipment, if known.
Exclude From Lead Time Use if shipment is exceptionally early or late based on average lead time Applies to Entire receipt if selected in top pane Line item if selected per line item in bottom pane
Exclude From Lead Time Select to exclude ALL line items from the lead time calculation Select to exclude specific line items from the lead time calculation.
Updates at PO Receipts Inventory Value MAC FIFO Inventory Quantities General Ledger Accounts: Inventory Asset Acct: Debit Inventory Receipts Clearing: Credit
PO Receiving Report Generate a report to view all receipts at a specific location, date, supplier, or PO
PO Receiving Report Enter the Receipt Location Enter a specific date or range.
PO Receiving Report Enter a Supplier ID or range.
PO Receiving Report Enter a PO Number or range.
PO Receiving Report Enter an Item ID or range.
PO Receiving Report Determine the type of POs to include.
PO Receiving Report Crystal Report Print report: File/Print Select
PO Receiving Report
Inventory Adjustments
Inventory Adjustments Adjust inventory to rectify keying errors, shipping errors, damaged goods, etc
Inventory Adjustments Step 1: Enter the location affected by the adjustment Step 2: Select the Reason for the Adjustment.
Reason Codes Created in Inventory/System/Adjustment Reason Code Maintenance Indicate the offsetting G/L account during the adjustment
Inventory Adjustments Step 1 Step 2 Step 3: Enter a description for the adjustment, this will remain with the adjustment indefinitely
Inventory Adjustments Step 1 Step 2 Step 3 Step 4: Enter the item ID for adjustment.
Inventory Adjustments Increase On Hand Quantity Enter a positive number in Adjustment Amount field OR enter the total amount for the new quantity on hand in the New Qty on Hand field.
Inventory Adjustments Decrease On Hand Quantity Enter a negative number in Adjustment Amount field. Enter the total amount for the new quantity on hand in the New Qty on Hand field.
Inventory Adjustments Step 1 Step 2 Step 3 Step 5 Step 4 Step 6: If necessary, enter the cost of the item.
Inventory Adjustments Step 1 Step 2 Step 3 Step 5 Step 6 Step 4 Press [Enter] to begin a new line.
Inventory Adjustments Key Points Inventory Adjustments impact GL when saved Cannot edit saved Inventory Adjustments records Enter Bin, Lot, and Serial Number information as necessary
Inventory Adjustments Key Points Cannot adjust out of stock a qty greater than on-hand or amounts allocated Multiple adjustment lines allowed Positive and negative adjustments Must be applicable to same reason code
Inventory Adjustment Report Utilize to view adjustments by reason, item ID, date, or location ID
Inventory Adjustment Report Enter parameters as necessary Including time/date on the Timestamp tab
Inventory Adjustment Report
Summary Generate PO Pre-receiving Report and Put Away Reports Perform Purchase Order Receipts Generate PO Receiving Report Adjust inventory quantities through Inventory Adjustments Track quantity adjustments through Inventory Adjustments Report
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