Green Your Office Environment Wednesday, June 24, 2009 2:00 pm 3:30 pm EDT
Today s Webinar Segments: 1 2 3 4 Creating a Sustainable Office Space Incorporate Green into Your Energy Strategy Reduce the Environmental Footprint of Your Printing Activities ASAE & The Center s Social Responsibility Initiative
Introductions Christopher Wood Director, Social Responsibility ASAE & The Center for Association Leadership Manny Fitzgerald National Director, Nonprofit Practice Group Jennifer Ralph LEED Accredited Professional CB Richard Ellis Kathy Kiernan Senior Vice President Affiliated Power Purchasers International Anne Stocum Manager of Environmental Market Support Xerox Corporation
Creating a Sustainable Office Space Creating Sustainable Office Space June 2009 Manny Fitzgerald National Director of Nonprofit Practice Group Jennifer Ralph LEED Accredited Professional
Learning Goals Benefits and advantages of green real estate Steps in converting your new or existing office space into a green office environment
Why focus on green buildings and what advantages do they provide?
Polling Question: Is your organization currently occupying or considering occupying a green office space? Yes, we are in a green office space. No, we re not. We may consider this option in the future.
Buildings & Climate Change
Buildings & Climate Change
Green Building Usage Benefits
Green Building Cost Benefits
Green Building Overall Benefits REDUCED ENERGY CONSUMPTION RECRUITING/ RETENTION RETENTION HEALTH BENEFIT OVERALL ENVIRONMENTAL BENEFIT INCREASED PRODUCTIVITY POSITIVE MARKETING AND PROMOTION
How can you make your new or existing office space green?
Process for Finding New Green Space Establish Environmental and Occupancy Goals Market Evaluation Location Analysis Develop Alternatives LEED Integration Transaction Negotiations
Levels of LEED Ratings Green Buildings worldwide are certified with a voluntary, consensus-based rating system. USGBC has four levels of LEED.
LEED as a Guideline
Baseline Compliance #1 #2 #3 ASHRAE 90.1 2007 Compliance with Minimum Energy Performance ASHRAE 62.1 2007 Compliance with Indoor Air Quality Performance Provide a Recycling Storage and Collection Center including (at a minimum) paper, corrugated cardboard, glass, plastics and metals
Baseline Compliance #4 #5 #6 Zero CFC use in HVAC Equipment HCFC phase out begins in 2010 No Smoking Building Eliminate or Designate Smoking Areas at Least 25 Feet Away From Entrances, Openings and Air Intakes Water Efficiency Must use 20% less water than required by the Energy Policy Act of 1992
What to Focus On in Your Search for a Green Space? Access to transportation and commuting patterns Energy use reduction Water use reduction Indoor air quality Building policies and guidelines
Location Analysis
Transportation Access Analysis
For Both New and Existing Spaces Key Considerations Reducing energy usage and efficiently manage energy Saving water Improving air quality Developing building policies and guidelines Managing waste
Questions & Answers
Incorporate Green Into Your Energy Strategies Kathy Kiernan Senior Vice President
Learning Goals Define green energy and benefits Ways to add green energy Energy Purchasing Renewable Energy Certificates Reducing energy consumption
Polling Question: How focused is your organization on green solutions? We are doing everything possible Green is becoming part of our culture We are presently focused on other areas
What is Green Energy? Energy produced using sustainable sources: Solar Wind Geothermal Hydro Biomass
Benefits of Green Energy? Environmental Sustainability Energy Security Economic Stimulus
Ways to Add Green Energy Existing procurement strategy Renewable Energy Certificates (RECs)
Existing Procurement Strategy Located in competitive electricity states DC, DE, IL, MA, MD, NJ, PA, TX & others Add % of green to purchase A highlighted case study
Renewable Energy Certificates Available to any electricity customer Created when electricity is produced by green sources One REC = 1,000 kwh of green power Can green up any amount of electricity Ensure validity of RECs
Pricing of RECs Type of renewable energy Location of energy Profit margin of seller Market demands A highlighted case study
Reducing Energy Consumption Turn off and unplug Lighting redesign & retrofit Energy efficiency Initial costs offset by savings Improved lighting HVAC system upgrades Controllers Thermostats
Energy Solutions Thermostat temperatures: Lower temperatures in cooler months Raise temperatures in warmer months Replace older thermostat models with programmable thermostats Turn off or unplug electronic equipment when not in use Reduce number of duplicate machines
Questions & Answers
Reduce the Environmental Footprint of Your Printing Activities Anne Stocum Manager of Environmental Market Support
Learning Goals How your printing activities impact your carbon footprint. Practical tips to reduce that environmental footprint. Uncover how to reduce your environmental footprint
Are You? The office manager concerned with skyrocketing print costs? The IT manager trying to reduce overhead? The administrator who handles printing supplies? The facilities manager charged with doing something to support the organization s sustainability initiatives? All of the above?
Sustainability is About Balancing the Needs of the Planet, People, and Profit so that. We meet the needs of today while ensuring that future generations can meet their own needs
Polling Question: Green IQ Quiz: Environmental Footprint What best represents the environmental footprint of office printing? A. Empty cartridges sent to landfill as waste B. Piles of paper not recycled C. Carbon emissions from the electricity powering the printers D. The total environmental burden including energy, greenhouse gases, solid waste across the life cycle of printing
In Fact: Environmental Footprint D. The environmental footprint is an estimate of the environmental burden across the life cycle of printing. This includes energy consumption, greenhouse gas emissions, solid waste and other environmental releases associated with: Manufacturing printing equipment, paper, supplies, parts and packaging including raw materials Transporting printing equipment, paper, supplies and parts Printing including energy and paper consumption, waste generated Green Tip: Your product selection can reduce your life cycle environmental footprint and reduce costs Recovery & Disposal of discarded paper, spent imaging supplies and end-of-life equipment
Product Selection ENERGY STAR Advanced Ink Technology EA Toner Solid Ink Cartridge Free Multifunction equipment Digital Production Printing
Advanced ink delivers energy savings and environmental benefits in laser technology Emulsion Aggregation (EA) Toner Breakthrough process for producing color and black toners: Less toner mass per page Less toner waste for spherical toner Less energy to produce and to print Conventional Toner Small and Spherical EA Toner Paper Paper 40% 45% less toner mass
Solid Ink Technology s Cartridge-Free Design Reduces Your Environmental Footprint Less to manufacture Less to transport Less to store Less to dispose of Reduced Lifecycle Energy Smaller Carbon Footprint Solid Ink 99 items, 242 pounds* Comparable Color Laser MFD: 225 items, 965 pounds* *Total material needed to print 22k pages per month over 4 year life
What Is A Negawatt? Unit of energy reduced through conservation and energy efficiency efforts The term was coined by Amory Lovins of the Rocky Mountain Institute For every megawatt of energy saved, one less has to be produced. Negawatts can be one of the most cost effective way to reduce greenhouse gas emissions! Green Tip: Look for ways to make office printing more energy efficient and cut costs
Greening the Office - Floor Mapping Example Current Situation Desired State Legend Overabundant/underutilized assets Energy inefficiency Wasted manufacturing and materials Inefficient maintenance
Measuring Sustainability Results Office Optimization Case study Baseline Devices 2862 $$ 34% Reduction in Costs Optimized Devices 1028 Reduced GHGs by 26% Reduced energy by 27% Reduced GHG by 26% Reduced solid waste by 33%
What Represents the Largest Environmental Burden of Office Printing? Paper represents the largest environmental burden of office printing Total energy required to manufacture, transport and dispose of paper can be 2-3 times that of all other activities associated with the life cycle of printing* But paper has many benefits: Paper is highly functional The raw material in a paper is a renewable resource Sustainably managed forests offset carbon impacts if logging is balanced by re-growth Product is highly recyclable *Based on Xerox life cycle assessments
Polling Question: Green IQ Quiz: Paperless Office? When do you think we will reach the paperless office? A. 2010 B. 2015 C. 2020 D. Too far out to predict E. Never
In Fact: Paperless Office The paperless office was predicted in the 1970 s Connecting an office to the internet increases paper consumption by 40 percent Office workers throw away 45 percent of everything they print by the end of the day Some paper like banner sheets can have a life of only 30 seconds Green Tip: Move to a Less Paper Office and Choose Environmentally Sound Papers
Moving to a Less Paper Office Be selective about what you print and print only the quantity needed Duplex use both sides of paper and print multiple images per page Go digital read, send and store digital documents How to Cut Your Paper Use: Actions taken: Set printer drivers to default duplex Green campaign print only what is needed Results*: 32% reduction in annual paper use $53K in annual savings Business benefits: Cut paper costs Cut storage costs Increases productivity *Across 20,000 employees; volume declines also contributed to reduction
Choose Environmentally Sound Papers Sustainable sources Papers certified to sustainable forest management standards: FSC, SFI and PEFC Recycled papers Common grades include 30% recycled Alternative papers Mechanical paper for digital printing applications More of the tree goes into the paper 90% vs. 45% Uses fewer chemicals in pulping and bleaching
How Much Solid Waste* Is Generated Each Year in the U.S.? In 2007, 254 million tons of solid waste was generated in the U.S. from residential and commercial entities Bad news: That s 4.62 pounds per person per day! Some good news: One third of that waste was recovered for recycling Green Tip: Follow the waste prevention hierarchy: REDUCE first, then REUSE and RECYCLE Solid waste *Municipal Solid Waste from residential and commercial entities. Reference: US EPA Report: Municipal Solid Waste in the United States: 2007 Facts and Figures
Seek Options for Cartridge Reuse and Recycling Seek options to recycle spent imaging supplies laser and inkjet cartridges Manufacturers may offer free return programs via pre-paid labels Some retailers offer collection programs Both OEMs and Third parties remanufacture print cartridges.
Newer Technologies are Cartridge-Free 90% less waste with solid ink Solid Ink Waste: 88 pounds Comparable Laser MFD: 815 pounds Total waste produced printing 22k pages per month over 4 year life
Summary: Seven Tips to Help Manage Your Print Environment for a Greener World One Go digital read, send, and store digital documents Two Use paper wisely Three Recycle the paper you use Four Reach for ENERGY STAR Five Replace stand-alone office products with multifunction systems Six Return print/copy cartridges for recycling Seven Seek office equipment designed for remanufacturing or recycling
Questions & Answers
ASAE & The Center Efforts and Closing Thoughts Christopher Wood Director, Social Responsibility
Our Efforts at Office space redesigned with sustainable and environmentally friendly materials Recycle program Energy conservation Green computing Green meetings and events Diversity and inclusion initiative Community involvement and engagement Service days Education and awareness Sustainable marketing
Benefits to Associations for Implementing Socially Responsible Practices Potential cost savings More engaged members Motivated staff Increased visibility Improved employee recruitment Better risk management Higher member retention and recruitment rates
Goals of the Global Summit Sharing strengths and celebrating successes Making the case for social responsibility Identifying the unique competency and capacity that associations bring to social responsibility and how they can be effectively leveraged Identifying opportunities that the association World can uniquely respond to Generating and articulating guiding principles for associations in social responsibility
The Global Principles for Socially Responsible Associations and Nonprofits Responsible Advocacy Environmental and Economic Sustainability Public Protection (Ethics, Self Regulation, Human Rights) Diversity Philanthropy/Community Service Leadership
127 organizations 25 U.S. States 8 countries 1,509,325 people
Are You in Good Company? Our 125 signatories believe they are in good company. Because they are. Find out more about Social Responsibility and the Global Principles: www.asaecenter.org/srprinciples
Questions & Answers
Contact Information partnerships@asaecenter.org 202-626-2880 Outside of DC area: 888-950-ASAE ext. 2880 www.asaecenter.org/asaeservices Manny Fitzgerald manny.fitzgerald@cbre.com 202-585-5540 www.cbre.com/npg Jennifer Ralph jennifer.ralph@cbre.com 202-585-5655 Kathy Kiernan kkiernan@appienergy.com 800-520-6685 www.appienergy.com Anne Stocum Anne.Stocum@xerox.com 1-800-275-9676 ext. 2723 http://www.xerox.com/digitalprinting/asae/enus.html Christopher Wood cwood@asaecenter.org 202-326-9554 www.asaecenter.org/ srprinciples