Asset Management Presentations Transit Gap Analysis Update Sharon Okoye Metro North Gap Analysis Eric Dorsey NPRM Transit Asset Management Carol Belforti Engineering TAMP Update Allison Burch Constraint Analysis Anne-Marie McDonnell Building Assets Everett Maynard Data Gap Analysis Karen Reimer
Transit Gap Analysis Update Sharon Okoye Bureau of Public Transportation Transit Asset Management Unit
Transit Gap Analysis Update Project Status Metro North Gap Analysis Overview Notice of Proposed Rulemaking: Transit Asset Management Plan National Transit Database
Transit Gap Analysis Project Schedule TASK 2015 2016 MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR A. Project Kickoff Meeting B. Review of Existing Materials C. Conduct Interviews D. Prepare Gap Analysis Survey E. Implement Gap Assessment Survey F. Transit Asset Management Workshop G. Implementation Plan
Current Activities Transit Gap Analysis Project Schedule o Approaching 50% Completion o In-Depth Interviews Est. Completion November 2015 Next Steps o Online Self-Assessment Surveys o Transit Asset Management Workshop o Gap Assessment Implementation Plan
TAM Current Activities Quarterly Transit District Meeting: o o Inform Districts on Transit Gap Analysis Solicit Participation for In-Depth Interviews Informational Meetings (Interviews): o Collect information current data systems, business processes related to asset management o Public Trans. Bureau Staff, Transit Districts, Major Transit Operators
TAM Current Activities NPRM Comments to Federal Docket : o Conference Calls with AASHTO and APTA o Meetings with internal staff, MNR, NJ Transit to discuss implications of FTA s Proposed Rules AASHTO American Association of State Highway and Transportation Officials APTA American Public Transportation Association MNR - Metro North Railroad NJ Transit - New Jersey Transit
Self-Assessment Surveys Obj. : Determine Public Trans. Bureau s Transit Asset Management Capabilities o Define asset management best practices o Respondents rate degree of consistency between Bureau s practices and best practices o Survey assist in determining level of Maturity in Asset Management Target Date: December 2015
Transit Asset Management Workshop Obj.: Discuss Findings of Gap Analysis and Develop Strategies for Improvements to Support Transit Asset Management Implementation o Consultant Team Present Initial Assessment Findings o Interactive working groups - Identify, discuss and prioritize needed improvements for Asset Management Implementation Target Date: February 2016
Gap Assessment Implementation Plan Obj: Provide Guidance on Implementing Transit Asset Management Plan o Establish Vision and Goals for Asset Management o Recommend improvements to data, systems and processes to support Vision and Goals o Assessment used component of Transit Asset Management Plan Target Date: April 2016
Metro North Railroad Gap Analysis and Implementation Plan Overview Eric Dorsey Bureau of Public Transportation Transit Asset Management Unit
MNR Gap Analysis o Gap Analysis was completed in May 2015 (Revised in July) Parsons Brinckerhoff o Supplemented with an Implementation Plan o Main Goals were to determine maturity of MNR asset management capabilities o Utilizing ISO-55000 series along with MAP-21 and MTA Asset Management Policies
Results MNR was graded to have an ESTABLISHING Level of Maturity with a target of being COMPETENT Key Takeaways 7 different themes to focus on Lack of a strategic framework Some components are already in place regarding Data and Lifecycle Management 36 Initiatives (Projects) were identified from the Gap Analysis to develop an implementation plan
Implementation Plan Projects are divided into 8 categories Alignment to Organizational Goals Control of Assets Asset Management Planning Capital Planning and Delivery Maintenance Delivery Defect Management Informed Decisions Resource Capabilities Timeline of up to 10 years to accomplish all these tasks starting from July 2015
CTDOT s Involvement Service Agreement - Joint operating agreement with MTA We are not purchasing transportation but rather sharing the operating costs (Even though MNR operates and not CTDOT) CTDOT should be fully aware and involved with any initiative impacts financial commitment regarding procurement of resources changes in business strategies CTDOT s owns majority of assets that are used in daily operations of New Haven Line and Branch Lines
Implementation Plan Staff recognized which initiatives we would need to be most involved with (High, Medium, Low, No Involvement) Be able to collaborate with MNR on these topics Provide input on what CTDOT would want to see come out of these initiatives In-sync with CTDOT s Asset Management Program and Policies High Level Initiatives (Asset Hierarchies) (Transit Asset Management Plans) (Standard Asset Condition Assessment) (Maintenance Strategies) (Lifecycle Cost Analysis Capability) (Asset Class Risk Management) (Performance / Reliability Measures) Medium Level concerns address issues on Decision Tools, Asset Information Standards, GIS Data, Capital Programming, and Agency Wide Strategies
Timeline
Key Takeaways MNR has few key pieces in place regarding Asset Management lacking agency framework for implementing a solid TAM program MNR plans to invest a lot of time, money, and resources into the TAM process Overall MNR is ahead of CTDOT with the TAM process, Close enough where we can still synchronize our TAM programs regarding New Haven Line/Branch Line Assets BOTTOM LINE: We need to be able to work with MNR to identify gaps with MAP-21 requirements and establish best practices with a shared service
Federal Transit Administration 49 CFR Parts 625 and 630 Notice of Proposed Rulemaking Transit Asset Management National Transit Database Carolann Belforti Bureau of Public Transportation Transit Asset Management Unit
Summary of Transit Asset Management Plan and National Transit Database q The purpose of Part 625 Transit Asset Management is to carry out the mandate of 49 U.S.C. 5326 for transit asset management. q q q National Transit Asset Management System is established to monitor and manage public transportation capital assets to improve safety and increase reliability and performance. The mandate applies to all recipients or sub recipients of Federal financial assistance under 49 U.S.C. Chapter 53 that own, operate, or manage capital assets used in the provision of public transportation. A Transit Asset Management Plan (TAMP) is a plan developed by a recipient or group TAM plan sponsor that includes capital asset inventories and condition assessment, decision support tools, and investment prioritization.
NPRM Commenting Timeline Steps Date Federal Register Transit Asset Management Notice Issued September 30, 2015 Federal Transit Administration (FTA) webcasts October 19, 27, 29, 2015 Initial comments identified by State to AASHTO October 19, 2015 First Draft of AASHTO comments for review and comment October 30, 2015 APTA webinar for comments on NPRM November 4, 2015 AASHTO Committee produces Final Draft on comments November 13, 2015 AASHTO President disseminates Final Comments November 19, 2015 CTDOT working group comments completed November 20, 2015 State Final Comments to FTA on NPRM November 30, 2015 Final Rule Anticipated January, 2017 * AASHTO American Association of State Highway and Transportation Officials * APTA American Public Transportation Association
Subpart C 625.25 Transit Asset Management Plan Requirements Each Tier I provider must develop and carry out its own TAM plan. Tier II provider may participate in a group TAM plan developed by a State or Direct Recipient or develop its own. Tier I is a recipient or sub recipient of Federal financial assistance that has 101 or more vehicles in revenue service during peak regular operations, or that operates a rail fixed-guideway public transportation system. Tier II is a recipient or sub recipient of Federal financial assistance that has 100 or fewer vehicles in revenue service during peak regular operations, and does not operate rail.
Transit Asset Management Plan Elements Tier I TAMP includes 9 elements: v v v v v v v v v Inventory of capital assets Condition assessment of capital assets List of decision-support tools or analytical process Project based prioritization of investments Transit asset management and SGR policy Implementation strategy of TAMP Key transit asset management activities spanning time horizon of plan Specification of resources to implement plan Outline of business practices to monitor, evaluate and update plan *Tier II TAMP or Group Plan may include 1 st four elements and forego last 5.
Asset Category and Performance Measures Equipment uses an age based condition assessment for performance measure. Rolling Stock uses an age based condition assessment for performance measure. Infrastructure uses a performance based condition assessment for performance measure. Facilities uses a condition assessment for performance measure.
National Transit Database q National Transit Database (NTD) is the FTA electronic reporting tool for national transit system. q Transit Providers must submit annual reports. q Data report reflecting asset condition assessment and performance targets for following year. q Narrative report reflecting condition changes and performance targets for following year. q Group TAMP consolidates data and narrative report on behalf of the group transit providers.
National Transit District Database Asset Inventory Module (AIM) Administrative and Maintenance Facility Inventory (A -10) Passenger and Parking Facility Inventory (A-20) Rail Fixed Guideway Inventory (A-50) Track Inventory (A-55) Service Vehicle Inventory (A-60) Revenue Vehicle Inventory (A-70) Bus /Rail Facilities (condition assessment -Term scale of 1-5) Bus / Rail Passenger stations and parking lots(condition assessment Term scale of 1-5) Infrastructure - Guideway excluding track, power and signals (performance assessment on % of system with performance restrictions.) Infrastructure -Track Element (performance assessment on % of system with performance restrictions.) Equipment Service Vehicles tow truck, wrecker ( age assessment on useful life benchmark (ULB) established by combination of age, condition and operating environment.) Rolling Stock Revenue vehicles for bus, rail and ferry. (age assessment on ULB)
AASHTO working group principal comments for NPRM Federal Register Part 625 Transit Asset Management TAMP approach should be simple and flexible to incorporate the uniqueness of individual transit systems. 5310 sub recipients be eliminated from reporting under a TAMP. Investment prioritization should be focused on programs not on specific projects. Recommend a condition assessment for Infrastructure the Transit Provider currently collects data on such as age or condition. Putting an additional data collection and reporting requirement could be a burden to Transit Providers in terms of time and funding. Clarify scale for condition assessment on Facilities.
CTDOT Transportation Asset Management Plan (TAMP) Allison Burch Bureau of Engineering & Construction Asset Management Unit
Transportation Asset Management Plan (TAMP) TAMP anticipated in July 2016 Document to include: Inventory and Conditions Objectives and Measures Performance Gap Identification Lifecycle Cost and Risk Management Financial Plan Investment Strategies
FHWA Rulemaking Status Final rule for Asset Management Plan anticipated in the 2 nd Quarter of 2016
TAMP Workshops Workshop Date Bridge Management 11/16/15 Pavement Management 12/1/15 Objectives & Performance Measures December 2015 Other Assets January 2016 Risk Management January 2016 Financial Planning & Investment Analysis February 2016 Communications April 2016
Bridge and Pavement Management Workshops Overview of Analysis Approach Performance Targets Do we need to modify or add additional targets? Lifecycle Costs How are these calculated and incorporated? Projects Constructed Business Processes vs. Management Models Implementation Strategies
CTDOT TAMP Website Coming Soon! Access via CTDOT Intranet Resources include: Document Library Strategic Documents Plans & Reports Presentations Meeting Notes Project Calendar & Upcoming Events TAM Contacts Asset Management Group Liaisons Asset Stewards
Transportation Asset Management: Constraint Analysis Anne-Marie H. McDonnell, P.E. Bureau of Engineering & Construction Asset Management Unit
FHWA Sponsored Gap Analysis - 2014 - Recommended 10 Initiatives 1. Develop TAM Strategic Plan 2. Analyze Asset Management Constraints 3. Transportation Asset Management Plan (TAMP) 4. Improve Data Sharing 5. Consolidate Pavement Management Systems 6. Enhance Ability to Analyze Bridges 7. Improve Coordination (Engineering, Maintenance, etc.) 8. Incorporate Perf. Measures into Business Processes 9. Integrate Risk Management into TAM Processes 10. Extend TAM Practices to Assets beyond Bridges & Pavements
Constraint Categories AGENCY LEVEL PROGRAM LEVEL PROJECT LEVEL Understanding of TAM Concepts Data Sharing Coordination Cross-Asset Prioritization Staffing Megaprojects Funding (Variability, Uncertainty, etc.) Federal TAM Regulations Performance Management Procurement Process Permitting Process Rights-of-Way Process NEPA Requirements
Constraint Survey Data Collection Sent to CTDOT Asset Working Group Members Replies requested - by Asset Type (choice of 15) - for each Constraint (13): Ø Rate Severity on Scale of 1-10 (1=no impact to 10=high impact) Ø Identify Problem Ø Identify Solution
Survey
Responses by Asset Type MAP-21 FHWA FTA STATE
Data Summary Constraint Heat Map 1 (Very Minor) 2 3 4 5 6 7 8 9 10 (Most Severe) MAP-21 FHWA FTA STATE CONSTRAINT Bridges Pavements Signals Signs Retaining Walls Curb Ramps Pavement Markings Sign Structures Guiderail Lighting Bus Rail Ferry Buildings Fleet Average AGENCY LEVEL Coordination 7.4 7.2 6.7 8.0 5.0 5.0 6.3 4.5 9.0 5.0 10.0 7.8 4.5 5.8 8.0 6.6 Understaning of TAM 6.8 6.8 4.0 8.0 2.0 7.0 6.3 4.0 9.0 2.0 8.0 9.0 6.5 4.5 5.0 5.9 Cross Asset Prioritization 6.6 8.2 7.5 7.0 2.0 6.0 3.5 3.0 9.0 3.5 10.0 5.7 9.0 9.0 5.0 6.5 Data Sharing 8.1 6.2 7.0 7.0 5.5 4.0 5.5 6.0 10.0 1.0 10.0 4.5 2.5 5.0 5.0 5.8 Staffing 9.0 7.7 9.0 9.0 9.0 6.0 5.0 10.0 10.0 5.0 7.0 8.8 6.5 7.3 8.0 7.9 PROGRAM LEVEL Mega Projects 5.1 5.6 6.0 7.0 3.5 Unsure 2.3 5.0 7.0 5.5 Unsure 7.3 5.0 4.0 1.0 5.0 Federal TAM Regulations 5.5 4.8 7.5 7.0 4.0 7.0 8.0 Unsure 8.0 3.5 10.0 7.7 4.0 9.0 5.0 6.5 Underprogramming 6.4 4.0 8.0 Unsure 5.0 5.0 5.5 Unsure 9.0 1.0 10.0 4.3 4.0 3.5 5.0 5.4 Funding Variability 7.6 5.7 8.0 5.0 4.0 Unsure 4.0 Unsure 9.0 6.0 Unsure 7.3 9.0 6.3 10.0 6.7 Funding Uncertainty 8.6 6.0 10.0 5.0 4.0 Unsure 3.7 Unsure 10.0 6.0 Unsure 8.0 9.0 7.7 10.0 7.0 Performance Management 6.9 6.3 9.0 7.0 Unsure Unsure 7.0 1.0 7.0 4.0 Unsure 7.3 5.5 5.0 5.0 5.7 PROJECT LEVEL Permitting 8.7 2.5 6.7 8.0 3.0 5.0 5.5 8.0 6.0 1.0 9.0 8.5 5.0 5.0 Unsure 5.8 Rights of Way 6.1 3.4 8.7 2.0 4.0 7.0 2.7 1.5 6.0 1.0 9.0 7.0 5.0 3.0 Unsure 4.7 NEPA 6.4 6.0 8.0 1.0 1.5 5.0 3.0 5.0 6.0 1.0 5.0 7.3 5.0 2.8 Unsure 4.5 Procurement Process 6.5 8.3 8.5 10.0 Unsure 2.0 3.5 2.0 8.0 3.0 10.0 7.3 7.0 4.7 5.0 6.3 Average 7.1 5.9 7.6 6.5 4.0 5.4 4.8 4.5 8.2 3.2 8.9 7.2 5.8 5.5 6.0
Top Constraints Staffing Coordination Funding Uncertainty Procurement Process
Summary - Asset Report Cards
Top Trending Solutions Process Improvements Organizational Structure Innovative Procurement Asset/Project Management Systems
Working Group Engagement Strategic Members Nov 2015 : Reviewed Results MAP-21 ( Bridge & Pavements) Select FHWA ( Signals, Signs) Next: Review Results w/ Other Asset Groups Jan 2016: Follow-up
Building Assets Everett Maynard Bureau of Engineering & Construction Asset Management Unit
Building Inspection Forms Developed detailed inspection forms in conjunction with Facilities Design Created 6 Component Forms containing data for over 850 attributes Coordinated with multiple DOT Departments to obtain feedback so forms could be used for all building types across multiple Bureaus
Building Inspections Facilities Design s On-Call Consultant to perform Inspections Original Man-Hours 8:1 difference due to the level of detail required Visited Pilot Site with On-Call Reached out to Colorado DOT Simpler Form Concerned with feasibility to manage data updates with so many attributes Revamping the Inspection Form to a shorter version similar to Colorado DOT
Bentley InspectTech 7.4 Web Based System used for capturing data from Condition Inspections, creating reports, logging repair work Uses same CORE system as Bridge s SMS System Other Assets in Other Bureaus Free Demonstration Period to develop Building Inspection Forms Data can be extracted to quantify Asset Condition Summary Reports
ProjectWise Integration Building Related Data will be stored in ProjectWise by Site then Asset ID Data will be extracted to Bill Pratt s Project GIS Map New Process with the Purchasing and Materials Management Office to get Building IDs at the Start of Design instead of at the End of Construction Can tag Capital Construction Projects with the individual Building Asset ID to increase search-ability
Current Challenges Completing Initial Inspections at a Reasonable Cost Maximizing Assessment Experience and Valuable Knowledge of Staff Keeping Inspection Data Current Considering Short Form with less Asset Information to manage until the program is up and running Using a Consistent Rating Scale Engineering and Public Transportation are currently proposing different Rating Scales
Data Gap Analysis Karen Riemer Bureau of Engineering & Construction Asset Management Unit
Data Gap Workshops Workshop Date 1. Maximizing Data Value 11/13/15 2. Improving Data Management TBD 3. Implementation Planning TBD
Workshop 1 Maximizing Data Value for TAM Focus on Pavement, Signs and Guiderail Assets Asset Data Across Asset Lifecycle: Planning & Programming Project Development / Delivery Operations and Maintenance
Workshop 1 Data Priority Outcomes Define the Data Architecture CADD Data Extraction Digital Strategy for Data Capture Maintenance Business Framework
Workshop 2 Improving Data Management Governance and Decision Making Locating Assets Process to use/update data from Maintenance and Construction activity Sharing Data Within and Outside Agency
Workshop 3 Implementation Planning Needs from Workshops 1 and 2 Develop Improvement Plan with timelines, roles and responsibilities