SUPERVISOR ORIENTATION TRAINING Presented by Human Resource Services
Program Objective The Supervisor Orientation Training program will provide supervisors with an overview of the information and tools needed to be successful as a supervisor. Upon completion of all of the HR Supervisor training modules, supervisors will be able to explain the terms of: The union agreements University policies State and Federal laws related to employment And use this information to help: Identify, analyze and solve problems Make decisions Ensure compliance
Program Topics Topics to be covered today will include: Supervisor Job Description and Performance Expectations Applicable laws, agreements, and policies General Information Supervisor Training Manual and Training Program
Definition of a Supervisor Any individual having authority, in the interest of the employer, to: hire, transfer, suspend, layoff, recall, promote, discharge, assign, reward, or discipline other employees, or responsibility to direct them or adjust their grievances or effectively to recommend such action if in connection with the foregoing the exercise of such authority is not of a merely routine or clerical nature, but requires the use of independent judgment.
Supervisor Duties Representative of management Support the University mission, vision, goals and management decisions Establish unit goals Interpret and comply with collective bargaining agreements, EWU policies, state and federal laws Provide leadership and manage unit
Supervisor Duties continued Make decisions & solve problems Represent unit Manage unit hiring process Manage employee performance Coach, counsel & discipline employees Manage & ensure effective labor relations
Supervisor Duties continued Create ethical, non-discriminatory and safe work environment Manage conflict Accept resignations, initiate terminations, process layoff actions Approve leave and overtime; complete & review time sheets Establish & maintain budgets (if applicable) Conduct investigations including those involving workplace incidents and safety issues
Supervisor Performance Expectations Supervisors must perform the duties as outlined in the supervisor job description (full text is available at http://www.ewu.edu/x49353.xml) in addition to their regular work assignments by complying with the collective bargaining agreements, university policies and laws to create a cooperative and quality work environment
Applicable Laws, Agreements, & Policies Employment Laws Washington State Laws EWU Policies Classified Staff Collective Bargaining Agreement Bargaining Unit #1 Bargaining Unit #2
Employment Laws Employment At-Will Title VII, Civil Rights Act of 1964 Prohibits discrimination on the basis of race, sex, national origin, religion and color; Sex discrimination also means prohibitions against sex harassment and pregnancy discrimination Age Discrimination in Employment act Prohibits discrimination against employees of the age 40 and above
Employment Laws Americans with Disabilities Act Prohibits discrimination against those individuals with disabilities of a physical or mental nature that substantially limits a major life activity Equal Pay Act Employees doing the same or similar work must be paid the same, regardless of their sex Executive Order 11246 and the Vocational Rehabilitation Act Requires employers to improve the hiring and promotion of employees who are minorities and women and to reach to those with disabilities to improve utilization
Employment Laws Fair Labor Standards Act Establishes standards with respect to the wages and hours of employees Employers are required to pay the federal minimum wage Requires that employers be paid one and one-half times their regular wage in overtime situations Occupational Safety & Health Act Enacted to ensure so far as possible every worker a safe and healthful working environment National Labor Relations Act Regulates the relationship between employers and unions Gives employees right to organize and bargain collectively and right to strike
Employment Laws Worker s Compensation Laws Virtually every employer is covered and is required to self insure, buy insurance or contribute to a fund Family and Medical Leave Act Employee is entitled to 12 weeks off without pay in a year for specific reasons Consolidated Omnibus Budget Reconsideration Act Requires employers to offer continued coverage under group health plans at group rates to certain employees and their dependents whose coverage would otherwise have terminated
Employment Laws Employee Retirement Income Security Act Regulates disclosure and notification to employees and the federal government, fiduciary responsibilities and restrictions in dealing with parties of interest Immigration Reform and Control Act Prohibits employers from knowingly hiring, recruiting, referring for employment or employing an unauthorized alien
Washington State Laws Ethics in Public Service Topic 590 Conditions of Employment RCW 42.52 WAC 292-110 WAC 172-122 Ethical Use of State Resources Whistleblower Act RCW 42.40
University Policies 001-299 General Information 001 Bylaws 100 Organization & Operation 120 Planning & Budgeting 140 Finance 160 Internal Control & Audit 180 Facilities 200 Risk Management 220 University Services 240 Information Technology 260 Foundation-Alumni 280 External & Internal Communications 290 Records Management
University Policies 300-549 - Faculty 300 Faculty Governance 315 Academic Organization 330 Rank 360 Salary, Merit, Evaluation & Promotion 375 Rights, Duties & Obligations of Faculty 390 Awards, Medals & Commendations 405 Leave 435 Research & Scholarship
University Policies 550-569 Administrative Employees 550 Administrative Employees
University Policies 570-799 Human Resources 570 Personnel Actions 590 Conditions of Employment 600 Human Rights 610 Benefits & Retirement 630 Holidays & Other Leave 650 Employee Training, Development, Assistance & Recognition 670 Separation from Employment 690 Transfer, Promotion & Layoff 700 Non-Student Temporary Employees 710 Agreements
University Policies 800-999 - Students 800 Enrollment 820 Fiscal/Financial 840 Student Life Complete text available at: http://www.ewu.edu/x52095.xml
Collective Bargaining Unit Agreements Bargaining Unit #1 (non-supervisor) Bargaining Unit #2 (supervisory) Available at: Human Resource Services (Showalter Hall, Room 314) Reference Copy with notes at Collective Bargaining Training session Complete text available at: http://www.ewu.edu/x46835.xml
General Information University Organization Charts ( http://www.ewu.edu/x46764.xml) Overall Structure WAC 172-04 Eastern Washington University Board of Trustees Eastern Washington University Board of Trustees Diversity Initiative WAC 172-05 Eastern Washington University Organization and Operation Eastern Washington University Mission Statement Eastern Washington University Strategic Planning
Supervisor Training Tools Supervisor Reference Manual ( http://www.ewu.edu/x49273.xml) Supervisor Training Programs Supervisor Orientation Employment Process Leave & Timesheet Processing Performance Management, Discipline & Employee Issues Non-Student Employment Collective Bargaining Risk Management Affirmative Action & Equal Opportunity Human Resource Services
Questions? Human Resource Services
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