GUIDE TO FINANCIAL SUPPORT FOR MEMBERS May 2018
FINANCIAL SUPPORT AND THE CODE OF CONDUCT (a) Selflessness: (b) Integrity: (c) Objectivity: (d) Accountability: (e) Openness: (f) Honesty: (g) Leadership: A breach of the rules relating to financial support for Members constitutes a breach of the Code of Conduct. A breach could lead to an investigation by the House of Lords Commissioner for Standards. 2
CONTENTS INTRODUCTION... 6 GENERAL INFORMATION RELATING TO CLAIMS... 8 ENTITLEMENT TO CLAIM... 10 DAILY ALLOWANCE... 12 TRAVEL EXPENSES... 13 SPOUSE, CIVIL PARTNER AND CHILDREN S TRAVEL... 18 3
COMMITTEE MEETINGS AND VISITS AWAY FROM WESTMINSTER... 19 PARLIAMENTARY DELEGATIONS... 20 TRAVEL AS A REPRESENTATIVE OF THE HOUSE... 22 THE LORDS OUTREACH PROGRAMME... 23 OTHER MEETINGS AND VISITS MANDATED BY THE HOUSE... 24 TRAVEL IN CONNECTION WITH THE ARMED FORCES AND POLICE SERVICE PARLIAMENTARY SCHEMES... 25 OTHER TRAVEL WITHIN THE UK ON PARLIAMENTARY BUSINESS... 26 4
TRAVEL TO SCOTTISH PARLIAMENT & DEVOLVED ASSEMBLIES 27 EUROPEAN TRAVEL ON PARLIAMENTARY BUSINESS... 28 SALARIED MINISTERS AND SALARIED OFFICE HOLDERS... 30 ADDITIONAL FINANCIAL SUPPORT AVAILABLE TO MEMBERS WITH A DISABILITY... 31 FOREIGN LANGUAGE TRAINING FOR MEMBERS... 32 MEMBERS PERSONAL INJURY & TRAVEL INSURANCE... 33 5
HOUSE OF LORDS GUIDE TO FINANCIAL SUPPORT FOR MEMBERS INTRODUCTION Background Taxable status The Members Finance Section 6
Data Protection 7
GENERAL INFORMATION RELATING TO CLAIMS Eligibility to claim Submission of claims Time limit for submission of claims Payment of claims Publication of information Audit 8
Breach of the Code of Conduct complaints 9
ENTITLEMENT TO CLAIM Attendance at Westminster o o o o o o 10
Record of attendances at Westminster Other parliamentary business o o o o o o Dissolution 2 11
DAILY ALLOWANCE 3 12
TRAVEL EXPENSES General Registered residential address 13
Broken Journeys Rail Air 14
Car, motorcycle and bicycle mileage Road tolls Parking Taxis 4 15
Receipts and documentation 16
Recall of Parliament Claims 17
SPOUSE, CIVIL PARTNER AND CHILDREN S TRAVEL General Claims 18
COMMITTEE MEETINGS AND VISITS AWAY FROM WESTMINSTER Travel Subsistence and accommodation Reduced daily allowance Claims 19
PARLIAMENTARY DELEGATIONS Travel and subsistence Reduced daily allowance Expenses of a Rapporteur 20
Claims 5 21
TRAVEL AS A REPRESENTATIVE OF THE HOUSE Travel and subsistence Reduced daily allowance Claims 22
THE LORDS OUTREACH PROGRAMME Background Travel Reduced daily allowance Incidental and overnight accommodation expenses Claims 23
OTHER MEETINGS AND VISITS MANDATED BY THE HOUSE Eligible Groups Reduced daily allowance Claims 24
TRAVEL IN CONNECTION WITH THE ARMED FORCES AND POLICE SERVICE PARLIAMENTARY SCHEMES Background Travel Reduced daily allowance Claims 25
OTHER TRAVEL WITHIN THE UK ON PARLIAMENTARY BUSINESS Background Advance approval Claims Industry and Parliament Trust 26
TRAVEL TO SCOTTISH PARLIAMENT & DEVOLVED ASSEMBLIES Background Advance approval Travel expenses Incidental expenses and overnight accommodation Claims 27
EUROPEAN TRAVEL ON PARLIAMENTARY BUSINESS Background Advance approval o o o o Travel expenses 28
Subsistence expenses Accommodation expenses Claims 29
SALARIED MINISTERS AND SALARIED OFFICE HOLDERS Secretarial expenses Spouse, civil partner and children s travel Claims Travel expenses 30
ADDITIONAL FINANCIAL SUPPORT AVAILABLE TO MEMBERS WITH A DISABILITY Background Advance approval Claims Review 31
FOREIGN LANGUAGE TRAINING FOR MEMBERS Background Advance approval Claims 32
MEMBERS PERSONAL INJURY & TRAVEL INSURANCE Summary Age limit Excluded countries 33
Policy details and further guidance Claims 34
Unsalaried Members Sittings of the House and Committee Meetings at Westminster Travel within the UK for Parliamentary business at Westminster SUMMARY TABLE Daily allowance Travel 305 3 or 153 3 Yes No Yes subject to prior approval Committee meetings and visits away from Westminster Members of Parliamentary delegations Travel as a representative of the House Lords outreach programme Other mandated Parliamentary business: BAPG, BIPA, CPAUK, BGIPU, HoCMF, PCPF Rapporteur to a Parliamentary delegation Armed Forces and Police Service Parliamentary Scheme business (UK activities only) Other travel within the UK on Parliamentary business Travel to Scottish Parliament and devolved assemblies European travel on Parliamentary business Daily allowance Travel Accommodation and subsistence Yes or Met directly by relevant 153 3 office 153 3 (if the House is sitting) No Yes or Met directly by relevant office No. May be met directly by the relevant body Yes Yes subject to prior approval (except for IPT) Yes subject to prior approval Subject to HMRC rates/house limits No. May be met directly by the relevant body No Yes up to 1 night / 2 days subject to prior approval and House limits Yes up to 2 nights / 2 days subject to prior approval and HMRC rates Salaried Members Minister Office holder Daily allowance Travel Secretarial Costs No Yes No Yes Within annual max 3 35