Recommended AASHTO Design-Build Procurement Guide NCHRP Project 20-7/172 Presentation to the AASHTO Subcommittee on Design Annual Meeting Chicago, Illinois June 28, 2005 University of Colorado Keith R. Molenaar, Ph.D. University of Colorado
Agenda Research Project Need Research Goal and Scope Guidebook Description
Research Project Need AASHTO Design-Build Task Force AASHTO Subcommittee on Design AASHTO Subcommittee on Construction
Research Project Need Keith R. Molenaar University of Colorado Douglas Gransberg University of Oklahoma Sidney Scott Trauner Consulting David Downs Downs Consulting Ralph Ellis University of Florida
Approved DB SEP-14 Projects 35 30 25 Number of Projects 20 15 10 5 0 1 1990 1992 1994 1996 1998 2000 2002 Year Federal Highway Administration (2002) Design-Build Project Approvals under SEP-14 as of 12/31/2002
Approved DB SEP-14 Projects 3 2 2 1 2 1 21 50 3 MA-1 NJ- 12 4 1 7 54 DE-1 7 5 6 DC- 5 MD- 9 7 1 AK- 4 6 2 1 1 1 7 7 66 HI- 1 Federal Highway Administration (2002) Design-Build Project Approvals under SEP-14 as of 12/31/2002
>5 Approved DB SEP-14 Projects 7 21 50 NJ- 12 7 54 6 DC- 5 7 MD- 9 6 7 7 66 Federal Highway Administration (2002) Design-Build Project Approvals under SEP-14 as of 12/31/2002
>10 Approved DB SEP-14 Projects 21 NJ- 12 50 54 66 Federal Highway Administration (2002) Design-Build Project Approvals under SEP-14 as of 12/31/2002
Project Type Based on 248 approved SEP-14 design-build projects
Project Size Large $50M-$100M 9% Mega >$100M 7% Micro <$2 M 27% Medium $10M-$50M 23% Small $2M-$10M 34% Based on 248 approved SEP-14 design-build projects
Based on 69 project surveys Procurement Type
Agenda Research Project Need Research Goal and Scope Guidebook Description
Research Goal Develop a recommended AASHTO design-build guide that will assist contracting agencies in design-build procurement
Research Scope Assist in procurement preparation process Requests for qualifications (RFQ) Requests for proposals (RFP) Selection of the successful proposer Small to medium projects ($10-100 million)
Research Scope Guidebook rather than procedure manual Flexible for project type, size, and procurement requirements Based on best practices Promote a common vocabulary
Research Tasks Task 1 Review & Analysis State-of-practice review in RFP & RFQ development Task 2 - Synthesis Prepare annotated Guide outline Task 3 - Development Develop and refine Guide
Agenda Research Project Need Research Goal and Scope Guidebook Description
Guide Philosophy Step 1 Define Project Goals Step 2 Allocate Risks Appropriately Step 3 Plan Evaluation Task 4 Draft Contract Documents
Guide Outline Chapter 1 Introduction Chapter 2 Understanding Design-Build Chapter 3 Defining Project Goals and Objectives Chapter 4 Allocating Project Risks Chapter 5 Evaluation Planning and Award Chapter 6 Drafting RFQ/RFP/Contract Documents Appendix Project and Program Examples
Understanding Design-Build Justification for design-build Schedule Cost Quality Innovation Design-build project selection Design-build procurement process overview Design-build programs vs. design-build projects
Understanding Design-Build Design-Bid-Build Planning & Programming Preliminary Engineering Final Engineering Contractor Selection Construction Minimal Contractor Input Possible Contractor Input Design-Build Planning & Programming Preliminary Engineering Design-Builder Selection Final Engineering Construction Design-Build Time Savings Minimal Contractor Input Extensive Contractor Input
Understanding Design-Build Request for Proposal Contract Price Proposal Technical Proposal Specs Plans As- Builts Shop Drwgs Construction
Defining Project Goals Importance of project goals Identification and ranking of project goals Communication of goals
Defining Project Goals Schedule Minimize project delivery time Complete the project on schedule Cost Minimize project cost Maximize project budget Complete the project on budget Quality Provide the highest quality project Select the best team Innovation Provide innovative solutions Minimize impact on the traveling public
Allocating Project Risks Appropriate level of design in the RFP Risk identification Discussion of critical design-build risk elements Design-build project risk allocation matrix Appropriate risk-allocation strategies
Allocating Project Risks 25 20 Number of Projects 15 10 5 0 0 10 20 30 40 50 60 70 80 90 % of Design Based on 69 project surveys
Allocating Project Risks Level of Design & Risk Allocation Schedule & Innovation
Allocating Project Risks Discussion of Critical Design-Build Risk Issues Design Issues Environmental Approval and Permitting Right of Way Local Agency, Utility, and Railroad Issues Construction Force Majeure/Acts of God Differing Site Conditions/Changed Conditions Warranty
Allocating Project Risks CATEGORY RISK DBB Agency Contr. Agency DB Contr. Design Issues Project scope definition X X Design criteria X X Environmental NEPA/SEPA X X Right of way Establishing ROW limits X X Acquire ROW X X Local Agency Establish final/actual local agency impacts X X Utility Relocation of utilities under agreement during contract X X Modified agreement with private utility based on final design X X
Evaluation Planning and Award Evaluation plan transparency Best-value contracting framework Implementing design-build best-value award systems Design-build evaluation and award planning summary
Evaluation Planning and Award Project Goals Evaluation Plan Best-Value Parameters Best-Value Evaluation Criteria Best-Value Evaluation Rating Systems Best-Value Award Algorithms
Drafting RFQ/RFP/Contract Documents Critical RFQ and RFP Contents Design-build concepts and contract provisions 21 critical concepts and provision Appendix of examples
Drafting RFQ/RFP/Contract Documents Basic Configuration Alternative Technical Concepts Betterments and Extra Work Quality Management Design Submittal, Review and Approval Design Commitment Engineer of Record Differing Site Conditions Environmental Permitting Right of way Utility Relocation Order of Document Precedence Design and Construction References Ownership of Documents Stipend Payment Method Progress Schedule Project Acceptance Non-Conforming Work Traffic Control Warranty
Agenda Research Project Need Research Goal and Scope Guidebook Description