Project Name: Project No: Union Corner Pinch Point TBC Issue No: 1 Issued to: Natalie Warr Cornwall Council Date: 15/02/13 CC Purchase Order No.: File: Electronic: M:\Projects\ File: Project Log Section 3 1.1 Project Description SECTION 1 PROJECT DESCRIPTION Project Specific Brief Falmouth and Penryn are somewhat peripheral to the main transport infrastructure and constrained by its peninsular location. Falmouth bound traffic driving through Penryn is a key concern and traffic Truro bound causes much congestion on the Strategic A39 route. The key junction of Union Corner on the main route into Falmouth is currently operating over capacity. This junction is currently a double mini roundabout and the improvements proposed are to change Union Corner to a single large roundabout with widened approaches. 1.2 Scope of Work Project Management: Undertaking of Total Project Management up to award of contract Production of Highlight Reports for presentation to Steering Group Production of Stage Plan Production of End Stage Report Control of internal and external fee expenditure Attendance at Steering Group and Planning Liaison Meetings Undertake design team review meetings Highways: Undertake preliminary highway design Produce Acceptance/Exception Reports for RSA1 and RSA2 Undertake C2, C3 and C4 enquiries Undertake detailed highway and drainage design Production of detailed cost estimate Review of street lighting requirements Signage design Preparation of public consultation documents and management of consultation process Topographic Survey: Identify extent of survey required to obtain 3D information Liaise with CORMAC Solutions to confirm requirements and procurement of survey Validate topo survey data for development of 3D ground model Transport Planning: Undertake capacity modelling of junctions Liaise with CORMAC Solutions regarding modelling of junctions Production of Traffic Assessment Page 1 of 8
Environmental: Undertake Ecological surveys for Environmental Impact Assessment (cost to be determined following review) Undertake a formal screening exercise in accordance with the Design Manual for Roads and Bridges (DMRB) Volume 11 Environmental Assessment HD47/08 for auditing purposes. The screening process will identify whether the project falls within Annex I or II of the EIA Directive and will establish the need to carry out a statutory Environmental Impact Assessment and publish an Environmental Statement. Where a relevant project is to be determined; details of the determination process (i.e. project size and environmental sensitivity) as defined in relevant guidance is to be included as part of the exercise. Production of a scoping report in accordance with the DMRB Volume 11 Environmental Assessment and in particular Part 4 HA 204/08 and Part 6 HD48/08. The scoping exercise will be a desk based study using available data and information and will cover all twelve topics listed in the DMRB Volume 11. It will determine which topics should be taken forward in a statutory Environmental Impact Assessment and will detail the level of assessment required (i.e. either a Simple or Detailed assessment) for each topic. Provision of environmental services in technical disciplines (including, but not limited to, air quality, noise, landscape, water, cultural heritage, community) to undertake environmental impact assessment. Review of ecological survey reports and base line surveys commissioned by Duchy of Cornwall. The process includes baseline data collection, impact identification and assessment, proposals for mitigation and monitoring. The EIA is to be undertaken in accordance with the Town and Country Planning (Environmental Impact Assessment) Regulations 2011 and using guidance from the Design Manual for Roads and Bridges (DMRB) Volume 11 Environmental Assessment HD47/08. CDM: To confirm the Client s duties Notify the HSE of the work with the F10 form Prepare draft Preconstruction Information and issue to designers (if the scheme progresses further then the PCI will need to be updated and reissued as part of a construction package) Liaison with the designers for their hazard identification and mitigation Compilation of the Health and Safety File for the Client Review the Principal Contractor s construction phase plan (CPP) Planning Application: Project management during planning determination Preparation of drawings for public exhibition Attendance at public exhibition Review and consider Exhibition response Compile and coordinate planning submission Response to queries raised by planners during planning determination Review and consider exhibition responses Procurement: Undertake development of drawings for Tender issue Preparation of tender documents to include: Liaison with CC to agree form of NEC contract Page 2 of 8
Liaison and coordination with CC and PB design teams Indicative Bill of Quantities Specification Contract document preparation CDM- Pre-construction Information Print, Compile and issue tender documents Response to tender queries Participation in tender assessment Production of Works Information The following items have not been included within this scope of work: Member consultations or presentations Liaison with regard to land purchase or exchange Site supervision of works, administering of contract or production of As-Built drawings Undertaking of topographic survey Undertaking of Road Safety Audit (assumed CORMAC Solutions) Ecological Survey Costs 1.3 Scheme Objectives Construction of highway improvements at Union Corner SECTION 2 PROJECT TEAM STRUCTURE Project Role Name Telephone Number 2.1 CC CC Executive Natalie Warr 01872 323538 2.2 PB PB Partnership Manager David Carter 01392 229702 Project Manager Ian Beavis 01392 229705 Highways Lead Steve Thomas 01872 245881 Transport Planning Lead Ben Smith-Lang 01872 245864 CDM Coordinator Odwyn Howells 02920 827086 Project Co-ordinator Ruby Kingdom 01392 229712 2.3 Sub-Contractors 2.4 Other SECTION 3 COMMUNICATIONS PLAN 3.1 Standard Refer to Commission Management Plan (CMP) 3.2 Project Interfaces Stakeholders List all stakeholders: Cornwall Council, Local Members, Residents/Businesses/Land Owners Page 3 of 8
Consultees List all consultees: Stakeholders (above), All statutory consultees, Emergency services, Local residents, Others to be decided (As required by the stated (DMRB) guidelines and legislation - by prior agreement with CC) SECTION 4 PROGRAMME 4.1 Start: February 2013 4.2 End: July 2015 4.3 Milestones: Preliminary Design July 2013 Public Exhibition October 2013 Planning Application November 2013 Detailed Design March 2014 Tender Document Preparation May 2014 Contract Award November 2014 Construction July 2015 4.4 Detailed Programme required: Yes: No: 4.5 Project Reporting Internal Progress and financial reporting: monthly External Progress and financial reporting: monthly Technical: biweekly 4.6 Project Risk Management (Key risks identified at Initial Brief Stage) Description Risk Owner Risk Financial authority not established CC Time, cost or time & cost Stakeholder relationship problems CC Time, cost or time & cost Extension of programme would require budget review. CC Increased Cost Implication 5.1 Type: Time & Expense 5.2 Value Staff & Expenses for current Brief: SECTION 5 FINANCIAL & COMMERCIAL Page 4 of 8
Brief Issue Value Date Description No. 1 121,037 18/02/13 First Issue TOTAL 2013/14 79,353 TOTAL 2014/15 41,684 121,037 5.3 Billing In accordance with CMP 5.4 Tolerances Variation in preparatory cost of +/-5% Variation in completion dates for phase 1and 2/3 by more than 4 weeks Variation in forecast construction cost by more than +2.5% SECTION 6 DESIGN DEVELOPMENT 6.1 Design Input and Special Project Requirements Project References Project Specific Brief Other Client pre-requisites Contractual Sub Contractor procurement Works Procurement Technical Specifications See Environment below Standards DMRB, MCHW, TSRGD, TSM, MfS Client Standards CC Standard Details, Design Guide Design Manual for Roads and Bridges (DMRB) Volume 11 Environmental Assessment Statutory Requirements Health and Safety Effected by compliance with PB s Business management System (BMS) Environment Page 5 of 8
The Town and Country Planning (Environmental Impact Assessment) (England and Wales) Regulations 2011. Others Standards Other Specific Standards N/A 6.2 Project Deliverables Documents Planning Application drawings and documents Tender documents Detailed construction drawings Detailed cost estimate Other Other deliverable documents Design Reviews Phase 1 Planning Application (level 1) Detailed design (level 1) Tender Documents (level 1) Works Information (level 1) 6.4 CC Authority for Approval Fee Breakdown Proposal and approver (Gateway team> CC Project Manager) Preliminary design stage CC Project Manager Planning Application stage - CC Project Manager Detailed design stage - CC Project Manager Tender stage - CC Project Manager Construction stage - CC Project Manager 7.1 Occupational Project Specific SECTION 7 HEALTH & SAFETY 7.2 Project Project Specific Design CDM-C Notification Statement: This project does / does not* require notification to the HSE The appointment of a CDM Co-ordinator is / is not* required Page 6 of 8
The Client is aware of their duties as required under the CDM Regulations (2007) Where the appointment of a CDM Co-ordinator is required PB will undertake the role of CDM Co-ordinator as required under the Partnership Contract. The lead person will be as stated in Section 2 of this Brief. * Delete as applicable 8.1 Occupational SECTION 8 ENVIRONMENTAL MANAGEMENT Sustainability Carbon Footprint Baseline See CMP (no additional client requirements) See CMP (no additional client requirements) Project Sustainability See CMP (no additional client requirements) Construction Carbon Footprint Baseline See CMP (no additional client requirements) 9.1 Key Performance Indicators SECTION 9 PERFORMANCE MANAGEMENT Design Costs Predicted: 121,037 Revised: Actual: Design Time Predicted: 300 Days Revised: Days Actual: Days Construction Cost Predicted: 0000 Revised: 0000 Actual: 0000 Construction Time Predicted: Days Revised: Days Actual: Days Client Satisfaction Product Survey Client Satisfaction Service Survey Client Satisfaction Absence of Defects Survey Page 7 of 8
Project Manager SECTION 10 -AUTHORISATIONS Date: Principal in Charge Date: CC Executive Date: Page 8 of 8
TRANSPORTATION AND ENGINEERING CONSULTANCY SERVICES PB DESIGN FEE PROPOSAL COR/LGN/04/F2 Revision B MAY 10 PROJECT FEE BREAKDOWN PROJECT TITLE: Union Corner Pinch Point PB PROJECT NO: 285300KL-HLV PB PROJECT MANAGER: Ian Beavis CC PURCHASE ORDER NO: CC TOTAL FEE ESTIMATE: BRIEF - PROJECT PLAN ISSUE NO / REVISION: 1 Task No. Sub No. Month Month No. TASK DESCRIPTION Sub-Task Description Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Jul-14 Aug-14Sept 2014/2015 A Davison S Thomas G Eden T Pucknell S Tweedie M Bugbee B Smith-Laing R Hayward C Hill O Howells M Walker S Rowbotham U Stevenson J Legg Total Lab. Fee Fee/Month Expenses Sub Consultants Total Fee / Task Staff Grade Engineering Principal Chart / Engineering Chart / Principal Engineering Chart / Principal Principal Engineer Engineer Engineer Engineer Manager Engineer Incorporated Technician Incorporated Engineer Technician Incorporated Engineer Engineer Months 1.1 10.1 15.1 20.1 25.1 30.1 35.1 PROJECT MANAGEMENT Total Project Management Highlight Reports & Steering Group Stage Plans & Stage End Reports HIGHWAY DESIGN Preliminary Design RSA Acceptance / Exception Reports C2, C3, C4 Enquiries Detailed Design Detailed Cost Estimate Street Lighting Sign Design SURVEYS Identify Extent of Survey Required Validate Topo Survey Data Build 3D DGM TRANSPORT PLANNING Undertake ARCADY CDM CDM Input Design CDM Input Construction PLANNING APPLICATION Transport Assessment Environmental Impact Assessment Planning application drawing coordination Response to queries during planning determination Compile and coordinate planning application Preparation of drawings for exhibition Attendance at Public Exhibition inc;. Setup Review and consider Exhibition response PROCUREMENT Liaison & coordination with CC and PB Indicative Bill of Quantities Specification Works Information Preparation Print, Compile and issue works package documents Response to tender queries Review (end inc tender assessment) 1276 1276 1276 1276 1276 1276 1276 1276 1276 1276 1276 1276 1276 1276 1276 15 2 60 62 19,145 1276 17 19,162 449 449 449 449 449 449 449 449 449 449 449 449 449 449 449 15 22 22 6,735 449 6,735 612 612 612 612 4 8 8 2,449 612 2,449 15.00 675.00 28,347 1190 1190 2 1 5 5 11 2,380 1190 17 2,397 284 284 2 1 2 3 568 284 568 153 153 153 3 3 3 459 153 459 3324 3324 2 2 5 15 15 37 6,649 3324 17 6,666 918 1 0.5 5 5.5 918 918 918 1383 1 0.5 1 2 2 5.5 1,383 1383 1,383 2099 1 2 5 5 12 2,099 2099 2,099 30.00 97.50 270.00 150.00 15.00 15.00 14,490 153 1 1 1 153 153 153 785 1 3 3 785 785 785 523 1 2 2 523 523 523 37.50 7.50 1,461 617 617 2 1 2 2 5 1,234 617 1,234 7.50 15.00 15.00 2,695 342 342 342 342 342 342 342 342 8 10 10 2,735 342 150 2,885 9844 1 36 36 9,844 9844 300 10,144 345.00 10,144 1634 1634 1634 3 1 5 10 5 21 4,903 1634 4,903 6910 6910 6910 3 1 5 2 40 30 78 20,729 6910 20,729 2522 2522 2522 3 5 5 15 15 40 7,567 2522 7,567 1148 1148 2 5 5 10 2,296 1148 2,296 2352 1 2 5 5 12 2,352 2352 100 2,452 1500 1500 2 2 5 10 17 2,999 1500 2,999 459 1 1 1 2 459 459 25 484 765 1 5 5 765 765 765 127.50 37.50 270.00 225.00 15.00 37.50 75.00 37.50 300.00 262.50 16,564 667 667 667 3 1 1 5 7 2,002 667 2,002 532 532 532 3 1 2 5 8 1,595 532 1,595 1920 1920 1920 3 1 15 10 26 5,761 1920 5,761 2025 2025 2025 3 1 10 10 10 31 6,074 2025 6,074 399 399 399 3 1 1 2 2 6 1,198 399 200 1,398 1419 1419 2 5 5 10 2,839 1419 2,839 612 1 2 2 612 612 612 7.50 90.00 285.00 202.50 90.00 20,282 Total Labour Expenses Sub-Consultant Fee Total Cumulative Total 5483 3874 2351 15673 15800 15144 3215 3215 5815 8532 9141 7611 7611 3145 3757 9844 120211 34 17 25 100 75 275 300 826 5517 2368 15825 15244 3290 7886 10144 121037 3874 15673 3215 5815 8532 9141 7611 3145 3757 501 120,211 48,819 826 121,037 5517 9391 11759 27433 43257 58501 61716 65007 70822 79353 88495 96106 103991 107136 110893 121037 121037 1