WELCOME TO THE ITS-NY 22 nd ANNUAL MEETING AND TECHNOLOGY EXHIBITION
2015 ITS-NY TWENTY-SECOND ANNUAL MEETING June 11-12, 2015; Saratoga Springs, NY ITS: Looking Forward AGENDA Friday, June 12, 2015 8:30 a.m. Panel 4: ITS Operations in Severe Weather Panel Moderator: Emilio Sosa, New York State DOT Athena Hutchins, NITTEC, The November 2014 Mega Lake Effect Storm Dave Schmitz, Price Chopper Supermarkets, Moving Freight during Severe Weather Darnell Tyson, Suffolk County DPW, Managing Travel during the January Long Island Blizzard Emilio Sosa, New York State DOT, The State Perspective
Niagara International Transportation Technology Coalition Regional Collaboration During Major Snow Storm June 2015 1
NITTEC Mission To improve mobility, reliability and safety on the regional bi-national multimodal transportation network through information sharing and coordinated management of operations. 2
NITTEC Coalition Established in 1995 with a Federal Mobility Grant Regional Collaboration and Leadership Technology Deployment Operations Incident Management Traveler & Traffic Information Multi-Agency Transportation Operations Coalition 5 Policy Members, 9 General Members, 17 Affiliate Members Transportation Agencies Public Safety and Border Enforcement Emergency Services and Recovery Only Bi-national Coalition of its kind in U.S. / Canada 3
Regional Operation Functions Multi-agency Collaboration Traveler Information Border Traffic Management Emergency Management Incident Management Construction Coordination Traffic and Congestion Management Weather System Monitoring Special Event Planning and Management Transportation System Monitoring Performance Measures Reporting 4
Regional Collaboration Traffic Management Centralized 24/7 operations and traffic management services for bi-national region Information Clearinghouse Standardized Operations Multi-Agency Event Planning and Operations Multi-Agency ITS Deployment Regional Messaging Standards Traffic Management Plans 5
Snow Totals 6
Communications Monday November 17 th 11:00 AM - National Weather Service Conference Call Tuesday November 18 th 12:00 AM - NITTEC Incident Teleconference System Call Held 10 conference calls Up to 40 different agencies State Agencies Local Municipalities Border Crossing - US and CA customs Towing Agencies Cooperation, Coordination, Communication 7
November 17 th - 24 th 1,000 incoming calls 7,000 outgoing calls 28 Travel Bans issued 145 Incidents Snow plow callouts for 25 Municipalities 50,000 NITTEC Website Sessions 300 New Twitter Followers 300 Mobile app downloads 100 Facebook Likes 8
NITTEC Staffing Plan for Adequate Staffing Accommodations for stranded employees 12 Hour shifts 9
Technology Challenges CCTV High snow rates ATMS Numerous events Website Excessive load 10
Traveler Information Dynamic Message Signs in US & CA Incident Information Travel Times NITTEC Website NITTEC App MYNITTEC Subscriber System Highway Advisory Radio 511 1-800 Bridge Conditions Phone Service 1-800-715-6722 11
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Traveler Information - NITTEC App 13
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Contact Information Athena Hutchins, P.E. Executive Director ahutchins@nittec.org 716-847-2450 www.nittec.org 17
Price Chopper Supermarkets
Company Overview 135 Company Owned & Operated Stores 83 Stores have Pharmacy operations 4 stand alone Pharmacy operations Stores in 6 States CT(9), MA (16), NH (4), NY (88), PA (8), VT(15) Tractors 68, Trailers 450 Drivers 154~
Warehouse Operations 4 Facilities Grocery Warehouse Receiving 6 days Perishable Warehouse - Receiving 7days Frozen Foods Receiving 6 days General Merchandise Receiving 5 days Inbound Loads 180/Day
Transportation Operations 7 days/week 24 hours/day Christmas Day & Easter Day are only nonoperational Days Average 120 Outbound loads/day Average Round Trip 235 Furthest Store from DC = 253mi one way Average Stops/Trip = 2.7 Total Miles Traveled = 10.4 mm
Primary Transportation Objectives Ensure the safety of our teammates and those they share the road with. Support our store network through Timely Deliveries Community Related Activities Maintain Best in Class CSA Scores
Winter Preparation Plans Temperature and Weather monitoring beginning November 1 st of each year Review Store level maintenance plans Plowing, Sand/Salt, Snow storage/removal Review of Critical Web Sites & Phone numbers Review Winter Action Plans with Mgmt Send annual winter preparedness letter to drivers
Key Information Sites Websites: State Roadways (511) Television Stations (both in and out-of-state) Webcams Weather Channels Networking With Other Companies. Feedback From Our Drivers And Stores.
Emergency Weather Plan Begin blast emails with weather predictions & delivery plans (delays, new patterns, cancelations) 1-2 days prior to storm Suspend Tandem operations 4-6 hours prior to storm arrival Shift delivery schedule based on actual storm pattern Review key operational & weather issues at each dispatch to inform drivers Send Update emails 3-4 times/day Set-up trailer snow removal process Complete a post event review
Pre-Storm Communication
In-Storm Communication
Post Storm Review Trailer roof cleaning Store Sites that need maintenance attention Equipment maintenance
Storm Challenges Road Closures (temporary and lengthy). Tandem Operation Stopped. Reduction In Driver Count. Increased Load Counts. Emergency Relief: Bottled Water, Generator Trailers, Refrigerated Trailers, Batteries, Flashlights, etc..
Summary We are not just a Grocery Store to the communities we serve Transportation planning impacts numerous teammates through out our network Our trucks are not the only ones leaving/returning to our distribution center COMMUNICATION IS KEY!!
Suffolk County Department of Public Works Response to Winter Storm Juno June 12, 2015
Department Overview Suffolk County Department of Public Works 9 Divisions: Administration, Finance Payroll & Personnel, Purchasing Support Sanitation Highway Bridges Structures & Waterways Highways & Grounds Maintenance Fleet Maintenance Buildings Design & Construction Buildings Operations & Maintenance Transportation Vector Control Facilities Engineering 800 Employees
Largest county in New York (outside NYC) Population: 1,493,350 Area: 900 square miles Suffolk County Roadway Network
Department Overview Highways & Grounds Maintenance Division Statistics 1500 lane miles of roadway 48 facilities 4 heavy duty snow trucks 2015 Snow budget of $3M 70 contractors used 160 pieces of equipment 85 plows
PVMS Deployment on CR 83
GPS Deployment for Snow Plows
Suffolk Transit Twitter Updates
CX Bellone/Gov Cuomo Press Conference
Other Efforts EOC Representation DPW Liaison onsite Periodic updates to management & Executive leadership Supported Statewide Roadway Travel Ban Reallocated staff to clear roads and bus stops
Darnell Tyson Deputy Commissioner, Department of Public Works 631-852-4010 Email: darnell.tyson@suffolkcountyny.gov
Weather Operations: A Statewide Perspective Emergency Management and Response 1
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10 Emergency Management and Response The Incident Command System The Incident Command System (ICS) is the combination of facilities, equipment, personnel, procedures, and communications operating within a common organizational structure, designed to aid in incident management activities. It is used for a broad spectrum of emergencies, from small to complex incidents, both natural and manmade, including acts of catastrophic terrorism.
11 Emergency Management and Response Command Overall responsibility for managing the incident. The IC s initial management assignments will normally be one or more Section Chiefs to manage the major ICS functional areas (operations, planning, logistics, and finance and administration).
12 Emergency Management and Response The Operations Section The Operations Section is responsible for managing tactical operations at the incident site directed toward reducing the immediate hazard, saving lives and property, establishing situation control, and restoring normal conditions. Incidents can include acts of terrorism, wild land and urban fires, floods, hazardous material spills, nuclear accidents, aircraft accidents, earthquakes, hurricanes, tornadoes, tropical storms, war-related disasters, public health and medical emergencies, and other incidents requiring an emergency response.
13 Emergency Management and Response The Planning Section Directs and coordinates the documentation of the current status of the event, what is happening and who is responding where, when, and with what. Coordinates planning for predicted needs and activities for next operational period. Coordinates mobilization and demobilization. Supervises event documentation and provides technical specialists. Planning Section has the primary responsibility for ROC ICS functions during an event.
14 Emergency Management and Response The Logistics Section The Logistics Section meets all support needs for the incident, including ordering resources through appropriate procurement authorities from off-incident locations. It also provides facilities, transportation, supplies, equipment maintenance and fueling, food service, communications, and medical services for incident personnel.
15 Emergency Management and Response The Finance/Administration Section Maintains records for reimbursement, provides procurement services including collection of bids for contracts, emergency equipment purchases or rentals, and addresses compensation cases and claims.
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19 Emergency Management and Response Event Hours March 20 Snow and Ice Event - R8 12,284 March 4-6 Snow and Ice Event - R10 11,053 Massachusetts Mutual Aid Snow Event 8,967 2015 January 26 Snow Event - R8 and R10 58,018 2015 January 24 Winter weather Event - R8 8,943 Early January Snow Event - R5 22,894 Early December Nor Easter - R9 67,783 Late November Nor Easter - R10 25,488 Mid November Lake Effect Snow - R5 and R7 104,587 Total Hours 320,017 15% of the hours were for ICS Staffing
20 Emergency Management and Response The Statewide Emergency Event Resource Tracking (SEERT) Is a web based application used for the tracking of personnel and equipment in real time during emergency events and planned events. SEERT can be used simultaneously by multiple users across the state. Data such as emergency contact information, traveler status and equipment or other resource deployed can be entered and tracked throughout a deployment. SEERT also provides a mechanism for requesting resources from the State Transportation Information and Coordination Center (STICC).
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25 Emergency Management and Response $50 Million: 240 New Pieces of Equipment 35 Medium Dump Plow Retrofits Approximately 1900 pieces of equipment fitted with AVL
26 Emergency Management and Response RSDA: Roadway Status Damage Assessment GIS based application Data collected locally Data uploaded to DOT server Info can be viewed and analyzed visually or in a database, tables, charts, etc. Data posted to RSDA Viewer on DOT network Can be shared with partners via PDF s
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32 Emergency Management and Response Mesonet In January 2014, the Department of Homeland Security established the New York State Early Warning Weather Detection System. The centerpiece of the system is the New York State Mesonet, a network of 125 weather stations across the state, with at least one site in every county. Each site will measure temperature, humidity, wind speed and direction, pressure, radiation, and soil information. Special subsets of 15 sites will provide additional atmospheric data in the vertical (up to 2 miles above ground), flux (the amount of heat and moisture exchange near the ground) and snow depth information. All data will be collected, archived, and processed in real-time, feeding weather prediction models and decision-support tools for users across the greater New York region.
33 Emergency Management and Response Benefits of the Mesonet to NYSDOT: Provide additional hourly weather observations in areas not currently well-served Provide soil temperatures and snow depth information Provide input to weather forecast models to improve short- and longer term accuracy Assist the local NWS office in identifying conditions that warrant issuing timely warnings
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