sustainability green event planning Betty Lombardo, USP Katie Schumacher, ASU Zero Waste
green event practices agenda certification process operations & logistics
Green Event Program green event: reduce negative environmental and social impacts increase positive economic effects
Green Event: Benefits 1,600 ASU events per year: meet community expectations expresses our sustainability values serves as a leader for positive change increases sustainability awareness
download checklist bronze, silver or gold certification? process email completed checklist to sustainabilitypractices @asu.edu receive certification
Problem Saving the Document? Try Again. Check to see it is saved Print, complete and scan or take photo of completed doc Call Betty who will be happy to complete the checklist with you over the phone. 480-965-9330
Mandatory Requirements Avoid: - Styrofoam - Disposable Water Bottle Include: - Recycling
General Practice Items Attendees are asked to help meet recycling and event sustainability goals
General Practice Items Attendees are engaged in a sustainability activity or demonstration Vendors of goods and services are committed to sustainability practices Supplies are purchased in bulk
Food Services Recyclable service ware is used (if washable service ware is not) Serving trays and dishes are reusable Sustainable centerpieces are used Event uses unbleached or chlorine-free paper products (like coffee filters and napkins)
Food Large beverage-serving containers are used Attendees are educated about sustainable foods, when served Event serves locally grown/produced, in-season food, or organic food Event is catered by a vendor committed to sustainability practices
Marketing Communications Online event registration medium and email are used to manage invites and RSVPs Event guides/agendas/programs are posted online prior to the event or distributed electronically Sustainability terms or concepts are displayed at the event Name tags, supplies, artwork, and decorations are reused from previous events
Printed Materials Printed materials are provided by request only Printed materials are printed double-sided Printed materials are printed using vegetable-based ink Signs, posters, and banners are printed without a date so that they may be reused
Promotional Items Promotional products are made from recycled or recyclable materials Promotional products were purchased from a local Farmer s Market Speaker was given a sustainable gift Gifts or favors are made using sustainable materials
Travel Often, ASU events require no travel at all, but if your event requires transportation of supplies, event organizers, or VIPs, use alternative transportation if possible Electric, Zipcar, or hybrid vehicles are used. Public transportation is encouraged
Staffing and Planning Event planning staff set sustainability goals or objectives and assigns duties Event staff attended a sustainability training session. https://sustainabilityeducation.asu.edu/ Department announcement, ASU News article Post event meeting held
Innovation Credit Examples: We are not providing T-shirts or promotional items. Memorabilia and signage are date-less and used year after year. We will have a display on Biofuels
Certification Your certification level is determined by how many boxes you have checked: GOLD level is achieved with 32 or more boxes checked SILVER level is achieved with between 16 to 31 or more boxes checked BRONZE level is achieved with between 8 to 15 or more boxes checked
Application Email the completed Green Event Program certificate application to sustainabilitypractices@asu.edu University Sustainability Practices will issue a Green Event certificate upon receiving and approving the completed checklist Thank you for all of your time and effort to host a GREEN event!
Certification
Pre Operations and Logistics During Post
Pre Event 1. Know your: Location Inside Outside Size and scale Anticipated waste Volunteers (bin guards) Tempe Staff BBQ example Material Consider vendor materials Common landfill items
What about composting? Only in the MU Only with Aramark Other locations as program expands
Pre Event 2. Submit Forms 30 days prior to event Facilities Management Waste removal (inside or outside) Moving and Event Services Bins Catering Green bin
During Event Make announcements What goes where Bin guards Option for large events
Post Event Clean-up Everyone plays a role!
Resources Facilities Management https://cfo.asu.edu/fdm-requests-for-service Moving and Event Services https://cfo.asu.edu/fdm-moving-event-services Aramark http://sundevildining.asu.edu/catering Office of Special Events https://outreach.asu.edu/events/
sustainability green event planning questions Betty.Lombardo@asu.edu, USP Katie.Schumacher@asu.edu, ASU Zero Waste