Professional Services for Signage Design and Planning Contract Number 8500366 09.07.18 1
2 Travis Sanderfer, Program Solicitations Manager Design, Code and Construction
Solicitation Schedule Deadline for Questions September 12, 2018 Issue Addenda September 21, 2018 Qualifications Due September 28, 2018 11:00am Interviews October 22 October 26, 2018 (Tentative) Airport Board Action December 2018 3
RFQ Document Review Required forms Insurance 4
Conflicts of Interest/Participation No Prohibition Nothing in this RFQS prohibits any Person from participating in multiple Qualifications Statements Review form 3 Questionnaire in detail Known Conflicts N/A 5
Terms 3 years $6M Limit Authorizations via Delivery Order Compensation Fully Burdened Rates, Cost Plus Not to Exceed, Lump Sum Fee type defined in each Delivery Order Determined and authorized within each Delivery Order 6
Qualifications Review & Selection 3 Phases of Procurement Responsibility/Responsiveness Phase Determine if responsive and responsible Qualifications Phase Evaluate and Rank Step 1 Initial evaluation and ranking of Qualification Statement content Step 2 Re-evaluate and rank based on Interviews Negotiations Phase Negotiations with highest ranked Respondent 7
8 Qualifications Review & Selection
Business Diversity and Development Bennie Miller, Jr. Business Specialist Pre-Qualification Conference for Solicitation No. 8500366
Minority/Women Business Enterprise Program 28% certified M/WBE Goal Contract-specific goals are be based on scope of work, location of work, and availability of firms for the scope of work TYPES OF SERVICES: Architectural & Engineering Services
Key M/WBE Program Points Certification Relevant Market Area Pass/Fail M/WBE certificates are due at time of bid/proposal submission Good Faith Efforts North TX Commission including Dallas, Tarrant, Collin, Delta, Denton, Ellis, Hunt, Johnson, Kaufman, Parker, Rockwall and Wise counties Contract- Specific Goals Proposals failing to meet the requirements receive no further consideration by the Selection Committee Stringent documentation requirements due at time of bid/proposal submission A percentage of contract value; prime self-performance counts towards goal
M/WBE Evaluation 2 Step Process Valuable consideration in the awarding of airport contracts. STEP 1 PASS/FAIL If a bid/proposal meets the contract-specific goal or shows an adequate good faith effort in accordance with the M/WBE Program Policies, proposal is deemed responsive (PASS). If a bid/proposal does not meet the contract-specific goal or shows an adequate good faith effort, or provides the necessary documentation or required forms in accordance with the M/WBE Program Policies, proposal is deemed non-responsive (FAIL) resulting in no further consideration by the evaluation committee. STEP 2 EVALUATION CRITERIA (20 Points) Evaluation criteria addresses key Business Diversity factors taken into consideration in awarding a contract. The criteria assesses the Proposer s understanding of the M/WBE Program requirements and its commitment to support DFW Airport s Business Diversity initiatives through the utilization of M/WBEs and capacity building support. This is a critical component of the RFP. Proposer is expected to treat this evaluation section with the same attention to detail as the other sections of the evaluation criteria. 12
M/WBE Evaluation Criteria 20 Points Proposal will be evaluated based on: AFFIRMATIVE ACTION PLAN AAP and/or policy statement, including goals with respect to hiring staff for the Agreement and any Delivery Orders that may be issued under it. Such plan must include, but not be limited to: goals for women and minorities for management and non-management positions. DESCRIPTION OF COMMITMENT How will the Respondent manage expectations and commitment to firms that have been identified in the Schedule of Subcontractors and that will be utilized to fulfill Respondent s M/WBE requirements? In addition, explain the selection of Respondent's team composition, including diversity within the team and any opportunities given to team members that may be new to Respondent's team and why they were selected. DESCRIPTION OF BUSINESS DEVELOPMENT Technical Assistance, and/or Capacity Building Initiatives Description of Respondent s commitment to programs, assistance or support to enhance the capacity or facilitate the participation of M/WBE s, including outreach and a proposed mentoring program.
M/WBE Evaluation Criteria Cont. 20 Points Proposal will be evaluated based on: PRIVATE SECTOR PARTICIPATION Describe Respondent s ability to demonstrate M/WBE participation on private sector work or on contracts that require no goals. How is the overall effectiveness of Respondent s diversity and inclusion initiatives measured? Is it tied to a goal or metric? If so, what is the goal/metric and how has Respondent performed in relation to the goal historically? ASSURANCE What steps will Respondent take to ensure it meets the M/WBE participation goal and does Respondent have a dispute resolution/mediation plan in place for modification, elimination or termination of a M/WBE. In addition, who will oversee Respondent s M/WBE program and at what level are they within Respondent s organization? Also describe this individual's commitment to M/WBE programs, assistance or support to enhance the capacity or facilitate the participation of M/WBE firms under the Agreement and any Delivery Orders issued pursuant to it. What systems does Respondent have in place to reach its M/WBE participation and is Respondent familiar with Board's B2GNOW system and, if not, what steps will Respondent take to learn the system? 14
M/WBE Certification Certificates due at time of submission Certificates must be current and not expired Commodity codes must be relevant to scope of work! Certification not required to do business with DFW. HOWEVER, if claiming M/WBE credit, certification is required State of TX HUB, SBE, DBE and out-of-state certificates are not acceptable
M/WBE Certificate Requirements Does certification match program goal? Check expiration date. Not valid if expired. Do the commodity codes cover your proposed scope of work?
Approved Certifying Entities NORTH CENTRAL TX REGIONAL CERTIFICATION AGENCY 624 Six Flags Drive, Suite 100 Arlington, TX 76011 (817) 640-0606 or www.nctrca.org (Processing timeframe: 60 90) DFW MINORITY SUPPLIER DEVELOPMENT COUNCIL 8828 N. Stemmons Freeway, Suite 550 Dallas, TX 75247 (214) 630-0747 or www.dfwmsdc.com (Processing timeframe: 30-45 days) WOMEN S BUSINESS COUNCIL SOUTHWEST 2201 N. Collins Street Arlington, TX 76011 (817) 299-0566 or www.wbcsouthwest.org (Processing timeframe: 30-45 days)
Relevant Market Area North TX Commission Dallas, Tarrant, Collin, Delta, Denton, Ellis, Hunt, Johnson, Kaufman, Parker, Rockwall and Wise counties! M/WBE must have a Place of Business inside the airport s Relevant Market Area Place of Business is defined as an establishment independently and distinctly owned, where business is conducted, goods are made or stored or processed or where services are rendered Not acceptable: P.O. Box or virtual offices and staffing services
Good Faith Efforts (GFE) Requirements Non-certified firms must meet the goal or demonstrate GFE to achieve goal GFE required only if the M/WBE goal is not met or only partially achieved GFE should not be considered a template, checklist or quantitative formula DFW will evaluate the GFE on quality, quantity, and intensity of the different kinds of efforts that the bidder/proposer made prior to proposal submission! All factors outlined and support documentation are required Lack of support documentation will deem the Proposer non-responsive Pro forma efforts are not considered good faith efforts
Counting M/WBE Participation M/WBE Primes can count their self-performance toward meeting the M/WBE goal, but only for the scope of work and at the percentage level they will self-perform A Contractor cannot count toward the Contract Specific Goal amounts paid to an affiliate subcontractor Supplier participation not the same as counting subcontractor participation
Supplier Participation Options MANUFACTURER If the materials or supplies are obtained from a M/WBE manufacturer, count 100% of the cost of the materials or supplies towards the M/WBE goal REGULAR DEALER If the materials or supplies are purchased from a M/WBE regular dealer, count 60% of the cost of the materials or supplies towards the M/WBE goal BROKER If the M/WBE firm is acting as an intermediary between two or more firms for the acquisition of supplies, materials or equipment for a fee, count only the fees and commissions at 100% MANUFACTURER S REPRESENTATIVE If the M/WBE firm is representing a manufacturer for a fee or commission, count only the fees and commissions at 100% 21
Commitment to M/WBE Goal Identify commitment to meet and/or exceed the M/WBE Goal
Schedule of Subcontractors and Intent to Perform Intent to Perform represents a commitment by the Prime Contractor that if it is awarded the contract, it will enter into a subcontract with the M/WBE for the work described on the form Prime must sign Market Area and no Affiliation confirmation Tier Level M/WBE Sub must sign Identify all subcontractor, certification status, scope of work, percentage and dollar commitment for each
Identifying Prospective M/WBE Partners Pre-Proposal Sign In Sheet Minority Chambers Advocacy Organizations Certifications Agencies DFW D/S/M/WBE Online Directory www.dfw.diversitysoftware.com! DFW s Directory is not a certification database. It is a listing of certified firms that have expressed an interest in doing business with DFW or are currently doing business with DFW
Non-Compliance with M/WBE Program The DFW Board may exercise any of following remedies: A B C D WITHHOLDING FUNDS payable under this Contract, including, but not limited to, funds payable for work self-performed by the Contractor or applicable retainage TEMPORARILY SUSPENDING at no cost to DFW, Contractor s performance under the Agreement / Contract TERMINATION OF THE AGREEMENT/ CONTRACT SUSPENSION/ DEBARMENT in accordance with applicable law, of the Contractor from participating in any solicitations issued by DFW for severity of breach of Contract *These remedies are in addition to any other remedies available to the Board under this Contract or at law or in equity
Common Submission Errors Sign all required documents DO Submit required/correct M/WBE certificates for all identified M/WBE firms Propose with M/WBE firms that have a place of business within the Relevant Market Area Provide certificates for firms that are listed on the Schedule of Subcontractors DO NOT Submit certificates with expired dates Use TBD on Schedule of Subs instead of $ and % Use GFE plan as a checklist and fail to submit support documentation
DFW policies and procedures supersede everything said verbally
Contact Information General: bddd@dfwairport.com or 972-973-5500 Guy Toliver Business Diversity Manager ACDBE Program 972-973-5509 gtoliver@dfwairport.com Danielle Thompson Business Diversity Manager DBE Program, TRIP 972-973-5504 dthompson@dfwairport.com Cheryll Jeter Business Specialist MBE, M/WBE & SBE Programs 972-973-5502 cjeter@dfwairport.com Bennie Miller Jr Business Specialist SBE Program 972-973-5510 bmiller@dfwairport.com Ricardo Cardoza Business Specialist MBE, M/WBE Programs 3 rd Party Contracts SBE Program ITS 972-973-4603 rcardoza@dfwairport.com Adriana Hinojosa Diversity Compliance Specialist B2Gnow 972-973-5507 ahinojosa@dfwairport.com
29 Austin Frith Senior Airport Planner
General Scope Items Signage Inventory data collection and processing Attribute and photo documentation of existing signage Integration of new technologies Signage Standards and Guidelines Digital signage standards Signage Implementation Plan Signage Assessments and Recommendations Best Practice and industry standards Advanced Planning/Program development 30
General Scope Items Civil and Architectural Engineering and Design Structural Engineering and Design Construction Support Services 2-D and 3-D Conceptual rendering development 31
32 Questions
Closing All Questions/ Clarifications MUST be in writing addressed to: Travis Sanderfer, Program Solicitations Manager DFWAirportSolicitations@DFWAirport.com Cut off for questions is September 12, 2018. Qualifications are due on September 28, 2018 at DFW International Airport Design, Code, and Construction Office BEFORE 11:00am (CST) 33