RULES OF PROCEDURES OF THE MILITARY HARMONISATION GROUP (MilHaG)

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1 RULES OF PROCEDURES OF THE MILITARY HARMONISATION GROUP (MilHaG) 1. PURPOSE 1.1. The MilHaG is an advisory body of the MILITARY ATM BOARD (MAB), MilHaG usually meets well ahead of the latter to discuss issues that will be submitted to the MAB and prepare advice to the MILITARY ATM DIRECTORS represented on the MAB. MilHaG can also propose issues which it thinks the MAB should examine. 2. MISSION 2.1. The MilHaG was originally established by the CIVIL MILITARY INTERFACE Standing COMMITTEE (CMIC) in the recognition of the need for a military-only forum to coordinate military positions on ATM/CNS issues. Following MAB/05, the MilHaG is now parented by the MAB and is the forum for national and international ATM/CNS stakeholders that have a role to play with respect to harmonisation of ATM/CNS aspects involving military interests in Europe and, in accordance with the ATM/CNS Interoperability strategy, is responsible for ensuring the necessary close co-ordination and development of all related ATM/CNS activities in response to formal tasking of the MAB, with the aim that the member nations reach a consensus view The MilHaG shall principally focus on ATM/CNS issues and respond to other tasks, inter alia: provide a strategic workforce on behalf of the MAB in respect to ATM/CNS aspects; promote, develop and support effective pan-european ATM/CNS harmonisation measures, within the scope of MilHaG; advise on strategy, performance and research and development activities, as well as implementation activities related to ATM/CNS aspects; advise upon ATM/CNS contributions to other programmes if applicable, e.g. SESAR; monitor international activities in the field of ATM/CNS. 3. AUTHORITY 3.1. MilHaG reports to the MAB. MilHaG can, however, liaise, upon MAB Coordination Council (MCC) mandate, with other organisations, institutions and bodies dealing with ATM and CNS aspects. 4. COMPOSITION 4.1. The MilHaG shall be composed of: Military national senior representatives, nominally but not exclusively, experts in ATM and CNS The Chairman, and in his absence the Vice Chairman, will represent the MilHaG at the Military ATM Board (MAB), the MAB Coordinating Council (MCC), and other fora as decided by the MAB.

2 5. SCOPE OF WORK 5.1. On the basis of its mission the MILHAG will: define and manage its activities according to the needs of the MAB to harmonise related ATM/CNS aspects, focusing on policy, procedural and technical considerations; anticipate future ATM/CNS issues and recommend possible solutions; consider emerging operational concepts and technologies and assess their potential impacts on military ATM/CNS; ensure co-ordination and co-operation with other organisations, institutions and bodies and provide regular updates as appropriate; define a baseline of best practice for assessments and Acceptable Means of Compliance; recommend a common position on possible new ATM/CNS regulation requirements; raise awareness of ATM/CNS matters within the military aviation community; 6. METHOD OF WORK 6.1. The MilHaG Chairman and Vice-Chairman will be appointed by the MAB The MilHaG reports to and receives guidance from the MAB The MilHaG could also receive recommendations from other involved organisations as appropriate (normally through the MAB or with MAB oversight) EUROCONTROL has agreed to provide the administrative support for the organisation of the meetings, the publication of documents, the update of web-sites and any other administrative requirements as required. DSS/CM staff supporting MilHaG activities may liaise as appropriate with other relevant groups dealing with ATM/CNS in other international organisations not directly represented in MilHaG and should report accordingly to MilHaG for further actions in the case of issues of MAB relevance The MilHaG may establish subordinate ad hoc/focus groups and designate their leaders in order to carry out specific actions or tasks. These groups will receive guidance from and report to the MilHaG The MilHaG Chairman will normally convene plenary sessions three times a year. However, the Chairmen may call extraordinary meetings in exceptional circumstances. Ad hoc meetings may also be convened to address specific issues (sounding boards see para 7) MilHaG and DSS/CM will coordinate agenda items. Agenda and relevant supporting documents will be distributed as early as possible and not later than three weeks in advance of the meetings. Decisions required or foreseen at meetings will be specified on the agenda.

3 6. 8. The salient points of the discussions and the decisions reached at the meetings will be recorded in a meeting Record prepared by EUROCONTROL support staff. The Record of MilHaG meetings will be considered as having been approved if no comment to the contrary is received by the Secretary within two weeks of its issue The MilHaG will normally hold its meetings twice a year (spring and autumn) at EUROCONTROL HQ, Brussels, and once a year on invitation in one of the member states, or as otherwise agreed The MilHaG will use English language at the meetings and in its documents MilHaG will review its Terms of Reference periodically to take into account any relevant developments and recommend changes to the MAB. 7. SOUNDING BOARD PROCESS 7.1. In carrying out its mission the MilHaG will take due note that ATM/CNS is a national responsibility and that measures proposed by MilHaG and agreed by the MAB will take the form of recommendations and will not be directly binding for member nations and organisations When required, the MilHaG shall reach agreement on the basis of a best common denominator. The MilHaG is a co-ordinating body aiming to ensure that member nations and organisations reach a consensus view and develop common activities, primarily in response to formal tasking of the MAB A silence procedure may be used to achieve a MilHaG advice for onward transmission as appropriate. Two weeks should be the normal period for a silence procedure. Comments received during the silence procedure will be considered and incorporated as appropriate and new draft MilHaG advice may then be circulated for further agreement with a new deadline. See ANNEX A To meet the different requirements of a sounding board, the MilHaG meets in a more informal grouping, comprising members available on-site in Brussels. However, sounding board meetings are open to all MilHaG members and those not present are invited, by correspondence, to comment on any conclusions reached. 8. EXCHANGE OF INFORMATION 8.1. In order to ensure a timely work-rate, all MilHaG representatives must possess a clear mandate from their nations/organisations to exchange information, provide inputs and advice, and to make appropriate recommendations, within the scope of the MilHaG TORs Such freely exchanged information can be sensitive. MilHaG members should, therefore, be cognisant of the potential value of this information and consider its future release in accordance with the need to know principle For each meeting in which a MilHaG member participates and where information sharing could be relevant, a brief report will be disseminated by the individual member within 10 days (ANNEX B). 9. DISSOLUTION 9.1. The MilHaG can be dissolved with the agreement of its parent body, the MAB.

4 ANNEX A

5 Meeting Title Meeting Date Report submitted by Report submitted on Annexes Item Subject Short summary/evaluation/important decisions 1 2 Proposed Action