Danielle Billington, Senior Grant/Contract. Brett Carlson, Senior Grant/Contract. How to read a NOGA. Administrator. Administrator

Transcription

1 How to read a NOGA Danielle Billington, Senior Grant/Contract Administrator Brett Carlson, Senior Grant/Contract Administrator

2 NOGA is short for? Notice of Grant Award A cumulative report summarizing some key award terms and conditions for a specific sponsored award. Created by SPA it is distributed electronically via attachment.

3 Distribution starts in SPA SPA has a unit that is responsible for maintaining files and distribution of NOGA. There is a standard distribution list. NOGAs are circulated to the department based on the distribution they have requested. To update the distribution list departments need to send a request nogamail.umn.edu

4 Standard distribution list for NOGAs commonly includes Active Principal Investigator of each project on the award, including both Primary Project and any subsidiary Projects Unit contact person (unit head or departmental administrator) of the Principal Investigator on each project Dean of the Principal Investigator of each project SPA Grants Administrator SFR Billing Specialist If F&A distribution on any project includes one or more different Dept IDs than that of the Principal Investigator for that project, add the following to the list of Distributees: Unit contact of the other Dept ID(s) (if different) Dean of the other Dept ID(s) (if different)

5 NOGA s are distributed At initial funding With modifications (either by sponsoring agencies or internal changes) Electronic distribution contains a copy of agency documents which are also available at download time.

6 NOGA Header

7 The Header section includes the basic information Dates Funds Principal investigator PI Dept Sponsor Sponsor Award Award title Primary Project (if applicable) Sub info Prime sponsor Prime award

8 If there are associated projects information on these awards is collected Project # Project PI F&A rate & base Department Dates Project Title Budget

9 Award History

10 Award History collects Reference Award # Amount Period Dates Modification type Modification Sequence # Modification Issue Date Comments (will include info on multiple account funding numbers and child accounts if applicable)

11 Things to know.. This section lists the award actions, so its chronicles the history of the individual award. Like snow flakes no two NOGAs are exactly like.

12 Award history is your guide to the life of your award Award History collects: Preaward information if applicable First funding period Other funding periods Amendments

13 Estimated Future Funding/Actions Displayed by Period and Modification Sequence in ascending order Comments Description Entered by Date and time

14 Special Reviews section reflects Description Approval Date Expiration Date Assurance Number (IRB, IACUC, DNA, etc.) Protocol information

15 Special Reviews So what types of Special Reviews are posted here? Human Subjects Animal Subjects Purchase/Use of Custom Antibodies produced in animals housed outside the University Human Blood, Body Fluids, or Other Potentially Infectious Materials Stem Cell Recombinant DNA, Infectious Agents or Biological Toxins Radioactive Materials and/or Ionizing or Nonionizing Radiation Producing Equipment Chemicals Definitions and more information about each review can be found at:

16 Budget Information Project # Project date ICR Sharing Department Cost Share total Project End date Percentage Information appears as a collective budget with a per period total

17 Along with Budget detail per period Fund code Dept Id Program code Chartfield 1 Chartfield 2 Fin Empl Id Activity Analysis type Account Cost Share Budget Item Amount In cases where child accounts occur, each detailed budget will appear on the NOGA

18 Program Income section If applicable, detailed information on program income will appear in this section

19 Terms and Conditions sections follows Program Income Terms and Conditions included with Acronyms APV=Additional Approvals EQP=Equipment FIS=Fiscal IPR=Intellectual Property Rights PRP=Property PUB=publications RBD=Rebudgeting REG=Regulatory UMN=University of Minnesota Requirements

20 Reporting sections Non-Financial Reporting (Progress Reports) Type Description Due Date Comments

21 Invoice/Billing Information Basis of Payment Method of payment Invoice Form Final Invoice Date Interim Invoice Deadline Contact name Contact phone Contact fax Contact Contact address

22 Financial Reporting Report Form ID Reporting Frequency Interim Reporting Deadlines Final Reporting Deadlines

23 General Provisions Standard with all NOGA s

24 U of M Contacts Administrative questions to SPA staff member (name, phone number and address) Billing and financial questions to SFR Sponsored Financial Reporting (name, phone number and address)

25 Best Practice to get the most of your NOGA Keep it handy Review and become familiar with the The terms The restrictions Set up of funds Retain a copy of the award documentation and store them within easy reach. These two documents work in tandem in managing the award

26 Resources Job Aid: How to Run a NOGA (Narrative version): SPJobAidHowtoRunaNOGANarrativeVersion301Jul08_000.pdf Obtaining Access to EFS- If you do not have access to EFS Reporting and would like to obtain access, follow the instructions at: www/finsys.umn.edu/arf.html SPA webpage: Glossary of terms: