PAYROLL BANNER WEB TIME ENTRY. Approver and Proxy Instructions

Transcription

1 PAYROLL BANNER WEB TIME ENTRY Approver and Proxy Instructions

2 Overview of Web Time Entry (WTE) The WTE process allows PT Temporary hourly employees to enter their time worked on a web based time sheet and allows supervisors to monitor hours and approve their work time through Banner Self Service. This is available 24/7 for entry and viewing by the employee and approver throughout the reporting period. This eliminates paper time sheets! The employee s WTE time sheet will be available on the first workday of each pay period (16 th ) or later if first work day (employment date) is after the 16 th. If your employee does not have a WTE time sheet, contact the payroll office ASAP (ext. 3296) Hours are entered in 15 minute intervals in the 99:99 format. For example: 10:00, 10:15, 10:30 or 10:45. Ø AM=12:00 midnight to 11:59 noon. Ø PM = 12:00 noon to 11:59 midnight. WTE time sheets will always be associated with one of the following transaction statuses: Ø Not Started Time sheet has not been opened by employee. Ø In Progress Employee has opened time sheet and may or may not have entered hours. Ø Pending Time sheet has been submitted for approval. Ø Return for Correction Time sheet has been returned for correction by the approver to the employee. Ø Approved Time sheet has been approved by the approver and is ready for payroll processing. Ø Completed Timesheet has been processed by payroll.

3 APPROVER S RESPONSIBILITY Approvers must appoint appropriate proxies to fulfill the approver s duties when necessary. A Proxy can perform the same duties as an approver. Approvers must insure their employees understand how to use the WTE system. Approvers must review the Not Started list to verify working employees are entering time and periodically check in on the timesheets to insure working employees are logging hours and address those employees who are not logging hours. Approvers must insure their employees enter time worked throughout the month. Entries should be made once a week at a minimum or more frequently per your requirement. It will be the approver s responsibility to insure their employees develop good time keeping habits. Do not allow employees to wait until the end of the reporting period to input hours worked. They could be out unexpectedly during the final week of the reporting period and there could be no record of hours worked for the month and they may not get paid on that pay date. Once submitted for approval, the approver/proxy reviews the timesheet for accuracy and approves if correct and ready for payroll to process. If the hours are not correct, the approver may send the timesheet back to the employee for correction or correct the time sheet with comments. The preferred method is for the employee to make corrections. The employee must be notified when a timesheet is returned for correction. There is no automatic notification process when a timesheet is returned. Approvers need to maintain proper internal controls for tracking hours worked in order to insure hours submitted on the WTE time sheet are recorded correctly. Approvers must inform their department employees of their deadline to submit timesheets for approval to allow adequate time for reviewing and approving. Keep in mind you may have leave reports to review also from your department. Approvers must have all timesheets approved two working days after the 15 th to allow payroll time to review and process records for payment.

4 Accessing Banner WTE Time Sheets for Approval or Review Login to CourgarNet Click on SSB Click on Employee Click on Time Sheet Reporting under Employee Menu Select Approve or Acknowledge Time if Approver. If Proxy, use dropdown by Act as Proxy and select person for which you are proxy. Then click <Select>. Approvers: Select Approve or Acknowledge Time and hit <select> Proxies: Select Approve or Acknowledge Time, Use dropdown to select person to Proxy for and hit <select> Approvers must set up Proxy. Click Proxy Set Up. You must set up 2 Proxies (one whom you report to (Your Supervisor) and one within your department)

5 DEPARTMENT SUMMARY Cleveland State Community College Review status of timesheets throughout the pay period to insure employees are completing time worked. Not Started should be for employees who are not working. Click on the employee s name to view timesheet. Timesheets may only be approved when in Pending Status but may be viewed at In Progress status.

6 Review the time submitted for the entire pay period. Use the slide bar at bottom to slide frame from right to left to view entire period. Use slide bar on right to slide frame up and down to view entire frame. If time is correct select <Approve> to approve and submit to payroll for processing. Click the days you want hours copied to or use the check box if entire pay period is the same hours worked. Click on Timesheet button to return to timesheet after

7 If you have any questions or problems contact the payroll office at (423)