EFFECTIVE DATE August 7, 2012 (9 th Revision) Title: Requirements for the Entry of Wood Packaging Material into Canada SUBJECT

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1 CANADIAN FOOD INSPECTION AGENCY 59 Camelot Drive Ottawa, (Ontario), Canada K1A 0Y9 (Tel: ; FAX: ) D EFFECTIVE DATE August 7, 2012 (9 th Revision) Title: Requirements for the Entry of Wood Packaging Material into Canada SUBJECT This directive provides the requirements for the entry of all wood packaging material including dunnage, pallets or crating made from non-manufactured wood entering Canada. This revision has been undertaken to establish specific import requirements for dunnage entering Canada aboard ships. The co-mingling of compliant and non-compliant dunnage aboard ships or upon discharge of non-compliant dunnage into Canada creates increased risk for the entry of pests. Discharged dunnage requires that its entry be strictly controlled. Appendices 3 and 4 have been modified. The revision also clarifies that the entry of wood packaging material as a commodity from the United States (U.S.) is regulated in other directives. This directive has also been revised to reflect the amendments made to the International Standards for Phytosanitary Measures (ISPM) 15 regarding approved treatments for debarked wood (see Appendix 1) and the new marking requirements (see Appendix 2). The International Plant Protection Convention (IPPC) and its Commission on Phytosanitary Measures have adopted these revisions to provide further guidance to the National Plant Protection Organization (NPPOs.) The changes were adopted in April Page 1 of 21

2 Table of Contents Review... 3 Endorsement... 3 Amendment Record... 3 Distribution... 3 Introduction... 3 Scope... 4 References... 4 Definitions, Abbreviations and Acronyms General Requirements Legislative Authority Fees Regulated Pests Regulated Commodities Commodities Exempt Regulated Areas Specific Requirements Entry of Untreated Non-Manufactured Wood Packaging Material Entry of Treated Non-Manufactured Wood Packaging Material Ship Borne Dunnage Entry of Ship Borne Dunnage Transportation of Discharged Ship Borne Dunnage to an Approved Disposal Site Disposal or Processing of Ship Borne Dunnage Inspection Requirements Non Compliance List of Appendices Appendix 1: Approved Methods of Treatment for Entry into Canada Appendix 2: Systems Acceptable for the Marking of Treated Wood Packaging Material Appendix 3: Declaration of Ship Borne Dunnage by a Ship Entering Canadian Waters Appendix 4: Application for Participation in the Canadian Ship Borne Dunnage Disposal and Processing Program Page 2 of 21

3 Review This directive will be reviewed every five years, unless otherwise needed. For further information or clarification, please contact the Canadian Food Inspection Agency (CFIA). Endorsement Approved by: Amendment Record Chief Plant Health Officer Amendments to this directive will be dated and distributed as outlined in the distribution below. Distribution 1. Directive mail list (Regions, PHRA, USDA) 2. Provincial Government, Industry (determined by Author) 3. National Industry Organizations (determined by Author) 4. Internet Introduction The risk represented by wood packaging material and dunnage varies depending on the quality of the raw material, conditioning and degree of finishing of the wood. Many exotic plant pests have been intercepted on wood dunnage, pallets, crating or other wood packaging material. Examples of plant quarantine pests intercepted include: Anoplophora chinensis, Anoplophora glabripennis, Ips typographus, Hylastes ater, Monochamus sp., Trichoferus campestris and others. The introduction into parts of North America of the Asian long-horned beetle (Anoplophora glabripennis), pine shoot beetle (Tomicus piniperda), emerald ash borer (Agrilus planipennis) and other exotic pests can now be linked to international shipments containing wood packaging material. In April 2009, the Commission on Phytosanitary Measures adopted a standard prescribing uniform regulatory control of wood packaging material moving in international commerce. This document titled: ISPM 15 (2009), Regulation of Wood Packaging Material in International Trade recognizes the inherent pest risks associated with the international movement of untreated wood packaging material. Although this standard does not obligate countries to establish regulatory controls, the guideline represents a mechanism by which any country may establish regulatory controls in a manner that is internationally harmonized. This Canadian import directive reflects the guidelines established in ISPM 15 (2009). Page 3 of 21

4 Wood packaging material entering Canada as a commodity (where it is not supporting, protecting or carrying another cargo) may also be regulated by other CFIA directives posted on the CFIA Web site. Obtaining certified dunnage for the transport of some marine cargoes continues to be a challenge for certain marine carriers. In order to mitigate the entry of pests associated with non-compliant dunnage, the CFIA, in consultation with the marine community, has established specific requirements for the safe discharge and disposal of all ship-borne dunnage. Scope This directive is for use by Canadian importers, Canadian customs brokers, CFIA inspectors, Canada Border Services Agency (CBSA) Border Services Officers, foreign exporters and National Plant Protection Organizations (NPPOs). References - ISPM 15 (2009) Revised - Regulation of wood packaging material in international trade. Rome, 2009, FAO. - Canadian Food Inspection Agency. D-02-12, Import requirements of non-manufactured wood and other non-propagative wood products, except solid wood packaging material, from all areas other than the continental United States. - Canadian Food Inspection Agency. D-03-02, Canadian Heat Treated Wood Products Certification Program (CHTWPCP). - Canadian Food Inspection Agency, D Phytosanitary requirements to prevent the introduction and spread within Canada of the emerald ash borer, Agrilus planipennis (Fairmaire). This directive supersedes D (8 th Revision). The requirements for the importation of forest products other than wood packaging material and dunnage (including lumber, decorative wood items, etc.) are provided in directive D Definitions, Abbreviations and Acronyms Definitions for terms used in the present document can be found in the Plant Health Glossary of Terms at Page 4 of 21

5 1.0 General Requirements 1.1 Legislative Authority 1.2 Fees The Plant Protection Act, S.C. 1990, c 22 The Plant Protection Regulations, S.O.R./ Canadian Food Inspection Agency Fees Notice, Canada Gazette, Part I (as amended from time to time) The CFIA charges fees in accordance with the Canadian Food Inspection Agency Fees Notice, which may also be collected by the Canada Border Services Agency (CBSA). For information regarding fees associated with imported product, please contact the Import Service Centre (ISC) at Anyone requiring other information regarding fees may contact any local CFIA office or visit our Fees Notice Web Site: Regulated Pests Numerous pests regulated by Canada could be associated with the commodities and/or articles regulated by this directive. Notable examples of such pests are enumerated below. A more comprehensive list of pests regulated by Canada can be found on the CFIA website at The Pests Regulated by Canada list does not include all organisms that potentially represent a plant health risk to Canada. When a new pest is found on plants or plant products, it will be categorized and added to the list as needed. Insects Adelges piceae (Balsam woolly adelgid) Agrilus planipennis (Emerald ash borer) Anoplophora glabripennis (Asian long-horned beetle) Lymantria dispar (Gypsy moth) Tetropium fuscum (Brown spruce longhorn beetle) Tomicus piniperda (European pine shoot beetle) Page 5 of 21

6 Fungi: Ceratocystis fagacearum (Oak wilt disease) Lachnellula willkommii (European larch canker) Ophiostoma ulmi (Dutch elm disease) Ophiostoma novo-ulmi (Dutch elm disease) Phytophthora ramorum (Sudden oak death) 1.4 Regulated Commodities Wood packaging material constructed from the wood of any plant species that is not manufactured, including dunnage, pallets, spacers, bearers, crating, etc. including wood bracing not permanently attached to freight vehicles or containers (e.g. flat rack and flatbed containers). Note: Wood packaging material used for the transport of lumber is also regulated by this directive. Logs, lumber, wood with bark attached, wood chips, bark chips, bamboo products, decorative wood items, dry coniferous seed cones and other forest product imports are regulated by directive D Commodities Exempt The following articles are of sufficiently low risk to be exempted from the provisions of this directive: - wood packaging material made entirely from thin wood (6 mm or less in thickness) - wood packaging made wholly of processed wood material, such as plywood, particle board, oriented strand board or veneer that has been created using glue, heat or pressure, or a combination thereof - barrels for wine and spirit that have been heated during manufacturing Note: Not all barrels are exempt. The requirements for the importation of decorative wood barrels are provided in directive D gift boxes for wine, cigars and other commodities made from wood that has been processed and/or manufactured in a way that renders it free of pests - wood shavings, sawdust and wood wool used to stabilize a commodity - wood components permanently attached to freight vehicles and containers. 1.6 Regulated Areas All countries excluding the continental United States. Page 6 of 21

7 Note: Wood packaging material originating from the continental U.S. remains exempt from the treatment and marking requirements specified in this directive. Due to the number of newly introduced quarantine pests which may spread from both countries, the CFIA and the United States Department of Agriculture s Animal and Plant Health Inspection Service (USDA-APHIS) have recently agreed to the full implementation of ISPM 15: 2009 for wood packaging materials. The CFIA and USDA-APHIS are currently collaborating to achieve this goal. This policy directive will be updated once the implementation begins. Wood packaging material of U.S. origin entering Canada as a commodity (not supporting, protecting or carrying another commodity) may also be addressed in other directives. 2.0 Specific Requirements 2.1 Entry of Untreated Non-Manufactured Wood Packaging Material The importation or movement in-transit through Canada of non-manufactured wood packaging material from any area of the world excluding the continental United States that has not been treated in accordance with Appendix 1 is prohibited. The importation of non-manufactured wood packaging material that has not been treated in accordance with Appendix 1 originating from any area of the world excluding the continental United States and transiting through the continental U.S. then entering Canada is prohibited. Note: The import requirements for ship borne dunnage are specified in Section Entry of Treated Non-Manufactured Wood Packaging Material A Permit to Import is not required. A Phytosanitary Certificate is not required. A Phytosanitary Certificate may be used as an alternative to the marking systems prescribed below. Note: By way of bilateral arrangement, a Phytosanitary Certificate is not accepted for the entry of wood packaging material originating from the People s Republic of China All non-manufactured wood packaging material (as defined in Section 1.4) may enter Canada provided the material has been officially treated by one of the methods specified in Appendix 1. A mark, officially endorsed by the NPPO of the country from which the wood packaging material originates must be permanently affixed to each unit of wood packaging material. More details on the mark provided in Appendix 2. Wood packaging Page 7 of 21

8 material bearing a mark that does not meet the criteria outlined in Appendix 2 will be considered non-compliant and will be ordered removed from Canada. Wood from which the bark has been removed to at least the tolerances provided in Appendix 1 must be used for the construction of wood packaging material, in addition to the application of one of the adopted treatments specified in Appendix 1. The NPPO of the country from which the wood packaging material originates must have a certification system in place for the approval and monitoring of facilities producing wood packaging material to meet ISPM No. 15 (2009). This certification system must ensure that the wood packaging material or wood used in the repair or remanufacture of wood packaging material is treated in accordance with one of the methods specified in Appendix 1. Facilities must be approved by the NPPO to affix a mark to the treated wood packaging material. The system of marking must conform to the specifications laid out in Appendix 2 Many countries have indicated that they have systems in place to meet Canada s import requirements. Information about the implementation of ISPM 15: 2009 in other countries can be found at : The requirements for treatment and marking of wood packaging material that is reused, repaired or remanufactured are described in Section 4.3 of ISPM 15: Please consult the IPPC Web site at for up to date information. Note: Specifications contained in Section 2.2 or 2.3 describe the import requirements for ship borne dunnage. Commonly referred to as flat rack and flatbed containers, wood bracing attached to a commodity but removed at destination or at the port of entry are considered a form of wood packaging material and must satisfy the import requirements specified in Section Ship Borne Dunnage Entry of Ship Borne Dunnage All ship borne dunnage will be discharged from the ship under the following conditions: Prior to entry into Canadian waters, all ships will notify Canadian authorities (Canada Border Services Agency) in writing of the intent to discharge ship borne dunnage at a Canadian Port by forwarding a completed Declaration of Ship Borne Dunnage by a Ship Entering Canadian Waters as found in Appendix 3, of policy directive D-98- Page 8 of 21

9 08. A list of contact information for authorities is provided at: At the time of discharge, Ships, Shipping Lines or the Shipping Line s Agent must provide a container that is capable of being sealed to prevent the escape of any pests. Where a container is used for the discharge or storage or dunnage, it should be free of holes and covered with a material that prevents the escape of pests (e.g. tarps that are free of holes). Once discharged the Ship, Shipping Line or Shipping Line s Agent will ensure that the container is appropriately sealed to prevent the escape of any pests during storage and transportation to the disposal facility. If holes occur in the container or materials used to seal the container as a result of handling, these are to be immediately repaired in a manner that prevents pest escape and to the satisfaction of a CBSA Border Services Officer (BSO). Storage areas of ship borne dunnage must be isolated from other domestic wood commodities and adjacent forested lands by no less than 30 metres. Storage is only permitted until the material can be appropriately transported and disposed or processed. The time limit for storage should not exceed two (2) business days following discharge. This period may be extended by the CBSA, provided the Ship, Shipping Line or Shipping Line s Agent has additional mechanisms to mitigate the distribution of pests or there exists environmental conditions which preclude the distribution of pests (e.g. periods may be extended during the winter in some parts of Canada). In consultation with a CFIA inspector, a BSO will notify the Ship, Shipping Line or Shipping Line s Agent in writing, of the period by which storage can be extended. The Ship, Shipping Line or Shipping Line s Agent must make arrangements with a carrier, as prescribed in Section 2.3.2, for the transportation from the point of discharge to a facility approved for the disposal of the dunnage in accordance with Section Should a pest be found on ship borne dunnage, the Ship, the Shipping Line or the Shipping Line s Agent or employees will immediately notify the CFIA. Disposal facilities, Ships, Shipping Lines, Shipping Line s Agents, Carriers and others are required to provide CFIA inspection staff full cooperation for the purposes of carrying out audits, inspection, interviews of staff and to Border Services Officers carrying product inspections and sample collection. Page 9 of 21

10 2.3.2 Transportation of Discharged Ship Borne Dunnage to an Approved Disposal Site August 7, 2012 Regardless of the process by which non-compliant ship borne dunnage is to be treated and disposed of, the material may only be moved by a carrier under written authorization of a BSO or CFIA Inspector. The Ship, Shipping Line or Shipping Line s Agent must ensure that carrier is capable of meeting the following conditions: The dunnage must be transported in a closed sealed container (e.g. container and tarp free of holes, doors sealed, etc.) directly to the site at which disposal or processing is going to take place. The sealed container must be transported on the shortest route to a facility approved to dispose of the dunnage. Other commodities may not be added or mixed with the ship borne dunnage unless authorized by a CFIA inspector. Contingency plans must be provided to the CFIA with regards to preventing the escape of pests in the event of an accident or other extraordinary incident should that occur during the transport of the container from the port of entry to a disposal facility. The contingency plans must be approved in writing by a CFIA inspector prior to approval of transportation. During transport, should a pest be found on ship borne dunnage, the person in care and control of the dunnage must immediately notify the CFIA Disposal or Processing of Ship Borne Dunnage A disposal facility must be approved by the CFIA as a designated facility in the Canadian Ship Borne Dunnage Disposal And Processing Program as specified in Appendix 4. The facility must be capable of disposal or processing ship borne dunnage in a manner that prevents the entry or introduction of pests into Canada. The following methods may be used to dispose or process non-compliant ship borne dunnage: incineration; or deep burial to a depth of no less than three metres at a site that will not be disturbed (non-compliant ship borne dunnage must be immediately covered with soil/dirt); or processing to produce wood by-products such as wood dust, wood mulch (where the mulch is not to be distributed into the environment as a soil additive), wood fuel, paper mulch, recycled fibre wood and oriented strand board; or Page 10 of 21

11 re-use of the dunnage aboard a ship provided the ship borne dunnage has been certified compliant in accordance with Section 2.2 and has not been co-mingled on board the ship, during discharge, transport or storage with non-compliant dunnage. Note: Facilities approved for the disposal of international waste may qualify as an approved facility in the Canadian Ship Borne Dunnage Disposal and Processing Program. Contact your local CFIA or CBSA office to identify the nearest approved disposal facilities. Disposal or processing of dunnage must occur in a timely manner so as to prevent any pests from being introduced into Canada. A CFIA inspector will specify the time limit for storage on the approved application for participation (Appendix 4). The time limit for storage should not exceed two (2) business days following receipt of the dunnage at the disposal facility. This period may be extended by the CBSA, provided the approved facility has additional mechanisms to mitigate the distribution of pests or there exists environmental conditions which preclude the distribution of pests (e.g. periods may be extended during the winter in some parts of Canada). In consultation with a CFIA inspector, a Border Services Officer will notify the designated facility in writing, of the extension period by which disposal or processing must be completed. 3.0 Inspection Requirements Border Services Officers will verify that non-manufactured wood packaging material is marked appropriately or accompanied by appropriate certification documents and that the non-manufactured wood packaging material does not contain any pests or signs of living pests. Border Services Officers will authorize the entry of ship borne dunnage in compliance with Section 2.3. Border Services Officers will verify that discharged ship borne dunnage is stored in a container that is capable of being sealed. Any visible holes on the container and tarp must be repaired prior to moving the container to the facility disposing of or processing ship borne dunnage. Permanent repairs are required for reuse of the container. Border Services Officers will also verify that the ship borne dunnage has been transported to the disposal facility within the prescribed time limit (as per Section 2.3.3). CFIA inspectors will conduct audits of approved facilities disposing of ship borne dunnage. Page 11 of 21

12 4.0 Non Compliance As of July 5 th, 2006, any non-compliant wood packaging material (excluding ship borne dunnage) entering Canada is ordered removed from Canada. Additional enforcement measures may be applied to importers or those persons or organizations having custody of non-compliant wood packaging material (including ship borne dunnage). Entry of non-compliant wood packaging material and dunnage results in increased risks of pest establishment in Canada and increased use of pesticide treatments including methyl bromide to remove associated pests. Canada is a signatory to the Montreal Protocol and is taking steps to reduce its overall use of methyl bromide. Where available, it is encouraged that treatment applicators recapture and safely dispose of methyl bromide. Where wood packaging material may pose an immediate risk for the entry of a pest, the CFIA or CBSA will order treatment of the non-compliant wood packaging material, as prescribed in Appendix 1, prior to it being ordered removed from Canada. This treatment is not intended to render the wood packaging material compliant with Canadian import, domestic or export requirements and as such may not enter Canada once treated. Canada will not issue a Phytosanitary Certificate for non-compliant wood packaging material that has been treated to prevent the entry of a pest. All costs incurred in the disposition of non-compliant wood packaging material or ship borne dunnage are the responsibility of the person or organization having custody of the non-compliant material at the time of entry to Canada (including port or berthing facilities where they permit the discharge of untreated ship borne dunnage). 5.0 List of Appendices Appendix 1 - Approved Methods of Treatment for Entry into Canada Appendix 2 - Systems Acceptable for the Marking of Treated Wood packaging material Appendix 3 - Declaration of Ship Borne Dunnage by a Ship Entering Canadian Waters Appendix 4 - Application for Participation in the Canadian Ship Borne Dunnage Disposal and Processing Program Page 12 of 21

13 Appendix 1: Approved Methods of Treatment for Entry into Canada Use of debarked wood Irrespective of the type of treatment applied, wood packaging material must be made of debarked wood. For this directive, any number of visually separate and clearly distinct small pieces of bark may remain if they are: - less than 3 cm in width (regardless of the length); or - greater than 3 cm in width, with the total surface area of an individual piece of bark less than 50 square cm. For methyl bromide treatment, the removal of bark must be carried out before treatment because the presence of bark on the wood affects the efficacy of the methyl bromide treatment. For heat treatment the removal of bark can be carried out before or after treatment. In no case can the bark remaining on a piece of wood packaging material or dunnage after treatment exceeds the requirements set forth above. 1. Heat Treatment The wood packaging material must be heated in accordance with a specific timetemperature schedule that achieves a minimum temperature of 56 o C for a minimum duration of 30 continuous minutes throughout the entire profile of the wood (including at its core). Kiln-drying, heat-enabled chemical pressure impregnation or other treatments may be used as a means of achieving heat treatment provided that they meet the heat treatment parameters specified in this directive. 2. Fumigation (methyl bromide treatment) The wood packaging material must be fumigated with methyl bromide in accordance with a schedule that achieves the minimum concentration-time product 1 (CT) over 24 hours at the temperature and final residual concentration specified in Table 1. This CT must be achieved throughout the wood, including at its core, although the concentrations may be measured in the ambient atmosphere. The minimum temperature of the wood and its surrounding atmosphere must not be less than 10 C and the minimum exposure time must be at least 24 hours. Monitoring of gas concentrations must be carried out at a minimum of 2, 4 and 24 hours after application of the fumigant. 1 The CT product utilized for methyl bromide treatment is the sum of the product of the concentration (g/m 3 ) and time (h) over the duration of the treatment. Page 13 of 21

14 August 7, 2012 Table 1: Minimum CT over 24 hours for wood packaging material fumigated with methyl bromide Temperature CT (g h/m3) over 24 h Minimum final concentration (g/m 3 ) after 24 h 21 C or above C or above C or above Table 2: Example of a treatment schedule that achieves the minimum required CT for wood packaging material treated with methyl bromide. Temperature Dosage (g/m3) Minimum concentration (g/m 3 ) at: 2 h 4 h 24 h 21 C or above C or above C or above Page 14 of 21

15 Appendix 2: Systems Acceptable for the Marking of Treated Wood Packaging Material Wood packaging material that has been treated by one of the methods specified in Appendix 1 and in a manner that is officially endorsed by the NPPO of the country from which the wood packaging material originates may be permitted entry into Canada provided the wood packaging material is marked as follows: 1. The mark must at minimum include: The IPPC symbol for treated wood packaging material (as per Annex 2 of the International Standard for Phytosanitary Measures No. 15, (2009) Regulation of Wood Packaging Material in International Trade ) as reproduced here. The design of the symbol must be presented to the left of the other components. The country code (XX). The country code must be the International Organization for Standardization (ISO) two-letter country code for the country in which the wood packaging material is produced. It must be separated by a hyphen from the producer/treatment provider code. The producer/treatment provider code (000). The producer/treatment provider code is a unique code assigned by the NPPO to the producer of the wood packaging material or the treatment provider who applies the marks or the entity otherwise responsible to the NPPO for ensuring that appropriately treated wood is used and properly marked. The number and order of digits and/or letters are assigned by the NPPO. The treatment code (YY). The treatment code is an IPPC abbreviation for the approved measure used (e.g HT for heat treatment or MB for methyl bromide treatment). The treatment code must appear after the combined country and producer/treatment provider codes. It must appear on a separate line from the country code and producer/treatment provider code, or be separated by a hyphen if presented on the same line as the other codes. Page 15 of 21

16 2. Additional marks (e.g. trademarks of the producer, logo of the authorizing body) may be considered useful to protect the use of the mark on a national level. Other information (e.g. control numbers) may also be included provided it is not confusing, misleading, or deceptive. Such information may be provided adjacent to but outside of the border of the mark. August 7, The mark must be: legible (illegible marks are considered non-compliant) durable and not transferable (tags are not allowed) rectangular or square in shape and contained within a border line with a vertical line separating the symbol from the code components placed in a location that is visible when the wood packaging material is in use, preferably on at least two opposite sides of the wood packaging unit. The mark must not be hand drawn. 4. The use of red or orange should be avoided because these colours are used in the labelling of dangerous goods. 5. Repaired or remanufactured wood packaging material must be treated and contain the marks of the facility approved to perform the treatment. 6. Special consideration of legible application of the mark to dunnage may be necessary because treated wood for use as dunnage may not be cut to final length until loading of a conveyance takes place. It is important that shippers ensure that all dunnage used to secure or support commodities is treated and displays the mark described in this appendix, and that the marks are clear and legible. Small pieces of wood that do not include all the required elements of the mark should not be used for dunnage. The option for marking dunnage appropriately include: - application of the mark to pieces of wood intended for use as dunnage along their entire length at very short intervals (Note: where very small pieces are subsequently cut for use as dunnage, the cuts should be made so that an entire mark is present on the dunnage used). Page 16 of 21

17 XX 000 YY XX YY XX YY XX 000 YY XX YY XX YY Figure 1. Examples of acceptable variants of the required components of the mark. Page 17 of 21

18 Appendix 3: Declaration of Ship Borne Dunnage by a Ship Entering Canadian Waters Terminal: Ship Name: Declaration of Ship Borne Dunnage by a Ship Entering Canadian Waters Estimated Time of Arrival into Canada: Port of Arrival: Terminal Location: Canadian Agent Responsible: Shipping Line: Commodity Aboard: All dunnage aboard is compliant Not all dunnage aboard is compliant A container has been provided at port for the discharge of ship borne dunnage: Yes No Proposed Date of Discharge of Dunnage in Canada: Master/Authorized Agent s Name Master/Authorized Agent s Signature Approved to Discharge Border Services Officers Stamp: Not Approved to Discharge Officer s Name Officer s Signature Page 18 of 21

19 Appendix 4: Application for Participation in the Canadian Ship Borne Dunnage Disposal and Processing Program August 7, 2012 Name of Facility Undertaking Processing or Disposal: Name of Principle Contact Person: Title: Address: City: Province: Telephone: Facsimile: 1. Type of Processing or Disposal (check) 2. Areas where ship borne dunnage is stored prior to disposal or processing: 3. Indicate time required between receipt of ship borne dunnage and time to process: 4. Indicate what components of the non-compliant wood are not processed and how they are to be disposed of: Deep burial to a minimum of 3 m. Yes Chipping not exceeding 2.5 cm 2 Yes No No Production of wood fuel Production of laminated or heat treated products (e.g. wafer board, oriented strand board, etc.) Heat treatment (as per the conditions outlined in D-03-02, Canadian Heat Treated Wood Products Certification Program (CHTWPCP) for export) Other (describe process): Storage areas are closed and preclude pest escape Storage areas are isolated from forested lands or other wood products Yes Yes No No Yes No Yes No Yes No Page 19 of 21

20 Conditions for the Disposal or Processing of Ship Borne Dunnage: All ship borne dunnage will be disposed or processed in the manner described above within a period specified in writing by a CFIA/CBSA inspector on a Movement Certificate. Any ship borne dunnage that is not used for processing, as described above, will be disposed in the manner described in point 4 of the Application for Participation in the Canadian Ship Borne Dunnage Disposal and Processing Program. The person or facility participating in the Canadian Ship Borne Dunnage Disposal and Processing Program will keep records of all shipments of ship borne dunnage received (e.g. shipping invoices, copies of movement certificates, etc.) and records of when these shipments were processed treated or disposed of. Records will be maintained for a minimum of 2 years. Should a pest be found on ship borne dunnage or in the facility, the CFIA will be immediately notified. A designated facility must have in its employ sufficient competent staff to undertake the requirements specified herein (Appendix 4). The disposal facility authorizes the CFIA to post its name and coordinates on the CFIA s Web site for the purposes of the Canadian Approved Ship Borne Dunnage Entry Program. I, the owner/person in possession, care, or control of the above named facility have read and understood all the conditions and obligations stated herein by which I may dispose or treat ship borne dunnage in accordance with the ship borne dunnage Disposal and Processing Program. Further, I am and shall be responsible for and shall indemnify and save harmless Her Majesty the Queen in Right of Canada, including the Department of Canadian Food Inspection Agency, the Canada Border Services Agency, Her Officers, Servants, Employees, Successors and Assigns, from and against all manners of actions, causes of action, claims, demands, loss, costs, damages, actions or other proceedings by whomsoever made, sustained, brought or prosecuted in any manner based upon, caused by, arising out of, attributable to or with respect to any failure, inadvertent or otherwise, by act or omission, to fully comply with the said conditions and requirements. Page 20 of 21

21 Dated, in the year at, Province of Applicant's Signature Verification and Application Approved by: Inspector s Signature Date Expiry date Canadian Food Inspection Agency Page 21 of 21