Import Vendor Shipping Manual

Transcription

1 Page: 1 of 16 ision Tuesday, January 03, 2017 ision Level - Contents IMPORT DOCUMENTATION Consignee And Import Of Record Notify Party On Bill of Lading Or Airway Bill Of Lading Commercial Invoice Requirements (Air and Ocean): Itemized Packing List (Air and Ocean): Bill of Lading (Air and Ocean): Required Licenses and/or Permits [See compliance section 5] Country of Origin Declaration (If required) Additional ation Information: ation Language... 8 CARTON PACKAGING REQUIREMENTS Master Pack Requirements Pack Configuration Requirements... 9 CARTON MARKINGS (OUTER) REQUIREMENTS Carton Marking - Front side/back side Types Of Outer Carton Labels... 9 PALLET REQUIREMENTS Solid Wood Packaging Material (SWPM) Certificate And Pallet Markings If There Is No Solid Wood Packaging Material (SWPM) SIG SAUER APPROVAL TO SHIP IS REQUIRED Shipping Approval Process... 12

2 Page: 2 of Approval Adherence LCL Guidelines For Delivery Of Less Than Container Load (LCL) Shipments LCL s Required Prior To Booking Shipments LCL Requirements At Time Of Delivery LCL Adherence Unauthorized LCL Freight ision Tuesday, January 03, 2017 ision Level - OCEAN FREIGHT INSTRUCTIONS Full Container Load (FCL) Guidelines For Delivery Of Container Shipments Full Container Requirements Full Container Adherence Unauthorized FCL Freight AIR FREIGHT INSTRUCTION Air Shipment Detail Sheet ASDS: Air Shipment Procedures: Nominated Air Freight Forwarder Unauthorized Air Freight CORPORATE LOGISTICS CONTACTS... 16

3 Page: 3 of 16 1 ision Tuesday, January 03, 2017 ision Level - IMPORT DOCUMENTATION The following documentation is a requirement by US Customs to enter goods into the commerce of the United States. All commercial documentation must meet US Customs requirements by containing the information outlined below. Failure to provide accurate and complete documentation can result in delays in clearing shipments through US Customs and possibly result in seizure and forfeiture of shipment. **All s must be in English and Legible** 1.1 Consignee And Import Of Record Importer of Record: Sig Sauer 72 Pease Blvd Newington, NH USA +1 (603) Consignee on bill of lading: Sig Sauer 72 Pease Blvd Newington, NH USA +1 (603) Acceptable ship to addresses: Sig Manufacturing Pease Assembly Door "S" 72 Pease Blvd. Bay Door "S" Newington,NH United States Sig Sauer SW 95th Avenue Portland, OR USA +1 (603) Sig Sauer 129 Broadway Dover, NH USA +1 (603) SIG Sauer 18 Industrial Drive Exeter, NH USA +1 (603)

4 Page: 4 of 16 ision Tuesday, January 03, 2017 ision Level Notify Party On Bill of Lading Or Airway Bill Of Lading 1st Notify Party (Sig Sauer s appointed customs broker) 1.3 Commercial Invoice Requirements (Air and Ocean): o Invoice number o Seller s company name and address o Buyer s company name and address o The U.S. address of the business the goods are being shipped to o State the value based in U.S. dollars unless expressly authorized by Sig Sauer o Country of Origin (where the item was made) o Complete detailed description of the goods including the name by which item is known. A 'detailed description' is one that enables U.S. Customs to properly classify imported merchandise. Accordingly, the invoice description must indicate any information that has a direct bearing on the proper classification of the imported item and it is incumbent upon the vendor to ensure that the detailed description is present on each invoice. Description should match that of the Sig Sauer Purchase Order. o Harmonized Tariff Schedule of the United States (H.T.S. Code) If there is doubt about the accuracy of the H.T.S code, which can sometimes be difficult to ascertain, a detailed description should be used. o Total Units per purchase order o Total Cartons per purchase order o Incoterms 2010 o Sig Sauer Purchase Order Number (exemption: Goods shipped to Sig Sauer on consignment) o Signed by the seller or shipper, or his agent, is acceptable for customs o Freight which is shipped under the Israel Free Trade Agreement (ILFTA) must state Goods are manufactured in Israel and qualify for ILFTA, Eligible for duty free treatment under Israel Free Trade Agreement

5 Page: 5 of 16 ision Tuesday, January 03, 2017 ision Level - o Freight which is shipped under Generalized System of Preferences (GSP) must state: Country of Origin: [Example: Philippines] ~ Merchandise wholly the growth, product, or manufacture of a beneficiary developing country; therefore, GSP applies to these products. o If shipping air guns (Must state: No CO2 cartridges shipped ) o If item is ATF regulated, vendor must state import permit number (Please obtain this information from Sig Sauer Compliance Department).

6 Page: 6 of ision Tuesday, January 03, 2017 ision Level - Itemized Packing List (Air and Ocean): o Invoice number o Total pallet count per shipment o Total carton count per pallet o Total carton count per shipment o Cartons per purchase order o Units per purchase order o Gross weight in Kilograms (Kgs.) (This will include the weight of the package, pallet, etc.). o Net weight in Kilograms (Kgs.) (This will include the weight without package, pallet, etc). o Full and Complete Description of the Goods (description should match that of the Sig Sauer purchase order and supplier commercial invoice) o Sig Sauer Purchase Order Number (exemption: Goods shipped to Sig Sauer on consignment) o The container and seal number for all full container loads o If shipping air guns (Must state: No CO2 cartridges shipped ) o Example below: Pallet # Carton # Purchase Order # Description HTS Code Total Quantity Pieces 18 Length inches Width inches Height inches Total weight Carton Contains Pieces 30 pieces Firearm piece Scope piece pieces 180 INCHES INCHES INCHES 1053 kgs. 273 kgs. Pallet 1: 60 boxes Pallet 2: boxes Total carton #: 66 Total gross weight per shipment 1326 kgs. Total net weight per shipment 1258 kgs.

7 Page: 7 of 16 ision Tuesday, January 03, 2017 ision Level Bill of Lading (Air and Ocean): o Name/Address of Actual Manufacturer of the Goods o A statement showing that No Solid Wood Packing Material was used in the shipment o Incoterms 2010 o Container and seal number (if applicable) o Pallet count per shipment o Dimensions per pallet o Cartons per purchase order o Units per purchase order o Gross weight in Kilograms (Kgs.) (This will include the weight of the package, pallet, etc.). o Net weight in Kilograms (Kgs.) (This will include the weight without package, pallet, etc.). o Sig Sauer Purchase Order Number o Vendor s invoice number o If item is ATF regulated, vendor must state import permit number (obtain this information from Sig Sauer Compliance Department.) 1.6 Required Licenses and/or Permits [See compliance section 5] Prior approval and confirmation required by Sig Sauer Compliance Department. Vendor must provide copies of all export licenses issued by home country government authorizing the shipment to Sig Sauer, Inc. U.S. or a certificate that no export licenses are required by their government. 1.7 Country of Origin Declaration (If required) 1.8 Additional ation Information: o For all ocean shipments, the Vendor is responsible to turn a complete set of documents over to the freight forwarder handling the shipment. o If the vendor s product requires licenses, then all commercial documentation must also be sent to Sig Sauer s USA Compliance Department (ImportCompliance@sigsauer.com). This must occur prior to the release of the shipment for transit by the freight forwarder. o It is the Vendor s responsibility to have the documents completed correctly and in a manner that the presentation of the documentation match the time the cargo is turned over to the forwarder. s turned over to the freight forwarder must match those submitted for purchase order payment.

8 Page: 8 of 16 ision Tuesday, January 03, 2017 ision Level - o Any delays or costs caused by inaccurate or late documentation will be charged back to the Vendor. o If the Vendor is contacted by Sig Sauer for documentation correction or additional information, a response is required to be sent to Sig Sauer within one business day ation Language o Commercial documents, bill of lading and all attachments must be in the English language, or shall be accompanied by an accurate English translation. CARTON PACKAGING REQUIREMENTS o Packaging must be capable of withstanding, without failure, the compression, vibration, abrasion, grasping, temperature and humidity normally associated with the distribution process. o Any defects of merchandise caused by the poor quality of the carton will be considered defective goods, which will be claimed to Vendor s account. o Vendors that are identified as having poor packaging will be informed promptly, and may be charged back if the carton quality is not improved. o All merchandise must be packaged in master cartons that fully enclose the merchandise. o Security tape is preferred to seal the cartons for air and less than container load (LCL) shipments. o Ultimately, the vendor must choose appropriate packaging to protect the goods from damage and sufficient to support the compression levels international shipments must withstand while at sea or air. 2.1 Master Pack Requirements o All sides of the master carton must be flat to ensure optimum conveying characteristics. o All cartons must be sealed with reinforced paper tape, plastic tape, or when practical, glue. o Staples must NOT be used on any cartons.

9 Page: 9 of ision Tuesday, January 03, 2017 ision Level - Pack Configuration Requirements o Each shipment must be packed SEPARATELY BY PURCHASE ORDER. o Pack each item in consistently sized cartons. o Master cartons MUST be packed with consistent quantities (for each item) as indicated by your buyer. If you do not know what your item master quantity should be, please contact your buyer. CARTON MARKINGS (OUTER) REQUIREMENTS 3.1 Carton Marking - Front side/back side S.S.I. PO # Item # Units Per Master Carton Master Carton # of Master Carton Size Gross weight (G.W.) Net weight (N.W.) Country of Origin 1. S.S.I. = Sig Sauer 2. Measurements must be Kilograms (Kgs.) and inches. 3.2 Types Of Outer Carton Labels All shipping cartons must be printed, stenciled, or labeled. Freight forwarder will not accept cargoes with outer carton paper labels.

10 Page: 10 of 16 4 ision Tuesday, January 03, 2017 ision Level - PALLET REQUIREMENTS The International Plant Protection Convention (IPPC) standard calls for most Wood Packaging Material (WPM) to be either heat treated or fumigated with methyl bromide in accordance with the guidelines and marked with an approved international mark certifying that treatment. Sig Sauer vendors must ensure that any Solid Wood Packing Material (SWPM) used for Sig Sauer shipments are properly treated and marked. Shipments sent without properly marked SWPM risks rejection by U.S. Customs and being denied entry into the United States. ALL IMPORT SHIPMENTS WILL BE DENIED ENTRY IF THEIR WOOD PACKING MATERIAL DOES NOT CONFORM TO THESE GUIDELINES AND MARKING REQUIREMENTS. The only option for non-compliant materials is for it to be immediately exported at the expense to the vendor. There will be no fumigation of untreated wood at U.S. Ports. 4.1 Solid Wood Packaging Material (SWPM) Certificate And Pallet Markings A SWPM certificate is required if there is SWPM. o Any Solid Wood Packaging (SWPM) such as pallets, wooden crates, or wooden bracing, must meet the treatment and marking requirements of the International Standards for Phytosanitary Measures (ISPM 15). o The packaging must be treated to kill pests, either by heat treatment or by fumigation with methyl bromide. o The packaging must be properly marked with the International Plant Protection Convention (IPPC) mark to certify that the wood completed the required treatment- the mark must be visible, legible and permanently affixed to two sides of each SWPM article. o For both heat treatment (HT) and methyl bromide (MB) fumigation programs, the quality/treatment Mark consists of the a) agency trademark which is the

11 Page: 11 of 16 ision Tuesday, January 03, 2017 ision Level - identifying symbol, logo or name of the accredited agency, b) the Facility Identification which is the WPM product manufacturer name, brand or assigned facility number, c) the HT or MB mark, d) the country code which is the two letter ISO country abbreviation, e) the IPPC Approved international symbol for compliant wood packaging material and f) DUN when indication is used for dunnage. 4.2 If There Is No Solid Wood Packaging Material (SWPM) o If there is no SWPM commercial invoice as well as transport document must state THIS SHIPMENT CONTAINS NO SOLID WOOD PACKAGING MATERIAL. o SWPM made entirely of manufactured wood material (e.g. particle board, plywood, oriented strand board) and wine and whiskey barrels, or SWPM made entirely of thin pieces of wood, (6mm thickness or less) is exempted from the marking requirements.

12 Page: 12 of 16 5 ision Tuesday, January 03, 2017 ision Level - SIG SAUER APPROVAL TO SHIP IS REQUIRED All shipments to Sig Sauer, must have Sig Sauer s Compliance Team s approval to ship. Their is ImportCompliance@sigsauer.com. 5.1 Shipping Approval Process o All shipments must be approved by Sig Sauer s Purchasing Department. This approval can be on a shipment by shipment basis or a blanket approval issued by your buyer. o All modes of transportation must be approved by Sig Sauer s Logistics Department prior to booking. o All ITAR, ATF, and EAR regulated shipments must seek approval from Sig Sauer s Compliance Department prior to booking. 5.2 Approval Adherence o All shipments arriving in the USA or to a Sig Sauer facility without proper approvals outlined in section 5.1 may be rejected and sent back to vendor at the vendor s expense. Vendors will be charged back, including, but not limited to, freight, penalties, and fines incurred by Sig Sauer. o All items listed on the USMIL require an import permit. Requirement is found under Title 27 Chapter II Subchapter B part 447 (Specifically parts and ) 6 OCEAN FREIGHT INSTRUCTIONS 6.1 LCL Guidelines For Delivery Of Less Than Container Load (LCL) Shipments If the vendor is booking less than container freight and has Sig Sauer s approval to ship, vendor must contact freight forwarder to make a booking request LCL s Required Prior To Booking Shipments o The vendor must provide the carton dimensions and weight when booking freight. o Consolidator will not release booking without receipt of below documents: 1. Pro-forma Packing List Note: Preliminary packing list must be complete and contain all the same information as the final packing list submitted at time of cargo delivery. 2. Shipping Order

13 Page: 13 of 16 ision Tuesday, January 03, 2017 ision Level - o All merchandise must be delivered to designated freight forwarder facilities for consolidation within designated ship window o Freight must be palletized on acceptable pallets described in section LCL Requirements At Time Of Delivery o Final Packing List and commercial invoice must be sent to forwarder and Sig Sauer, imports@sigsauer.com at time of delivery of goods. o If any exceptions are noted consolidator will request vendor to take corrective action on exception. o Packing list MUST accompany shipment. The packing list should be attached to the first master carton of the first pallet. Example below: LCL Adherence Vendors are to adhere to requirements in in order to receive a forwarder's cargo receipt (FCR) Unauthorized LCL Freight If an LCL shipment arrives in the USA without prior Sig Sauer s notification and approval, the vendor will be penalized all freight charges, taxes, and penalties incurred by Sig Sauer and/or the shipment will be rejected and sent back to vendor.

14 Page: 14 of ision Tuesday, January 03, 2017 ision Level - Full Container Load (FCL) Guidelines For Delivery Of Container Shipments If the vendor has enough cargo to load a full container and has Sig Sauer s approval to ship, vendor must contact freight forwarder to make a booking request. Freight must be palletized unless written authorization from Sig Sauer is obtained Full Container Requirements o Vendor will submit the following documents to freight forwarder at time of booking. Shipping Order Preliminary Packing List (one per container) Note: Preliminary packing list must be complete and contain all the same information as the final packing list submitted at time of cargo delivery o Final Packing List and commercial invoice must be sent to forwarder and Sig Sauer, imports@sigsauer.com at time of container loading Full Container Adherence Vendors are to adhere to the following requirements in order to receive a forwarder's cargo receipt (FCR) Unauthorized FCL Freight If an FCL shipment arrives in the USA without prior Sig Sauer s notification and approval, the vendor will be penalized all freight charges, taxes, and penalties incurred by Sig Sauer and/or the shipment will be rejected and sent back to vendor.

15 Page: 15 of ision Tuesday, January 03, 2017 ision Level - AIR FREIGHT INSTRUCTION Air Shipment Detail Sheet ASDS: The vendor must submit the following Air Shipment to the freight forwarder (minimum 3 days prior to flight): o (enter date form was created) o Vendor Name o Vendor Address o Vendor Phone Number o Vendor Fax Number o Vendor Contact o P.O. Number o Cargo Delivery (enter date the cargo will be tendered to the forwarder by vendor) o Origin Country (enter the country from which the goods will be physically shipped) o Detailed description of Item o Pack (Pieces Per Carton) o Carton Weight (must be entered in Kilograms (kgs.))- NUMERIC DATA ONLY o Carton Cube (Must be entered in US inches)- NUMERIC DATA ONLY o Total Pieces per Carton (enter the amount of pieces found in each carton)numeric DATA ONLY Air Shipment Procedures: When it is decided to ship a purchase order by air, the vendor MUST follow these procedures. If a vendor, for any reason, cannot follow these instructions, please or call Sig Sauer s Logistics team at telephone: , Logistics@sigsauer.com o The vendor will provide all required information as outlined above in section to the approved air freight forwarder and Sig Sauer. o The nominated air freight forwarder reserves the right to refuse any air freight shipment delivered by the vendor without an approved ASD on file. o Security tape is preferred to seal the cartons for air shipments o A copy of the HAWB, Commercial invoice and Packing list must be sent to IMPORTS@SIGSAUER.COM at the time of shipment from the origin country Nominated Air Freight Forwarder All Sig Sauer air shipments are to be shipped by Sig Sauer s nominated freight forwarder.

16 Page: 16 of 16 ision Tuesday, January 03, 2017 ision Level Unauthorized Air Freight If an air shipment arrives in the USA without prior Sig Sauer s notification and approval, the vendor will be penalized all freight charges, taxes, and penalties incurred by Sig Sauer and/or the shipment will be rejected and sent back to vendor. 8 CORPORATE LOGISTICS CONTACTS Contact Title Sig Sauer International Logistics International Chris Robinson Logistics@sigsauer.com Logistics Manager Freight & Logistics Rick Hume Logistics@sigsauer.com Manager Sig Sauer Compliance Director Tricia HallImportCompliance@sigsauer.com Import/Export Cloutier Compliance Roxana Trade Compliance ImportCompliance@sigsauer.com Hagemeyer Manager Sig Sauer Purchasing Purchasing Imports@sigsauer.com Bob Purpura Supervisor Adrian Wright Global Procurement Manager Imports@sigsauer.com Telephone +1 (603) (603) (603) (603) (603)