SFI Public Summary Report

Transcription

1 SFI Public Summary Report EACOM TIMBER CORPORATION VAL D OR DESCRIPTION OF COMPANY EACOM Timber Corporation is a major Eastern Canadian wood products company formed in Its head office is located in Montreal, Quebec, with regional offices located in Timmins, Ontario and Val d Or, Quebec. In 2010, EACOM acquired Domtar Forest Products Division. As a result, its operations include the manufacturing, marketing and distribution of lumber and wood-based value-added products, and the management of forest resources. EACOM currently owns seven sawmills (5 in Ontario, 2 in Quebec), a remanufacturing facility (Quebec) and a engineered I joist plant (Ontario) for a total of 1,050 employees. Many of these mills have a long, rich history having been part of their communities for over 100 years. EACOM has a production capacity of approximately 900 million board feet of lumber and holds Crown logging rights of approximately 3.5 million cubic meters annually. The scope specific to this certification covers the VAL D OR and MATAGAMI Forest Management and Fiber Sourcing activities in Northwestern Québec. The company SFI representative for the SFI Forest Management and Fiber sourcing certification for the Val d Or and Matagami operations is Ms. Nathalie Dallaire. AUDIT During the period of March 5 to March 8, 2018, EACOM TIMBER CORPORATION in Val d Or underwent an initial audit to the Sustainable Forestry Initiative (SFI ) Forest Management (FM) Standard and the SFI Fiber Sourcing (FS) Standard which does not include the review of Appendix 1 Rules for Use of SFI Certified Sourcing Label. The registration cycle is over five years with surveillance audits conducted annually. The audit assessed active and/or completed harvest operations through interviews with the company staff and contractors. The audit also assessed the SFI documentation and records at the company s office including stakeholder and First Nations communication. The SFI program third-party audit was undertaken by SAI Global. SAI Global is an independent third party registrar that is accredited by the ANSI-ASQ National Accreditation Board (ANAB) Standard ensuring the integrity and credibility of the audit process. Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 1 of 18 D: AIbal Limited Copyright Page 1

2 THE AUDIT TEAM The SAI Global audit team who performed the audit consisted of François Grimard, audit team leader, and Sylvain Frappier, audit team member. The auditors are Professional Foresters and certified auditors. REGISTRATION TYPE Certificate Type SFI Forest Management Standard SFI Fiber Sourcing Standard Single site X X Multi-site Group MULTI-SITE / GROUP EVALUATION Not applicable. Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 2 of 18 D: AIbal Limited Copyright Page 2

3 SFI Forest Management Standard FOREST LAND AND MANGEMENT PLAN INCLUDED IN THE AUDIT SCOPE EACOM Val d Or FR : Plan d aménagement : EACOM Val d Or possède une garantie d approvisionnement (no. 032) en forêt publique au Québec dans la zone d intégration de l Abitibi. Les volumes octroyés par le gouvernement du Québec ( m 3, total de m 3 en incluant le BMMB) proviennent principalement de l unité d aménagement (UA) La zone d intégration de l Abitibi compte aussi les UA suivantes : , , et desquelles l entreprise peut prélever ou faire prélever des volumes de bois. L usine de Val d Or s est aussi vu octroyer des garanties en Outaouais ( m 3, total de m 3 en incluant le BMMB) dans l UA En plus de sa garantie d approvisionnement en forêt publique, l entreprise reçoit aussi des bois des producteurs privés de la région. La mise en marché de ces bois est assurée par le Syndicat des producteurs de bois de l Abitibi-Témiscamingue. Plan d aménagement : EN : Management Plan: EACOM Val d'or has a wood supply guarantee (No. 032) with the government of Quebec in the Abitibi integration zone (crown land). The volumes granted by the Government ( m 3, total of m 3 including the BMMB) come mainly from the Forest Management Unit (FMU) The Abitibi integration Zone covers the following FMUs: , , and from which the company can harvest or obtain volumes of round wood. The Val d'or plant has also been granted guarantees in Outaouais ( m 3, total of m 3 including auctions by the BMMB) in UA In addition to its wood supply guarantee on crown land, the company can also source some round wood from private woodlot producers. The marketing of these woods is provided by the Syndicat des producteurs de bois de l Abitibi-Témiscamingue (a regional marketing board). Management plan : Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 3 of 18 D: AIbal Limited Copyright Page 3

4 EACOM Matagami FR : Plans d aménagement: EACOM Matagami possède une garantie d approvisionnement (no. 041) en forêt publique dans la région Nord-du-Québec. Les volumes octroyés ( m 3, total de m 3 en incluant le BMMB) proviennent principalement des UA , , , , (ZI 106) et , , , (ZI 107). Un volume négligeable peut aussi être acheté d entrepreneurs ou de producteurs privés qui sont cependant absents de cette région du nord de l Abitibi. Plan d aménagement : Plan d aménagement : EN : Management Plan: EACOM Matagami has a wood supply guarantee (No. 041) with the government of Quebec in the Abitibi integration zones 106 and 107. The volumes granted by the Government ( m 3, total of m 3 including auction by the BMMB) come mainly from the Forest Management Units , , , , (ZI 106) and , , , (ZI 107). No other sources of significant volumes of round wood contribute to the wood sourcing of the Matagami mill as few or no private woodlot owners are active in this northern part of Abitibi. Management plan : Quebec_PAFIT_08663.pdf Management plan : Quebec_PAFIT_08664.pdf SCOPE OF CERTIFICATION FR : Activités d aménagement forestier - planification, récolte, transport et sylviculture sur les unités d'aménagement 8351, 8663 et 8664 au Québec. La fibre vendue en vertu de ce certificat est considérée 100% certifiée SFI et 100% certifiée PEFC. EN: Forest management activities planning, harvesting, transportation and silviculture on the forest management units 8351, 8663 and 8664 in Québec. Fiber sold under this certificate counts as 100% SFI and 100% PEFC certified forest content. Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 4 of 18 D: AIbal Limited Copyright Page 4

5 AUDIT PROCESS During this audit, the audit team evaluated the company against the objectives listed in Table 1. The evidence of compliance observed is listed in Table 2. Both tables are found in the section Evidence of conformity to the SFI Forest management standard. A sample of field review sites were chosen from a list of active sites and sites where forest management activities occurred. The site choice also considered activity type, and risk factors, related to the audit objectives selected for review. SUBSTITUTE INDICATORS No substitute indictors were evaluated during this audit. COMPLAINTS No complaints have been received; therefore, the complaint handling process could not be verified. A minor non-conformity has been raised on the complaint procedure itself. See Summary of findings. SITES INSPECTED AND ASSESSMENT TIME Audit Activity Duration in days Onsite 4.5 man-days Sites Number inspected Roads 3 Harvesting Blocks 5 (one on a private woodlot) Silviculture Sites 5 Operations visited at Matagami (UA 86-64) and Val d Or (UA and private woodlot) Winter harvesting operations: Total cut with regeneration and soil protection Irregular shelterwood cut Cut-to-length operations On-site delimbing and slashing Winter roads construction and maintenance Mobile mechanical service trucks Dangerous Good transportation Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 5 of 18 D: AIbal Limited Copyright Page 5

6 SUMMARY OF FINDINGS Areas of non-conformance NC# Type Performance Measure # Description Corrective Action Plans Minor Minor FR : Certaines situations relevées dans les opérations forestières de Matagami ne font pas écho à la politique de santé et sécurité d EACOM et ne respectent pas les exigences de l entreprise en matière de disponibilité et d utilisation des équipements de protection individuelle. EN: Some situations identified in Matagami's forestry operations do not echo EACOM's health and safety policy and do not meet the company's requirements for the availability and use of Personal Protective equipment. FR : Bien que le personnel de supervision d Eacom soit familier avec l ensemble des éléments de la norme SFI, il demeure que ces derniers doivent suivre le cours d exploitant forestier certifié approuvé par le CSFIQ et disponible sur leur site WEB. EN : Although Eacom's supervision staff is familiar with all elements of the SFI program, it is still required that the personnel attends the certified forest operator course provided and approved by the CSFIQ and available on their website. Action plans will be reviewed during the next surveillance audit Minor SFI Section 11 Gestion de plainte FR : Il n y a pas d évidence que des procédures de gestion de plainte en place rencontre les exigences de la section 11 pour des plaintes liées à : 11.1 Demandes de renseignements du public sur des pratiques prétendument non conformes 11.3 Demandes d enquête du public sur des pratiques prétendument contraires aux conventions fondamentales de l OIT (87, 98 et 111) EN: There is no evidence that complaint management procedures in place meet the requirements of section 11 for complaints related to: Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 6 of 18 D: AIbal Limited Copyright Page 6

7 11.1 Public enquiries into allegedly non-compliant practices 11.3 Public inquiries regarding inconsistent practices and the ILO core conventions (87, 98 and 111). Opportunities for improvement FR: Mares printanières Évaluer la pertinence de raffiner les méthodes cartographiques d identification des milieux humides afin de mieux cibler les secteurs pouvant potentiellement abriter des mares printanières (vernal pool). Réf: Instructions_EACOM_Opérations de récolte.doc Manitou_Orn.pdf Collecte d information sur les FHVC Il conviendrait de revoir la documentation à ce sujet dans le manuel SFI. Réf : Documentation et argumentaire partiellement pertinent dans le manuel SFI d EACOM (référence à un plan spécial de récupération de TBE) Engagement à la norme SFI Il conviendrait de poursuivre les efforts de communication de l engagement d EACOM envers la norme SFI. Cet engagement était peu connu d une majorité d opérateurs du secteur Matagami. Réf : Tournée terrain secteurs Iskas et Muskiki. Documentation : Il conviendrait d améliorer la documentation afin de pouvoir faire une distinction nette entre les mesures s appliquant à l aménagement forestier des terres publiques et à celles s appliquant aux approvisionnements en fibres sur terres privées non certifiées. EN : Vernal pool Assess the relevance of refining wetland identification mapping methods to better target areas that can potentially support vernal pools. Réf: Instructions_EACOM_Opérations de récolte.doc Manitou_Orn.pdf Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 7 of 18 D: AIbal Limited Copyright Page 7

8 4.4.1 Data collection on Forests with Exceptional Conservation Value The documentation on this subject should be reviewed in the SFI Handbook. Ref: Documentation and rationale partially relevant in the SFI Handbook of EACOM (reference to a special recovery plan for the stands affected by the spruce budworm) Commitment to the SFI Program Efforts to communicate EACOM's commitment to the SFI Program should be continued. This commitment was little known to a majority of operators in the Matagami sector. Ref: Field verification of harvesting areas Iskas and Muskiki. Documentation : The documentation should be improved in order to make a clear distinction between the measures applying to forest management of crown lands and those applicable to fibre supplies on non-certified private land. Good practices A Matagami contractor makes use of forestry machinery, diesel tanks and a mobile service truck that constitute a model in terms of health and safety, efficiency and environmental impact. Simple and efficient documentation structure. Status of previous audit non-compliances Not applicable since this is the Initial audit. Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 8 of 18 D: AIbal Limited Copyright Page 8

9 CERTIFICATION DECISION SFI FOREST MANAGEMENT STANDARD Initial Audit Based on the results of this initial audit it has been determined that the SFI Forest management system of Eacom Timber Corporation in Val d Or is effectively implemented and meets the requirements relative to the scope of registration and audit criteria. The action plans related to the non-conformances have been reviewed and considered acceptable. Implementation of action plans for minor non-conformances will be reviewed at the next surveillance audit. Therefore, a recommendation for registration is made to SAI Global. EVIDENCE OF CONFORMITY TO THE SFI FOREST MANAGEMENT STANDARD Table 1 Objectives Audited Objective 1 Forest Management Planning Objective 2 Forest Health and Productivity Objective 3 Protection and Maintenance of Water Resources Objective 4 Conservation of Biological Diversity Objective 5 Management of Visual and Recreational Benefits Objective 6 Protection of Special Sites Objective 7 Efficient Use of Forest Resources Objective 8 Recognize and Respect Indigenous Peoples Rights Objective 9 Legal and Regulatory Compliance Objective 10 Forestry Research, Science and Technology Objective 11 Training and Education Objective 12 Community Involvement and Landowner Outreach Objective 13 Public Land Management Responsibilities Objective 14 Communications and Public Reporting Objective 15 Management Review and Continual Improvement Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 9 of 18 D: AIbal Limited Copyright Page 9

10 Table 2 Evidence Observed Environmental management system (EMS) Manual Written policies Standard Operating Procedures (SOPs) for best management practices Cut block size calculations Employee observation forms (species at risk, invasive plants, other values) Pre-work discussions/meeting records EMS and SFI field handbook Monitoring records for non-timber values Training records (staff and contractors) Utilization records SFI/EMS training agenda Laws, legislation, regulations records Health and safety manual and/or employee policy manual Annual management review records Timber supply review Internal audit records Maps (pre-harvest, harvest, post-harvest, and silviculture) Corrective action logs Timber development standards Education/community involvement records Non-timber values impact assessments (riparian, visual, recreation, biodiversity, cultural heritage, other: ) GIS inventories (soils, forest, land classification, non-timber values) Long term management plans and sustainable harvest level calculation Cutting/harvesting permits Records of public inquiries and complaints Stakeholder communications records Agreements and communications with Indigenous communities Multi-licensee and/or government meeting minutes Operational plans (annual, cut block level) Logging agreements and/or contracts Wet/adverse weather plans or guidelines Wood producer training programs Reforestation plans Wood producer information package Pest management plan SFI Annual Report Fire preparedness plan SFI and company websites Spill prevention and response plan SFI brochure Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 10 of 18 D: AIbal Limited Copyright Page 10

11 Table 2 Evidence Observed ( Continued) Silviculture surveys and reports SFI Implementation committee (participation/support) Standards for seed use Climate change information and/or meeting minutes Chemical use/spray records and applicator certification Research and discussion papers Tree improvement reports Support for research and science Green-up records External audit field inspections Free to grow records External audit interviews (office and field) Planting program records Pre-harvest inspection records Harvest inspection records Post-harvest inspection records Road and bridge inspection records Government compliance records Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 11 of 18 D: AIbal Limited Copyright Page 11

12 SFI Fiber Sourcing Standard* *This report does not include the review of Appendix 1 Rules for Use of SFI Certified Sourcing Label PROGRAM PARTICIPANT S FIBER PROCUREMENT AND/OR MANUFACTURING OPERATIONS EACOM Val d Or sawmill Wood fiber sources : m 3 on public land (either on their own wood supply contract with the Quebec Government or through auctions on crown land). Other volumes of wood are sourced from private woodlot owners through the Syndicat des producteurs de bois de l Abitibi-Témiscamingue (a marketing board). EACOM Matagami sawmill Wood fiber sources: m 3 on public land (either on their own wood supply contract with the Quebec Government or through auctions on crown land). No significant volume of wood from other sources. SCOPE OF CERTIFICATION FR : L approvisionnement en fibre en provenance des territoires publics des régions du Nord Ouest du Québec, de l'abitibi-témiscamingue, de la Haute-Gatineau et des terrains privés de l'abitibi- Témiscamingue. L annexe 1 Règles d utilisation du Label d approvisionnement certifié n est pas couvert par la portée de ce certificat Les scieries couvertes par ce certificat d'approvisionnement en fibre sont: Eacom Timber Corporation - Scierie Val d'or sawmill, 3030, boul. Jean-Jacques Cossette Val d'or, Qc. J9P 6Y6 Eacom Timber Corporation - Scierie Matagami 2000, Parc Industriel, C.P. 340, Matagami Qc. J0Y 2A0 EN: Sourcing of fiber from the public lands from the Québec Nord West, Abitibi-Témiscamingue, Haute- Gatineau regions and from private land in the Haute-Gatineau region. The Appendix 1: Rules for Use of SFI Certified Sourcing Label is not covered by the scope of this certificate. The mills covered by this Fiber sourcing certificate are: Eacom Timber Corporation - Val d'or sawmill, 3030, boul. Jean-Jacques Cossette Val d'or, Qc. J9P 6Y6 Eacom Timber Corporation - Matagami sawmill 2000, Parc Industriel, C.P. 340, Matagami Qc. J0Y 2A0 Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 12 of 18 D: AIbal Limited Copyright Page 12

13 AUDIT PROCESS During this audit, the audit team evaluated the company against the objectives listed in Table 1. The evidence of compliance observed is listed in Table 2. Both tables are found in the section Evidence of conformity to the SFI Fiber Sourcing standard. A sample of field review sites were chosen from a list of active sites and sites where activities were completed since the last audit. The site choice also considered activity type, and risk factors, related to the audit objectives selected for review. SUBSTITUTE INDICATORS No substitute indictors were evaluated during this audit. COMPLAINTS No complaints have been received; therefore, the complaint handling process could not be verified. A minor non-conformity has been raised on the complaint procedure itself. See Summary of findings in the Forest management section of this report. MANUFACTURING UNITS SUPPLIED AND ASSESSMENT TIME Audit Activity Off-site preparation and on-site office review: Field review: Sites Duration in days 1.5 man-days 1 (total of 2.5 with the SFI FM field days) Number inspected Roads 3 Harvesting Blocks 5 (one on a private woodlot) Silviculture Sites 5 Manufacturing units supplied from the sites visited: Val d Or and Matagami sawmills SUMMARY OF FINDINGS Definitions for findings can be found in Appendix 1. Areas of non-conformance Not applicable. No Non-conformance raised on the SFI Fiber Sourcing requirements. Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 13 of 18 D: AIbal Limited Copyright Page 13

14 Opportunities for improvement Documentation : FR : Il conviendrait d améliorer la documentation afin de pouvoir faire une distinction nette entre les mesures s appliquant à l aménagement forestier des terres publiques et à celles s appliquant aux approvisionnements en fibres sur terres privées non certifiées. EN: The documentation should be improved in order to make a clear distinction between the measures applying to forest management of crown lands and those applicable to fibre supplies on non-certified private land. Good practices Not applicable. Status of previous audit non-compliances Not applicable since this is the Initial audit. CERTIFICATION DECISION SFI FIBER SOURCING STANDARD Initial Based on the results of this initial audit it has been determined that the SFI Fiber Sourcing system of EACOM Timber Corporation for its sawmilling operations in Val d Or and Matagami is effectively implemented and meets the requirements relative to the scope of registration and audit criteria, therefore, a recommendation for registration is made to SAI Global. Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 14 of 18 D: AIbal Limited Copyright Page 14

15 EVIDENCE OF CONFORMITY TO SFI FIBER SOURCING STANDARD Table 1 Objectives Audited Fiber Sourcing Within the United States and Canada Objective 1 Biodiversity in Fiber Sourcing Objective 2 Adherence to Best Management Practices Objective 3 Use of Qualified Resource and Qualified Logging Professionals Objective 4 Legal and Regulatory Compliance Objective 5 Forestry Research, Science, and Technology Objective 6 Training and Education Objective 7 Community Involvement and Landowner Outreach Objective 8 Public Land Management Responsibilities Objective 9 Communications and Public Reporting Objective 10 Management Review and Continual Improvement Fiber Sourcing Outside the United States and Canada Objective 11 Promote Conservation of Biological Diversity, Biodiversity Hotspots and High- Biodiversity Wilderness Areas NA Objective 12 Avoidance of Controversial Sources including Illegal Logging NA Objective 13 Avoidance of Controversial Sources including Fiber Sourced from Areas without Effective Social Laws NA Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 15 of 18 D: AIbal Limited Copyright Page 15

16 Table 2 Evidence Observed Environmental management system (EMS) Manual SFI Annual Report Written policies SFI and company websites Standard Operating Procedures (SOPs) for best management practices EMS and SFI field handbook SFI brochure SFI Implementation committee (participation/support) Training records (staff and contractors) External audit field inspections SFI/EMS training agenda External audit interviews (office and field) Cutting/harvesting permits Education/community involvement records Operational plans (annual, cutblock level) Records of public inquiries and complaints Wet/adverse weather plans or guidelines Stakeholder communications records Reforestation plans Logging agreements and/or contracts Best management practices monitoring records Wood producer training programs Evaluation of best management practices Wood producer information package Government compliance records Policies provided to wood producers Pre-work discussions/meeting records Education and outreach to forest landowners Monitoring records for non-timber values List of qualified logging professional/certified logging professional Utilization records Agreements for purchased stumpage Laws, legislation, regulations records Program to assess and address risk of Illegal logging Corrective action logs Research and discussion papers Support for research and science Climate change information and/or meeting minutes Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 16 of 18 D: AIbal Limited Copyright Page 16

17 DEFINITIONS Major Non-Conformances Pervasive or critical to the achievement of the SFI objectives All major non-conformances require an action plan to be implemented by the auditee within 90 days of an initial audit or registration cannot be achieved. Subsequently for surveillance audits, an action plan shall be implemented by the auditee within 60 days for the registration to be maintained. Minor Non-Conformances Isolated incidents that are non-critical but must be addressed before the next surveillance audit to maintain compliance to the SFI standard. Non resolved minor non-conformance will be escalated to a major non-conformance. Opportunity for Improvement Are not non-conformances but are comments on specific areas where improvements can be made. Good practices Areas that are deemed to be mentioned MULTI-SITE / GROUP SAMPLING APPROACH This multi-site / group organization maintains an internal audit program determined to be reliable, in this case SAI Global sampling approach is as follow where n = number of sites: i. (n) for initial certification audits ii. 0.6 (n) for surveillance audits iii. 0.8 (n) for re-registration audits The central office function is audited annually. OR This multi-site / group organization did not maintain its internal audit program. SAI Global applies the following sampling where n = number of sites: (n) The central office function is audited annually. Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 17 of 18 D: AIbal Limited Copyright Page 17

18 SAI Global forestry specialist group registers/certifies forest companies to ISO 14001, OHSAS 18001, CSA Z809 and CSA Z804 SFM, SFI Forest Management, SFI CoC, SFI Fiber Sourcing, SFI Certified Sourcing Label, PEFC CoC, FSC Forest Management, FSC CoC. The group, led by Sylvain Frappier, Technical Manager - Forestry, consists of a highly qualified team of professional foresters, technical and industry experts. Contact certification.americas@saiglobal.com for more information. Company Contact: Madame Nathalie Dallaire Coordonnatrice Planification et certifications forestières, Québec Eacom Timber Corporation 3030, boul Jean-Jacques Cossette Val-d Or, PQ CAN, J9P 6Y6 This report may only be reproduced by the intended client, with the express consent of SAI Global. Information in this issue is of a general nature with respect to audit findings and is not intended to be acted upon without appropriate professional advice. Doc ID: 6214 / Issue Date: November 2016 SAI Global Limited Copyright ABN Page 18 of 18 ID: 6214 Issue Date: May 2015 SAI Global Limited Copyright ABN Page 18