NEPCon Evaluation of Basic Timber Company Compliance with the SBP Framework: Public Summary Report

Transcription

1 NEPCon Evaluation of Basic Timber Company Compliance with the SBP Framework: Public Summary Report

2 Completed in accordance with the CB Public Summary Report Template Version 1.0 For further information on the SBP Framework and to view the full set of documentation see Document history Version 1.0: published 26 March 2015 Copyright The Sustainable Biomass Partnership Limited 2015 NEPCon Evaluation of Basic Timber Company: Public Summary Report Page ii

3 Contents 1 Overview Scope of the evaluation and SBP certificate Specific objective SBP Standards utilised SBP Standards utilised SBP-endorsed Regional Risk Assessment Description of Biomass Producer, Supply Base and Forest Management Description of Biomass Producer Description of Biomass Producer s Supply Base Detailed description of Supply Base Chain of Custody system Evaluation process Timing of evaluation activities Description of evaluation activities Process for consultation with stakeholders Results Main strengths and weaknesses Rigour of Supply Base Evaluation Compilation of data on Greenhouse Gas emissions Competency of involved personnel Stakeholder feedback Preconditions Review of Biomass Producer s Risk Assessments Review of Biomass Producer s mitigation measures Non-conformities and observations Certification decision Surveillance updates Evaluation details NEPCon Evaluation of Basic Timber Company: Public Summary Report Page iii

4 1 Overview CB Name and contact: NEPCon OÜ, Filosoofi 31, Tartu, Estonia Primary contact for SBP: Ondrej Tarabus Report completion date: Report authors: Certificate Holder: 13/Jun/2016 Olesja Puiso (lead auditor), Aliaksandr Zubkevich (Auditor on training) Basic Timber Company, urochishe Dubino (171 km of road Lithuanian border- Lida- Slonim,Bitin) Brest region,ivacevichi district, Belarus Producer Contact for SBP: Natalya Aleksandrovna Shimanchik, Sales engineer, Certified Supply Base: SBP Certificate Code: Date of certificate issue: Date of certificate expiry: Sourcing from Republic of Belarus SBP /Aug/ /Aug/2021 Indicate where the current audit fits within the certification cycle Main (Initial) Audit First Surveillance Audit Second Surveillance Audit Third Surveillance Audit Fourth Surveillance Audit X NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 1

5 2 Scope of the evaluation and SBP certificate The certificate scope covers the production site and production office facility in urochishe Dubino (171 km of road Lithuanian border- Lida- Slonim,Bitin) Brest region,ivacevichi district, Republic of Belarus. The Organisation holds valid FSC Chain of Custody and FSC Controlled wood certificate (NC-COC , NC- CW ), covering FSC certified (FSC Mix Credit) and FSC Controlled Wood pellet production. The input material used by the organisation for biomass production contains secondary feedstock only coming from own primary production and supplied by local suppliers. Company is also using primary feedstock in a form of firelogs, these are used for biomass drying. All inputs materials delivered to the pellet production plant are FSC certified, FSC controlled wood or included in the Organisation s FSC Controlled wood verification system. Feedstock used in the biomass production originates from Belarus only. It is planned that BP will sell pellets on DAP Bigosova (Belarusian- Latvian border) and DAP Benekoni (Belarussian Lithuanian border). Supply Base Evaluation is not included into the scope of the evaluation as soon as there is no approved Regional risk assessment (RRA) for Republic of Belarus at the moment. Scope of the evaluation is indicated in the table below: Scope Item Check all that apply to the Certificate Scope Change in Scope Approved Standards: Primary Activity: SBP Standard #2 V1.0 SBP Standard #4 V1.0 SBP Standard #5 V1.0 Pellet producer (N/A for Assessments) Input Material Categories: SBP-Compliant Primary Feedstock (only for biomass drying) Controlled Feedstock SBP-Compliant Secondary Feedstock SBP non-compliant Feedstock SBP-Compliant Tertiary biomass Pre-consumer Tertiary Feedstock Post-consumer Tertiary Feedstock SBP-approved Recycled Claim Chain of custody system implemented: FSC PEFC SFI GGL Transfer Percentage Credit NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 2

6 Use of SBP claim: Yes No SBE Verification Program: Low risk sources only Sources with unspecified/ specified risk New districts approved for SBP-Compliant inputs: Sub-scopes Specify SBP Product Groups added or removed: Comments: NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 3

7 3 Specific objective The specific objective of this evaluation was to confirm that the Biomass Producer s management system is capable of ensuring that all requirements of specified SBP Standards are implemented across the entire scope of certification. The scope of the evaluation covered: - Review of the BP s management procedures;; - Review of the production processes, - Production and storage site visits;; - Review of FSC system control points, analysis of the existing FSC CoC system;; - Interviews with responsible staff;; - Review of the records, calculations and conversion coefficients;; and - GHG data collection analysis. NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 4

8 4 SBP Standards utilised 4.1 SBP Standards utilised Verification of SBP-compliant Feedstock, SBP Standard 2, Version 1.0, March 2015 Chain of Custody, SBP Standard 4, Version 1.0, March 2015 Collection and Communication of Data, SBP Standard 5, Version 1.0, March Instruction document 5A Collection and Communication of Data version 1.0. March 2015 was utilised for the evaluation as well. 4.2 SBP-endorsed Regional Risk Assessment Not applicable. Supply Base Evaluation is not covered by the Scope of the Evaluation. NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 5

9 5 Description of Biomass Producer, Supply Base and Forest Management 5.1 Description of Biomass Producer Basic timber company is a biomass producer with a production site, production office located urochishe Dubino (171 km of road Lithuanian border- Lida- Slonim,Bitin) Brest region,ivacevichi district, Belarus. Basic timber company is producing industrial quality wood pellets. BP is sourcing primary and secondary feedstock for its pellet production. Pellets are produced from secondary feedstock: (wood industry residues: wet sawdust, wood chips). Primary feedstock (fuel wood) are used in the biomass drier. All Feedstock types are delivered to the pellet plant using road transport. There is a railway near the production site, which is used for transportation of pellets only, but was not used for the feedstock supply. Incoming feedstock used in the production and in biomass drier is either FSC certified, FSC Controlled or controlled according to the existing BP FSC Controlled wood verification program. FSC Controlled wood verification program is applicable for feedstock originating from Belarus. The BP is having 2 production lines situated at the same location. Feedstock used into both production lines are the same, moisture measurements are done and production volumes are accounted for each line separately. Origin information is available in the delivery documents for the primary feedstock, The BP is implementing FSC credit system. The amount of the biomass produced according to FSC credit system might be sold as SBP-compliant and/or SBP- controlled biomass. After the production, pellets are stored in small BP production storage or transported directly to buyers by railway. Ownership rights to the biomass are transferred to buyer at the time railway wagon reaches Belarus/Latvia or Belarus/Lituania border. 5.2 Description of Biomass Producer s Supply Base BP is sourcing secondary feedstock only for biomass production and primary feedstock for biomass drying. All feedstock is delivered by companies registered and also originating from Republic of Belarus. Republic of Belarus: In Belarus, forest land covers 9.5 million ha. Forests are quite evenly spread over the country s six regions with the average value of the forest cover (ratio between the stocked forest land and the total land) being 39.3%. Area of Agricultural area 8.7 million ha. NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 6

10 The area covered by forest is increasing. The expansion happens both naturally and by afforestation of infertile land unsuitable for agriculture. Within the last decade, the timber production in Belarus has fluctuated approx., 11 million cubic metres ( by 2015.) Forest area of Belarus consists: forests- 7,89 million ha, Other wooded land 0.91 million ha. The main wood species in Belarus are: pine 50,4%, spruce 9,2%;; birch 23,1%;; black alder 3,3%;; grey alder 3,3 %: aspen 2,1%;; other species 3,3%. The forests in the Republic of Belarus are state property. Forests under the jurisdiction of the Ministry of Forestry (Minleshoz) cover 86% of the forest fund. Besides, a significant share of the forest fund is managed by the Administration of the President of the Republic of Belarus (8%) and by the Ministry of Emergency Situations of the Republic of Belarus (2%). Belarus has been a signatory of the CITES Convention since CITES requirements are respected in forest management, although there are no species included in the CITES lists in Belarus. Forest regeneration is carried out annually over an area of 32,000 ha, including 81% of the forest planting and seeding and 19% by natural regeneration. There are 2 strictly protected Nation reserves and 4 National parks present in Belarus at the moment. Area of National reserves accounts 2,98 million ha and area of National parks is 3,98 million ha. Forestry and the forest industry are essential parts of the republic s economy. The share of forest sector in GNP is 4-5%, 3.2% of local inhabitants are employed in forest sector. All forest area is certified by PEFC certification scheme: 7,7 million. ha (83 forestry s) and FSC certification scheme 5,0 million. ha (61 forestry s). 5.3 Detailed description of Supply Base Total Supply Base area (ha): Tenure by type (ha): Forest by type (ha): 9.5 million ha 9.5 million ha state ownership 9.5 million ha temperate forests Forest by management type (ha): 9.5 million ha managed natural Certified forest by scheme (ha): FSC, total certified area 6.8 million ha (FSC) and 8.1 million ha PEFC Quantitative description of the Supply Base can be found in the Biomass Producer s Public Summary Report (both English and Russian language versions) 5.4 Chain of Custody system NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 7

11 The Organisation holds valid FSC Chain of Custody and FSC Controlled wood certificate (NC-COC , NC- CW ), covering FSC certified (FSC Mix Credit) and FSC Controlled Wood pellet production. The Organisation is implementing FSC credit system. FSC Credit system is used for materials received as FSC certified, FSC Controlled wood and feedstock verified according to the Organisation s own Controlled wood verification system. The Controlled wood system of the organisation is covering Belarus. Supplier list is maintained. After the reception, incoming feedstock is unloaded in specially designated places according to type of feedstock and is registered into the recordkeeping system. FSC credit account is updated once in a month: data about received raw materials by FSC certification status and volume of sold pellets are recorded. In case of the FSC and / or SBP sales, the volume of sold pellets are withdrawn from the credit account. NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 8

12 6 Evaluation process 6.1 Timing of evaluation activities Onsite assessment of Basic Timber company office, production office, wagon loading facilities conducted February 24-25,2016. Review of the additional documentation provided by the company at May 6, Totally 3.0 days was spent for this evaluation: 2,0 days onsite day documented evidence review prior to assessment and 0,5 day documented evidence review provided after the assessment. 6.2 Description of evaluation activities The assessment visit was focused on management system evaluation: division of the responsibilities, document and system, input material classification (reception and registration), analysis of the existing FSC system and FSC system control points as well as GHG data availability. Description of the assessment evaluation: February 24-25, 2016 All SBP related documentation connected to the SBP as well as FSC CoC/ CW system of the organisation, including SBP Procedures, GHG data calculations/ data sheet, Supply Base Reports, Biomass profiling data, Batch specific data, and FSC system description was provided by the company in advance as well as were reviewed during the desk verification conducted prior to the assessment. Auditor team was welcomed in Basic Timber Company Ltd. office in Ivacevichi. Audit started with an opening meeting attended by all management staff of the Organisation. Auditors introduced herself, provided information about audit plan, methodology, auditor qualification, confidentiality issues, and assessment methodology and clarified verification scope. After that auditor went through all applicable requirements of the SBP standards nr.2, 4, 5 and instruction documents 5a covering input clarification, existing chain of custody and controlled wood system, management system, CoC, recordkeeping/mass balance requirements, emission and energy data and categorisation of input and verification of SBP compliant and SBP Controlled feedstock/ biomass. During the process overall responsible person for SBP system and over responsible staff having key responsibilities within the system were interviewed. After wagon loading facility was visited and roundtrip around BP s pellet production was undertaken. During the site tour reception, recordkeeping, production process were observed, applicable records were reviewed, pellet factory staff was interviewed and FSC system critical control points were analysed. At the end of the audit finding were summarised and audit conclusion based on use of 3 angle evaluation method were provided to the Organisation. Additional documented evidences was provided by the company at April 22, 2016 and May 6, These evidences were reviewed by the auditor team at May 6, 2016 based on the desk evaluation. NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 9

13 Audit team composition: Auditor(s), roles Oļesja Puišo, Riga, Latvia Lead Auditor evaluation against all applicable requirements Qualifications MSc Logistics. Olesja is working as NEPCon Country Manager in Latvia. She is responsible for daily management of certification activities in the country. Olesja has passed CoC/ FM lead auditor training, PEFC CoC, ISO , SAN and Legal Source training courses. Previous experience in woodworking industry as well as many years of experience within CoC auditing. She has passed the SBP lead auditor training and has participated on several SBP assessments. Aliaksandr Zubkevich- auditor on training, local expert Mr Aliaksandr Zubkevich has education of engineer-economist in timber industry. He had postgraduate study at the Belarusian State Technological University. A. Zubkevich has passed FSC CoC/ FM lead auditor training course, Legal Source, ISO and SBP training coursed. Previous experience in woodworking industry and SBP pre-assessment and assessments in Belarus. 6.3 Process for consultation with stakeholders The stakeholder consultation was carried out by the Certification Body on 14th of December, 2015 by sending direct to different stakeholder categories: state institutions, local NGOs, authorities, government bodies, forest owners associations, academic and research institutions. No comments were received from the stakeholders. NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 10

14 7 Results 7.1 Main strengths and weaknesses Strength: SBP system elements are implemented at the time of the assessment. Use of the FSC credit system for pellet production. Use of FSC certified raw materials. Effective recordkeeping system. Small number of the management staff and clearly designated responsibilities within the staff members. Weaknesses: See in NCR section of the report. 7.2 Rigour of Supply Base Evaluation Not applicable 7.3 Compilation of data on Greenhouse Gas emissions Prior the assessment the organization has not recorded data on greenhouse gas emissions and has only started for purposes of the SBP certification. This included the most part of the work spent on the preparation for the certification. The data at the end of the assessment were complete and accurate;; however, there are some minor non-conformities to be addressed. For details see below. 7.4 Competency of involved personnel Not applicable as soon as Supply Base Evaluation is not in the scope of the evaluation. During the assessment it was identified that number of staff members are involved into the SBP system management and implementation, including Sales Engineer, Shift managers and head Accountant. Interviewed staff demonstrated awareness of their responsibilities within SBP system. 7.5 Stakeholder feedback No comments are received. 7.6 Preconditions No open preconditions to this certification exist. NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 11

15 8 Review of Biomass Producer s Risk Assessments Not applicable NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 12

16 9 Review of Biomass Producer s mitigation measures Not applicable. NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 13

17 10 Non-conformities and observations NCR: 01/16 NC Classification: Minor Standard & Requirement: SBP Standard 2, requirement 7.1 The BP shall prepare a Supply Base Report (SBR) which shall be made readily accessible on the BP s website. Commercially sensitive and confidential information may be excluded from the SBR. (7.1) Report Section: Appendix A p.2.1. Description of Non-conformance and Related Evidence: SBRs (both Russian and English versions) are available in BP s website. SBR in English and Russian are available in Exh.2 of the report. SBR report is not published into the BP homepage: It was also identified that draft SBR version is Russian is published in company s homepage. Corrective action request: Organisation shall implement corrective actions to demonstrate conformance with the requirement(s) referenced above. Note: Effective corrective actions focus on addressing the specific occurrence described in evidence above, as well as the root cause to eliminate and prevent recurrence of the nonconformance. Timeline for Conformance: By the next annual surveillance audit Evidence Provided by PENDING Organisation: Findings for Evaluation of PENDING Evidence: NCR Status: OPEN Is the non-conformity likely to impact upon the integrity of the affected SBPcertified products and the credibility of the SBP trademarks? Yes No NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 14

18 NCR: 02/16 NC Classification: Minor Standard & Requirement: SBP Standard 2, Annex 2C requirement 2. The SBR shall be made available in English, and at least one official language of the country in which the BP is located. Report Section: Appendix A p.2.6. Description of Non-conformance and Related Evidence: During the assessment BP demonstrated SBR in English as well as draft version of the SBR in Russian. The Russian translation was not finalized. Corrective action request: Organisation shall implement corrective actions to demonstrate conformance with the requirement(s) referenced above. Note: Effective corrective actions focus on addressing the specific occurrence described in evidence above, as well as the root cause to eliminate and prevent recurrence of the nonconformance. Timeline for Conformance: By the next annual surveillance audit Evidence Provided by Final version of SBR in Russian see in Exh.2. Organisation: Findings for Evaluation of After the assessment BP provided CB with an updated version of Evidence: the SBR in Russian NCR Status: CLOSED Is the non-conformity likely to impact upon the integrity of the affected SBPcertified products and the credibility of the SBP trademarks? Yes No NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 15

19 NCR: 03/16 Standard & Requirement: Report Section: Appendix A p 2.8 Description of Non-conformance and Related Evidence: NC Classification: Minor SBP Standard # 2 requirement 2c, p.4.1. The report shall be concise, covering the most important features, and shall be completed using the latest versions of the SBR Template for Biomass Producers downloaded from the SBP website. (2C, 4.1) The Supply Base Report meets the requirements of SBP: covering figures designated in SBR report template is completed by using the latest version of the SBR Template for Biomass producers. The following inaccuracies were identified into the report: - Overview of the proportions of SBP feedstock product groups (Controlled Feedstock, SBPcompliant Primary Feedstock, SBP-compliant Secondary Feedstock) showing the proportions of each which are certified and uncertified as well as an indication of the number of suppliers for each SBP feedstock product group are missing in SBR section 2.1. General Description. The information is considered to be confidential and is partly available in other sections of the SBR as well as other SBP related reports submitted directly to the customers. - Section 3. Requirements for Supply Base Evaluation contains information that SBE is not sufficient as soon as not all the feedstock is covering directly from FSC certified forests with FSC claim and company is not considering PEFC material as buying SBP-compliant. Corrective action request: Organisation shall implement corrective actions to demonstrate conformance with the requirement(s) referenced above. Note: Effective corrective actions focus on addressing the specific occurrence described in evidence above, as well as the root cause to eliminate and prevent recurrence of the nonconformance. Timeline for Conformance: By the next annual surveillance audit Evidence Provided by PENDING Organisation: Findings for Evaluation of PENDING Evidence: NCR Status: OPEN Is the non-conformity likely to impact upon the integrity of the affected SBPcertified products and the credibility of the SBP trademarks? Yes No NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 16

20 NCR: 04/16 NC Classification: Major Standard & Requirement: SBP Standard # 2 requirement 19.1 The BPs shall implement measures to support the credibility of the SBR, appropriate to the context of the supply base, SBE and the BP. (19.1) Report Section: Appendix A p 12.1 Description of Non-conformance and Related Evidence: At the time of assessment, the Supply Base Report was not reviewed by for independent and competent peer reviewer and credibility of the supplied base report was not supported in some other way. Corrective action request: Timeline for Conformance: Evidence Provided by Organisation: Findings for Evaluation of Evidence: Organisation shall implement corrective actions to demonstrate conformance with the requirement(s) referenced above. Note: Effective corrective actions focus on addressing the specific occurrence described in evidence above, as well as the root cause to eliminate and prevent recurrence of the nonconformance. Precondition for issuance of the certificate Peer reviewer letter- see in Exh.8 After the assessment company provided auditors with a letter (see in exh.8) dated by issued by Belarussian State Forest Association and confirming that the expert of the organisation reviewed the report and have no comments and concern regarding the content of the letter. CLOSED NCR Status: Is the non-conformity likely to impact upon the integrity of the affected SBPcertified products and the credibility of the SBP trademarks? Yes No NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 17

21 NCR: 05/16 NC Classification: Minor Standard & Requirement: SBP Standard # 2 requirement The SBR shall be signed off by senior management in all cases. (19.2) Report Section: Appendix A p Description of Non-conformance and Related Evidence: English version of the Supply Base Report is signed by senior management of the Organization, besides this Russian version of the report is not signed by the Director of the company. Corrective action request: Organisation shall implement corrective actions to demonstrate conformance with the requirement(s) referenced above. Note: Effective corrective actions focus on addressing the specific occurrence described in evidence above, as well as the root cause to eliminate and prevent recurrence of the nonconformance. Timeline for Conformance: By the next annual surveillance audit Evidence Provided by PENDING Organisation: Findings for Evaluation of PENDING Evidence: NCR Status: OPEN Is the non-conformity likely to impact upon the integrity of the affected SBPcertified products and the credibility of the SBP trademarks? Yes No NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 18

22 NCR: 06/16 NC Classification: Minor Standard & Requirement: SBP Standard # 4 requirement SBP certificate holders exporting SBP-certified biomass to countries under the scope of the EUTR shall exercise due diligence to ensure that these feedstock do not contain illegally harvested timber. (6.1.2) Report Section: Appendix B p 5.2 Description of Non-conformance and Related Evidence: The due diligence elements are included in the BP s system. Written risk assessment as well as written mitigation measures were not available during the assessment. It was explained by the company that the mitigation is done through FSC system. All received material is at least controlled material. Corrective action request: Organisation shall implement corrective actions to demonstrate conformance with the requirement(s) referenced above. Note: Effective corrective actions focus on addressing the specific occurrence described in evidence above, as well as the root cause to eliminate and prevent recurrence of the nonconformance. Timeline for Conformance: By the next annual surveillance audit Evidence Provided by PENDING Organisation: Findings for Evaluation of PENDING Evidence: NCR Status: OPEN Is the non-conformity likely to impact upon the integrity of the affected SBP- Yes certified products and the credibility of the SBP trademarks? No NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 19

23 NCR: 07/16 NC Classification: Minor Standard & Requirement: SBP Standard # 5, Instruction document 5a, requirement 3.1. Feedstock shall be classified according to the following categories. Both the EC and UK feedstock type are required. (5a, 3.1.1) Report Section: Appendix C p 4.1. Description of Non-conformance and Related Evidence: The BP is applying EC and UK feedstock classification. Classification was verified and it was confirmed all feedstock categories are classified in the correct way. BP is using both broadleaf and coniferous firewood for use in the biomass drier. This feedstock is classified as one product group: Stem wood: Long rotation forestry, and not divided into 2 categories: Stem Wood: Logs rotation forestry broadleaf and Stem Wood : long rotation forestry conifer. In additional to BP is using off-cuts from primary production into biomass drier, however the volume is not reported as a separate feedstock type, but added to steam wood feedstock category. Corrective action request: Organisation shall implement corrective actions to demonstrate conformance with the requirement(s) referenced above. Note: Effective corrective actions focus on addressing the specific occurrence described in evidence above, as well as the root cause to eliminate and prevent recurrence of the nonconformance. Timeline for Conformance: By the next annual surveillance audit Evidence Provided by PENDING Organisation: Findings for Evaluation of PENDING Evidence: NCR Status: OPEN Is the non-conformity likely to impact upon the integrity of the affected SBPcertified products and the credibility of the SBP trademarks? Yes No NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 20

24 NCR: 08/16 NC Classification: minor Standard & Requirement: SBP Standard # 5, Instruction document 5a requirement The BP shall calculate the total energy used for soil preparation, planting, forest management methods (such as short rotation forestry) and harvesting of forest products. The energy used in chipping (if applicable) is reported separately. (5a, 3.3.1) Note that default values are available for this parameter but shall be able to justify, to the auditor, the lack of availability of applicable data. Report Section: Appendix C p Description of Non-conformance and Related Evidence: The BP is using fuel logs used for biomass drying and coming directly from local forests. Emission data for soil preparation, planting, forest management methods (such as short rotation forestry) and harvesting of forest products was provided by supplier by phone. No written evidence was submitted the BP. Corrective action request: Organisation shall implement corrective actions to demonstrate conformance with the requirement(s) referenced above. Note: Effective corrective actions focus on addressing the specific occurrence described in evidence above, as well as the root cause to eliminate and prevent recurrence of the nonconformance. Timeline for Conformance: By the next annual surveillance audit Evidence Provided by PENDING Organisation: Findings for Evaluation of PENDING Evidence: NCR Status: OPEN Is the non-conformity likely to impact upon the integrity of the affected SBP- Yes certified products and the credibility of the SBP trademarks? No NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 21

25 OBS: 01/16 Standard & Requirement: SBP Standard # 5, Instruction document 5a requirement Description of findings leading to observation: Observation: Report Section Appendix C p Average moisture coefficients are designated for each feedstock category. Besides this measurements records were demonstrated by the company to prove the moisture measurement value. Feedstock is coming from own production as well as delivered by external suppliers. Moisture measurements are done within the designated frequency. Simple average calculation was done by the BP, instead of weighted average It is recommended to apply more exact moisture measurement calculation and calculate the moisture value based on weighted average method. OBS: 02/16 Standard & Requirement: SBP Standard # 5, Instruction document 5a requirement Description of findings leading to observation: Observation: Report Section Appendix C p Target value for feedstock used for biomass drying is stated into the GHG data sheet, instead of the actual value It is recommended to the BP to designate actual value based on measurements, instead of target value. NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 22

26 NCR: 09/16 NC Classification: minor Standard & Requirement: SBP Standard # 5, Instruction document 5a requirement An annual average moisture value of the biomass used in the dryer/chp should be provided per category of feedstock. Report Section: Appendix C p Description of Non-conformance and Related Evidence: Average moisture coefficients are designated for each feedstock category used into a drier. Besides this no measurements records of biomass used in dryer were demonstrated by the company to prove the moisture measurement value. Corrective action request: Organisation shall implement corrective actions to demonstrate conformance with the requirement(s) referenced above. Note: Effective corrective actions focus on addressing the specific occurrence described in evidence above, as well as the root cause to eliminate and prevent recurrence of the nonconformance. Timeline for Conformance: By the next annual surveillance audit Evidence Provided by PENDING Organisation: Findings for Evaluation of PENDING Evidence: NCR Status: OPEN Is the non-conformity likely to impact upon the integrity of the affected SBPcertified products and the credibility of the SBP trademarks? Yes No NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 23

27 NCR: 10/16 NC Classification: minor Standard & Requirement: SBP Standard # 5, Instruction document 5a requirement The legal owner shall provide the data necessary to enable the calculation of energy consumption during transport of biomass. As a minimum, the legal owner needs to specify the transport mode of that travel (i.e. truck, diesel or electric train, river barge or ship) and the distance travelled. For simplicity only the one-way journey is required in the data collection. (5a, 5.1.1) Report Section: Appendix C p.6.3 Description of Non-conformance and Related Evidence: The data about the fuel consumption for transportation into harbours by railway is provided by the haulers by phone. No written evidence, besides the act prepared by the BP was demonstrated to prove fuel consumption for railway transportation. Corrective action request: Organisation shall implement corrective actions to demonstrate conformance with the requirement(s) referenced above. Note: Effective corrective actions focus on addressing the specific occurrence described in evidence above, as well as the root cause to eliminate and prevent recurrence of the nonconformance. Timeline for Conformance: By the next annual surveillance audit Evidence Provided by PENDING Organisation: Findings for Evaluation of PENDING Evidence: NCR Status: OPEN Is the non-conformity likely to impact upon the integrity of the affected SBPcertified products and the credibility of the SBP trademarks? Yes No NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 24

28 NCR: 11/16 NC Classification: minor Standard & Requirement: SBP Standard # 5, Instruction document 5a requirement he diesel used on site may be used in a variety of ways and the usage calculated by a combination of different techniques. However, the legal owner should aim to operate a diesel tank on site used exclusively for the purpose of biomass production with all deliveries throughout the year and recorded and levels of the tank at the beginning and at the end of the reference period measured. In this case, the reported amount of diesel is the sum of all deliveries plus initial contents of the tank, minus final contents of the tank. (5a, 4.7.1) Report Section: Appendix C p.5,7,1 Description of Non-conformance and Related Evidence: The data is calculated based on designated fuel consumption of the machinery working for pellet plant. No daily reports are filled by each machinery driver and calculation is based on estimated working time and designated fuel consumption. Corrective action request: Organisation shall implement corrective actions to demonstrate conformance with the requirement(s) referenced above. Note: Effective corrective actions focus on addressing the specific occurrence described in evidence above, as well as the root cause to eliminate and prevent recurrence of the nonconformance. Timeline for Conformance: By the next annual surveillance audit Evidence Provided by PENDING Organisation: Findings for Evaluation of PENDING Evidence: NCR Status: OPEN Is the non-conformity likely to impact upon the integrity of the affected SBPcertified products and the credibility of the SBP trademarks? Yes No NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 25

29 11 Certification decision Based on Organisation s conformance with SBP requirements, the auditor makes the following recommendation: Certification approved: Upon acceptance of NCR(s) issued above Certification not approved: Based on auditor s recommendation and NEPCon quality review following certification decision is taken: NEPCon certification decision: The Biomass producer has been certified by NEPCon as meeting the requirements of the specified SBP Standard, the certificate can be issued immediately after SBP technical committee will approve the report. The expiration of the certificate will be then 5 years. Certification decision by: Ondřej Tarabus Date of decision: 13th June 2016 NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 26

30 12 Surveillance updates Not applicable NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 27

31 13 Evaluation details Primary Responsible Person: Natalya Aleksandrovna Shimanchik- sales engineer (Responsible for control system at site(s)) Auditor(s): People Interviewed, Titles: Brief Overview of Audit Process for this Location: Comments: Olesja Puiso- Lead Auditor;; Aliaksandr Zubkevich- auditor on training Natalya Aleksandrovna Shimanchik- sales engineer;; Boris Ivanovich Popko- sales engineer;; Nikolay Nikolaevich Levoshko- H&S engineer;; Tatyana Nikolaevna Popoko stock controller;; Vladimir Vladimirimovich Verekich- shift manager;; Andrey Sergeevich Zhuchik- pellet production operator. See in section 6.2 Description of evaluation activities in the main part of the report. N/A NEPCon Evaluation of Basic Timber Company: Public Summary Report Page 28