OPP Contract Adhoc Committee Monday, July 29, 2013, 5:30 pm. City Hall, Boardroom

Transcription

1 OPP Contract Adhoc Committee Monday, July 29, 2013, 5:30 pm. City Hall, Boardroom AGENDA Page Disclosure of Interest Approval of the Minutes 2-3 THAT the minutes of the OPP Contact Adhoc Committee meeting dated June 24, 2013 be approved as circulated. Project Status 1. Data Collection 2. Facility Assessment OPP Presentation OPP Detachment Structure 2. Police Services Act o Section 10 vs 31 o Section 5 New Business Bradford West Gwillimbury - Q&A's OPP Billing Reform Adjournment THAT the Committee meeting be adjourned until its next regular meeting scheduled for Monday, August 26, Page 1 of 26

2 Staff: Bob Casselman, Chief John Gardiner, Inspector Scott Fraser, David Dick, Ron Zajac, Recorder & Times Mayor David Henderson Municipality can choose whatever decision making process they wish to adopt. Director of Corporate Services collection). While the OPP utilize a standard template to complete their review, the King Yee, Chair PSB 2. Mayor Henderson outlined that the role of the Committee was to facilitate the Mike Milner has been appointed as the Costing Analyst and will be the main Mike Milner indicated that we are at the preliminary stages of the process (data Mike Mimer reviewed the five (5) standard internal process steps that the 3. Costing Process Press: Councillors David Beatty, Mike Kalivas, Jason Baker, Tom Blanchard Committee Members: OPP: Cathy Bell, Sergeant Michael Milner, Superintendent Director of Support Chris costing process in a transparent and open way. The Committee would conduct their meetings pursuant to the procedural rules that govern Council meetings. Introductions June 24, 2013 OPP Costing Meeting #1 Minutes Lungstrass, Inspector Regional Manager Mark Rutherford Contact for this Committee. OPP follow in conducting their review. Page 2 of 26

3 4. Pembroke City Manager Casselman provided the Committee with a chronological template used by the City of Pembroke when going through their OPP Costing process. This information was provided for background and education purposes. 5. Schedule It was decided that monthly meetings would be held on the last Monday of the month at 5:30 p.m. Barb Robinson to confirm schedule. Data collection stage should be completed by June 28, Background Material The focus of the next meeting is on educating the Committee. Topics for inclusion include: OPP Services provided, Policing models Standalone vs Integrated, Section 10 vs Section 5.1 Policing, Next Steps, Building Review Process. 7. Other Nil 8. Next meeting July 29, 2013, 5:30 p.m. to be confirmed by Barb Robinson. 9. Adjournment 6:20 p.m. Page 3 of 26

4 25/07/2013 Presentation To the City of Brockville OPP Costing Proposal Committee Municipal Policing Bureau OPP Detachment Structure Page 4 of 26 1

5 25/07/2013 The OPP have policed Municipalities under contract for over 60 years We currently have 121 policing contracts serving 153 municipalities 120 contracts are of the integrated model (the only standalone is Quinte West) We police 171 Municipalities under a non contract (5.1) relationship In total the OPP police 324 Municipalities The integrated detachment model is the standard used by the OPP An integrated detachment model allows for the sharing of resources. Detachment personnel and infrastructure support policing in more that one community from a single location The integrated model is a more efficient usage of resources Page 5 of 26 2

6 25/07/2013 Presentation To the City of Brockville OPP Costing Proposal Committee Section 10 Police Services Board vs. Section 31 Police Services Board Page 6 of 26 3

7 25/07/2013 The requirement for a municipality to have a Police Services Board is found in the Police Services Act. Section 31 pertains to municipal police services Section 10 pertains to municipalities that contract with the Ministry for OPP policing Section 10 boards do not appoint members of the police service (OPP members are selected as per Section 43(1) of the PSA.) Section 10 boards also are not required to deal with indemnification and operating and capital expenditures. Page 7 of 26 4

8 25/07/2013 Presentation To the City of Brockville OPP Costing Proposal Committee Section 5.1 locations Section 5 of the Police Services Act is the section within the Act that prescribes the approved methods of providing municipal police services Section 5.1 of the Police Services Act is the section within the Act that speaks to the circumstances wherein a municipality fails to provide police services Page 8 of 26 5

9 25/07/2013 Presentation To the City of Brockville: The Costing Process Questions? Presentation To the City of Brockville: The Costing Process Staff Sergeant Cathy Bell OPP Municipal Policing Bureau (705) Sergeant Mike Milner OPP Municipal Policing Bureau (705) Page 9 of 26 6

10 February TOWNOF BRADFORD WEST GWILLIMBURY OPP COSTING PROPOSAL QUESTIONS AND RESPONSES FEBRUARY I MARCH 2013 INQUIRY TO: QUESTION RESPONSE What is the difference between contract and non-contract policing? OPP police 322 communities, 173 non-contract and the rest of them under contract. Is there any difference in services and benefits between the two? In a contract arrangement, you are billed on the number of hours (FTE s) stated in the five year contract. In a non-contract arrangement, you are billed for your portion of the detachment workload. In a contract arrangement, a municipality can increase their level of service beyond the adequate and effective level of policing provided through the addition of enhancements. One of the biggest differences in a contract is the civilian governance through a Police Services Board. For more information see appendix A Fact Sheet 5.1 vs How many municipalities in Ontario in recent years (last 10 In the last ten years there have been no municipalities yrs) switched from OPP to Municipal Police force and what that have reverted from OPP policing. Prior to the ten were the reasons for the switch? year time frame, there were six municipal areas that reverted their policing from the OPP to a municipal police force. In at least two cases, the municipalities reverted back to the OPP for their policing. We cannot speculate the reasons for this. Since 2000, 19 polices services have amalgamated with the OPP and another 2 have been approved to amalgamate in the near future. We cannot speculate as to the reasons each municipality decided to amalgamate with the OPP. 3. What is the largest urbanized community policed by the The OPP polices the Town of Caledon (57K), City of OPP? Is there a difference in policing a largely rural area Quinte West (36K), City of Orillia (30K), Nottawasaga as opposed to a growing urban area? How much does (60K) and the largest county policed by the OPP is needs, methods and prices change as urban growth Wellington (191K). happens? Page 10 of 26 Last Updated 19, 2013 P a q a 1

11 February TOWNOF BRADFORD WEST GWILLIMBURY OPP COSTING PROPOSAL QUESTIONS AND RESPONSES FEBRUARY I MARCH 2013 The OPP utilizes the deployment model as one of our methods to determine the resources required in all of the municipalities we police. The model considers the characteristics of the detachment area in it s calculations. In some contracts, municipalities allow for enhancements within the five year contract while other municipalities lock in the staffing levels for the term of the contract. The staffing levels would only be reviewed during the term of the five year contract if requested by BWG. See page 4 of the proposal. 4. As our population continues to grow will that affect our The staffing levels would only be reviewed during the price charged by OPP? So if we sign with OPP and we term of the five year contract if requested by BWG. grow by 2000 homes during the 5 year contract will our price stay the same during that period of time? See page 4 of the proposal. 5. The 2012 Auditors Report notes that the OPP budget has OPP expenditures have risen over the past five years, risen by 27% over the past 5 years. There is a promise of in part because of inflationary cost increases but also an 8.5% salary increase beginning in The report also because we are policing more municipalities, dealing raises concerns about the fact that 45% of detachment with increasingly complex crimes, meeting higher staff don t do frontline work. Please comment. standards and expectations and being asked to do more. OPP wages and benefits are negotiated through the collective bargaining process and by the Ministry of Government Services with the Ontario Provincial Police Association. As you may already be aware, for the most part, Ontario police services receive wages that are generally comparable but as of December 31, 2012, the OPP was ranked 23 rd in Ontario and 38 1h in Canada according to the RCMP s Pay Council Report. The OPP s current Compensation Framework Agreement has a provision to move an OPP First Class Constable to the same salary rate Page 11 of 26 Last Updated 19, 2013 p a a e I 2

12 February TOWNOF BRADFORD WEST GWILLIMBURY OPP COSTING PROPOSAL QUESTIONS AND RESPONSES FEBRUARY I MARCH 2013 as the highest First Class Constable base rate in Ontario in 2014, after two years (2012 and 2013) of no general increase in wages. This provision has been widely publicized in the media for many months along with speculative comments about what these increases might be in In December 2012, the Provincial Auditor identified that OPP salary rates might increase by 8.5 per cent, effective January The Auditor s calculations were based on current wage settlements, at that time. Upon review of this report, the OPP anticipates at least an 8.5 per cent way increase based on the contract settlements of other Ontario police services and the Compensation Framework Agreement provisions. The OPP is a large police agency who provides municipal policing, specialized services and provincial support for the province of Ontario. The OPP has over 8200 members both uniform and civilian. Uniform and civilian members who are not directly working the frontline are performing functions in the OPP that support the work being done by frontline. In the BWG proposal, approximately 77% of uniformed members would be devoted to frontline service delivery. The remaining 23% are performing specialized investigations and functions in support of the frontline. 6. Can you update the cost to salary and benefits to 2014 At this time we are unable to give financial estimates of financials? With an expected 8.5% increase or better, how the anticipated 8.5% increase. OPP wages and much more will the benefits portion cost, if any more at all. benefits are negotiated through the collective bargaining process and by the Ministry of Government Services with the Ontario Provincial Police Association. As we come closer to realizing the terms of the salary and benefits provision, the OPP will ensure it shares firm details about projected salary and benefits, as soon as they become available. Page 12 of 26 Last updated 19, 2013 p c e 13

13 February TOWNOF BRADFORD WEST GWILLIMBURY OPP COSTING PROPOSAL QUESTIONS AND RESPONSES FEBRUARY! MARCH Sergeants: Why the difference in the various proposals? In There are two types of proposals. Proposals for the Penetang it was 1.07 sergeants for officers (0.21 renewal of services to existing OPP policed inspectors ) In BWG it is proposed as 1 staff and municipalities and those proposals for municipalities 4 sergeants for 30 officers (0.29 inspectors) In not currently policed by the OPP. In both cases, Sarnia the proposal was for 3 Staff and 15 sergeants for 93 workload analysis plays a vital role in the calculation of officers (1 inspector). FTE s. In the case of a proposal for an area not currently policed by the OPP, generally the OPP has an obligation to staff at the same level of uniformed members as the former police service. This requirement can affect the FTE calculations. 8. Is it still the case that 2 officers per car are required during In the OPP policy states, one officer per vehicle from certain shifts? Does this reduce the number of cars on 6am to 10pm and two officers from 10pm to 6am. This patrol? What is the acceptable size of an DPP patrol zone is to ensure officer safety and back up. Call for service per car? volumes normally drop after 10pm but the severity or the requirement for two officers to respond also increases. As such, by providing two officer patrols, both officers would be arriving at a scene at the same time. This is consistent with our staffing methodologies. 9. When legal services are required in connection with The OPP would be responsible for the cost of litigation employment, labour relations, and general legal issues, in these cases. who is responsible for paying the cost? 10. What are your response times to calls? The OPP does not collect our statistical data in terms of response times. Calls are dispatched based on priority. In the 2012 OPP Satisfaction Survey, Nottawasaga Detachment received a 92% overall rating from residents regarding the OPPs ability to respond to the needs of the community Officer retention pay Does it exist and where OPP officers do receive retention pay and it appears in accounted for? the salaries of each rank in the Salaries and Benefits section of the OPP Costing Summary. See page 9 of the Proposal for more information and Understanding OPP Municipal Policing Costs, page 21. Page 13 of 26 Last Updated 19, 2013 p a c e 4

14 TOWNOF BRADFORD WEST GWILLIMBURY OPP COSTING PROPOSAL QUESTIONS AND RESPONSES FEBRUARY I MARCH On the shift premium of /uniformed member, is The per officer cost for shift premium is based on the that guaranteed upset limit or is that an average cost per actual amount paid provincially, divided by the number person over the year? of frontline constables and sergeants. For more information see, Understanding OPP Municipal Policing Costs, page Why the difference in vehicle usage between the stand The charge for vehicle usage is based on a ratio of alone detachment option and the shared detachment vehicles to officers. The stand-alone option, there are option? Surely this doesn t mean less presence with the more officers therefore more vehicles are required and shared proposal. the cost is higher. For more information see, Understanding OPP Municipal Policing Costs, page The proposal presented does not include all the uniform The initial costs for uniform costs are stated in Note 5 and equipment costs that will be charged as of second and 6 of the proposal. The note also includes the year. May we see numbers crunched showing all the costs projected costs in subsequent years based on the Cost from year two going forward including the anticipated 8.5% Recovery Formula. pay increase? Refer to Note 5 and 6 on page 10 of the proposal and Understanding OPP Municipal Policing Costs, page 80. At this time we are unable to give financial estimates of the anticipated 8.5% increase. OPP wages and benefits are negotiated through the collective bargaining process and by the Ministry of Government Services with the Ontario Provincial Police Association. As we come closer to realizing the terms of the salary and benefits provision, the OPP will ensure it shares firm details about projected salary and benefits, as soon as they become available. 15. Will the allotted number of court officers be sufficient to Yes, court security requirements were taken into maintain the court security we provide to our court location consideration in the development of the proposal. now for both police resource options? 16. The South Simcoe Police bought $284,000 worth of fuel in The OPP purchases fuel through a Fleet Management Where does the OPP buy its fuel? Will it benefit local company from all of the major gas retailers. If there is a retailers or will it sole source a preferred supplier? local business that is not on the list of vendors with the Page 14 of 26 Last Updated February 19, 2013 P C 15

15 February Where TOWNOF BRADFORD WEST GWILLIMBURY OPP COSTING PROPOSAL QUESTIONS AND RESPONSES FEBRUARY I MARCH 2013 Fleet company, they may submit a request to the Fleet comrjanv to be included. 17. I would like to hear more about community policing and the As part of the proposal, BWG would have a full time programs offered. How much time (person hours or days) will be spent in schools educating our children? dedicated High School Resource Officer along with a full time Community Services Officer working within the elementary schools. Programs such as Drug Awareness Resistance Education (DARE), Cyber Awareness and Protection, RACE against Drugs, Stranger Danger are just some of the many programs being delivered. See appendix B. 18. Will OPP officers visit our schools and educate our The BWG proposal includes a full time dedicated high children? How often do they intend to visit schools? school resources officer working within the high schools along with a dedicated Community Services Officer who works directly with local elementary schools and delivering key programs to these students. 19. What is the cost and number of officers that will be In the current proposal (option 1), 30 constable FTE s responsible for our public/catholic grade 8 and under have been guaranteed. We are recommending 1 FTE schools? be assigned as a community services officer who would be responsible for delivering the programs in the elementary schools. The approximate cost of 1 constable FTE is $147,339. For more information see, Understanding OPP Municipal Policing Costs, page Pg. 6 (of the OPP proposal) - does it show the Yes it is included in the 30. Officers who are assigned school resources officer? Is it covered under the 30 to schools may be taking care of incidents that would constables? If it is then does it mean there will be one less otherwise have to be handled by another officer. constable available for regular policing if he / she is Conversely, these officers are available to assist covering the schools? frontline officers should it be operationally necessary. 21. Is there any advantage going Integrated detachment The integrated model provides enhanced flexibility and versus Stand-Alone detachment? Does the Community efficiencies to delivery the guaranteed contractual receive the same level of service? hours (FTE s) contained in the contract. For more information see, Understanding OPP Municipal Policing Costs, page 15 Page 15 of 26 Last Updated 19, 2013 P a c 6

16 February TOWNOF BRADFORD WEST GWILLIMBURY OPP COSTING PROPOSAL QUESTIONS AND RESPONSES FEBRUARY! MARCH If officers from BWG are called to assist on Hwy 400 will If there was an emergency, officers could be drawn they be required to remain for lengthy periods away from from BWG to assist. the town and if so will they be replaced in a timely fashion? The integrated detachment service model provides flexibility to deploy officers to meet operational needs. See page 5 and 10 of the Proposal for more information. 23. If an occurrence happens on the 400 and at the same time Hwy 400 is patrolled by the Highway Safety Division something happens in BWG, who gets priority? and normally do not require the resources of the Nottawasaga Detachment unless there is a significant occurrence. As part of an integrated model all priority calls get addressed first. 24. OPP have proposed 5 Provincial Constables and 1 Yes, there are other resources working and available in Sergeant per shift. I recall them saying there could be as the integrated service delivery model at any given time. many as 9 officers on the road in BWG during a shift. Is For more information see, Understanding OPP that correct? Municipal Policing Costs, page If an officer is away on holidays or sick leave will another There may be times due to vacation, training, or other officer replace him and will that be an extra charge to forms of leave that may impact these staffing levels but BWG? through an integrated delivery model there will be other resources working and available at any given time. Backfill and shift shortage overtime is not charged to the community. For more information see, Understanding OPP Municipal Policing Costs, page The platoons will have 1 Sgt. and 5 constables for BWG. There may be times due to vacation, training, or other Will this be our minimum strength even when officers are forms of leave that may impact these staffing levels but away on vacation and other leave or will the town drop through an integrated delivery model there will be other below this strength? When an officer is on vacation are resources working and available at any given time. they replaced and if so is there an extra charge to BWG? Backfill and shift shortage overtime is not charged to the community. For more information see, Understanding OPP Municipal Policing Costs, page 15. Page 16 of 26 Last updated 19, 2013 P a a a 17

17 February TOWNOF BRADFORD WEST GWILLIMBURY OPP COSTING PROPOSAL QUESTIONS AND RESPONSES FEBRUARY I MARCH Pg. 4 (of the OPP proposal) - It states that additional Yes, if there was an emergency elsewhere, officers resources can be mobilized within the OPP from could be drawn from BWG to assist. BWG is billed for neighbouring detachments and regions, should the need hours not actual officers. Municipalities are arise Does this mean if the need is elsewhere then BWG compensated for the contract resources mobilized in officers will be mobilized out of Town? What is the plan for those cases where there is a provincial obligation to serving BWG residents when officer(s) are pulled to respond. another emergency elsewhere? The integrated detachment service model provides flexibility to deploy officers to meet operational needs. See page 5 and 10 of the Proposal for more information. 28. What will the cost be to bring in extra officers for In some cases, there would be no additional costs to community events (parades, summer festivals etc.)? BWG as these events may be handled by officers within the integrated Nottawasaga Detachment. Depending on the nature of the event, additional resources may be provided through overtime, paid duties or provincial resources. 29. In regards to Community Policing Officers, what does that A community police office (CPO) is intended as a drop entail in regards to space needs? Do you have a cost to in centre for an officer to do small policing functions run a satellite office? How many hours a day/week are they including computer work and interviewing a witness. open? If we were to not use this benefit does it mean the Any decision on the establishment of a CPO rests with community has no access to the police officers at the main BWG. station? A satellite detachment is a full service police building. including cells for lodging prisoners. As per page 5 of the proposal, BWG is responsible for costs associated to renovating, maintaining or cleaning the BWG police facility at 81 Melbourne Dr. In the current proposal, the satellite would be open during normal office hours. This does not prevent a member of the public from receiving service at the satellite outside normal business hours where required. The Melbourne St. location is identified as the satellite for BWG residents. BWG residents would also have access to officers at the Nottawasaga Detachment in Page 17 of 26 Last Updated 19, 2013 p a 0 I B

18 February TOWNOF BRADFORD WEST GWILLIMBURY OPP COSTING PROPOSAL QUESTIONS AND RESPONSES FEBRUARY! MARCH 2013 the integrated model. Refer to page 3 of the proposal document. 30. Pg Point 1 (of the OPP proposal) What would the estimated cost be of the IT/data portion? In progress. 31. Can the Facilities Management Team put some numbers As per the facilities letter provided to BWG, it is to the renovation on the existing building? i.e. gun lockers, recommended that BWG engage a consultant to assist with a cost estimate. The OPP Facility section will work with BWG and your consultant to identify the specific construction requirements. signage, long gun lockers, etc. 32. Will the Town be notified if discipline issues occur at the The Detachment Commander is required to provide a report to the Police Services Board regarding the administration of the complaint system. discipline issues? The Police Services board has input into the selection of a Detachment Commander. All other movement of detachment? Will the Town have a say if a member is transferred into the local detachment who has past personnel is done at the discretion of the OPP. See appendix A Fact Sheet 5.1 vs How many members are there on the Police Services Based on the population of BWG, a five person board Board and does Council set that board up? Does Council would be required. BWG would be responsible for the through that board do the hiring of qualified Police police services board. In a section 10 contract with the OPP, the board has no responsibilities regarding hiring Constables? constables. See section 10 of the Police Services Act 34. What would the cost be to maintain the Police Services The Ontario Association of Police Services Boards is a Board? resource for this information. Page 18 of The K-9 unit was said to be in Huronia West. What other The OPP Canine teams are deployed regionally and not from detachment. There are 3 canine teams Unit which could be deployed it required? assigned to Central Region. The canine units do proactive patrol throughout the region so the closest Last Updated OPP detachments in close proximity to BWG have a K-9 team would be dispatched to an incident in BWG. There is also a team deployed to Highway Safety Division to the south of BWG that could be deployed it required. 19, 2013 P a a 19

19 February TOWNOF BRADFORD WEST GWILLIMBURY OPP COSTING PROPOSAL QUESTIONS AND RESPONSES FEBRUARY! MARCH With regards to extra resources: Will we be charged by No. In the event other resources were required to OPP for the use of the K-9 Unit, helicopter, for a major resolve a situation. BWG would be required to pay the criminal investigation or any other resources should they overtime for only those members in the integrated be required? detachment providing policing in BWG. For more information see, Understanding OPP Municipal Policing Costs, page If BWG experiences a murder and OPP is required to bring Yes, if a homicide were to occur in BWG, the town in a special team to work on the case... during the would not be charged for the additional specialized presentation it was stated that there will be no extra charge resources. BWG would only be required to pay the to the municipality. Would this be in writing from the OPP? overtime for only those members in the integrated detachment who were involved in the investigation. For more information see, Understanding OPP Municipal Policing Costs, page We do not require a Marine Unit in Bradford West On Lake Simcoe, the OPP deploys their marine units Gwillimbury, but we would like to know where the OPP from Barrie and Orillia. These unit work together with deploys their Marine Unit from? York Regional, Barrie and South Simcoe Police Services to ensure that a police presence is available on Lake Simcoe. If a marine incident were to occur in BWG area, it would be considered a provincial responsibility of the OPP. 39. OPP said they have 15 auxiliary officers in New The authorized Auxiliary strength in Nottawassaga is Tecumseth. Will BWG have its own auxiliaries in the 15. BWG has access to those auxiliary members future? What would be involved to have BWG auxiliaries? through their integration with Nottawasaga Detachment Further discussions are required to determine the potential size of an auxiliary unit should BWG accept the proposal. The OPP has a process for auxiliary members to apply and transition to the OPP Auxiliary. 40. Please provide a further explanation of Any applicable This includes revenues the municipality is entitled to revenues accruing to the municipality as a result of police from such things as: criminal record checks, activity is not part of the proposal. What police activity is Insurance/Accident reports, Reconstruction Reports meant by this statement? and Auction Revenue. Other sources of revenue include RIDE grants, CPP, 1000 Officers and Funding for Court Security/Transport. Page 19 of 26 Last Updated 19, 2013 P a a 110

20 February TOWNOF BRADFORD WEST GWILLIMBURY OPP COSTING PROPOSAL QUESTIONS AND RESPONSES FEBRUARY! MARCH What will the OPP do to provide RIDE in BWG? Ride programs are a valuable tool against drinking and driving and would be conducted year round by members assigned to BWG and throughout the integrated model of the Nottawasaga OPP. Officers are also utilized through RIDE Paid Duty grants and members of provincial traffic units. 42. To operate a RIDE program effectively they required a lot Ride programs are a valuable tool against drinking and more than 5 officers. Would OPP continue to have these driving and would be conducted year round by very important prevention methods in Town equal or more members assigned to BWG and throughout the times than SSPS did during the year? integrated model of the Nottawasaga OPP. Officers are also utilized through RIDE Paid Duty grants and members of provincial traffic units. 43. Currently if there is an accident on our streets, police Nottawasaga Detachment does not have a Collision officers attend to the residents when called and then they Reporting Centre. If an officer was dispatched to a file a report. Would OPP continue the same practice or collision in BGW, she/he would attend and investigate. would residents be sent to some collision reporting centre out of the Town? 44. If a major accident occurs involving a fatality or a serious A member from BWG would be assigned as the initial personal injury who will investigate? Will it be BWG officers investigator and all of the appropriate specialized units or will OPP bring in a specialized team to do this? IE: would be brought in to assist with the investigation. Highway Safety Division. If they do provide this service will there be an extra cost to BWG? BWG would only be required to pay the overtime for only those members in the integrated detachment who were involved in the investigation. For more information see, Understanding OPP Municipal Policing Costs, page What is the OPP policy regarding hiring of tow trucks for Owners may request a specific towing company which stranded vehicles? will have priority unless deemed to be a dangerous situation in which case we work with a local towing association which dispatches a tow truck. OPP policy provides principals and guidelines that allow Detachment Commanders to work with Page 20 of 26 Last Updated 19, 2013 P a o Ill

21 TOWNOF BRADFORD WEST GWILLIMBURY OPP COSTING PROPOSAL QUESTIONS AND RESPONSES FEBRUARY / MARCH 2013 municipalities for the development of a fair and equitable system. OPP recognizes the concerns in regards to the towing industry and as such, remain committed in working with local municipalities in developing local by-laws and systems to help address these concerns. 46. I have been told that currently the South Simcoe police OPP policy provides principals and guidelines that regulate towing, so we are protected from allow Detachment Commanders to work with unscrupulous operators who will charge $300 for towing a municipalities for the development of a fair and car a few kms from an accident. I am told the OPP don t do equitable system. that. Is that true? OPP recognizes the concerns in regards to the towing industry and as such, remain committed in working with local municipalities in developing local by-laws and systems to help address these concerns. 47. How is OPP going to decide which 30 officers to hire from If we get to that stage we will work on a process that is SSPS. Would this be based on the job seniority within their fair to everyone. position or skill and technical knowledge? A fair and transparent hiring process would be conducted and all candidates must meet requirements of the Police Services Act. The final decision rests upon the Commissioner of the OPP. See section 42(1) of the Police Services Act. 48. If OPP is to hire only 30 constables what is the full cost of This would be the responsibility of BWG and costs severance for remainder of the SSPS force including the would depend of the contract of the SSPS. top management severance packages? 49. What kind of penalties or projected losses for any current In a transition process, the OPP would look at leases or equipment being used by SSPS? municipally owned equipment and if it could be used, we would credit BWG on the initial start up costs. Page 21 of 26 Last Updated February 19, 2013 P a j e 12

22 February TOWNOF BRADFORD WEST GWILLIMBURY OPP COSTING PROPOSAL QUESTIONS AND RESPONSES FEBRUARY I MARCH Will the OPP indemnify the Town if an incident happens The OPP currently provides adequate and effective that gets out of control and the OPP cannot fully respond police service to 322 municipalities in Ontario. because of seconding, provincial emergencies, Should BWG proceed with the proposal a contract is overextension of assets or lack of enough cars due to the signed that requires the OPP to provide adequate and two officer policy? effective police service. In a contract, the OPP is also liable for any damages that may arise as a result of any negligent acts or omissions of its members in the performance of the agreement. Page 22 of 26 Last Updated 19, 2013 p a e 113

23 /,- Bob Casselman From: Sent: To: Subject: Sandra Seale Monday, June 24, :22 AM Senior Managers FW: AMO BREAKING NEWS - Policing Update From: AMO Communications [mailto:communicate amo.on.ca] Sent: June :03 PM To: Sandra Seale Subject: AMO BREAKING NEWS - Policing Update TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL June 14, 2013 Policing Update This is a further update on the various reviews in progress in terms of policing services underway at the Province. The last update was May 8. Costs of municipal policing in Ontario totals $3.76 billion (2011), of which $353 million represents the cost of municipal OPP contracted services. OPP Survey of Municipalities on OPP Billing Reform Member Response Strongly Encouraged (Please watch for the survey from the OPP and timelines for response) Previously, AMO informed members that the OPP would begin consultations on proposed billing reforms. The OPP has now finished seven regional consultations with 42 randomly selected municipalities and with the OPP Working Group, of which AMO and the Mayors Coalition are members. The OPP is now going to prepare a follow-up consultation report with a survey to all 323 municipalities with OPP contract services. We understand that the affected municipalities will receive the material electronically very soon. AMO strongly encourages these OPP serviced municipal governments to give priority to responding to this material. The survey is an important opportunity for your municipality to make its voice heard on the proposed billing reforms which could have significant implications for all OPP policed municipalities, particularly in light of the wide range of current per household costs (from under $100 to over $600). The Province is aiming to finalize OPP billing changes this fall. In part, to inform the municipal budgeting process, yet it also coincides with the implementation of the OPP s collective agreement salary increase beginning in It is critical for all affected municipalities to ensure the OPP and the government fully understands the impact that billing changes and the OPP salary increase (8.55%) will bring. Decision-makers at the Province need to see and understand potential impacts and the relationship to municipal budgets and taxpayers. Ontario Municipal Partnership Fund (OMPF) and Policing Page 23 of 26

24 what There is also a planned $75 million reduction of the Ontario Municipal Partnership Fund (OMPF) over the next three years. The OMPF is the municipal operating grant framework that is meant to help municipal governments with limited fiscal capacity. The OMPF policing operating grant reductions, combined with 8.5% OPP salary increase, will affect many of the communities that can least afford it. Municipal governments appreciate that collective agreements are legally binding. British Columbia s provincial government ultimately lost a Supreme Court challenge when it attempted to override free collective bargaining and imposed its own contract terms for B.C. health care workers. As we saw in recent Ontario teacher talks, any legislative attempt to undo the OPP contract would no doubt be met with a Charter challenge. While the Ministry of Finance consultations have begun on the OMPF, AMO continues to call on the government to, at a minimum delay the $25 million reduction for 2014, providing the necessary time to do a well-informed impact analysis of all the police related activities on municipal budgets, including OMPF. Neither the Province nor municipal governments can afford unintended consequences of rushed policy analysis. Future of Policing Advisory Committee (FPAC) The Future of Policing Advisory Committee (FPAC) continues to meet. This stakeholder advisory committee looks at policing activities and re-examines what is core policing and what is not. It will recommend to the Ministry policing related changes to legislation, regulations and policy. The Ministry of Community Safety and Correctional Services is expected to be releasing an update on the Committee s work shortly. At the Committee, AMO has argued that municipal councils and citizens will evaluate the effectiveness of the Committee s work and other venues of consultation on policing, by asking a simple question has been done to improve the efficiency and sustainability of policing in Ontario? While a review of policing requires thoughtful consideration to arrive at lasting solutions, AMO presses for action in the more immediate term as but one mechanism to help manage policing costs whether OPP or own force, and any OPP billing shifts of the Ontario Municipal Partnership Fund (OMPF). This is a clear illustration of the urgency of municipal concerns regarding police and emergency service costs. Summary: Again, municipal governments with OPP service contracts are urged to respond to the consultation document and survey when it is received. AMO will continue to update members on all the policing related matters. AMO Contact: Matthew Wilson, Senior Advisor, mwilson(d),arno.on.ca, ext. 323 PLEASE NOTE AMO Breaking News will be broadcast to the member municipality s council, administrator and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER These are final versions of AMO documents. AMO assumes no responsibility for any discrepancies that may have been transmitted with the electronic version. The printed versions of the documents stand as the official record. 2 Page 24 of 26

25 Bob Qasselman u1 From: Sent: To: Subject: AMO Communications Friday, June 28, :03 PM Bob Casselman AMO Breaking News - Policing Update TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL Date: June OPP Billing Reform Survey Urgent matter, July 10 th deadline. AMO s policing update of June 14th indicated the OPP survey on cost recovery would be distributed shortly. The survey has now been distributed to all municipal CAOs or clerks via . All municipalities are encouraged to reply. This includes municipalities with an OPP contract or without an OPP contract. It has also been sent to municipalities with their own police force because some may be considering using the OPP in the future. The cost of policing is a top priority for all communities. This is your municipality s opportunity to relay concerns regarding cost and billing directly to the OPP and the Ministry of Community Safety and Correctional Services. If OPP billing reform is implemented in 2014, it would have very significant implications for upcoming municipal budgets. Any billing changes (either positive or negative), would be in addition to the impact of the OPP s 2014 salary award increase of 8.55%. Previous salary changes were: 2011, 5%; 2012, 0%; and 2013, 0%. The OPP is requesting that surveys be completed by July 10, Questions regarding the survey may be directed to Janet Peroni at or atjanet.peroniontario.ca. Should you experience any technical difficulties with the survey please contact Molly Acton Rinaldo at or at rnolly.acton@ontario.ca. Future of Policing Advisory Committee Update Policing Update The Ministry of Community Safety and Correctional Services has asked the respective stakeholders with representation on this Advisory Committee to distribute the following update: Future ofpolicing Advisory Committee COMMUNIQUE June 2013 Following the establishment ofthe Future ofpolicing Advisory Committee (FPAC) last year, the Ministry of Community Safety and Correctional Services (MC SC S,) has worked with our policing partners to plan for effective, efficient and sustainable police service delivery in Ontario in the future. 1 Page 25 of 26

26 Through FPAC and its four working groups, MCSCS has sought the experience and expertise ofsenior policing and municipal leaders in reviewing the issues and helping develop a clear plan forward. FPAC and the working groups have provided thoughtful and valuable advice to address several emerging themes. Those themes include: o o o o o Forward-thinking policy direction provided by the Province that includes clear goals, objectives and priorities for policing, inclusive ofperformance measures; A new Community Safety model that provides for multi-disciplinary approaches and partnerships to resolve complex social problems, Strengthened local governance and oversight; Sharing ofservices, infrastructure and resources to realize economies ofscale and maximizes service delivery; and Identj ing alternative resources for service delivery while ensuring proper training and oversight. With this phase ofthe work well advanced, MCSCS is taking key themes identified o other ministries and affected stakeholders for broader consultation. That consultation will occur over the next year and will inform further action and next steps, MCSCS is also developing proposals for legislative, regulatory and policy change in the area ofpolice service delivery to address the themes noted above and any further matters identified through broader consultation. MCSCS will seek the input offpac in finalizing these proposals through ongoing review and discussion at the FPAC table throughout this year and next, with an expected completion timeframe ofspring MCSCS is committed to developing a new strategic vision for community safety, including police service delivery that will support fiscally prudent, transparent, sustainable and accountable standards ofservice for the people of Ontario now and into the future. The work offpac to date has been most valuable and necessary. MCSCS is committed to continuing this collaboration going forward. AMO s comments on the update: AMO will continue to keep municipalities up-to-date regarding policing issues and we continue to message that more immediate actions to bring about cost-savings should be pursued by the Province. AMO Contact: Matthew Wilson, Senior Advisor - mwiison(amo.on.ca extension 323. PLEASE NOTE AMO Breaking News will be broadcast to the member municipality s council, administrator and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER These are final versions of AMO documents. AMO assumes no responsibility for any discrepancies that may have been transmitted with the electronic version. The printed versions of the documents stand as the official record. 2 Page 26 of 26