EMERGENCY RESPONSE PLAN

Transcription

1 EMERGENCY RESPONSE PLAN SCHEDULE A to BY-LAW No Approved by the Municipality of Kincardine Emergency Management Program Committee Prepared by the Municipality of Kincardine Community Emergency Management Coordinator Adopted by Municipality of Kincardine Council January 27,

2 AMENDMENTS BY-LAW NO. REVISION DESCRIPTION CONSOLIDATION DATE 0 Creation and adoption of an Emergency Plan February Re-issue 1. Delete Tiverton 2. Delete Toxic Gas Information 3. Incorporate Municipal Nuclear Emergency Plan 4. Update to reflect revised PNEP December Include Emergency Management May 1998 Ontario comments 3 Include Emergency Management July 1998 Ontario comments 4 Include Emergency Management September 1998 Ontario comments 5 Granting of interim Plan Status October Inclusion of new Amalgamation name change Revise format to Bruce County Plan 2. Change all references of Provincial Operations Centre to Provincial Emergency Operations Centre 3. Change all references of Joint Information Centre to Emergency Information Centre 4. Change all references of Joint Traffic Control Centre to Traffic Control Centre 5. Change all references of PNEP to PNERP 6. Change all references of BNPD to Bruce Power 7. Add appendix for human health / agricultural emergencies 8. Add Emergency Management Act 2002 references February 2003 January

3 9. Comments from Emergency Management Coordinating Committee 10. Comments from Emergency Management Ontario 11. Comments from Emergency Services Committee 12. Add appendices for Transportation, Energy, Severe Weather, Critical Infrastructure emergencies 13. Add Mutual Assistance Agreements 14. Add Emergency Resource Directory Revisions to Municipal Nuclear Plan January

4 FOREWORD This Emergency Plan has been prepared for the Municipality to prescribe the municipal response to a large-scale emergency requiring a controlled and coordinated approach. Legal authority for the preparation of this municipal plan is found in Section 2 (1) of the Emergency Management Act, Every municipality shall develop and implement an emergency management program and the council of the municipality shall by by-law adopt the emergency management program. In accordance with that section, the Municipality has prepared the following plan, which conforms to generally accepted emergency management practices and has been adopted by the Council of the Municipality of Kincardine under BY-LAW No In the event of a nuclear emergency within the Municipality of Kincardine, the Provincial Nuclear Emergency Response Plan is the enabling document of the Emergency Management Act, and carries the authority of the Province of Ontario Legislature. In token thereof, the plan is signed by the Head of Council and the Chief Administrative Officer of the municipality, and is hereby approved for use. Head of Council Chief Administrative Officer Date Date

5 TABLE OF CONTENTS GENERAL CHAPTER DESCRIPTION PAGE Amendments to the Plan 2-3 Forward 4 Table of Contents 5-7 CHAPTER 1 GENERAL Introduction Aim Scope Legal Authority Legal Powers Participating Organizations 12 Figure 1.1 Emergency Response Organization 13 CHAPTER 2 EMERGENCY RESPONSE ORGANIZATION General Emergency Control Group Responsibilities Roles and Responsibility of Emergency Control Group Members Mayor Chief Administrative Officer Public Works Manager Police Commander Administrative Fire Chief Director, Bruce County Emergency Medical Services Medical Officer of Health Social Services Administrator Community Emergency Management Coordinator Emergency Information Officer Emergency Control Group Administrative Assistant Administrative Manager Emergency Operations Centre Emergency Operations Centre Support Staff Treasurer Assistant Treasurer Technology Services Municipal Solicitor Amateur Radio Emergency Service Coordinator Outside Agencies Support Services Site Manager Roles and Responsibility Joint Community Control Group Emergency Information Centre Traffic Control Centre

6 2.11 Reception Centres Telecommunications 29 CHAPTER 3 NOTIFICATION AND RESPONSE Notification Response Levels and Initial Actions (prior to declaration) 30 Table 3.1 Emergency Response Levels and Initial Actions Public Alerting 34 CHAPTER 4 EMERGENCY OPERATIONS General Immediate Actions Declaration of a Municipal Emergency Requests for Assistance Terminating an Emergency Ontario Disaster Relief Assistance Program 38 CHAPTER 5 RECOVERY PLAN General Organization Recovery Strategy Recovery Committee Responsibilities Disaster Declarations and Disaster Relief Assistance 42 CHAPTER 6 COMMUNICATIONS Communications 43 CHAPTER 7 PLAN MAINTENANCE REVISION AND TESTING Internal Procedures Annual Review Amendments Flexibility Local Plans 45 CHAPTER 8 SPECIFIC EMERGENCY APPENDICES 46 * APPENDIX A - Glossary of Terms and Acronyms / Abbreviations 46 * APPENDIX B - Nuclear Emergency Response 56 * APPENDIX C Liquid Emissions Response 126 * APPENDIX D - Human Health / Agricultural Emergency Response 130 * APPENDIX E Transportation Emergency Response

7 * APPENDIX F Severe Weather Emergency Response 158 * APPENDIX G Energy/Power Emergency Response 171 * APPENDIX H Critical Infrastructure Emergency Response 176 * APPENDIX I - Emergency Declaration Form 189 * APPENDIX J Emergency Termination Form 190 * APPENDIX K Emergency Declaration Checklist 191 APPENDIX L Mutual Assistance Agreements APPENDIX M Emergency Resource Directory APPENDIX N Emergency Procedures APPENDIX O Contiguous Zone Residents List (Nuclear Emergency Response) N/A N/A N/A N/A Note: Appendices denoted with an asterix (*) beside them are for public access. Appendices with no asterix (*) beside them are not available for public access due to containing security information or privacy restrictions

8 CHAPTER 1 GENERAL 1.1 INTRODUCTION In April of 2002, the Emergency Management Act was amended. The Emergency Management Act, which replaces the former Emergency Plans Act, sets out new legislation to provide for new emergency management standards in the Province of Ontario. The Emergency Management Act is the legislative authority for the preparation of this Plan. The Emergency Management Act, R.S.O CE.9 as amended, defines an emergency as a situation or an impending situation caused by the forces of nature, an accident, an intentional act or otherwise that constitutes a danger of major proportions to life or property. The response to such emergencies often requires a coordinated effort on the part of a number of agencies both public and private. This coordinated response will be guided by a select group of individuals known as the Emergency Control Group. This plan, which has been prepared by the Municipality of Kincardine Emergency Management Program Committee, identifies the members of the Emergency Control Group and their individual roles and responsibilities during an emergency situation Hazards A hazard can be defined as an event or physical condition that has the potential to cause fatalities, injuries, property damage, infrastructure damage, agricultural loss, damage to the environment, interruption of business or other types of harm or loss. This definition is taken from FEMA (the United States of America s Federal Emergency Management Agency). Hazards can be categorized as natural such as an ice storm, technological such as a fire or explosion, or human such as acts of terrorism. The Municipality s Emergency Management Program Committee has identified a set of community hazards that are most likely to result in an emergency situation for the municipality. The following community hazards are listed: (i) Snowstorm/Blizzard (ii) Windstorm (iii) Explosion/Fire (iv) Energy/Power Emergency (v) Ice/Sleet Storms (vi) Lightning Storm (vii) Human Health / Agricultural Emergencies (viii) Nuclear Facility Emergencies (ix) Transportation Accidents (x) Water Emergency

9 While there are ways to mitigate and prevent some hazardous events, many situations occur that are difficult to avoid. Nevertheless, there are steps that we can take to lessen the impacts to our communities including loss of life and property damage. This plan is intended to serve as a guide in implementing those steps necessary to lessen the impact of an emergency on the community Municipality of Kincardine Facts Demographic Overview Figures taken from Statistics Canada 2001 data shows an average median age for the entire Municipality of 42 years old. This reflects a slight rise above the Provincial median age of Statistics Canada also states that the percentage of people over the age of fifteen in our municipality is 82%. Municipal Highlights The Municipality of Kincardine is vast in size stretching from the southerly Huron/Kinloss border just south of Kincardine to the northerly point of North Bruce, which borders on Saugeen Shores. This area stretches east from the shore of Lake Huron to the easterly point of Glammis, bordering on the Municipality of Brockton. It is a diverse community possessing urban areas and many acres of rural farmland. Kincardine is proud of its location next to Lake Huron and strives to be a leader in raising the quality of life for its residents. The Municipality of Kincardine has only been in existence since 1999 due to amalgamation; Kincardine is well over 150 years old. Tiverton to the north is also over 100 years old. Amalgamated Townships of Kincardine and Bruce which comprise the balance of the Municipality of Kincardine are also over 150 years old. There are also multitudes of services that are not provided directly by the Municipality. These include social services (Bruce County), hospital care (South Bruce Grey Health Center), public health (Grey Bruce Health Unit) land ambulance service (Bruce County), recycling and garbage pickup (Bruce Area Solid Waste Association) electricity suppliers (Westario and Hydro One), libraries (Bruce County), non-profit housing (Bruce County), land planning (Bruce County), Engineering (private firms) and policing (Ontario Provincial Police). Some services are also shared with other municipalities. These include recreation agreements and fire service agreements Municipal Government and Services The Municipality of Kincardine which operates its administrative offices out of the Municipal Administration Centre situated in the Municipality of Kincardine at 1475 Concession 5, Kincardine. The Municipality of

10 Kincardine employs approximately 65 full time staff and over 50 part time firefighters. Our elected Mayor and Council make decisions for our municipality. Reporting to the council is the Chief Administrative Officer. The Chief Administrative Officer is responsible for day to day operation of the Municipality. All department heads report to the Chief Administrative Officer through a recognized chain of command. Municipal departments include Public Works, Fire, Building and Planning, Chief Administrator's Office, Office of the Clerk, Finance, Recreation and Parks. Fire Service is a municipal function. This service is provided by each of the two local fire stations on a standardized basis administered by a full time Administrative Fire Chief. Under the direction of the Administrative Fire Chief is the Community Emergency Management Coordinator (CEMC). The Community Emergency Management Coordinator is responsible for coordination and maintenance of this plan. The Ontario Provincial Police is responsible for providing police services to the Municipality. The Ontario Provincial Police operates from one detachment located in Kincardine with 2 smaller community policing offices situated throughout the Municipality. One Hospital, South Bruce Grey Health Centre Kincardine site, located at 43 Queen Street Kincardine, provides medical services to the Municipality s residents. In addition to the hospital site, there is a medical centre/clinic situated within walking distance from the hospital. Land Ambulance Services are provided directly by the County of Bruce out of one ambulance station in Kincardine. The service employs 18 full and part time paramedics. 1.2 AIM OF THE PLAN The aim of this plan is to make provisions for the extraordinary arrangements and measures that may have to be taken to protect the health, safety and welfare of the inhabitants of the Municipality of Kincardine when faced with an emergency This plan is intended to support local municipal emergency response efforts The Municipality of Kincardine will manage the off-site emergency response concerns of a nuclear emergency situation resulting from an accident at the Bruce Power Site in the Municipality of Kincardine. These actions will be directed by the Provincial Emergency Operations Centre in a coordinated manner

11 1.3 SCOPE OF THE PLAN This municipal emergency plan covers the responsibilities of the Municipality and the various departments and organizations, which would respond to such an emergency (Refer to Section 1.6) This plan is formally entitled the Municipality of Kincardine Emergency Response Plan. In this document it will be referred to as the plan In the event of a nuclear emergency, refer to Appendix B for specific actions. 1.4 LEGAL AUTHORITY The Emergency Management Act, R.S.O.1990 CE.9, is the primary enabling legislation for the formulation of this Emergency Response Plan, which will govern the provisions of necessary services during an emergency. The Emergency Management Act and a by-law passed by the Council of the Municipality of Kincardine will provide the legal authority for the Municipality s Emergency Response Plan. Once approved by Council, this Emergency Response Plan will be filed with Emergency Management Ontario In accordance with Section 3 of the Act, every municipality shall formulate an emergency response plan governing the provisions of necessary services during an emergency and the procedures under and the manner in which employees of the municipality and other persons will respond to the emergency and the council of the municipality shall by by-law adopt the emergency plan. 1.5 LEGAL POWERS The Head of Council or designated alternate of a municipality may declare that an emergency exists in the municipality or any part thereof and may take such action and make such orders as he/she considers necessary and are not contrary to law to implement the emergency plan of the municipality and to protect property and the health, safety and welfare of the inhabitants of the emergency area (Section 4 (1) of the Emergency Management Act) The Head of a Council or designated alternate or the council of a municipality may at any time declare that an emergency has terminated (Section 4 (2) of the Emergency Management Act) In accordance with Section 9 (a) of the Emergency Management Act, the Head of Council, the Chief Administrative Officer of the Municipality, the Administrative Fire Chief, or the Community Emergency Management Coordinator are hereby authorized to take action to implement the plan

12 where such action is considered necessary, even though the declaration of the existence of an emergency has not yet been made The Head of the Emergency Control Group shall be the Head of Council of the Municipality. During the absence of the Head of Council or his/her inability to act, the Deputy Head of Council shall be the Head of the Emergency Control Group (Section 9 (c) of the Emergency Management Act) No action or other proceeding for damage lies or shall be instituted against a member of council, an employee of a municipality, a minister of the Crown or a Crown employee for doing any act or neglecting to do any act in good faith in the implementation or intended implementation of an emergency plan or in connection with an emergency (Section 11 (1).) 1.6 PARTICIPATING MUNICIPAL STAFF and ORGANIZATIONS The following municipal staff, agencies, departments, and boards have been assigned some responsibility for responding to an emergency: Emergency Control Group (i) Head of Council (ii) Chief Administrative Officer (Municipal Operations Officer) (iii) Administrative Fire Chief (iv) Community Emergency Management Coordinator (v) Ontario Provincial Police (vi) Administrative Manager (Treasurer) (vii) Bruce County Ontario Works (viii) Public Works Manager (ix) Emergency Medical Services (x) Medical Officer of Health (xi) Emergency Information Officer Additional Resources as Required (xii) Grey Bruce Catholic District School Board (xiii) Bluewater District School Board (xiv) Amateur Radio Emergency Service (xv) Saugeen Valley Conservation Authority (xvi) Bruce Power Liaison (xvii) Bruce Telecom (xviii) Westario Power (xix) Hydro One

13 FIGURE 1.1 EMERGENCY RESPONSE ORGANIZATION EMERGENCY MANAGEMENT ONTARIO (Nuclear Emergency) MAYOR CHIEF ADMINISTRATIVE OFFICER ONTARIO PROVINCIAL POLICE ADMINISTRATIVE FIRE CHIEF EMERGENCY MEDICAL SERVICES MEDICAL OFFICER of HEALTH BRUCE COUNTY ONTARIO WORKS COMMUNITY EMERGENCY MANAGEMENT COORDINATOR EMERGENCY INFORMATION OFFICER ADMINISTRATION MANAGER PUBLIC WORKS MANAGER EMERGENCY SITE MANAGER (OPP, FIRE, EMS, HEALTH UNIT) EMERGENCY WORKERS ON-SITE GENERAL PUBLIC EMERGENCY WORKER CENTRE EMERGENCY WORKERS RED CROSS ST JOHN AMBULANCE AMATEUR RADIO SERVICE CLUBS VOLUNTEERS AND STAFF TRAFFIC CONTROL CENTRE (OPP, MTO) EMERGENCY WORKERS GENERAL PUBLIC EMERGENCY MANAGEMENT ONTARIO EMERGENCY INFORMATION CENTRE MEDIA GENERAL PUBLIC NOTE: Information flow within this chart is two way flowing downward and upward. This ensures all required measures are being taken and executed properly. Accurate information communication is critical Responsibilities assigned to organizations listed in shall carry the following implications: (a) In the case of those assigned to an organization, it shall be the responsibility of the operational/administrative head of the organization to ensure their implementation. (b) In the case of those assigned to a position, implementation shall also be the responsibility of any substitute, alternate or the person next in line of authority if the primary incumbent of that position is absent or otherwise unable to take the necessary action Those organizations listed in shall ensure appropriate plans and implementing procedures are developed for carrying out their roles and tasks. They shall ensure that their internal plans and procedures mesh smoothly with the municipal emergency plan

14 CHAPTER 2 EMERGENCY RESPONSE ORGANIZATION 2.1 GENERAL The municipal emergency response organization which shall be set up under this plan to deal with an emergency is shown in outline in Figure 1.1 (page 7). This organization is comprised of the Emergency Control Group, the Emergency Site Manager (ESM), individual organizations operating under the Emergency Control Group. The municipal emergency response organization is managed by the Emergency Control Group The structure of this organization shall remain essentially the same for any emergency; however, certain incidents may require only parts of the organization to respond and only certain emergency centres to be set up This structure shall work under the standardized Incident Management System (IMS) 2.2 Emergency Control Group All emergency response will be directed and controlled by a group of officials who will be responsible for co-coordinating the provision of essential services needed to minimize the effects of the emergency on the municipality. This group of officials will be known as the Emergency Control Group and may be made up of the following Emergency Control Group Composition: (i) Head of Council (ii) Chief Administrative Officer or alternate (iii) Public Works Manager or alternate (iv) Ontario Provincial Police (v) Administrative Fire Chief or alternate. (vi) Director of Emergency Medical Services or alternate (vii) Administrative Manager or alternate (viii) Community Emergency Management Coordinator or alternate (ix) Emergency Information Officer or alternate (x) Administrative Assistant or alternate (xi) Medical Officer of Health (xii) Bruce County Ontario Works The Emergency Control Group may function with only a limited number of members depending upon the emergency situation. However, all members of the Emergency Control Group shall be notified of the emergency and its consequences

15 2.3 RESPONSIBILITIES Group Responsibilities The members of the Emergency Control Group shall be responsible for the following actions or decisions: (i) Acquiring and assessing of information to determine the status of the emergency situation (ii) Maintaining a log outlining decisions made and actions taken during the emergency response (iii) Calling out and mobilizing their emergency services, agencies and equipment (v) Coordinating and directing their services and ensuring that any actions necessary for the mitigation of the effects of the emergency are taken, provided they are not contrary to law (vi) Determining if the location and composition of the Emergency Control Group are appropriate (vii) Advising the Head Emergency Control Group as to whether the declaration of an emergency is recommended (viii) Advising the Head Emergency Control Group on the need to designate all or part of the Municipality as an emergency area (ix) Ensuring that an Emergency Site Manager (ESM) is appointed, if not already and offering equipment, staff and resources as required to support the ESM. (x) Ordering, coordinating and/or overseeing the evacuation of inhabitants considered to be in danger (xi) Discontinuing utilities or services provided by public or private concerns i.e. hydro/power, water, gas, closing public areas, etc. (xii) Arranging for services and equipment from local agencies not under municipal control i.e. private contractors, volunteer agencies, services clubs, etc. (xiv) Determining if volunteers are required and if appeals for volunteers is warranted (xv) Determining if additional transport is required for evacuation or transport of persons and/or supplies (xvi) Ensuring that pertinent information regarding the emergency is disseminated to the media and public (xvii) Determining the need to establish advisory group(s) and/or subcommittees (xviii) Authorizing expenditure of money required to deal with the emergency (xix) Notifying the service, agency or group under their direction, of the termination of the emergency (xx) Participating in an operational debriefing following the emergency and preparation of a report to Municipal Council (xxi) Coordinate the provision of Critical Incident Stress Management to assist Public Safety Personnel and members of the public affected by emergency incident

16 2.4 ROLES AND RESPONSIBILITY OF INDIVIDUAL EMERGENCY CONTROL GROUP MEMBERS NOTE: Detailed contact information for the following roles is contained in Appendix N Procedures Manual Mayor or Alternate (i) To provide leadership in the Emergency Operations Centre operations. (ii) Maintain log of actions taken and decisions made. (iii) Declares an emergency if required, immediately notifies Emergency Management Ontario via the Provincial Emergency Operations Centre (per the Emergency Management Act R.S.O 1990 CE.9). (iv) May terminate an emergency after consulting with Emergency Control Group and Council (v) Notify proper individuals and agencies of the declaration and termination of an emergency. (vi) Meet with Council (Executive Committee) and keep them informed of the emergency situation. (vii) Liaise with local municipal Heads of Council that may also have declared an emergency. (viii) Request assistance from neighboring municipalities or senior levels of government. (ix) Establish a communication link with Emergency Information Officer. (x) Act as the Community Spokesperson (if available) (xi) Partake in interviews and media photograph sessions as directed and in consultation with the Emergency Information Officer. (xii) Ensure that all inquiries regarding the Emergency Control Group and the emergency operation are directed to the Emergency Information Officer. (xiii) Approve news releases and public announcements prepared by the Emergency Information Officer. (xiv) Sit on Emergency Control Group Chief Administrative Officer or Alternate (i) Upon being notified that an emergency has occurred or a warning of a potential emergency by a member of the Municipality s Emergency Control Group shall ensure that the Municipality of Kincardine Emergency Notification Procedures is activated. (ii) Maintain log of actions taken and decisions made. (iii) Activate Emergency Operations Centre (iv) Chair Emergency Control Group meetings (v) Coordinates all Emergency Operations Centre functions, such as ensuring operating cycle is scheduled and maintained, arranging for the preparation of agendas, ensuring proper support staff is in place to effectively operate the Emergency Operations Centre

17 (vi) Ensure ongoing essential administrative functions of the municipality are maintained and if these are affected by the emergency situation, determine those efforts needed to restore services. (vii) Arrange for additional Emergency Operations Centre support staff as required. (viii) Advise Mayor on administrative matters, proper policies and procedures of the municipal government and laws. (ix) Assist Mayor in authorizing the dissemination of information through the Emergency Information Officer to the media and the general public. (x) Authorize implementation of Mutual Assistance Agreements in consultation with Emergency Control Group. (xi) Sit on Emergency Control Group Public Works Manager or Alternate (i) Upon becoming aware that an emergency has occurred or is threatening to occur, shall ensure that the Chief Administrative Officer or alternate to Chief Administrative Officer is advised to activate the Emergency Operations Centre notification procedures. (ii) Maintain log of actions taken and decisions made. (iii) Arrange and coordinate Public Works issues as they pertain to the emergency (iv) Advise the Head of the Emergency Control Group on issues relating to the emergency and public works issues (v) Coordinate public works staff requirements as they pertain to the emergency (vi) Sit on the Emergency Control Group Ontario Provincial Police or Alternate (i) Upon becoming aware that an emergency has occurred or is threatening to occur, shall ensure that the Community Emergency Management Coordinator or alternate Community Emergency Management Coordinator is advised to activate the Emergency Operations Centre notification procedures. (ii) Maintain log of actions taken and decisions made. (iii) Set up an on site command post at the scene of the emergency with a communication link to the emergency operation centre. (iv) Establish and maintain a radio communication link with senior police officials at the site. (v) If matter is police related, appoint a Site Manager in consultation with Emergency Control Group. (vi) Provide Emergency Control Group with information and advise on law enforcement matters. (vii) Seal off the area of concern. (viii) Control and, if necessary, disperse crowds within the emergency area, alerting those endanger by the emergency and if necessary

18 assist with evacuating areas designated by Emergency Control Group. (ix) Ensure proper inner perimeter is established for emergency area. (x) Ensure proper outer perimeter is established to facilitate the movement of emergency vehicles both in and out of the emergency area. (xi) Provide traffic control to ensure efficient movement of emergency vehicle and personnel in and out of the emergency area. (xii) Provide security to Emergency Site, Emergency Operations Centre and any other areas deemed appropriate in consultation with Emergency Control Group (xiii) Co-ordinate police operations with other municipal departments and arrange for additional supplies and equipment when needed - e.g. barriers and flashers, etc. (xiv) Coordinate with other police agencies, if necessary. (xv) Arrange for additional police assistance, if required. (xvi) Ensure law and order is maintained at the site, at temporary facilities such as evacuation centres and throughout the municipality. (xvii) Advise the Coroner in the event of fatalities and perform whatever additional responsibilities may be necessary under the Coroner s Act. (xviii)investigation and co-ordination of assisting services as to the origin and circumstances relating to the disaster. (xix) Participation in debriefing and assisting the Community Emergency Management Coordinator in the preparation of post incident report. (xx) Provide a representative to sit on the Emergency Control Group Administrative Fire Chief or Alternate (i) Upon becoming aware of that an emergency has occurred or is threatening to occur, shall ensure that the Community Emergency Management Coordinator or alternate Community Emergency Management Coordinator is advised to activate the Emergency Operations Centre notification procedures. (ii) Maintain log of actions taken and decisions made. (iii) Establish an on site command post with communication link to Emergency Operations Centre (iv) If emergency is fire related, choose site manager and seek endorsement of Emergency Control Group. (v) Establish and maintain radio communication link with senior fire officials at the emergency site. (vi) Advise Emergency Control Group on matters relating to fire resources. (vii) Determine if additional fire resources are required to aid emergency site effort. (viii) Ensure equipment and manpower needs are adequate. (ix) Ensure Mutual Aid Fire Assistance is activated as requested by Emergency Control Group and the Emergency Site Manager. (x) Assist Emergency Medical Services with casualties as necessary. (xi) Liaise with Ministry of the Environment, Fire Marshall s Office, etc. (xii) Sit on the Emergency Control Group

19 2.4.6 Director, Bruce County Emergency Medical Services or Alternate (i) His/her responsibility is to coordinate pre-hospital care and transportation of casualties. This would primarily be accomplished through the Bruce County Emergency Medical Services on-site coordinator with assistance from the London Central Ambulance Communications Centre. (ii) Provide a representative to sit on the Emergency Control Group upon request. (iii) Maintain log of actions taken and decisions made Medical Officer of Health or Alternate (i) Upon becoming aware that an emergency has occurred or is threatening to occur, shall ensure that the Community Emergency Management Coordinator or alternate Community Emergency Management Coordinator is advised to activate the Emergency Operations Centre notification procedures. (ii) Maintain log of actions taken and decisions made. (iii) Coordinate response to human health and epidemic related emergencies according to Ministry policies. (i) If emergency is health related, assign site manager and seek (ii) endorsement of Emergency Control Group. Coordinate emergency response among all Health Services including hospitals and the Emergency Control Group. (iii) Liaise with Ontario Ministry of Health and Long Term Care and local Public Health Offices. (iv) Liaise with Community Care Access Centre and coordinate appropriate response with Social Services Administrator to ensure coordination for the care of bed-ridden, invalid, infirm and special medical needs of citizens at home and in evacuation centres during an emergency. (v) Liaise with volunteer and private health agencies for augmenting and coordinating public health issues. (vi) Coordinate efforts to prevent and control spread of disease during an emergency. (vii) Arrange for, in consultation with Emergency Information Officer, dissemination of special instructions to the public with respect to health and safety. (viii) Arrange for mass immunization where required and vaccine storage. (ix) Arrange for temporary morgue facilities at the emergency site, if necessary. (x) Provide for potable emergency water supplies to the emergency site, evacuation centres, water reception areas, etc. (xi) Arrange for portable sanitation facilities at the emergency site. (xii) Coordinate with Social Services Administrator to ensure availability of quality food and water supplies at emergency shelters. (xiii) Provide staff at the Reception/Evacuation Centre to assist the Reception/Evacuation Centre Manager in Public Health matters and to administer KI pills in a nuclear emergency

20 (xiv) Contact local veterinarians if necessary to arrange for care of animals and livestock following an evacuation (xv) Provide a representative to sit on the Emergency Control Group upon request Social Services Administrator of Alternate (i) If necessary, upon becoming aware that an emergency has occurred or is threatening to occur, shall ensure that the Community Emergency Management Coordinator or alternate to Community Emergency Management Coordinator is advised to activate the Emergency Operations Centre notification procedures. (ii) Maintain log of actions taken and decisions made. (iii) Responsible for arranging and coordinating emergency shelters, evacuation centres, emergency clothing, emergency feeding, registration and enquiry services. (iv) Provide and arrange for supervision of emergency shelters. (v) Consult with School Boards on emergency shelter requirements. (vi) Coordinate with social services agencies such as Red Cross, St. (vii) John s Ambulance, Salvation Army, and Victim Services. Provide a representative to sit on the Emergency Control Group upon request. (viii) Arrange and coordinate all transportation during an evacuation for members of the public that may require it Community Emergency Management Coordinator or Alternate (i) (ii) If necessary, upon becoming aware that an emergency has occurred or is threatening to occur shall ensure that the Mayor or designated alternate is advised. Maintain records and files of decisions made and logs made for the purpose of conducting a debriefing, post emergency reporting and updating community s emergency plan and program. (iii) Contact Provincial Emergency Operations Centre upon being notified of an emergency situation and apprise the Duty Officer of the situation. (iv) Ensure proper communications are in place at Emergency Operations Centre and at Emergency Site and that a proper link is established between the two locations. (v) Ensure proper set-up and function of the Emergency Operations Centre. (vi) Register Emergency Control Group members at the Emergency Operations Centre site. (vii) Ensure that proper security is in place for both the emergency site and the Emergency Operations Centre. (viii) Provide up-to-date information on the developing emergency situation to Emergency Control Group and Emergency Management Ontario. (ix) Ensure that Emergency Control Group have supplies (emergency response plan, resources, supplies, pens, maps and equipment)

21 necessary to conduct emergency operations in the Emergency Operations Centre. (x) Provide advice and clarification to the Emergency Control Group about the implementation of the Emergency Response Plan. (xi) Liaise with County Social Services and community support agencies. (xii) Address any action items resulting from the activation of the Emergency Response Plan. (xiii) Ensure Emergency Control Group is informed of implementation needs of the Response Plan. (xiv) Sit on the Emergency Control Group Emergency Information Officer The Emergency Information Officer reports to the Chief Administrative Officer during an emergency and will be responsible for the following: (i) Ensure the dissemination all emergency information to the media and public. (ii) Maintain personal log of all decisions made and actions taken. (iii) Establish a communication link with the Mayor and any other media coordinators such as provincial, federal, private industry, public and private agencies. (iv) Ensure proper groups are advised of the Emergency Information Centre telephone numbers such as the media, Emergency Control Group, Municipal staff. (v) Coordinates all emergency information including media photograph sessions and interviews at the Emergency Operations Centre and emergency site. (vi) Responsible for setting up and staffing the Emergency Information Centre, if required. (vii) Liaise with Emergency Control Group to obtain up-to-date information for media in order to prepare and issue press releases, arrange media briefings and may be required to post emergency information on the internet. (viii) Responsible for setting up a Citizen Enquiry Service, if required, to respond to inquiries from the public (ix) Provide the Citizen Enquiry Service with the regular updates to ensure the most accurate and up-to-date information is disseminated (x) to the public. Provide emergency services, Emergency Control Group and municipal staff with designated telephone number(s) of Citizen Enquiry Service. (xi) Ensure that the Chief Administrative Officer and Mayor approve all media releases prior to dissemination. (xii) Ensure copies of all media releases are provided to Emergency Information Centre staff, citizen enquiry service, and Emergency Control Group and key media officers from other agencies. (xiii) Monitor news coverage and ensure erroneous information is corrected

22 (xiv) Maintain copies of all media information pertaining to the emergency such as media releases, newspaper articles, etc. (xv) Sit on Emergency Control Group Emergency Control Group Administrative Assistant (i) Provide assistance to Chief Administrative Officer with any of the responsibilities outlined in (ii) Maintain log of actions taken. (iii) Record important decisions and actions taken by the Emergency Control Group. (iv) Keep maps and status boards up-to-date. (v) Notify and debrief support staff required to report to the Emergency Operations Centre Administrative Manager (i) Initiate opening, staffing and operation of Emergency Operations Centre switchboard and as situation dictates ensure operators are informed of Emergency Control Group member s telephone numbers in the Emergency Operations Centre. (ii) Arrange for printing of material as required (iii) Arrange for and coordinate clerical staff. (iv) Arrange for dissemination of information to Council as directed by Mayor and Chief Administrative Officer (v) Arrange for food and lodging for Emergency Control Group members, as necessary. 2.5 EMERGENCY OPERATIONS CENTRE Upon being notified of an emergency situation, the members of the Emergency Control Group will assemble at the Municipality s designated Emergency Operations Centre Function The Emergency Operations Centre shall serve as the base of operations for the Emergency Control Group. The locations of these sites are detailed in Appendix N - Procedures Manual Activation The Emergency Operations Centre shall be set up and staffed by members of the Emergency Control Group for the following levels of emergency response: Partial Activation and Full Activation. (Refer to Chapter 3 for an explanation of the emergency response levels) Staffing and Equipment All equipment required for the proper functioning of the Emergency Operations Centre shall be maintained at the centre. The staff required to

23 provide support for the Emergency Operations Centre shall be designated in advance, including alternates and relief s, and arrangements shall be made for calling them in when required. The Community Emergency Management Coordinator is responsible for ensuring the readiness of equipment, supplies, and support staff for the Emergency Operations Centre. The Community Emergency Management Coordinator shall also ensure that maps, plans, and key pieces of equipment can be quickly transported to the alternate Emergency Operations Centre Operating Cycle Upon attending at the Emergency Operations Centre, Emergency Control Group members will be briefed by the Community Emergency Management Coordinator on the emergency situation and will make decisions with respect to the appropriate composition of the Control Group taking into consideration the emergency and the expertise required to properly manage the situation. The Community Emergency Management Coordinator will be directed to contact those support agencies required to manage the emergency. The Emergency Control Group members will establish an operating cycle consisting of specified meeting times and length of meetings and work schedule. It shall be the responsibility of the Chief Administrative Officer to ensure adherence to the operating cycle and to convene Emergency Control Group meetings and to arrange for agendas for the meetings. The Emergency Control Group Administrative Assistant so designated by the Chief Administrative Officer will be responsible for maintaining status boards, maps and information in the Emergency Operations Centre to aid the Emergency Control Group in their meetings. This information will be prominently displayed and will be kept up to date by the Emergency Control Group Administrative Assistant. 2.6 EMERGENCY OPERATIONS CENTRE SUPPORT STAFF: The following staff may be required to attend the Emergency Operations Centre to provide support, logistics and advice to the Emergency Control Group Treasurer or Alternate (i) If necessary, upon becoming aware that an emergency has occurred or is threatening to occur, ensure that the Chief Administrative Officer or alternate to Chief Administrative Officer is advised to activate the Emergency Operations Centre notification procedures. (ii) Maintain a personal log of all actions taken. (iii) Provide information and advice on financial matters and information systems as they relate to the emergency. (iv) Liaise, if necessary, with treasurers from neighboring municipalities. (v) Maintain record of all expenses

24 (vi) Ensure payment and settlement of all legitimate invoices and claims incurred during the emergency in a timely manner. (vii) Procure appropriate sources of funding for emergency such as the Ontario Disaster Relief Assistance Program Assistant to the Treasurer or Alternate: (i) Assist Treasurer with any of the duties outlined in (ii) Maintain a log of actions taken Technology Services: (i) Ensure that the Emergency Operations Centre has connectivity to the Municipality of Kincardine central network if available, including high speed internet for additional communication support (ii) Maintain a log of actions taken. (iii) Provide equipment and staff resources as necessary to support computers including and internet requirements of Emergency Control Group members (iv) Assist the Emergency Control Group with information technology needs Solicitor or Alternate: (i) (ii) Provide legal advice, as requested, to the Emergency Control Group or any member of the Emergency Control Group as they apply to the actions of the Municipality and their response to an emergency. Maintain a log of actions taken Emergency Coordinator Amateur Radio Emergency Services or Alternate The Amateur Radio Emergency Service Emergency Coordinator will be deployed by and report to the Community Emergency Management Coordinator and will be responsible for the following: (i) Activate emergency notification procedures of the Bruce County Amateur Radio Emergency Services operators. (ii) Maintain a log of actions taken. (iii) Ensure that the Emergency Operations Centre Amateur Radio Emergency Service station is properly equipped and staffed and work to correct any problems that may arise (iv) Maintain an inventory of community and private sector communications equipment and facilities that could, in an emergency, be used to augment existing communications equipment. (v) Make arrangements for acquiring additional communication resources during an emergency

25 2.6.6 Outside Agencies: During an emergency many agencies may be required to work with the Emergency Control Group. Some of these agencies include the Emergency Management Ontario, Hospitals, Conservation Authorities, School Boards, Industries, Volunteer Groups, and Social Service organizations such as the Red Cross, St. John s Ambulance, Salvation Army, and Victim Services. The following services or agencies may be required to attend at the Emergency Operations Centre or to provide support to the Emergency Control Group, and when required they will be responsible for their respective areas of expertise. Notification of their attendance will be through one of the members of the Community Control Group upon consultation with the Emergency Control Group Support Services (i) Emergency Management Ontario (ii) Bruce Power (iii) Ontario Power Generation (iv) Hydro One (v) Westario Power (vi) Telephone and Wireless Companies (vii) Emergency Coordinator for Amateur Radio Emergency Services (viii) Conservation Authorities (ix) Service Clubs (x) School Boards and Private Schools (xi) Local Church Groups (xii) Industry (xiii) Campers/Seasonal Residential Areas (xiv) Ministry of Transportation and Communications (xv) Hospitals (xvi) Nursing Homes/Retirement Homes (xvi) Red Cross (xvii) St. John s Ambulance (xviii) Salvation Army (xix) Victim Services (xx) Any other officials or expertise from the public or private sector that may be of assistance in the particular emergency situation

26 2.7 THE SITE MANAGER ROLES AND RESPONSIBILITY Emergency Site Management: Coordination of the emergency site is essential to the emergency response. It involves the management and coordination of all responding agencies at the site with an overall command. This on site management and coordination is the responsibility of an Emergency Site Manager who is appointed at the onset of the emergency usually by the Emergency Control Group, if not already assumed by the responding agency Appointment The Emergency Control Group, choosing from the lead agency involved, will appoint the Emergency Site Manager in the specific type of emergency. Once appointed, this individual will no longer be responsible for the operations or command of their agency, but rather will be responsible for managing and coordinating the overall emergency situation at the site. The appointment of the Site Manager can change throughout the course of the emergency response depending upon the circumstances of the response. The change of the site manager is usually made by the Emergency Control Group. This follows standard practice of implementing a Unified Command through the Incident Management System (IMS) Relationship with Emergency Operations Centre Once appointed, the Site Manager shall report directly to the Emergency Control Group. Site Manager will be the point of communication for the Emergency Control Group with the emergency site; their eyes and ears. The site manager will be connected to the Emergency Operations Centre through the most reliable form of communication available. The Site Manager is responsible for keeping the Emergency Control Group advised and updated about the emergency situation, for maintaining the site response to the emergency at hand, and for coordinating the emergency response at the site. Once assigned, the Site Manager will convey emergency management needs such as staffing, equipment, communication and other resources to the Emergency Control Group who will respond by procuring these and providing them to the site. The Emergency Control Group will be responsible for providing the site manager with the assistance required and requested to the emergency site and to maintain public safety and order to the rest of the community Site Manager Responsibilities (i) (ii) The Emergency Site Manager will be responsible for many of the following duties: Maintain a log of actions taken

27 (iii) Establish an Emergency Command Post (iv) Establish an appropriate chain of command (v) Determine the senior representatives of emergency services attending at the emergency site. (vi) Arrange and conduct site meetings with other senior emergency representatives at the site and consult with them in order to maintain a coordinated approach to the emergency response. (vii) Maintain knowledge of resources (human and equipment) available at the emergency site. (viii) Manage the resources at the site (ix) Provide for the needs of those attending to the emergency situation, including meals, water, fuel, special equipment, etc. (x) Obtain ongoing vital information about the emergency situation (xi) Establish and maintain a good communication system with the Emergency Operations Centre and those at the site. 2.8 JOINT COMMUNITY CONTROL GROUP In some emergency situations, and where considered feasible, the County and local Municipal Control Group(s) may consult and decide to request that two or more Emergency Control Groups be formed into one joint Emergency Control Group. The establishment of a combined group will be known as a Joint Emergency Control Group. Given the degree and severity at which emergencies can strike, the decision to establish a Joint Emergency Control Group may be made after consideration of the items listed in Section 2.3 The decision to form a Joint Emergency Control Group shall be vested with the Head of Council of each Emergency Control Group involved, the Chief Administrative Officer s of each Emergency Control Group and Community Emergency Management Coordinator based upon the advice and recommendation of each individual Emergency Control Group involved in the Emergency. Once a decision has been made to establish a Joint Emergency Control Group, the Head s of Council, Chief Administrative Officers and Community Emergency Management Coordinator shall be responsible for meeting to determine the appropriate composition of the Joint Emergency Control Group taking into account the emergency situation at hand and the composition of each of the individual Emergency Control Groups. 2.9 EMERGENCY INFORMATION CENTRE Function The Emergency Information Centre is a municipal facility that may be set up to provide: (i) (ii) directions to the public on measures that should be taken to ensure their health and safety and a central outlet for the timely dissemination of emergency information to the media and the public in a direct and forthright manner

28 2.9.2 Activation The Emergency Information Centre may be set up and staffed during Partial Activation or Full Activation, or at anytime the Emergency Control Group so chooses Staffing and Equipment If established at the primary location, the Emergency Information Centre will utilize the equipment assembled and stored there TRAFFIC CONTROL CENTRE Function A Traffic Control Centre may be established to direct and coordinate an evacuation or other emergency operation. The location of the Traffic Control Centre is detailed in Appendix N - Procedures Manual Activation The Traffic Control Centre may be set up and staffed during Partial Activation or Full Activation, or at anytime the Emergency Control Group so chooses Staffing and Equipment If established at the primary location, the Traffic Control Centre will utilize the existing equipment and staffing arrangements stored there RECEPTION EVACUATION CENTRE Function Reception Centres may be set up to receive and provide emergency social services to evacuees from the emergency area if evacuations are ordered. The locations of the Reception Centres are detailed in the emergency plan procedures manual and will be provided to the public during an emergency through local media outlets Activation Reception Centres may be set up and staffed during Partial Activation or Full Activation, or at any time the Emergency Control Group so chooses Staffing and Equipment The County of Bruce Social Services Department is responsible for the operation of all Reception Centres set up in the Municipality

29 2.12 COMMUNICATIONS Telephone All of the emergency centres are currently linked through the telephone system, which permits voice and fax communications between the centres. In the case of the primary Emergency Operations Centre, Emergency Information Centre, and Traffic Control Centre, special telephone lines have been installed and a small number of these are maintained as live lines, while the majority must be activated for emergency use Amateur Radio All emergency centres in this municipal plan shall have available back up radio communications. The centres in this radio net shall include the Emergency Operations Centre, and if established: the Emergency Information Centre, Reception/Evacuee Centres, the County Emergency Operations Centre, and the Red Cross Central Registry & Enquiry Bureau. The Amateur Radio Emergency Service has assumed responsibility for providing this service Priority Access Dialing It shall be the responsibility of the Community Emergency Management Coordinator to ensure that essential telephone lines needed to make outgoing calls during an emergency are covered by the Priority Access Dialing

30 CHAPTER 3 NOTIFICATION AND RESPONSE 3.1 NOTIFICATION Normally, police, fire, ambulance or the roads department will discover emergencies during their course of day-to-day operations. However, any member of the Municipality of Kincardine Emergency Control Group, upon receipt of a warning either real or potential, has the responsibility to ensure that the Municipality s Emergency Notification System is activated by contacting the Municipality of Kincardine Community Emergency Management Coordinator or in the Community Emergency Management Coordinator s absence, the alternate(s). It will be the responsibility of the Community Emergency Management Coordinator or alternate to ensure that the emergency notification procedures for the Municipality of Kincardine are properly activated and that all members (primary or their alternate(s)) are contacted and advised to attend at the designated Emergency Operations Centre. There may also be situations where the Emergency Notification Procedures will be used to place Control Group members on standby, to simply make them aware of a potential emergency or as part of a training exercise. As part of the notification procedures, Emergency Management Ontario s Provincial Emergency Operation Centre will be contacted and the Provincial Emergency Operation Centre will be apprised of the emergency situation. Notifying the Provincial Emergency Operations Centre will be the responsibility of the Community Emergency Management Coordinator or alternate upon being notified of the emergency situation. 3.2 RESPONSE LEVELS AND INITIAL ACTIONS NOTE: For response levels and initial actions during a nuclear emergency, see APPENDIX B Nuclear Emergency When it appears that an emergency situation is imminent or has occurred but an emergency has not yet been declared, municipal employees may take such action as is necessary and as provided for under this emergency plan in order to protect the health, safety and welfare of the residents of the Municipality of Kincardine and to protect property

31 TABLE 3.1: EMERGENCY RESPONSE LEVELS AND INITIAL ACTIONS RESPONSE LEVEL 1. ROUTINE MONITORING (Category 1) 2. PARTIAL ACTIVATION (Category 2) 3. FULL ACTIVATION (Category 3) INITIAL ACTIONS (BY MUNICIPALITY) The Community Emergency Management Coordinator, the Administrative Fire Chief, and the Head - Emergency Control Group will monitor the situation from their normal workplaces or homes. In a nuclear emergency, Ontario Provincial Police and GBHU will also be notified. Organizations contacted by the Municipality s Emergency Notification System shall be placed on standby (All individuals should remain available at their offices or homes, as appropriate.) Organizations contacted by the Municipality s Emergency Notification System shall undertake further internal and external notifications placing their contacts on standby. The Emergency Control Group may assemble at the Emergency Operations Centre to monitor the situation. The Emergency Operations Centre shall consider the advisability of fully activating the Traffic Control Plan, and shall so order, if appropriate. The organizations responsible for the other emergency centres (Emergency Information Centre, Traffic Control Centre, Reception/Evacuee Centres) shall ensure that these centres can become fully operational without undue delay. The Administrative Fire Chief, Police Commander, the Director of Emergency Medical Services, or the Community Emergency Management Coordinator are authorized to take such actions as are deemed appropriate and necessary to mitigate the effects of an emergency without the Head - Emergency Control Group having yet declared a state of emergency. Organizations contacted by the Municipality s Emergency Notification System shall report to their places of duty as appropriate and fully activate their own emergency plans and procedures. Organizations contacted by the Municipality s Emergency Notification System shall undertake further internal and external notifications informing their contacts of the level of response. The Emergency Control Group shall assemble at the Emergency Operations Centre to monitor the situation or to co-ordinate the emergency response. The Emergency Operations Centre shall consider the advisability of fully activating the Traffic Control Plan, and shall so order, if appropriate. Actions ordered by Emergency Control Group including Public Alerting shall be implemented, if required

32 3.2.1 Routine Monitoring (Category 1) Routine Monitoring should be implemented when a situation requires monitoring by the municipality. Generally, this response level would be adopted in reaction to a small chemical release, which is quickly controlled and contained. The chemical release will probably produce no environmental effects, although it is an event which municipal officials should be notified of. If the response level to be adopted is Routine Monitoring, either the Police Commander, Administrative Fire Chief or Director of Emergency Medical Services shall notify the Community Emergency Management Coordinator and the Head - Emergency Control Group who will monitor the situation from their normal workplaces or homes. In a nuclear emergency, the Community Emergency Management Coordinator will be notified by the Provincial Emergency Operations Centre, who in turn will contact the appropriate members of the Emergency Control Group as per Appendix B Nuclear Emergency Partial Activation (Category 2) Partial Activation should be implemented when a situation requires the municipal emergency response organization to be placed on standby. A community emergency is not imminent but the situation has the potential to deteriorate, thus becoming a serious threat to the community. Generally, this response level would be adopted in reaction to a chemical spill under control at a plant site, which has the potential to get worse. It may also refer to a spill from road or rail transport equipment. It is not an immediate concern to downwind residents, even though some of the spill plume may travel off-site. If the response level to be adopted is Partial Activation, either the Police Commander or Administrative Fire Chief shall notify the Municipal Community Emergency Management Coordinator. The Community Emergency Management Coordinator, in turn, shall notify the full emergency response organization as set out in the Notification Procedure (Chapter 3). The Municipal Response shall consist of: (i) (ii) Organizations contacted by the Municipality s Emergency Notification System shall be placed on standby (All individuals should remain available at their offices or homes, as appropriate.) Organizations contacted by the Municipality s Emergency Notification System shall undertake further internal and external notifications placing their contacts on standby. (iii) The Emergency Control Group shall assemble at the Emergency Operations Centre to monitor the situation

33 (iv) The Emergency Operations Centre shall consider the advisability of fully activating the Traffic Control Plan, and shall so order, if appropriate. (v) The organization responsible for the other Emergency Centres (Emergency Information Centre, Traffic Control Centre, Reception Centres) shall ensure that these centres can become fully operational without undue delay. (vi) The Administrative Fire Chief, the Police Commander, the Director of Emergency Medical Services or the Community Emergency Management Coordinator are authorized to take such actions as are deemed appropriate and necessary to mitigate the effects of an emergency without the Head - Emergency Control Group having yet declared a state of emergency Full Activation (Category 3) Full Activation should be implemented when a situation requires the municipal emergency response organization to be fully activated. A community emergency requiring a controlled and coordinated response has occurred or is imminent. Generally, this response level would be adopted in reaction to a large or uncontrolled spill of a toxic chemical that has left the plant boundaries or the site of a transportation accident and has the potential to affect downwind residents. There may be a need for downwind residents to take shelter or to be evacuated. If the response level to be adopted is Full Activation, the Police Commander, a Fire Chief or the Director of Emergency Medical Services shall notify the Municipal Community Emergency Management Coordinator. The Community Emergency Management Coordinator, in turn, shall notify the full emergency response organization as set out in the Notification Procedure (Chapter 3). The Municipal Response shall consist of: (i) (ii) Organizations contacted by Municipality s Emergency Notification System shall report to their places of duty and fully activate their own emergency plans and procedures. Organizations contacted by Municipality s Emergency Notification System shall undertake further internal and external notifications informing their contacts of the level of response. (iii) The Emergency Control Group shall assemble at the Emergency Operations Centre to monitor the situation. (iv) The Emergency Operations Centre shall consider the advisability of fully activating the Traffic Control Plan, and shall so order, if appropriate. (v) Actions ordered by the Emergency Operations Centre shall be implemented including the set up and staffing of other emergency centres and Public Alerting (see 3.3)

34 3.3 PUBLIC ALERTING NOTE: For Public Alerting actions during a nuclear emergency, see APPENDIX B Nuclear Emergency The emergency public alerting system is the system used to warn the public that an emergency exists within the community or that some action is required on their part. The emergency public alerting systems is comprised of police and fire vehicles equipped with sirens and public address systems and the Community Alert auto dial phone system. Local media may also be used (see 3.3.6) Authority to initiate the emergency public alerting system shall come from either the: Mayor of Municipality; or Chief Administrative Officer of Municipality; or Administrative Fire Chief Community Emergency Management Coordinator Either the Police Commander or the Municipal Community Emergency Management Coordinator shall direct or arrange for public alerting using police and/or fire vehicles Generally, the public alerting system will only be used when there is an urgent need to shelter people, warn the residents of a specific area, or to order a protective action (such as a chemical spill or release). Public alerting may be ordered for the whole Municipality or any part thereof The Ontario Provincial Police Service shall be responsible for carrying out public alerting in the Municipality when this action has been ordered, with the assistance of the Municipality of Kincardine Fire Department Whenever the public alerting system is initiated, the Emergency Control Group shall request through the Emergency Information Officer that the Designated Media broadcast an appropriate notification message immediately afterwards Residents will be expected (through Public Education) when alerted to go inside and tune in to a Radio/TV Station selected as Designated Media to listen for information and instructions. Residents should also follow the guidelines outlined in the Bruce Telecom Phone Directory RED PAGES. Residents must find shelter since shelter is the best response to a chemical spill emergency. Even a poorly sealed building or vehicle provides some protection against a release;

35 Residents, if caught in a chemical spill emission and they cannot find shelter, must move so they are upwind of the spill

36 CHAPTER 4 EMERGENCY OPERATIONS 4.1 GENERAL Whenever an emergency occurs or threatens to occur within the borders of Municipality of Kincardine, the initial and primary responsibility for managing the response shall be vested with the affected local municipality. In these cases, it will be the responsibility of the Chief Administrative Officer or designated alternate to ensure that the Mayor notifies and advises the Warden for the County of the local emergency situation. In addition, the local municipality is responsible for advising the Provincial Emergency Operations Centre, its Neighboring Municipalities, its Member of Parliament, its Provincial Member of Parliament and the Public. 4.2 IMMEDIATE ACTIONS Upon notification that such an emergency exists, the Community Emergency Management Coordinator will then cause Municipality of Kincardine notification system to be activated alerting Emergency Control Group members of the local emergency situation and advising them to remain on standby. The Municipality of Kincardine Emergency Control Group may request additional assistance and resources from the County of Bruce by contacting the Warden of the County without the County assuming control over the emergency situation. Upon being notified by the Head of Council of a local municipality that an emergency has been declared, the County of Bruce Chief Administrative Officer will authorize the activation of the County s Emergency Operation Centre and will have Emergency Control Group members contacted to assemble at the designated Emergency Operations Centre. 4.3 DECLARATION OF A MUNICIPAL EMERGENCY (see APPENDIX I ) The decision to declare a Municipal Emergency in all or part of the Municipality may be made by Municipal Emergency Control Group upon consideration of the following: (i) When resources of the affected local municipality become extended such that the local Emergency Services can no longer effectively control or support the emergency, the Mayor or designate of the local municipality may request, in consultation with the local Emergency Control Group, that the Municipality declare an emergency. Members of the local Emergency Control Group will respond to the local Emergency Operation Centre to provide support and assistance; or (ii) The Emergency Control Group has determined that the emergency situation, such as a tornado, affects a large portion of the population within the municipality. The Municipality will first consult with the local emergency services to determine if resources at hand (personnel and material) are

37 capable maintaining an adequate response to the emergency situation. Alternatively, the County may recommend the establishment of a Joint Community Control Group comprised of members of the affected municipalities and the County to manage the situation; or (iii) The Emergency Control Group has determined that the emergency includes one of the hazards identified in this Plan such as a blizzard, ice storm, health epidemic that affects most of the population of the municipality; or (iv) The Mayor, in consultation with the Emergency Control Group, determines that the emergency is placing an extraordinary demand (personnel, materials and/or financial) on the resources of the municipality. 4.4 REQUESTS FOR ASSISTANCE Once an emergency has been declared, request for assistance can be made to the following at any time without the Municipality loosing authority or control over the emergency operations. (i) (ii) A neighboring municipality with whom the municipality has established Mutual Aid or Emergency Assistance Agreement. Emergency Management Ontario by contacting the Provincial Emergency Operations Centre Mutual Assistance Agreements: In order to provide effective planning for emergency situations, municipalities may enter into mutual assistance agreements with neighboring municipalities. Mutual assistance agreements ensure aid required to effectively manage an emergency or disaster may be provided at the time of request. Aid can include such things as services, personnel, equipment and materials. Mutual assistance agreements enable municipalities, in advance of an emergency to set the terms and conditions of the assistance which may be requested or provided. Municipalities requesting and providing assistance are therefore not required to negotiate the basic terms and conditions of the request at the time of an emergency and may request, offer or receive assistance according to the predetermined and mutually agreeable relationships. Section 13 (1) of the Emergency Management Act, as amended, provides the authority for the council of a municipality to make an agreement with the Council of any other municipality or with any person for the provision of any personnel, service, equipment or material during an emergency. The request or response to a request of a neighboring municipality is the responsibility of the Chief Administrative Officer or designate. The request to execute the Bruce County Mutual Aid Fire Agreement will be the responsibility of the Bruce County Fire Coordinator or designate. The

38 request for such assistance and the execution of a mutual assistance agreement will be made in consultation with the Emergency Control Group. Alternatively, the request to execute a mutual assistance agreement with a neighboring municipality will be made by the Chief Administrative Officer Request for Provincial Assistance At its discretion, or by request of a municipality, the Provincial Emergency Operations Centre may deploy a Community Officer to a local emergency to provide advice and assistance and to ensure liaison with the Provincial Emergency Operations Centre. However, when a community declares an emergency, Emergency Management Ontario will normally deploy a Community Officer to the local Emergency Operations Centre to assist the community with the Emergency Response. The Community Officer will be the link between the Municipality and the province for both provincial and, if necessary, federal assistance. 4.5 TERMINATING AN EMERGENCY (see APPENDIX J ) At anytime, the Head of Council, Council or the Premier of Ontario may declare that an emergency has been terminated. Once an emergency has been terminated, the Mayor shall ensure that the following are notified of the termination. (i) Provincial Emergency Operations Centre (ii) Warden of Bruce County (iii) Neighboring Municipalities (iv) Local Member of Parliament (vii) Local Member of Provincial Parliament (vi) Public with assistance of the Emergency Information Officer 4.6 ONTARIO DISASTER RELIEF ASSISTANCE PROGRAM The Ontario Disaster Relief Assistance Program is intended to alleviate some of the hardship suffered by private homeowners, farmers, small business enterprises and non-profit organizations, whose essential property has been damaged during a sudden and unexpected natural disaster. Ontario Disaster Relief Assistance Program provides funds to those who have sustained heavy losses for essential items such as shelter and necessities of life. Ontario Disaster Relief Assistance Program provides assistance when damages are so extensive that they exceed the financial resources of affected individuals, the municipality or community at large, but does not cover damages to privately owned, non-essential property, nor to essential property where private insurance is normally available. In the event of a natural disaster, individuals are expected to bear the initial responsibility for their losses. If the losses are so extensive that individuals

39 cannot cope financially, the next level of support should come from the municipality and community at large. However, if the disaster were of such a size and extent that damages are widespread, the Province of Ontario, in conjunction with the federal government, would initiate the Disaster Financial Assistance Arrangements. The Minister of Municipal Affairs and Housing is authorized to declare a disaster area and the Council for the Municipality of Kincardine, when asking for assistance under the Ontario Disaster Relief Assistance Program must adopt a resolution outlining the municipality s request for a disaster area declaration and whether all or a specified portion of the municipality is to be declared a disaster area. Certain damages caused by natural disaster affecting Municipal property may be eligible for provincial funding. A copy of the Ontario Disaster Relief Assistance Program will be available in the Municipality s Emergency Operations Centres. A copy of the plan is also available from the Province of Ontario website

40 CHAPTER 5 RECOVERY PLAN 5.1 GENERAL Once the urgent part of the emergency event is over, community officials must shift the focus to dealing with the longer term effects of the accident/event while at the same time attempting to restore conditions to normal. This part of the emergency plan is known as the recovery phase. The Emergency Control Group will determine when the emergency has entered the recovery phase. Normally, the emergency at that point would not constitute an actual or imminent threat to people and property requiring an immediate response. To facilitate a smooth transition to the execution of the recovery phase, the Emergency Control Group will continue to address all matters related to recovery until such time as a hand-over is formally made to the Recovery Committee (see Section 5.2 below) Operations and the sequence of their implementation during the recovery phase will depend greatly on the nature of the event that caused the emergency and its progression. An emergency declaration may or may not still be in place during recovery operations. It is advisable to maintain the emergency declaration during recovery to aid in volunteer management. 5.2 ORGANIZATION Following a smooth transition to the recovery phase, the Emergency Control Group should delegate responsibility for further operations in connection with the emergency recovery to a Recovery Committee. The Recovery Committee may consist of: (i) Public Works Manager (ii) Chief Administrative Officer, Municipality of Kincardine (iii) Head of Council or member of Council (iv) Administrative Fire Chief (v) Ontario Provincial Police (vi) Treasurer, Municipality of Kincardine (vii) Human Resources, Municipality of Kincardine (viii) Community Emergency Management Coordinator Additional positions may be added to the Recovery Committee to provide expert advice and/or assistance as required

41 Sub-committees may be struck to deal with specific areas of concern or issues, i.e. Human Needs, Infrastructures, Finance, Health and Social Services. 5.3 RECOVERY STRATEGY During its initial and subsequent meetings, the Recovery Committee should develop a strategy which includes goals and a timeline for the recovery process. This strategy, which will be used to guide the work of the Recovery Committee, should incorporate any specific community needs which have been identified and any tasks identified through a review of the Committee s responsibilities (Section 5.4 below). This strategy will also have to be periodically adjusted to reflect the progress made towards full recovery or to reflect changing/evolving concerns and issues. The Recovery Committee will report to the head of the Emergency Control Group on a regular basis to keep him/her informed on the status of the recovery process and any recommended expenditures. The head of the Emergency Control Group may at any time re-convene the Emergency Control Group to discuss issues outside the scope of the recovery committee s duties. 5.4 RECOVERY COMMITTEE RESPONSIBILITIES The following major responsibilities should be undertaken by the Recovery Committee: (i) (ii) Assist municipalities in ensuring that the essential services and utilities (hydro, water, telephone, mail delivery, sewers and waste disposal) are returned to service as soon as possible; Ensure that public infrastructures, including roads, bridges, traffic lights and signs, etc. are repaired or replaced; (iii) Assist municipalities in ensuring that structures and buildings within the community are in a safe condition and any remedial action that is required is taken to rectify any unsafe conditions; (iv) Ensure that health standards are met throughout the Municipality; (v) Provide assistance to residents in the relocation and establishment of temporary housing for affected persons; (vi) Assist residents in the provision of counseling sessions (victims counseling services, critical incident stress debriefing for emergency workers and volunteers, as well as the general population); (vii) Coordinate requests for funding support from other levels of government; (viii) Ensure that information on the recovery process and activities are disseminated in a clear and timely manner to the public through regular bulletins and updates; and (ix) Consolidate, with the affected areas, the damage assessment (approximate emergency event costs) reports

42 5.5 DISASTER DECLARATIONS AND DISASTER RELIEF ASSISTANCE A declaration of a disaster is usually made by the Mayor on behalf of the municipality in order to possibly receive disaster relief assistance from the Provincial or Federal Government with regards to the amount of damage inflicted upon the community. Once a Disaster Declaration has been made by the Municipality, the request is sent to the Province to determine if assistance can be provided, from what source and in what proportion (see 4.6) The Municipality can declare a disaster by resolution and request that the Province also declare the community a disaster area in order to receive (i) (ii) Provincial funding assistance towards damaged public infrastructure; The Municipality can also declare a disaster and request that the Province also declare the community a disaster area for the purposes of relief assistance from the Ontario Disaster Relief Assistance Program (Ontario Disaster Relief Assistance Program). Ontario Disaster Relief Assistance Program is intended to alleviate the hardship suffered by private homeowners, farming and small business enterprises whose essential property has been damaged in a natural calamity, such as a severe windstorm or flood. No assistance is available under this program to cover damages to public property or to privately owned non-essential property; and (iii) The Municipality can also request, through local Members of Parliament, for Federal financial support. In the past, the Federal Government has provided financial assistance in the event of a large-scale disaster affecting the majority of a community. This financial assistance has normally been acquired through the Province

43 CHAPTER 6 COMMUNICATIONS 6.1 COMMUNICATIONS A vital and integral part of any emergency management operation is communication, particularly between the Emergency Operations Centre and the Emergency Site Manager. This necessary communication requires a reliable and secure means of relaying information between the two emergency management locations. In order to ensure timely information for the benefit of the decisionmaking process, it is essential to maintain reliable systems of communication between the emergency site and the Emergency Operations Centre Telephone Radio Other Essential telephone numbers, including those of the Emergency Control Group are protected under the Priority Access Dialing System of Industry Canada. This database system is used to identify telephone landlines that are considered essential for emergencies and protects them by limiting the telephone line load on a telephone switch so that the priority lines can continue to be used when the telephone switch is fully loaded with traffic. When applied, Priority Access Dialing permits dialing from a phone that has been identified as essential. Most public pay phones are identified on the Priority Access Dialing system as well. Radio Communications are least susceptible to damage or interruption in times of emergency. A radio relay dispatch system set up between the emergency site and the operations centre as well as radio communication with other communities will ensure that outside agencies will be well informed of the status of the emergency. Other forms of communication such as cellular phones, fax machines, and Internet may be used to supplement or enhance emergency communications between Emergency Operations Centre, the Emergency Site, outside agencies and other communities. Care will be required when using alternate forms of communication to ensure security of information being disseminated Cell Phones Cell phones are not recommended as a form of emergency communication. However, if cell sites are operating and functional this form of communications may be used to enhance emergency operations. It should be noted that this form of communication is not very secure. Limited cellular providers offer Priority Access Dialing for cellular phones

44 Essential municipal role players have their municipal cellular phones protected by this system

45 7.1 INTERNAL PROCEDURES CHAPTER 7 PLAN MAINTENANCE, REVISION AND TESTING Each service or agency involved or identified in this Plan shall be responsible for preparing their own emergency operating procedures and shall be responsible for training their staff on the emergency procedures and expectations during an emergency. 7.2 ANNUAL REVIEW At a minimum, this plan will be reviewed annually through the use of appropriate and planned emergency exercises. Following the exercises, appropriate debriefing sessions will be held followed by the completion of debriefing reports, which will be utilized by the Community Emergency Management Program Committee and the Community Emergency Management Coordinator to make appropriate changes to the Plan. 7.3 AMENDMENTS Amendments to the Plan require formal Council approval. Formal Council approval is not required for the following: changes or revisions to the appendices, or for minor editorial changes such as editorial changes to the text including page numbering, section numbering, reference changes or changes to references to provincial statutes 7.4 FLEXIBILITY No Emergency Response Plan can anticipate all of the varied emergency situations that may arise in a changing community. During the course of the implementation of this plan in an emergency situation, members of the Emergency Control Group in the course of conducting their assigned roles and responsibilities may exercise flexibility. To ensure that the public health, safety and welfare of the community are paramount in the emergency response, minor deviations from the emergency response plan may be permitted. 7.5 LOCAL PLANS All local municipalities are required to have their own emergency response plans. Local emergency response plans are encouraged to conform to the County of Bruce Emergency Response Plans. To ensure an overall coordinated effort, copies of the County of Bruce Emergency Response Plan and Appendix M Emergency Resource Handbook will be distributed to local communities. Local communities are encouraged to provide copies of the same to the County of Bruce Community Emergency Management Coordinator

46 CHAPTER 8 APPENDIX A GLOSSARY OF TERMS There is a need for common terminology that would be jointly understood by the public and private sectors. The following definitions, explanations and acronyms will be helpful during the development and implementation process. The following definitions come from various sources including the Canadian Oxford Dictionary, the Emergency Management Act, National Fire Protection Association, etc. Acceptable Down Time - The period of time a function or activity can be disrupted without significant impact to essential services, production, customer service, revenue, or public confidence. Each municipal and business activity must develop its individual Maximum Allowable Down Time. Also referred to as Maximum Allowable Recovery Time. Administrative Fire Chief - The Administrative Fire Chief of the Municipality of Kincardine Fire Department or Alternate Approved - Acceptable to the authority having jurisdiction. Authority Having Jurisdiction - The organization, office, or individual responsible for approving equipment, materials, a facility, or a procedure. Biological Agents - These are living organisms that cause disease, sickness and mortality in humans. Anthrax and Ebola are examples of biological agents. Buffer Zones - These zones are intended to separate the public and other facilities from the consequences of an incident involving hazardous materials. These zones describe the allowable land uses around a hazardous facility. The exclusion zone designates that no other land use is allowed adjacent to the facility. The extent of the exclusion zone is determined by the chemical and physical properties of the hazardous materials and the inventory quantities present in the facility. The next zone would allow for manufacturing, warehouses, open space (parkland, golf courses, etc). Then there would be a zone allowing commercial offices, and low-density residential. The final zone, farthest from the facility, would carry the designation of unrestricted land use and would allow all other uses including institutions and high-density residential. Business Continuity Program - An ongoing process supported by senior management and funded to ensure that necessary steps are taken to identify the impact of potential losses, maintain viable recovery strategies and recovery plans, and ensure continuity of services through staff training, plan testing, and maintenance. Business Resumption - See Recovery. Chief Administrative Officer - The Chief Administrative Officer or alternate for the Municipality of Kincardine

47 Chief Building Official - The Chief Building Official or alternate for the Municipality of Kincardine. Citizen Enquiry Service - A service established to respond to and redirect inquiries and reports from the public. Community - A political body/organization, within a defined boundary, having authority to adopt and enforce laws and provides services and leadership to its residents. This term includes upper and lower tier municipalities and First Nations. Community Emergency Management Co-ordinator - An individual officially designated by a community who is responsible and accountable for the community's emergency management program. The Community Emergency Management Coordinator must be, by definition, a municipal employee, as per the Municipal Act for the Municipality of Kincardine. Consequence - The outcome of an event or situation expressed qualitatively or quantitatively, being a loss, injury, disadvantage or gain. Critical Incident Stress Team - The Grey Bruce Critical Incident Stress Team is available for stress debriefing during and succeeding emergencies and major incidents by contacting one of the emergency service agencies. Critical Infrastructure - Interdependent, interactive, interconnected networks of institutions, services, systems and processes that meet vital human needs, sustain the economy, (protect public safety and security), and maintain continuity of and confidence in government. Damage Assessment - An appraisal or determination of the effects of a disaster on human, physical, economic, and natural resources. Declared Emergency - A signed declaration made in writing by the Head of Council or the Premier of Ontario in accordance with the Emergency Management Act. This declaration is usually based on a situation or an impending situation that threatens public safety, public health, the environment, critical infrastructure, property, and/or economic stability and exceeds the scope of routine community activity. Director of Emergency Medical Services - The Head of Emergency Medical Services (Land Ambulance) or alternate for the County of Bruce. Disaster - A widespread or severe emergency that seriously incapacitates a community. Municipal Operations Officer (MOO) - Chief Administrative Officer or alternate. Emergency - A situation or an impending situation caused by the forces of nature, an accident, and an intentional act or otherwise that constitutes a danger of major proportions to life or property. These situations could threaten public safety, public health, the environment, property, critical infrastructure and economic stability

48 Emergency Control Group - The Emergency Control Group operating from the Community Emergency Operations Centre is responsible for coordinating municipal emergency response and recovery activities; The Emergency Control Group usually includes leading community officials, emergency management representatives and other relevant staff. Emergency Control Group Administrative Assistant provides assistance to the Emergency Control Group at the Emergency Operations Centre during an emergency by way of updating maps, status boards, utilizes Emergency Operations Centre resources, maintains major event log Emergency Information Centre - The location near the Emergency Operations Centre from which the media may gather for updated media releases and press conferences. This location will be determined by the Emergency Information Officer. Emergency Information Officer - The Emergency Information Officer or alternate for the Municipality of Kincardine. Emergency Management Coordinating Committee - The community emergency management coordinating committee is the critical management team that oversees the development, implementation and maintenance of a community emergency management program. Emergency Management - Organized and comprehensive program and activities taken to deal with actual or potential emergencies or disasters. These include mitigation against, preparedness for, response to and recovery from emergencies or disasters. Emergency Management Ontario (Emergency Management Ontario) - Emergency Management Ontario is an organization within the Ministry of Community Safety and Correctional Services, government of the Province of Ontario. Emergency Management Ontario is responsible for monitoring, co-ordinating and assisting in the development and implementation of emergency management programs in Ontario. Emergency Management Program (Risk-Based) - A program that is based on a hazard identification and risk assessment process and leads to a comprehensive emergency management program that includes the four core components of mitigation/prevention, preparedness, response and recovery. Emergency Management Standards - Common criteria used to develop, implement and maintain an emergency management program in accordance with the recommended best practices. Emergency Operations Centre - The Emergency Operations Centre is a facility where the Emergency Control Group assembles to manage an emergency; Emergency Response - Coordinated public and private response to an emergency

49 Emergency Response Organization - Group or organization with staff trained in emergency response who are prepared and may be called upon to respond as part of the coordinated response to an emergency situation. Emergency Plan - A risk-based plan developed and maintained to respond to an emergency. This includes steps to guide the response effort, identifies persons, equipment, and resources for activation in an emergency and outlines how they will be coordinated. Emergency Site Manager - Public sector official (usually fire, police, ambulance or public works) at the site, in charge of coordinating resources and developing actions to resolve the emergency situation. Evacuee Centre - A facility to provide shelter, food and other services to a group of people who have been evacuated from an area. Evacuee Registration - A process to account for displaced persons. This process usually takes place at designated reception centres. Exercises - There are 4 main types of exercises and various sub-types: 1. Static Exercises: Static Exercises are almost always held in a single facility using a seminar-type setting. There are four types of static exercises: (i) Case Studies: Case Studies involve the examination of a particular case study - solutions or courses of action are outlined. In some exercises the case is presented in stages to present multiple or expanding problems and issues. Sources of case studies include local experience, past emergencies, or externally prepared studies written for training purposes. (ii) Paper Exercises: Paper Exercises, like case studies, begin by presenting a problem or emergency. The key difference with a paper exercise is that information is provided to exercise players, through paper inputs in "real time" to simulate actual emergency events and messages (iii) Tabletop Exercises: Tabletop Exercises expand on paper exercises by requiring the exercise players to describe their actions using maps, models, etc. (iv) Synthetic Exercises: Synthetic Exercises use computers to generate incident events and evaluate player actions. 2. Communications Exercises: Communications exercises, through the use of radios, fax machines, telephones, and/or computers, test the function and suitability of a community's emergency communications systems. There are two main types of communications exercises: (i) (ii) Notification Exercises: Notification Exercises test notification procedures. They are very useful in ensuring the validity of existing contact information contained in the plan. Emergency Operations Centre Exercises: Emergency Operations Centre Exercises test communications and information flow within the Emergency

50 Operations Centre and between emergency management/response partners. 3. Specialty Exercises: Specialty Exercises are designed to simulate response to specific types of emergencies such as a biological attack, a hazardous materials spill, bomb threats etc. Although this type of exercise does not generally evaluate the entire emergency plan, it can be very useful in evaluating particular annexes of the plan and in the training/assessment of specific response capabilities. 4. Field Exercises: Field Exercises are larger-scale emergency simulations involving an emergency site and, often, the activation of the community Emergency Operations Centre. This type of exercise generally involves physical response by emergency service organizations and may also include Emergency Operations Centre, outside organizations, and multiple jurisdictions. Field exercises offer numerous opportunities to evaluate the emergency response plan and the community's response capability. Fire Co-ordinator - The person appointed by the Fire Marshal, under the authority of the Fire Protection and Prevention Act, to co-ordinate the Mutual Aid Plan, or appointed by the Fire Marshal to act in the absence of the fire co-ordinator. Framework - The "Framework for Community Emergency Management Programs standard for community emergency management programs in Ontario, Functional Exercises - Limited involvement or simulation by field operations to test communication, preparedness, and deployment of operational resources. Hazard (1) - A risk that is a threat. Hazard (2) - An event or physical condition that has the potential to cause fatalities, injuries, property damage, infrastructure damage, agricultural loss, damage to the environment, interruption of business, or other types of harm or loss. Hazard Identification - The process of defining and describing a hazard, including its physical characteristics, magnitude and severity, probability and frequency, causative factors, and locations/areas affected. Hazardous Material - A substance (gas, liquid or solid) capable of creating harm to people, property and the environment, e.g. materials which are flammable, toxic, etc. Head of Council - The Head of Council or alternate (Acting Head of Council) for the Municipality. Incident Management System - The combination of facilities, equipment, staff, operating procedures, and communications operating within a common organizational structure with responsibility for the management of assigned resources to effectively respond to an incident or emergency/disaster. Inner Perimeter - A restricted area in the immediate vicinity of the emergency scene as established by the On-Scene Commanders (police/fire/ambulance). Access to the inner

51 perimeter is restricted to those essential emergency personnel actively involved in the occurrence. Manager of Public Works - The Manager of Public Works or alternate for the Municipality of Kincardine. Maximum Allowable Recovery Time - See Acceptable Down Time Medical Officer of Health - Medical Officer of Health or alternate for the County of Bruce. Mitigation - Actions taken to reduce or eliminate the effects of an emergency or disaster. Mitigation Plan - Based on the community risk assessment, each community should implement a strategy and plan to eliminate hazards or mitigate the effects of hazards that cannot be eliminated. A mitigation plan should contain details on activities planned to eliminate or reduce the degree of risk to life, property, and environment from the identified hazards. Municipality - Municipality means Municipality of Kincardine. Mutual Aid Agreements - An agreement developed between two or more emergency services to render aid to the parties of the agreement. These types of agreements can include the private sector emergency services when appropriate Mutual Assistance Agreement - An agreement developed between two or more jurisdictions to render assistance to the parties of the agreement. Jurisdictions covered with these types of agreements could include neighboring municipalities, regions, provinces or nations. On-Scene Media Information Centre - The location at or near the scene from which the media may gather for updated media releases and press conferences. This location will be determined by the designated On-Scene media spokesperson, with the approval of the Emergency Site Manager. On-Scene Media Spokesperson - The On-Scene media spokesperson is appointed by the Emergency Site Manager at the time of the emergency. This person is responsible for coordinating the fast, accurate dissemination of information to the media from the Emergency Control Group. On-Scene Media Information Centre - The spokesperson will also work closely with the emergency information officer to ensure that information released to the media from the scene is consistent with information being released from the Emergency Operations Centre media information centre. Ontario Emergency Response Team - An emergency response team that is dispatched to a contiguous province to co-ordinate emergency response and mutual assistance

52 Ontario Provincial Police Detachment Commander - The Head of the local Ontario Provincial Police or alternate. Outer Perimeter - The geographic area surrounding the inner perimeter. This area will serve as a co-ordination and assembly point for essential emergency personnel. Access to the outer perimeter is restricted to essential emergency personnel as determined by the Emergency Site Manager. Partnerships Toward Safer Communities Program - A program developed and implemented by Emergency Management Ontario and the Canadian Association of Fire Chiefs for joint community/industry emergency management program co-operation and integration where hazardous facilities exist. Provincial Emergency Response Team - An emergency response team that is dispatched to a community to co-ordinate provincial emergency response. Provincial Emergency Operations Centre The Emergency Operations Centre for Emergency Management Ontario, central point of contact during an emergency Provincial Nuclear Emergency Response Plan the legislation used to prepare for and manage a nuclear emergency in the Province of Ontario Preparedness - Actions taken prior to an emergency or disaster to ensure an effective response. These actions include the formulation of an emergency response plan, a business continuity plan, training, exercises, and public awareness and education Prevention - Actions taken to prevent an emergency or disaster. Private Sector - A business or industry not owned or managed by any level of government. Probability - The likelihood of something happening. Public Awareness Program - Provides generic information to the broader public to raise awareness about emergency management and suggests ways to reduce the risk of loss of life and property damage in the event of an emergency. Public Education Program - Provides focused information to a target audience to educate about protective actions to reduce the risk of life and property damage, in the event of an emergency. For example, for communities located in a high-risk flood area, the public should know what measures should be taken in the event of a flood. Public Sector - A particular element or component of government (i.e. police, fire and public works, of a municipal, provincial or federal government). Reception Centre - Usually located outside the impact zone of the emergency, the reception centre is a place to which evacuees can go to register, receive assistance for basic needs, information and referral to a shelter if required

53 Recovery - Actions taken to recover from an emergency or disaster. Recovery Plan - A risk-based emergency plan that is developed and maintained to recover from an emergency or disaster. Representative Ambulance Service - A designated representative of the Bruce County Emergency Medical Services. Response - Actions taken to respond to an emergency or disaster. Response Organization - Group or organization with personnel trained in local emergency response, whether medical or not, who are prepared and may be called upon to respond as part of the coordinated response to an emergency situation e.g., industrial response teams, etc. Risk - A chance or possibility of danger, loss, injury, or other adverse consequences. Risk Assessment - Identification of risks to public safety, public health, the environment, property, critical infrastructure and economic stability from natural, humancaused and technological sources/activities, and evaluation of the importance of the activity to the continued operation of the community. The vulnerability of the community to each activity should also be evaluated. Shall - Indicates a mandatory requirement Should - Indicates a recommendation or that which is advised but not required Social Services Support Group - The group of Social Service Department Staff responsible for the dissemination of information between the Commissioner of Social Services and the Reception/Evacuation Centre Managers. This group is also involved in obtaining resources required by the Commissioner and/or the Reception/Evacuation Centre(s). Solicitor - The Solicitor as contracted by the Municipality of Kincardine. Terrorism - It is the unlawful and intentional use of force against persons or property to intimidate or coerce a government, a civilian population or any segment thereof, in the furtherance of political or social objectives. Threat - Any event that has the potential to disrupt or destroy critical infrastructure, or any element thereof. Threat includes accidents, natural hazards as well as deliberate attacks. Transportation Co-ordinator - During an emergency, a Transportation Co-ordinator may be appointed by the Emergency Control Group. Triage - The sorting and allocation of treatment/transport to patients or victims according to a system of priorities designed to maximize the number of survivors

54 Unified Command - In an Incident Management System, Unified Command is a unified team effort which allows all agencies with responsibility for the incident, either geographical or functional, to manage an incident by establishing a common set of incident objectives and strategies. This is accomplished without losing or abdicating agency authority, responsibility, or accountability. Victim Services - The group of volunteers available as needed to assist victims of unusual circumstances of trauma. Vulnerability - The degree of susceptibility and resilience of the community and environment to hazards, the characteristics of a community or system in terms of its capacity to anticipate, cope with and recover from events

55 ACRONYMS & ABBREVIATIONS ARES CACC CCAC ECG CEMC EOC ESM EMS ECG EIO EIC IMS MOEE MOH MOHLTC MTO OPP PAD PADs TCC - Amateur Radio Emergency Service - Central Ambulance Communications Centre - Community Care Access Centre - Emergency Control Group - Community Emergency Management Coordinator - Emergency Operations Centre - Emergency Site Manager - Emergency Medical Services - Emergency Control Group - Emergency Information Officer - Emergency Information Centre - Incident Management System - Ministry of the Environment and Energy - Medical Officer of Health - Ministry of Health and Long Term Care - Ministry of Transportation - Ontario Provincial Police - Priority Access Dialing - Public Action Directives - Traffic Control Centre

56 APPENDIX B NUCLEAR EMERGENCY November

57 TABLE OF CONTENTS NUCLEAR EMERGENCY PAGE Chapter 1 - General Introduction Definition of Municipality Scope Host Municipality.62 Chapter 2 - Planning Basis Introduction Emergency Notification Categories Notification Categories Liquid Emission 2.2 Emergency Planning Zone Contiguous Zone Primary Zone Secondary Zone Figure 2.1 Primary Zone and Response Sectors Figure 2.2 Response Sector Boundaries Figure 2.3 Secondary Zone Sectors. 68 Chapter 3 - Concept of Operationn Overview Initial Response Routine Monitoring Enhanced Monitoring Partial Activation Full Activation Chapter 4 - Provincial and Municipal Emergency Organization Introduction Provincial Emergency Operations Centre Emergency Operations Centre (EOC) Figure 4.1 Emergency Response Organization Layout Emergency Control Group - Specific Responsibilities Head Emergency Control Group Chief Administrative Officer Community Emergency Management Coordinator Administrative Manager Medical Officer of Health Ontario Provincial Police Representative

58 4.4.7 Bruce County Ontario Works Representative Bruce Power Liaison Officer Office of the Fire Marshal & Emergency Management Officer Manager Public Works Administrative Fire Chief Emergency Information Officer Municipal Emergency Organization - Support Functions Chapter 5 - Municipal Emergency Centres Introduction Emergency Operations Centre Emergency Information Centre Reception/Evacuee Centre Emergency Worker Centre Traffic Control Centre Host Municipality Chapter 6 - Emergency Communications Landline Telephones Additional Phones and Pagers Agency Radios Amateur Radio Emergency Services Others Chapter 7 - Emergency Notification & Information Introduction Municipal Emergency Response Organization Emergency Notification Back-Up Plan Figure 7.1 Municipal Primary Notification Plan Figure 7.2 Municipal Notification List Public Alerting System General Requirement System Description Criteria for Activation Responsibilities Figure 7.3 Siren Locations Chapter 8 - Public Information & Direction Introduction Emergency Information Lower Level Response Higher Level Response Provincial Emergency Information Section (EIS)

59 8.1.4 Municipal Emergency Information Centre (EIC) Emergency Information Centre Functions Emergency Information Officer Public Inquiries & Information Emergency Bulletins Chapter 9 - Municipal Emergency Operations Overview Command and Control Precautionary Measures Closing Beaches, Parks, Recreation Areas Closing Workplaces Traffic & Entry Control Protective Measures Evacuation Directing Evacuations Evacuation Arrangements Bruce Power - Evacuation Monitoring and Decontamination Municipal Evacuation Procedures/Actions Sheltering Thyroid Blocking Ingestion Control Measures Venting of Containment for a Delayed Mission Chapter 10 - Municipal Emergency Operations-Recovery Phase Introduction Recovery Phase Emergency Zones Recovery Phase Emergency Management Organization Emergency Control Group Evacuee Assistance Centre 10.4 Emergency Information Centre Figure 10.1 Municipal Emergency Organization Chapter 11 - Emergency Worker Safety Introduction Definition of an Emergency Worker Emergency Worker Centre & Remote Exposure Control Desk Sector Safety Status Radiation Protection of Emergency Workers Figure 11.1 Emergency Workers Safety - Guidelines for Assigning Sector Safety Status in a Nuclear Emergency

60 Chapter 12 - Training and Education 12.1 Training Chapter 13 - Exercises and Drills 13.1 General Testing Chapter 14 - Public Education and Awareness 14.1 General Responsibilities Public Education and Awareness Delivery Methods

61 NUCLEAR EMERGENCY Chapter 1 - General 1.0 Introduction The overall response by Provincial and Municipal Organizations to a nuclear emergency at the Bruce Power site is described in three documents: - Provincial Nuclear Emergency Response Plan (PNERP) Master Plan - Provincial Nuclear Emergency Response Plan Implementing Plan for Bruce Power - Provincial Nuclear Emergency Response Plan Other Radiological Emergencies These plans describe the overall emergency organization and response by Provincial organizations, and to some degree, the response of the Municipality of Kincardine. The Provincial plans require that plans and procedures be prepared by the Municipality around the Bruce Power site, to deal with a nuclear emergency, and that these Municipal plans conform to the Provincial plans. It is important to note that in a nuclear emergency, the Province is responsible for overall direction and control of off-site actions. This plan then, describes the Municipal organization, which is established in response to a nuclear emergency at the Bruce Power site, and how the Municipality will implement the directives of the Provincial organization, and support the overall Provincial emergency response. 1.1 Definition of Municipality Designated Municipality: A municipality in the vicinity of a nuclear facility which has been designated under the Emergency Management and Civil Protection Act, as one that shall have a nuclear emergency plan. Within the context of this plan, Municipality is comprised of: - the elected officials and staff of the Municipality of Kincardine, - local emergency services organizations, ie. Police, Fire and Ambulance, - County Government and staff, including Roads Department and Bruce County Ontario Works - adjoining Municipalities

62 1.2 Scope - the Bruce-Grey-Owen Sound Health Unit and local hospitals, - Bluewater District School Board and the Bruce-Grey Separate School Board - local volunteer organizations and service clubs, including Red Cross and St. John Ambulance - local businesses and recreational facilities. The Municipal Emergency Plan describes what actions will be taken by the Municipality to respond to a nuclear emergency at the Bruce Power site that creates off-site impact. How this is accomplished is described in the plans and procedures of the various organizations and agencies comprising the Municipality. 1.3 Host Municipality Host Municipality Definition: The municipality assigned responsibility in the Provincial Nuclear Emergency Response Plan for the reception and care of people evacuated from their homes in a nuclear emergency (PNERP ANNEX K Nuclear and Radiological Glossary). The Provincial Nuclear Emergency Response Plan designates municipalities to act as a Host Municipality in the event of a nuclear emergency. Host municipalities will have plans for the reception and accommodation of evacuees, and for coordination of monitoring and decontamination arrangements. The Host Municipality during a nuclear emergency is the Town of Saugeen Shores. Activation of the Town of Saugeen Shores Nuclear plan is achieved through a formal notification system from OFMEM Duty Officer to the designated municipalities and the host municipalities (see section 5.7). The Town of Saugeen Shores Police Service is the designated 24-hour on call for the alert and activation of the Town of Saugeen Shores Nuclear Plan

63 Chapter 2 - Planning Basis 2.0 Introduction The Provincial Nuclear Emergency Response Plan - Implementing Plan for Bruce Power describes the various reactor accident scenarios which form the basis for emergency plans and procedures. The extent of the emergency and the resultant off-site effects, prescribe the emergency response and organization required to deal with these scenarios. The various accident scenarios involving the actual or potential release of airborne radioactive material to the environment are categorized in four groups in ascending order of severity. A fifth category - liquid emissions is a waterborne release from nuclear facility (see section 2.1.2). The area around the Bruce Power site is divided into three distinct planning zones namely: the Contiguous Zone, the Primary Zone and the Secondary Zone. The zone closest to the facility is at greatest risk so has the greatest degree of planning, whereas the area furthest away, has the least. 2.1 Emergency Notification Categories Notification Categories The four emergency notification categories with actual or potential for airborne releases, in ascending order of severity, are listed as follows: 1. Reportable Event: An event affecting the nuclear installation which would be of concern to the offsite authorities responsible for public safety. Provincial and municipal duty staff will monitor the situation. [Routine Monitoring]. 2. Abnormal Incident: An abnormal occurrence at the nuclear installation which may have a significant cause, and/or may lead to more serious consequences. Provincial/municipal emergency response staff will normally monitor the situation from their operations centres. Other provincial and municipal staff are notified to remain available to report for duty. [Enhanced Monitoring] 3. Onsite Emergency: A serious malfunction which results or may result in an atmospheric emission of radioactive material or is likely to result in an emission at a later time. Response plans are either partially or fully activated, depending on the absence/presence of an ongoing or imminent emission

64 Provincial and municipal emergency operation centres are fully staffed. Municipal centres are set up and staffed as required. EIC and JTCC are set up and staffed to begin operation. Partial Activation/Full Activation. 4. General Emergency: An ongoing atmospheric emission of radioactive material, or one likely within a short time frame, as a result of a more severe accident. Response plans and organizations are fully activated and, if necessary, appropriate protective measures are taken. Full Activation Liquid Emissions A liquid emission is a waterborne release from a nuclear facility resulting in discharges with above normal levels of radioactivity. (b) (c) (d) (e) The main radiation exposure pathway for a liquid emission from Bruce Power (normally containing tritium) is through contamination of the water supply, with the resulting hazard being the subsequent ingestion of such contaminated water Because of the limited hazard posed by a liquid emission, it is dealt with differently from an atmospheric emission of radioactivity, through the Provincial Liquid Emission Response Plan (PLERP), an organizational plan under the PNERP. It prescribes the organization, operating procedures, linkages, notification criteria response measures, criteria for their application, etc. for undertaking a provincial response to a liquid emission. A liquid emission response undertaken pursuant to the PLERP, may shift to a PNERP response should events escalate to a magnitude where it is deemed appropriate. Further, if the PEOC is functioning as a result of the activation of the PNERP, any liquid emission from Bruce Power will be dealt with under the PNERP, irrespective of whether the original activation of the PEOC was for a Bruce Power or any other nuclear emergency. 2.2 Emergency Planning Zone Contiguous Zone (a) The Contiguous Zone comprises Response Sector 1 (see Figure 2.1), and includes an area adjacent to the Bruce Power Site boundary from Concession 8 to Inverhuron Park and extending east to Lake Range Road, the bluff and Concession

65 (b) The Contiguous Zone is the area immediately surrounding the nuclear installation out to an approximate radius of 3 kilometers Primary Zone (a) The Primary Zone for Bruce Power is shown in Figure 2.1. It includes the area within the Municipality of Kincardine bounded generally by County Road 11 and Concession 14 to the north, 10 Sideroad to the east, a and Concession 7 to the south, but excluding the Bruce Power Site. The Primary Zone extends westward into Lake Huron to a radius of 10 kilometres. The exact boundaries of the zone can be determined from Annex A. (b) The Primary Zone, which includes the Contiguous Zone, is the area around the nuclear installation within which detailed planning and preparedness is carried out for measures against exposure to a radioactive emission. The approximate radius is 10 kilometers Secondary Zone (a) (b) The Secondary Zone encompasses all areas of the Counties of Bruce, Grey and Huron within a 50 km radius of the Bruce Power Site. The Secondary Zone is shown in Figure 2.3 and includes both the Contiguous and Primary Zones. Figure 2.3 also shows the subzones of the Secondary Zone. The Secondary Zone is the area within which it is necessary to plan and prepare for taking Ingestion Control Measures, based on the monitoring of the food chain for contamination. 2.3 Response Sectors The Primary Zone for Bruce Power is divided into 9 Response Sectors which fall into the following sector rings around the station: Inner Ring - Sector 1 and lake sector 7 (Contiguous Zone) Middle Ring - Sectors 2,3 and lake sector 8 Outer Ring - Sectors 4,5 and 6, and lake sector 9 The boundaries of the Response Sectors are shown in Figure 2.1 The preferred method of evacuation or imposing of other protective measures will be by rings, since it is difficult to predict the wind direction or speed, particularly during the spring and early winter when the lake effect is most pronounced

66 Figure 2.1 Primary Zone & Response Sectors (0-10km)

67 Figure 2.2 Response Sector Boundaries SECTOR MUNICIPALITY SECTOR BOUNDARY (north; east; south; west) 1 Kincardine Concession 8 (including Scott s Point); Lake Range Road; Concession 6; Bluff; east and south boundaries of Inverhuron Provincial Park 2 Kincardine 3 Kincardine 4 Kincardine Concession 10; J Sideroad; Concession 4; east boundary of Sector 1 Concession 4; J Sideroad; old boundaries of (former Tiverton Village); County Road 15; east boundary of Sector 1 Concession 14 and County Road 11; 10 Sideroad; Concession 10; Shoreline 5 Kincardine Concession 10; 10 Sideroad; County Road 15; J Sideroad (excluding former Tiverton) 6 Kincardine County Road 15 (excluding Tiverton); 10 Sideroad; Concession 7; Shoreline Figure

68 Secondary Zone (0-50km)

69 Chapter 3 - Concept of Operation 3.1 Overview The following is an overview of the sequence of events and actions taken in the event of an incident at the Bruce Power site: 1. The Bruce Power Shift Superintendent decides on the emergency notification category based on available information, and within 15 minutes, makes the initial notification to the Provincial Emergency Operations Centre and the London Ontario Provincial Police Communication Centre. 2. Within 15 minutes of being notified, the Provincial Emergency Operations Centre will decide on the action to be taken as follows: 99 - Routine Monitoring - Enhanced Monitoring - Partial Activation - Full Activation The Provincial Emergency Operations Centre will then contact the Community Emergency Management Coordinator/alternate and inform him/her of the above decision. 3. The Community Emergency Management Coordinator/alternate will initiate the notification plan. Response is described below and in section If the plan is partially or fully activated, the following Emergency Centres could be established and staffed if decided as described in 3.2.3(2) and 3.2.4(2) respectively: - Emergency Operations Centre - Emergency Information Centre - Reception/Evacuee Centre - Traffic Control Centre - Emergency Worker Centre 5. If the plan is fully activated the entire Emergency Control Group will assemble at the Emergency Operations Centre, and assume control of Emergency Operations. Until the Emergency Control Group is fully assembled and activated, the Head of the Emergency Control Group will authorize any urgent emergency actions covered in Sections 7.4.3, 7.4.4, and 9.1 of this plan. 6. If a Provincial Nuclear Emergency is declared, the Head of Council/or alternate for the Municipality of Kincardine will declare a municipal

70 emergency and immediately notify the Provincial Emergency Operations Centre of this action. 7. The Province of Ontario, through the Provincial Emergency Operations Centre will issue directives and orders for Protective Measures to be taken. 8. After immediate actions are taken to protect the public from exposure to radiation (Phase I) the emergency will enter Phase II in which longer term actions are taken to monitor the environment, prevent the public from ingestion of radioactive materials, and restore the situation to normal. (Recovery Phase) 3.2 Initial Response Routine Monitoring Routine Monitoring would normally be ordered by the Provincial Emergency Operations Centre following a Reportable Event, unless decided otherwise by the Provincial Emergency Operations Centre. 1. Bruce Power informs the Provincial Emergency Operations Centre and London Ontario Provincial Police Communications Centre of an abnormal event. The Provincial Emergency Operations Centre phones the Community Emergency Management Coordinator within 15 minutes. The message is confirmed by fax to the Kincardine Fire Station, the Kincardine Fire Dispatch and the Emergency Operations Centre. 2. The Community Emergency Management Coordinator and/or alternate establish contact with the Provincial Emergency Operations Centre who will confirm that Routine Monitoring is required. The Community Emergency Management Coordinator and/or alternate will then continue to monitor the situation and keep the persons in (3) [listed below] informed until requested to stand down by the Provincial Emergency Operations Centre. 3. The Community Emergency Management Coordinator and/or alternate will inform the following: - Mayor, Municipality of Kincardine - Medical Officer of Health - Administrative Fire Chief - Saugeen Shores Community Emergency Management Coordinator - Bruce County Community Emergency Management Coordinator

71 3.2.2 Enhanced Monitoring Enhanced Monitoring would usually be ordered by the Provincial Emergency Operations Centre following an Abnormal Incident, unless decided otherwise by the Provincial Emergency Operations Centre. 1. Bruce Power informs the Provincial Emergency Operations Centre and London Ontario Provincial Police Communications Centre of a reportable event. The Provincial Emergency Operations Centre phones the Community Emergency Management Coordinator within 15 minutes. The message is confirmed by fax to the Kincardine Fire Station, the Kincardine Fire Dispatch and the Emergency Operations Centre. 2. The Community Emergency Management Coordinator/alternate establishes contact with the Provincial Emergency Operations Centre and confirms that Enhanced Monitoring is required. 3. The Community Emergency Management Coordinator/alternate informs the following: - Mayor, Municipality of Kincardine - Medical Officer of Health - Administrative Fire Chief - Saugeen Shores Community Emergency Management Coordinator - Bruce County Community Emergency Management Coordinator - Emergency Information Officer 4. If required, the Head of the Emergency Control Group will request that the Emergency Control Group, comprised of some or all of the following, assemble at the Emergency Operations Centre: - Head, Emergency Control Group - Chief Administrative Officer - Medical Officer of Health - Ontario Provincial Police Representative - Emergency Information Officer - Community Emergency Management Coordinator and/or alternate 5. The Emergency Control Group will monitor the situation and take whatever actions are appropriate

72 3.2.3 Partial Activation Full Activation Partial Activation would usually be ordered by the Provincial Emergency Operations Centre following an On-Site Emergency, unless decided otherwise by the Provincial Emergency Operations Centre. 1. Bruce Power informs the Provincial Emergency Operations Centre and London Ontario Provincial Police Communications Centre of a reportable event. The Provincial Emergency Operations Centre phones the Community Emergency Management Coordinator within 15 minutes. The message is confirmed by fax to the Kincardine Fire Station, the Kincardine Fire Dispatch and the Emergency Operations Centre. 2. The Community Emergency Management Coordinator and/or alternate will establish contact with the Provincial Emergency Operations Centre and confirm with the Provincial Emergency Operations Centre that Partial Activation is required. The Community Emergency Management Coordinator will activate the fan-out notification procedure requesting that all responding agencies place their organizations on standby for both set up and staffing should it be required. 3. The Emergency Operations Centre and Emergency Information Centre will be established. All other centres will be set up and emergency responders for these centres shall remain on standby in a state of readiness should there be a need to assemble. 4. All Bruce Energy Centre Industries are contacted by the Emergency Control Group and requested to notify staff and place their equipment in a state where it can be shut down safely in an expeditious manner. 5. The Emergency Information Centre is requested by the Emergency Control Group to issue a news release concerning the above activities. 6. All local hotels in the Municipality of Kincardine and the CAW Centre in Saugeen Shores are contacted by the Bruce County Ontario Works Manager sitting on the Emergency Control Group and requested to reserve rooms for emergency workers. Full Activation would usually be ordered by the Provincial Emergency Operations Centre following a General Emergency unless decided otherwise by the Provincial Emergency Operations Centre. 1. Bruce Power informs the Provincial Emergency Operations Centre and London Ontario Provincial Police Communications Centre of a

73 reportable event. The Provincial Emergency Operations Centre phones the Community Emergency Management Coordinator within 15 minutes. The message is confirmed by fax to the Kincardine Fire Station, the Kincardine Fire Dispatch and the Emergency Operations Centre. 2. The Community Emergency Management Coordinator and/or alternate will confirm with the Provincial Emergency Operations Centre that the Emergency Plan be fully activated. (a) (b) (c) (d) All Emergency Operations Centres are fully staffed. The Emergency Worker Centre is established. On the instructions of the Provincial Emergency Operations Centre, the Public Alerting System shall be activated if conditions so dictate. If delays are experienced in establishing contact with the Provincial Emergency Operations Centre, the Community Emergency Management Coordinator and/or alternate may activate the Public Alerting System In case of an initial notification of a General Emergency containing a statement that a radioactive emission is either ongoing or expected to commence within 6 hours, or if no estimate of the commencement is given, the Community Emergency Management Coordinator and/or alternate shall immediately initiate the public alerting system without reference to any other authority. Chapter 4 Provincial and Municipal Emergency Organization 4.1 Introduction The overall Municipal Emergency Response organization is shown in Figure 4.1 A summary of the roles and responsibilities of each component of the organization follows below. 4.2 Provincial Emergency Operations Centre (PEOC) The provincial emergency response organization for dealing with a Bruce Power emergency is shown in the PNERP Implementing Plan for Bruce Power in Figure

74 Overall coordination is provided by the PEOC. Details on the roles and functions of the various elements of this organization are described in the PNERP, Master Plan, Chapter 4. Overall responsibility for emergency management in a Nuclear Emergency lies with the Provincial Emergency Operations Centre. This centre makes decisions regarding protective measures and other actions to be undertaken at both a Provincial and Municipal level. It operates under the authority of the Premier and has the authority to issue orders and directives regarding all aspects of response and emergency management, if a Nuclear Emergency is declared. In cases of dispute regarding actions to be taken, the Provincial Emergency Operations Centre has final authority. This centre is located in Toronto and is staffed by the following: The Executive Authority - Premier or designated Minister Senior Executive from Cabinet Office and Deputy Minister s Office Emergency Information staff Operations staff: Command, Planning, Logistics, Scientific, Finance and Administration Sections Representatives from federal organizations: Canadian Nuclear Safety Commission, Public Safety Canada, Representatives from provincial ministries such as Ministry of Health and Long Term Care, Ministry of Energy, Ministry of Transportation etc. Representatives from Bruce Power Technical Support staff such as nuclear system specialists, Health Physicists, Meteorologists, etc. Various other liaison staff from other organizations. 4.3 Emergency Operations Centre (EOC) The Emergency Control Group assembles at the EOC and is responsible for the overall coordination and management of the Municipal emergency response. It is comprised of the following staff: - Mayor - Head, Emergency Control Group - Chief Administrative Officer (Chief Administrative Officer) - Community Emergency Management Coordinator - Administrative Manager (Treasurer) & Support Staff - Medical Officer of Health - Administrative Fire Chief - Emergency Information Officer - Ontario Provincial Police Representative - Bruce County Ontario Works Representative - Office of the Fire Marshal and Emergency Management - Bruce Power Liaison Officer

75 - OPG Liaison Officer Manager of Public Works All members of the Emergency Control Group are responsible for the following: (a) (b) (c) (d) (e) (f) Advising and assisting the Head of the Emergency Control Group in his/her functions and implementing the directives of the Provincial Emergency Operations Centre. Ordering, recording and tracking actions requested of the organizations they represent. Similarly recording and tracking requests from the Emergency Control Group for their own organizations and following up to ensure they are implemented. Keeping informed of the emergency situation and actions of their organization and passing this information to the rest of the Emergency Control Group through regular business cycle meetings. Keeping their own organizations informed about the on-going emergency situation and the measures being taken to deal with it. Regularly passing nuclear sector safety status information to their organization

76 FIGURE 4.1 EMERGENCY RESPONSE ORGANIZATION LAYOUT PROVINCIAL EMERGENCY OPERATIONS CENTRE (Nuclear Emergency) MUNICIPAL EMERGENCY OPERATIONS CENTRE Underline denotes responsibility centre GREY BRUCE OWEN SOUND HEALTH UNIT RECEPTION EVACUEE CENTRE TRAFFIC CONTROL CENTRE EMERGENCY INFORMATION CENTRE HOSPITALS RECEPTION & EVACUEE CENTRES CLINICIAL ASSESSMENT FACILITY AMATEUR RADIO EMERGENCY WORKER CENTRE RED CROSS ST JOHN AMBULANCE PROVINCIAL COMMUNITY & SOCIAL SERVICES BRUCE COUNTY ONTARIO WORKS MONITORING & DECONTAMINATION PUBLIC WORKS FIRE DEPARTMENT POLICE RECREATION STAFF AMATEUR RADIO ONTARIO PROVINCIAL POLICE MINISTRY OF TRANSPORTATION FIRE DEPARTMENT RED CROSS EMERGENCY INFORMATION OFFICER & MUNICIPAL STAFF BRUCE POWER REP(s) ONTARIO POWER GENERATION REP(s) FEDERAL REP(s) PROVINCIAL REP(s) MEDIA BRUCE POWER FIRE DEPARTMENT AMATEUR RADIO POLICE & EMS REMOTE EXPOSURE CONTROL STATION VOLUNTEERS AND STAFF FIRE DEPARTMENT BRUCE POWER POLICE & EMS

77 4.4 Emergency Control Group - Specific Responsibilities In addition to general responsibilities, the following specific duties and responsibilities are assigned to individual Emergency Control Group members in a nuclear emergency: Head Emergency Control Group (Mayor or Designate) The Head, Emergency Control Group has overall responsibility for managing the Municipal emergency response by ordering and coordinating the actions of the various organizations and centres. Specifically he/she has the following responsibilities: (a) (b) (c) (d) (e) (f) (h) remaining in regular contact with the Provincial Emergency Operations Centre. remaining in contact with the County of Bruce Community Emergency Management Coordinator and local Municipal, Provincial and Federal elected officials, providing an oversight function to ensure that necessary actions are being carried out by the Emergency Control Group and the Emergency Control Group staff are performing adequately, approving municipal portions of Emergency Information Centre media releases, keeping the Emergency Information Officer informed, and participating in media conferences as required, declaring a Municipal Emergency if required. directing the implementation of Protective Actions or other orders by the Provincial Emergency Operations Centre on the advice of the Emergency Control Group Municipal Operations Officer (Chief Administrative Officer) The Municipal Operations Officer acts as Chief of Staff for the Emergency Control Group. He/she has the following specific functions: (a) (b) Coordinate Emergency Control Group activities on behalf of the Head Emergency Control Group, as requested, Advise members of the Emergency Control Group on the content of the Municipal Emergency plan and assist them to find appropriate information

78 4.4.3 Community Emergency Management Co-ordinator (a) (b) remain on call 24 hours a day, seven days a week to receive emergency notifications from the Provincial Emergency Operations Centre and take actions according to the Municipality of Kincardine Emergency Plan. initiate the emergency notification system (c) (d) initiate the emergency public alerting system ensure the Emergency Operations Centre is in a constant state of readiness and initiate and supervise set up of the centre when required (e) (f) prior to activation of the Emergency Control Group, in the case of a general nuclear emergency initiate the public notification system for the contiguous zone without reference to any other authority should there be an ongoing or an expected emission within 6 hours advise members of the Emergency Control Group and the Municipal Operations Officer (Chief Administrative Officer) on the content of the Municipal Plan and assist them, to find appropriate information (g) provide information to the Emergency Information Officer and other Emergency Information Centre staff on the Municipal Plan Administrative Manager (Treasurer) The Administrative Manager is responsible for the overall physical operation of the Emergency Operations Centre including administrative support. He/she has the following responsibilities: (a) (b) (c) (d) (e) ensuring all Emergency Operations Centre decisions and actions are recorded, tracked and acted on when required, ensuring minutes of meetings are kept and critical information is posted on the major event logs, coordinating security of the facilities with the Community Emergency Management Coordinator, maintaining a shift schedule and log of persons who enter and leave the Emergency Operations Centre, ensuring sector safety status information is passed on to the Municipal organization, (f) maintaining a list of volunteers,

79 (g) (h) (i) arranging for all communications requirements (Liaise with the Community Emergency Management Coordinator), and ensuring all communications are logged, arranging for food, accommodation, rest facilities, and other physical amenities for the Emergency Control Group as required, arranging for and supervising all clerical support functions for the Emergency Operations Centre which includes: - word processing services - Faxes (incoming and outgoing) - filing - messages - phone messages and switchboard operation. - maintaining a chronological board or binder on all written communications - maintaining and operating PowerPoint projection system to meet Emergency Control Group needs i.e. mapping, charts, graphics etc Medical Officer of Health The Medical Officer of Health provides a resource to the Head, Emergency Control Group and other Emergency Control Group members on matters relating to public health. He/she has the following specific responsibilities: (a) (b) (c) (d) (e) (f) providing a liaison with the Manager of the Exposure Screening Facility, area hospitals, and Ministry of Health, explaining and interpreting radiation health effects based on dose information received from the Provincial Emergency Operations Centre, providing public health assistance for the Reception/Evacuee Centre Manager, distributing KI Tablets to members of the public at the Reception/Evacuation Centre under the authority of the Provincial Emergency Operations Centre. participating in media conferences as requested by the Emergency Information Centre, arranging for information and counselling services for members of the public,

80 (g) arranging for contamination monitoring services and dose assessment for members of the public who live outside the Primary Zone Ontario Provincial Police Representative The Ontario Provincial Police Representative is the primary liaison with the Traffic Control Centre. Through this Centre, he/she initiates and coordinates all activities associated with: (a) (b) (c) traffic control, road blocks and diversion points, and security at all Emergency Centres and within the Primary Zone around the Bruce Power Site. Fire and Ambulance Services located at the Kincardine Fire Station, Tiverton Fire Station, and London Central Ambulance Communications Centre Bruce County Ontario Works Representative They are responsible for relaying information and requests for assistance to and from their respective organizations, particularly as it relates to evacuation of the public. They assist and relay all Emergency Control Group information to the Reception/Evacuee Centre Manager. They handle any specific requests the Reception/Evacuee Centre might have with regards to securing food, drink, lodging requirements etc. They coordinate all activities and information with respect to their own organizations Bruce Power Liaison Officer The Bruce Power Liaison person is the primary contact between the Emergency Control Group and the Bruce Power emergency response organization off-site. All information regarding the nuclear emergency and actions being taken will be disseminated through the Provincial Emergency Operations Centre to the Emergency Control Group. He/she has the following specific responsibilities: (a) requesting extraordinary services from the Municipality - examples may be as follows: - trucks or heavy equipment - extra road clearing or maintenance - establishing car or bus pools at the edge of the Primary Zone or other locations

81 - extra security arrangements or traffic control - communications support - firefighting, search & rescue, or ambulance back-up - counselling and/or mortuary services for Bruce Power staff and families - Hospitalisation of casualties. (b) (c) (d) (e) providing liaison between the Emergency Control Group, the Emergency Worker Centre, the Remote Exposure Control Desk, and the Monitoring & Decontamination Unit at the Reception/Evacuee Centre, arranging for extraordinary radiation and contamination monitoring services coordination of Site evacuations and access with the Municipality, informing Bruce Power Site Management of Municipal decisions and activities Office of the Fire Marshal and Emergency Management (OFMEM) Officer The OFMEM Officer is the primary source of information to and from the Provincial Emergency Operations Centre. All official directives from the Provincial Emergency Operations Centre are directed through them. Until the Emergency Management Ontario Officer is in place at the Emergency Operations Centre, all directives and information will be through the Provincial Emergency Operations Centre directly. The OFMEM Officer has the following specific responsibilities: (a) (b) (c) (d) (e) relaying Provincial Directions to the Emergency Control Group and ensuring they are understood and acted upon, advising on or explaining the Provincial Nuclear Emergency Response Plan to the Emergency Control Group, tracking and reporting on the progress of emergency actions and any other information of significance to the Provincial Emergency Operations Centre, relaying and resolving concerns or questions of the Emergency Control Group regarding emergency information and actions. acting as a link between the Emergency Control Group and other Provincial Ministries and Agencies

82 (Should the link be interrupted refer to 2.8, pg. 16 PNERP Part 3 Site Specific) (f) (g) advising and assisting the Head, Emergency Control Group in carrying out his/her functions, arranging for Provincial or Federal resources from outside Bruce County Manager Public Works (a) (b) (c) arrange and coordinate Public Works issues as they pertain to the Emergency as requested by the Traffic Control Centre i.e.: transport Coast Guard staff to and from the Emergency Worker Centre as required. advise the Head of the Emergency Operations Centre on issues relating to the Emergency and Public Works issues. coordinate Public Works staffing requirements as they pertain to the emergency Administrative Fire Chief The Administrative Fire Chief is the primary liaison between the two municipal fire stations and other fire departments within Bruce County. He/she initiates and coordinates all activities associated with: (a) (b) (c) (d) (e) Fire suppression and rescue Motor vehicle extrications Activation of the Bruce County Mutual Fire Aid plan Assisting with vehicle decontamination of vehicles at the Reception/Evacuation Centre and the Emergency Worker Centre Scheduling and rotation of firefighting staff Emergency Information Officer The Emergency Information Officer is the primarily responsible for ensuring timely and accurate information is distributed to the public via normal media outlets as required during an emergency. Specific responsibilities include: (a) creating municipal portions of Emergency Information Centre media releases

83 (b) (c) (d) (e) (f) (g) assisting the Head of the Emergency Control Group with creation of media releases liaising with media representatives escorting media representatives during on-site visits if necessary verifying media credentials updating media advisories on Municipal website also see Municipal Emergency Plan for additional duties 4.5 Municipal Emergency Organization - Support Functions There are many activities, agencies and organizations that would be required to support the Municipal emergency response effort. These are listed as follows: 1. Emergency Social Services, including radiation monitoring and decontamination for residents of the primary Zone, is coordinated at the Reception/Evacuee Centre. 2. Dose Control for emergency workers and other persons (excluding Bruce Power staff) who must enter the Primary Zone is performed at the Emergency Worker Centre. 3. Media & Public Information is prepared, coordinated, and delivered at the Emergency Information Centre. 4. Public Health Matters and activities associated with the Public s Radiation Exposure Plan are carried out at the Bruce-Grey-Owen Sound Health Unit. 5.1 Introduction Chapter 5 - Municipal Emergency Centres There are five (5) facilities that are designated as Emergency Centres. These are described below along with a brief description of the functions they are to perform. Detailed procedures for the set up and operation of these Centres are described in Appendix N - Procedures Manual. 5.2 Emergency Operations Centre This Emergency Centre is located in Kincardine. The primary purpose of the Emergency Operations Centre is to provide a location for the Emergency Control Group to gather to coordinate and effect decisions concerning emergency operations. The Community Emergency Management Co-ordinator is responsible to ensure the Emergency Operations Centre is suitably equipped and ready for operation

84 5.3 Emergency Information Centre The Emergency Information Centre is located in Underwood. The primary purpose of this facility is to provide a location for Emergency Information Centre staff to: (a) Issue news releases and conducts press conferences. (b) Keep the Provincial Emergency Operations Centre informed of public and media perception and reactions. (c) Identify and counter rumours. (d) Assist the media. (e) Monitor the issue of Public Action Directives. (f) Conduct a public enquiry and information service. (g) Issue any news releases on behalf of the local Emergency Centres. All news releases should be handled through the Emergency Information Centre. The Community Emergency Management Coordinator is responsible for ensuring this facility is suitably equipped and ready for operation. 5.4 Reception/Evacuee Centre The Reception/Evacuee Emergency Centre is located in Kincardine. The primary functions of Reception/Evacuation Centre staff are: (a) To register evacuees and answer inquiries from friends and relatives as to their whereabouts, to provide emergency supplies and services to evacuees, i.e., shelter, food, clothing. (Red Cross) (b) Provide temporary financial assistance, transportation and other services. (Bruce County Ontario Works) (c) To provide a location where evacuees and the general public can receive information and counselling, both in an individual and group setting. (d) To monitor evacuees for contamination and decontaminate them and their vehicles if necessary. (Bruce Power) (e) To provide a location where evacuees can be categorized and referred for follow up treatment in the event of suspected high exposure to radiation. (Bruce-Grey-Owen Sound Health Unit) An alternate Reception/Evacuation Centre location is detailed in Appendix N - Procedures Manual

85 The Reception/Evacuation Centre Manager (Bruce County Ontario Works), assisted by the Community Emergency Management Coordinator is responsible for ensuring that the Reception/Evacuation Centre is suitably equipped and ready for operation. 5.5 Emergency Worker Centre The Emergency Worker Centre is located in Kincardine. Its primary purpose is to provide a location to provide dose and exposure control, monitoring, and decontamination of Emergency Workers, residents, or any other non-bruce Power staff or visitor who enters the Primary Zone when Stage II of the Traffic Control Plan is implemented. (Note: Dose and exposure control, monitoring and decontamination of staff entering the Bruce Power Site is the responsibility of Bruce Power.) If a marine response is required, the Traffic Control Centre Manager will make provisions for transportation of Marine Emergency Workers to and from the Emergency Worker Centre. Public Works has been assigned responsibility to assist with this task. The Emergency Worker Centre Manager is responsible for ensuring this Emergency Centre Exposure Control Desk is suitably equipped and ready for operation. 5.6 Traffic Control Centre The Traffic Control Centre is located in Kincardine and is managed by the Ontario Provincial Police with assistance from the Ministry of Transportation Ontario. Its primary functions are to implement the Traffic Control & Security Plan as follows: (a) Provide sufficient Ontario Provincial Police staff to ensure roads are patrolled and kept clear for evacuation purposes. (b) Ensure all non-staffed roadblocks are kept in place. (c) Provide staffs at check points. (d) Provide staff to ensure evacuated areas are cleared and secured. (e) Coordinate with all roads maintenance and snow clearing with Ministry of Transportation Ontario and Public Works. (f) Coordinate all activities associated with Public Utilities such as gas, hydro, phones, etc. (g) Coordinate access for Emergency Services - search & rescue, fire and ambulance services within the Primary Zone. (h) Provide security and traffic control for the Reception/Evacuee Centre, the Emergency Worker Centre, and the Emergency Operations Centre

86 (i) Coordinate all marine emergency response with Ontario Provincial Police and Canadian Coast Guard, including establishing provisions to transport Marine Emergency Workers to and from the Emergency Worker Centre (Public Works to assist). The Traffic Control Centre Manager, assisted by the Community Emergency Management Coordinator, is responsible to ensure the Traffic Control Centre is fully equipped, functional and ready for operation. 5.7 Host Municipality The Provincial Plan designates municipalities to act as a Host Municipality in the event of a nuclear emergency. Host municipalities will have plans for the reception and accommodation of evacuees, and for coordination of monitoring and decontamination arrangements. The Host Municipality during a nuclear emergency is the Town of Saugeen Shores. The planned centres are listed below. Host Municipality Centre Address Town of Saugeen Shores Emergency Worker Centre Peel Street Yard Town of Saugeen Shores Reception Centre (The Plex) Chapter 6 - Emergency Communications 6.1 Landline telephones 329 Peel Street, Southampton 600 Tomlinson Drive Port Elgin The primary means of communication during a nuclear emergency are landline telephones. The telephone requirements for each Centre are described in Appendix N - Emergency Procedures. In that Bruce Telecom lies within the Primary Zone, the possibility exists that the offices may have to be closed. Bruce Telecom should have an emergency plan to provide priority telephone maintenance services during a nuclear emergency. Bruce Telecom staff is on the emergency notification system. All emergency phones are protected by Priority Access Dialling. A list of these phones is included in Appendix N - Emergency Procedures. 6.2 Additional Phones and Pagers The Community Emergency Management Coordinator or alternate carries a cell phone. This phone is used as a 24/7 primary emergency contact for all emergencies.

87 - Satellite phones are available at the Emergency Operations Centre and the Traffic Control Centre. - Low power portable radios (VHF) are available from the Community Emergency Management Coordinator 6.3 Agency Radios Radio systems used by local emergency services include: - Ontario Provincial Police Radio System (trunking) - Fire Department Radio System (simplex) - Ambulance Radio System (trunking) - Public Works Department (simplex) - Reception/Evacuation Centre Dedicated Radios from Community Emergency Management Coordinator (special frequency) - Marine Radio used by Canadian Coast Guard, Ontario Provincial Police & private craft - Bruce Power Emergency Worker Centre Staff (Family radios) 6.4 Amateur Radio Emergency Services Amateur Radio Emergency Services perform an important back up to the overall emergency Communication Plan. An Amateur Radio Emergency Service representative will be located at each emergency centre within the Municipality of Kincardine as required, when the plan is activated, or on an as required basis. 6.5 Others The Emergency Operations Centre has two faxes - one for inbound messages, the other for outbound. The Emergency Operations Centre uses high-speed wireless internet and 12 laptop computers to be used at the Emergency Operations Centre

88 7.1 Introduction Chapter 7 - Emergency Notification & Information Notification of emergency response staff and the public are the two most important elements of the emergency plan. It is necessary to ensure people are notified promptly, are given the correct information, and are kept informed through the emergency phase of the actions required by them, and the progress of the emergency in general. For this reason, the notification, alerting and information systems are both extensive and, in most cases, backed up by a second or even third process for more critical notifications as noted in Appendix N - Procedures Manual. 7.2 Municipal Emergency Response Organization The Notification Plan for notifying the Municipal Emergency Response Organization is shown graphically in the emergency plan procedures manual. The following applies to this plan: (1) The Initial Notification from the Bruce Power site to the Provincial Emergency Operations Centre and London Ontario Provincial Police Communications Centre will be accompanied by a simultaneous fax. (2) Information included in the initial emergency notification from the Bruce Power site will be prescribed by the Provincial Emergency Operations Centre and will contain the following: a. Name and Position of the caller b. Station and Unit involved c. Initial Notification Category - Reportable Event - Abnormal Incident - On-Site Emergency - General Emergency d. Brief description of the event - system involved - has fuel failure occurred e. Is a release expected - time - expected dose f. Are any changes in status expected

89 g. Suggested actions - information only - partial activation - full activation h. Expected time of the next up-date i. Phone number to call for further information or clarification j. Confirmation of message received. (3) After receiving the initial notification from the Provincial Emergency Operations Centre, the Community Emergency Management Coordinator will await confirmation and direction from the Provincial Emergency Operations Centre before proceeding with the Municipal notification. If confirmation is not received within 30 minutes, the Community Emergency Management Coordinator will attempt to contact the Provincial Emergency Operations Centre. If this is not successful, the Community Emergency Management Coordinator will proceed with emergency notification as per this plan. 0 (4) Follow up notification and information after the initial notifications will be the responsibility of the Community Emergency Management Coordinator. All emergency notifications and information messages after the initial notifications will be authorized by the Head, Emergency Control Group. (5) All initial notifications will be confirmed by fax where these are available. 7.3 Emergency Notification Back-Up Plan It is not prudent to rely upon one method of emergency notification. All systems must have at least one back-up. Depending upon circumstances, more than one method may be used at one time. In all cases however, the Community Emergency Management Coordinator is responsible for activating the emergency notification system and for deciding how it will be implemented depending on circumstances at the time. The following methods of emergency notification can be used in descending order of priority: 1. Telephone Fan-Out 2. Personal Contact or Courier. Procedures for activation and operation of these systems are contained in Appendix N - Procedures Manual

90 FIGURE 7.1 MUNICIPAL PRIMARY NOTIFICATION PLAN MONITORING DECONTAMINATION STAFF EMERGENCY WORKER CENTRE STAFF BRUCE POWER PROVINCIAL EMERGENCY OPERATIONS CENTRE (Nuclear Emergency) COMMUNITY EMERGENCY MANAGEMENT COORDINATOR LONDON OPP COMMUNICATIONS CENTRE SAUGEEN SHORES POLICE SERVICE REPORTBALE EVENT MAYOR of KINCARDINE MEDICAL OFFICER OF HEALTH ONTARIO PROVINCIAL POLICE ADMINISTRATIVE FIRE CHIEF SAUGEEN SHORES CEMC BRUCE COUNTY CEMC DETAILED INSTRUCTIONS REGARDING THIS TABLE ARE CONTAINED IN APPENDIX N OF THE EMERGENCY RESPONSE PLAN ABNORMAL INCIDENT MAYOR of KINCARDINE MEDICAL OFFICER OF HEALTH ONTARIO PROVINCIAL POLICE ADMINISTRATIVE FIRE CHIEF BRUCE COUNTY ONTARIO WORKS LEGION STAFF CHIEF ADMINISTRATIVE OFFICER EMERGENCY INFORMATION OFFICER SAUGEEN SHORES CEMC BRUCE COUNTY CEMC ON SITE AND GENERAL EMERGENCY MAYOR of KINCARDINE MEDICAQL OFFICER OF HEALTH ONTARIO PROVINCIAL POLICE ADMINISTRATIVE FIRE CHIEF BRUCE COUNTY ONTARIO WORKS LEGION STAFF CHIEF ADMINISTRATIVE OFFICER EMERGENCY INFORMATION OFFICER PUBLIC AND SEPARATE SCHOOL BOARDS DAVIDSON CENTRE STAFF PUBLIC WORKS LIQUID EMMISSION MAYOR of KINCARDINE MEDICAL OFFICER OF HEALTH ONTARIO PROVINCIAL POLICE ADMINISTRATIVE FIRE CHIEF SAUGEEN SHORES CEMC BRUCE COUNTY CEMC

91 Figure 7.2 Municipal Emergency Notification List Part B - Secondary Notification POSITION CONTACTS 1. Community Emergency Management Co-ordinator - Alternates 2. Mayor - Deputy Mayor 3. Ontario Provincial Police Representative - Alternates - Ontario Provincial Police Organization 4. Chief Administrative Officer (Chief Administrative Officer) - Alternates - Municipal Staff - Emergency Control Group Administrative Assistant 5. Emergency Information Officer (Emergency Information Officer) - Alternates 6. Medical Officer of Health - Alternates - Bruce-Grey-Owen Sound Health Unit - Clinical Assessment Organization (Including Counsellors) 7. Kincardine Administrative Fire Chief - Station Chiefs at Kincardine and Tiverton 8. Legion Contact - Legion Staff and members - Radio & TV Stations (to Cancel Legion Activities) 9. St. John Ambulance -Bruce County Ontario Works - Alternates - Provincial Social Services - Red Cross - Bus Lines - Volunteers 10. Bruce Telecom - Staff - Bell Canada 11. Public Works Department - All Department Members 12. Bruce County Community Emergency Management Coordinator 13 Kincardine Davidson Centre - Managers - Staff - Grey-Bruce Regional Health Centre - Southampton Hospital - South Bruce Regional Health Centre Kincardine - London Central Ambulance Communications Centre - Staff 15 Amateur Radio Emergency Services - Staff Note: Each position noted above is responsible for establishing a procedure for contacting the persons and organizations shown in this plan. 7.4 Public Alerting System

92 7.4.1 General The Provincial Nuclear Emergency Response Plan details the public alerting requirements that the Municipality of Kincardine must implement for the Primary Zone around the Bruce Power site. Bruce Power is required to provide the resources and assistance for the establishment and maintenance of the alerting system Requirements The public alerting requirement for the Contiguous (3 km) Zone is as follows: Provide within 15 minutes of initiation of the alerting system, warning to practically 100% of the people in that zone, whether they be indoors or outdoors, and irrespective of the time of day or year. The term practically 100% means that the signal can be heard by everyone in the 3 km zone unless exceptional circumstances (e.g. hearing impairment, loud machinery operations) provide an impediment. The public alerting requirement for the remainder of the Primary Zone (3-10 km) is as follows: Provide within 15 minutes of initiation of the alerting system, warning on an area-wide basis, and to the population in all response sectors within the 3-10km zone The term area wide basis means that the alert signal will cover the 3 10 km area but does not presume that practically 100% of the people in that area will necessarily hear the alerting signal. The public outside the Contiguous Zone may also be notified by Radio and TV broadcasts and, if necessary, through mobile Public Address systems and door to door visits by Police and Firefighters. These are dispatched through the Traffic Control Centre System Description The Public Alerting System in the Contiguous Zone and Primary Zone around the Bruce Power site consists of the following: 1. A series of 10 sirens located within a 3 km radius of the Bruce Power Site, as shown in Figure 7, (activated by Bruce Power as per authorization from the Community Emergency Management Coordinator) should there be an ongoing or expected emission within 6 hours. 2. An automated dialling system provided by Rapid Notify is designed to notify residents within the 3km contiguous zone and the 10km primary zone is in place and activated by telephone by the Community Emergency

93 Management Coordinator upon notification from the Provincial Emergency Operations Centre. 3. A digital FM receiver has been supplied to the residents in the Contiguous Zone and Primary Zone, activated by the Community Emergency Management Coordinator. The ALERTFM TM receiver uses local FM Radio frequencies to send out a text message that is fed by satellite. It will provide the ability to broadcast emergency messages directly to residents, businesses and institutions with an audible alert and text message within seconds. This initiative will greatly improve communications and emergency information to the residents in the Contiguous Zone and Primary Zone. 4. Ontario Provincial Police and fire department vehicles if required using sirens and Public Address systems to alert residents to listen to local media. 5. The Canadian Coast Guard which broadcasts an emergency message on marine channel 16 and the Marine Radio Continuous Broadcast on channel 83B Criteria for Activation The Public Alerting System in the Contiguous Zone and the Primary Zone will be activated by the Community Emergency Management Coordinator under the following conditions: 1. When requested by the Provincial Emergency Operations Centre. 2. In the case of a nuclear emergency with an ongoing or imminent emission of radioactivity the Municipality is authorized to immediately initiate the public alerting system. The PEOC will issue the appropriate Emergency Bulletin Responsibilities 1. The Community Emergency Management Coordinator is responsible for directing Bruce Power to activate the Public Alerting System when requested by the Provincial Emergency Operations Centre. 2. The off-site sirens will be activated by the Bruce Power Emergency Services Dispatch when requested by the Community Emergency Management Coordinator. 3. If the Community Emergency Management Coordinator cannot be contacted, the Bruce Power Emergency Services Dispatch may activate the system if directed by the Provincial Emergency Operations Centre, or if authorized station procedures indicate Public Alerting is immediately required

94 4. The Provincial Emergency Operations Centre will coordinate all public notification outside the Contiguous Zone

95 FIGURE 7.3 Siren Locations