AGENDA ITEM M6. DATE: August 3, 2015

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1 AGENDA ITEM M6 DATE: TO: Matt Jordan, General Manager FROM: Alison Adams, Chief Technical Officer SUBJECT: Science and Technology Activity Report for June 2015 and July 2015 SUMMARY: The Science and Technology Division Activity Report summarizes the key activities of the Planning, Decision Support, Regulatory Compliance, and Information Technology Departments during the months of June 2015 and July RECOMMENDATION: Receive and File. DISCUSSION: The major activities and work effort of the departments which comprise the Science and Technology Division for the months of June 2015 and July 2015 are discussed below. Planning Department Planning Department is responsible for creating, updating and implementing the agency s Long-Term Master Water Plan, Source Water Protection Program and other agency s programs and initiatives. Completed 82 land use and development proposal reviews, 2 comprehensive plan amendments, and 4 mining/borrow pit reviews within Tampa Bay Water s service area Completed preliminary feasibility project rankings on the five potable reuse projects; two potable reuse project concepts have moved forward and have been absorbed within the existing 7 potential water supply projects which were approved by the Board in 2013 Attended the climate alliance workshop to discuss progress on unified projection on sea level rise for the Tampa Bay region Attended EPC board meeting where a unified projection on sea level rise for the Tampa Bay region was presented to the board Attended an FSWWA luncheon which featured a presentation on the Regional Water Supply Plan by the District staff Attended a luncheon hosted by the TBEP on potable reuse initiatives Organized a field trip to the Tampa Bypass Canal to visit a site of one of the potential

2 Page 2 new water supply projects of the 2018 Master Water Plan Continued with bi-weekly Master Water Plan status updates meeting with Hazen & Sawyer Held a staff kick off meeting for the Master Water Plan update Organized a serious of sub-group meetings for the Master Water Plan update; staff meetings, regulatory agencies meetings, and member governments meetings Assisted with the as-needed procurement for the aerial imaging contract; reviewed RFPs Attended a Nitrogen Management Consortium teleconference on the upcoming Reasonable Assurance document update 2017 Provided a tour of the desalination facility Continued to provide an update on the Central Florida Water Initiative regarding Polk County s future water supply sources Attended a potable reuse workshop hosted by Hazen & Sawyer Completed a memorandum on the land use and mining reviews program with recommendations on the future source water assessment initiatives. Continued providing technical and water supply planning support to all the member governments planning and growth management department as requested Systems Decision Support Department The Systems Decision Support Department functions include the design and implementation of water resources optimization, decision support systems, system performance and reliability analysis and water demand/supply forecast programming at various time scales. Continue working with consultants on a project to improve spatial and temporal representation of basin rainfall in INTB model by using historical radar rainfall Continued performing system analysis of the System-Wide Reliability Model for reliability based planning Continued working with consultants to develop and test computer code to integrate OROP protocol into System-Wide Reliability Model for the application involving nearterm operations assessment Continued working with consultant to investigate how to use information related to facility availability/reliability in the System-Wide Reliability Model Maintained system administration scripts to automate deployment of Operating System and application on the Scientific Grid Computing System Continued development of the Integrated Hydrologic Model (IHM) Theory Manual Continued development of the IHM User Guide Continue development of procurement documents for peer review of IHM code and documentation

3 Page 3 Support Regulatory Compliance: continuing review of proposed Minimum Flows for rivers and Minimum Levels for lakes, and recovery assessment for the consolidated wellfields; resolve some issues regarding CWUP conditions with the District Continued support of Water Production Division through weekly Optimized Regional Operations Plan (OROP) productions scheduling Continued support of Water Production Division through weekly surface water availability forecast Continued support on seasonal surface water availability forecast for monthly Water Production and Science and Technology Divisions coordination meeting Continued to work on Seasonal Source Allocation Decision support tool development. Prototype model completed. Continue support agency Asset Management team on Level-of-service/Risk and Continuous improvement projects Continued to develop applied research concepts applicable to Tampa Bay Water with allied research institutions (Water Utilities Climate Alliance, Florida Water and Climate Alliance, University of Florida, Florida State University, University of South Florida, AWWA). Task 1 of USF project completed. Continued member government billing data collection and review process. Pasco County customer type code correction process evaluated requiring re-investigation of all WY2014 data Managing integration of long-term demand forecast model redevelopment into agency model portfolio. Demand forecast update used for baseline 2017 baseline forecast for agency s seven water demand planning areas beginning. Data set development continues. Initiated agency-wide level of service enterprise dashboard development as part of the agency s Asset Management activity Co-organized with University of Florida Water Institute to host the Florida Water and Climate Alliance (FloridaWCA.org) group workshop at the Clearwater facility. The workshop attracted participant from water utilities, regulatory agencies, universities, and research institutes across the state. Completed department FY 2015 work plan. Completed FY2016 department budget and prioritization of work for the year. Information Technology. The Information Technology group, which supports the agency s technology, communications and computer systems, is made up of two departments: Applications, and Systems. Information Technology Strategic Plan Project Information Technology Strategic Plan development is underway. This plan will align the IT Department s activities with Agency business practices. The strategic plan had recommended a top 10 list of things to resolve. That list is about 70% complete. The next major activity of this plan is to continue the development of department SOP s. A

4 Page 4 comprehensive IT evaluation of the SCADA network will be planned and implemented in coming months. IT Applications The IT Applications Group creates databases that hold our enterprise data, and writes custom software application programs for all other departments of the Agency, such as computerized scientific models and data analysis programs. Once a computer program is written, it must be maintained (changed or updated) periodically due to user requests, technology advancement or the changing business needs of the Agency. In addition, IT Applications provides various end user support, such as loading bulk data into our databases, manages our MUNIS financial system, end-user testing, training, and users manuals for custom application programs. The Applications group also provides for the ongoing GIS needs of the agency. IT Applications major activities, in addition to support, for this month included: Continued primary resources contributed to the development of the Long Term Demand Forecast System (LTDFS) database and associated geocoding capabilities. Interviews held for the Enterprise Software Architect position. Evaluation of the Facility Availability Simulation Model graphical user interface. Continued maintenance of the agency s enterprise database including data acquisition (SCADA, Wireless, Manual, SWFWMD, NOAA, USGS) and QA/QC, support for regulatory compliance reporting and data transfers Continued documenting the Integrated Hydrologic Model (IHM). Continue support of OROP system. Continued support for the: Monthly Operations Report (MOR); Repair and Replacement project; Energy Management application. Continued development of the Chemical/Energy SCADA Demand Tracking systems. Continued support of MUNIS including extension applications such as Timesheet, Vacation Planner and Budget Manager System. Ongoing data entry and maintenance of GIS systems. IT Systems The IT Systems Group installs and maintains the Agency s computer hardware (servers, PCs, mobile laptops, printers), data networks (within buildings and between locations), computer operating systems and communication systems. IT Systems also performs computer maintenance support throughout Tampa Bay Water, including daily and weekly tape data backups, maintaining our network security systems, and configuring and performing maintenance on our Supervisory Control and Data Acquisition (SCADA) systems. IT Systems major activities for these months included: Drafting of SOP s to standardize IT processes. Infrastructure upgrade Development of a plan to stand up domain next to the existing domain.

5 Page 5 Migrated to a new server. Implemented and new Domain tampbaywater.org Regulatory Compliance. The Regulatory Compliance group performs Agency work in five areas: (1) review and tracking of all submittals required by regulatory agencies, (2) compliance with special conditions of agency water use and environmental resource permits, (3) collect and submit hydrologic and water quality data as required by agency water use permits, (4) implementation of our well mitigation program under the Good Neighbor Policy and water use permits, and (5) collect and analyze water quality samples to support all Agency permits and water supply facilities. Compliance Tracking: The compliance tracking staff is responsible for generating, reviewing, and providing quality assurance and documentation for reports submitted for regulatory compliance. All compliance reports were submitted on time. June compliance reports July compliance reports Well Mitigation: The well mitigation staff responds and receives all well complaints and replaces any domestic well as required by the water use permit and the Board direction. Activities completed in June 2015 and July 2015 June 2015 Complaints Received: 25 Complaints Investigated: 15 Wells Drilled: 11 July 2015 Complaints Received: 26 Complaints Investigated: 14 Wells Drilled: 7 Laboratory: The Agency Laboratory is responsible for collecting and analyzing water samples for regulatory compliance, process control, contract obligations, customer inquiries and research needs. June 2015 Samples collected: 296 Samples received: 760 Analyses performed: 4,745

6 Page 6 July 2015 Samples collected: 262 Samples received: 493 Analyses performed: 4,986 Two-Day sampling for Cross-Bar well # 3 has commenced. Steven Hanson, Laboratory Technician, is retiring on August 28 th. The lab is currently seeking a replacement. The lab assessment for environmental certification is scheduled for October New LIMS has been chosen for purchase, the Promium Element System. Environmental Monitoring: The Environmental Monitoring Department staff collect permit-required water level data and completes pre and post-well mitigation complaint investigations. Completed manual water level measurement at 1247 sites twice monthly. Maintained and calibrated 356 continuous (hourly) monitoring devices twice monthly Continued staff training for well investigations Began installation of 200 Campbell Data Loggers to replace DOT Data Loggers and the transfer to Loggernet for the data recovery. Water Use Permitting: The staff of the Water Use Permitting Department is responsible for acquiring, renewing, and assessing compliance with all conditions of the Agency s Water Use Permits. The joint Water Use Permit with the Barthle Brothers Ranch for continued augmentation of Big Fish Lake in central Pasco County was issued for a 10-year duration. This is an expansion of an existing Phase 1 Mitigation Plan environmental restoration project. Continuing work to construct the new augmentation well, upgrade the augmentation well power source to three-phase electrical service, and negotiate a revised augmentation agreement with the Barthle Brothers Ranch to define the roles and responsibilities of each party. The Brandon Urban Dispersed Wells Water Use Permit was modified to delete the ecological monitoring and reporting requirements. All other permit requirements remain in effect. Continued technical analyses and coordination with the District on the Consolidated Permit Recovery Assessment Plan. The plan will evaluate the degree of recovery in lakes, wetlands, and aquifers due to reducing the Consolidated Permit wellfields pumpage to an average annual quantity of 90 mgd. The plan will also assess the degree of any remaining environmental impact and propose a mitigation/offset plan for those impacts, if necessary. Continued work with the District to define methods of assessing

7 Page 7 recovery at the specific lakes and wetlands to be evaluated. Received District approval for the list of monitored lakes and wetlands to be addressed under the Recovery Assessment Plan. Developing a detailed workplan of analyses to be included in the Plan. Developing a methodology of assessing recovery on a wellfield scale using the Starkey Wellfield as a test case. Developing the wetland mitigation accounting method to be used at the conclusion of the Recovery Assessment process. Continued discussion with the District staff on the proposed Minimum Flow for the Pithlachascotee River and the upcoming scientific peer review of the District s methodology and proposed flows; staff will participate in the District s peer review of the proposed Minimum Flow in late Continued discussions with District staff on methods to develop a baseline flow record for use in establishing a Minimum Flow at Brooker Creek and Cypress Creek. Reviewed technical work used to establish Minimum Levels for Lake Moon Continued technical discussion on the methodology used to set and assess compliance with Minimum Levels for area lakes. Consolidated Permit Phase 1 Mitigation Plan: Continued work on a feasibility study for environmental restoration of Bonnet Lake at the Starkey Wellfield potentially using water diverted from Grass Prairie during times of high water levels. Supporting Engineering and Construction Departments for construction of enhancements to the Cypress Creek Wellfield Surface Water System. Construction of the system enhancements was completed in June. Continued data collection to fulfill our obligations under the Memorandum of Understanding (MOU) with the Florida Department of Environmental Protection (FDEP) for hydrologic investigations at the Regional Reservoir. The Independent Reviewer completed the final draft of their report of findings and the report was sent to the FDEP on June 30, Completed all of the annual monitoring and assessment reports for all Agency water supply facilities. All reports were submitted to the District prior to their permitrequired dates. Drinking Water and Environmental Permitting: Department functions include regulatory compliance activities for the Agency s environmental resource and facility operation permits, and implementation of source water assessment activities. Regional Reservoir Environmental Resource Permit (ERP) o Submitted the second post-renovation Quarterly Report covering April-June 2015 to the Florida Department of Environmental Protection (FDEP) as required. o Continued required stormwater system maintenance and follow-up activities. o Continued coordination of multiple contractors and agency staff to complete required ERP compliance and OM&M activities:, monthly Engineer s Embankment Report, temporary terrace drain repairs construction, terrace drain/toe swale maintenance project design, piezometer trigger levels and alerts procedures, monthly Regional Reservoir monitoring and maintenance coordination meetings with staff and contractors.

8 Page 8 Tampa Bay Water Facilities o Initiated and completed stormwater system inspection and report for Lithia H2S facility as required by the Southwest Florida Water Management District (SWFWMD) ERP. o Initiated and completed stormwater system inspection for Tampa Bay Desal facility as required by the FDEP ERP, participated in annual inspection by FDEP staff, coordinated required maintenance activities with staff and contractor. o Participated in Hillsborough County industrial pre-treatment audit for Tampa Bay Desal facility. o Completed FDEP NPDES permit renewal application for the Regional Surface Water Treatment Plant including coordination of staff review by Hillsborough County and EPC of Hillsborough County. Alafia River and TBC/Hillsborough River Facility WUPs o Continued Hydrobiological Monitoring Program (HBMP) data collection and assessment as required. o Submitted multi-year HBMP withdrawal assessment interpretive reports to the SWFWMD in July 2015 as required. o Continued development of compliance assessment framework and refinement of monitoring and assessment activities program. Tampa Bay Desal Facility NPDES permit o Continued water quality and biological data collection as required. o Submitted monthly/quarterly data reports to FDEP as required. Brandon Urban Dispersed Wells WUP o Continued Environmental Management Plan data collection, assessment and compliance reporting activities as required. Tampa Bay Water s Source Water Assessment Program o Continued technical assessment and implementation activities for watershed and water quality monitoring. o Continued development of source water elements for asset management including program framework and components. Research, training and stakeholder activities o Coordinated and led FDEP tour of the Regional Reservoir facility. o Continued participation in International Levee Handbook Workshops. o Continued participation in AWWA FL Region IV activities planning. o Attended FDEP public workshop on proposed changes to State of Florida water quality standards. o Continued participation as member of Pinellas County RESTORE working group. o Continued participation as member of Tampa Bay Estuary Program Technical Advisory Committee, Nitrogen Management Consortium and Agency on Bay Management.

9 Page 9 Table 1. Agency Water Use Permits (Active) Water Supply Facility/Project Permit Expiration Date Duration Eagles Wells 24 years November 2017 Brandon Urban Dispersed Wellfield 10 years November 2019 South Central Hillsborough Wellfield 13 years December 2020 Pasco Lake Augmentation 6 years January 2021 Lake Loyce Augmentation 6 years January 2021 Triangle Lake Augmentation 6 years January 2021 Monsees Pond Augmentation 6 years January 2021 Consolidated Permit Wellfields 10 years January 2021 Brooker Creek Preserve Wetland Augmentation 8 years July 2021 Big Fish Lake Augmentation 10 years June 2025 Carrollwood Wells 20 years December 2030 TBC/Hillsborough River Facility 23 years December 2030 TBC/Harney Water Transfer Facility 20 years July 2031 Alafia River Facility 20 years November 2032