Environmental and Social Management Plan

Transcription

1 Environmental and Social Management Plan Capital Works 21 September 2015 NZTA142200

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3 Page iii Record of amendment Amendment number Description of change Effective date Updated by

4 Page iv Contents 1. Background Project Scope Description Location Management Plan Framework Environmental Policy Environmental Objectives Roles and Responsibility Environmental and Social Management Environmental and Social Impacts Legislative Requirements Implementation and Operation Aspect-Specific Environmental Management Plans Operating Procedures Emergency Contacts and Response Complaints Management Training Monitoring and Review Compliance Monitoring Environmental Compliance Audits Corrective and Preventive Action Management Review 26 Appendix A. Requirements Checklist 27 Appendix B. Corrective Action Record 28

5 Page 5 1. Background 1.1 Project Scope Description This Environment and Social Management Plan (ESMP) has been developed for the State Highway 206 Scree Valley Realignment (the Project). Works will occur over a 33 month period from 3 August 2015, with simultaneous works at different site locations occurring at any one time. The works will follow a general programme of enabling works and site establishment, followed by road realignment and widening. Landscaping and installation of roadside infrastructure including barriers and signage will complete the programmed works. The key project parameters are given in Table 1. Table 1: Contract details Item Project Name Nature of Project works State Highway Classification Details SH 206 Scree Valley Realignment Major road realignment and widening SH206 Regional Connector Commencement 3 August 2015 Project End Date 04 March 2015 Consultant Project Manager Contractor Contract Manager Councils with Jurisdiction Vectus John Glass Cone Construction Harvey Wilson Furniston Regional Council Coalburn District Council

6 Page Location The site location of the Project is presented in Figure 1at a national, regional and local scale. The aerial photo indicates the existing and new alignment of SH 206. Figure 1: : Location of the Project. Scree Valley

7 Page Management Plan Framework This Environmental and Social Management Plan (ESMP) is part of a suite of plans which together provide the framework for meeting Cone Constructions obligations under the SH206 Scree Valley Realignment Contract, and should be read in conjunction with these plans. This ESMP has been prepared in accordance with the NZTA Guideline for Preparing an Environmental and Social Management Plan. A copy of the NZTA Guidelines Requirements checklist is included in Appendix A. A number of sub management plans provide processes for specific environmental aspects for the project. These plans are the Construction Noise and Vibration Management Plan, Air Quality Management Plan, Erosion and Sediment Control Plan, and the Landscape Management Plan. The structure of the project management plan framework is identified in Figure 2. Additionally, Standard Operating Procedures (SOP s) have been developed to ensure that certain activities relating to this contract (including those specifically detailed within consent conditions), are undertaken in an environmentally and socially responsible manner (refer Section 3.2). The ESMP and its sub management plans are live documents and will be reviewed and updated as required during the course of the project. At any time the most recent version of this plan will be held by the Environment Manager as identified in Section 1.4, and located on the project Environmental Sharepoint space. At any time the most recent version of this plan will be located on Cone Construction s Sharepoint document control system. A copy will also be available for viewing in the project s site office. Figure 2: Management Plan Framework Contract Plan Quality Management Plan Environmental and Social Management Plan Traffic Management Plan Stakeholder Communications Plan H&S Management Plan Construction Noise and Vibration Management Plan Air Quality Management Plan Erosion and Sediment Control Plan Landscape Management Plan

8 Page Environmental Policy The ESMP shall give effect both to the Transport Agency s Environmental and Social Responsibility Policy, Cone Constructions Environmental and Sustainability Policy and the Vectus Environmental Policy.

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11 Page Environmental Objectives The Transport Agency has a number of environmental objectives which are detailed in the State highway environmental plan: improving environmental sustainability and public health in New Zealand. The objectives that are specific to this project are detailed in Table 2 below. These objectives should be considered in all relevant aspects of the SH206 Scree Valley Realignment project. Table 2: : Relevant Environmental Objectives Code Aspect N3 Noise Objective Manage construction and maintenance noise to acceptable levels. A1 Air Quality Understand the contribution of vehicle traffic to air quality. W1 W2 W3 Water Resources Water Resources Water Resources Ensure run-off from State highways complies with RMA requirements. Limit the adverse effects of run-off from State highways on sensitive receiving environments. Ensure stormwater treatment devices on the network are effective. ES1 Erosion and Sediment Control ES2 Erosion and Sediment Control ES3 Erosion and Sediment Control Ensure construction and maintenance activities avoid, remedy or mitigate effects of soil erosion, sediment run-off and sediment deposition. Identify areas susceptible to erosion and sediment deposition and implement erosion and sediment control. Use bio-engineering and low-impact design practices where practicable. H1 Culture and Heritage Proactively limit the disturbance of significant cultural and heritage features along state highways. E1 Ecological Resources Promote biodiversity on the State highway network. E2 Ecological Resources No net loss of native vegetation, wetlands, critical habitat or endangered species. E3 Ecological Resources Limit the spread of pest plants. S1 S2 RE1 VQ2 Spill Response and Contamination Spill Response and Contamination Resource Efficiency Visual Quality Design stormwater control and retention devices that can accommodate spills in areas of high environmental risk. Ensure the removal, placement and disposal of contaminated soils is achieved in accordance with best practices. Manage energy consumption and waste associated with NZTA s business in a cost effective and sustainable manner. Improve the visual quality of the existing state highway network.

12 Page Roles and Responsibility The organisation structure for the contract is presented in Figure 3. All staff, including sub-contractors, have the responsibility to consider environmental and social impacts when they manage and undertake their work. Vectus and Cone Construction are committed to continuous improvement in Environmental and Social Management. Key personnel responsible for implementing the ESMP are identified in Table 3. Figure 3: Contract Organisation Chart Table 3: Accountabilities in the ESMP Role Whom Responsibilities Project Manager John Glass Overall responsibility for the Project. Oversee implementation of ESMP. Contractor Project Manager Harvey Wilson Contractor representative with overall responsibility for the Project Implement, review and update ESMP. Environmental Manager Alex Clearwater Environmental compliance and management, including being the CS VUE condition manager. Complaints management relevant to this ESMP. Responsible for managing compliance with relevant legislative requirements as outlined in Section 2.2. Construction Manager William Ding Ensure construction activities comply with ESMP and related procedures. Responsible for managing compliance with relevant legislative requirements as outlined in Section 2.2. Design Manager Marama Green Incorporate environmental requirements into design. Advise of design aspects that may impact on environmental compliance. Environmental Coordinator Charles Cobham Support Environmental Manager, updating condition compliance in CS VUE.

13 Page Environmental and Social Management 2.1 Environmental and Social Impacts The potential environmental and social impacts associated with the Project have been assessed following the NZ Transport Agency Environmental and Social Responsibility Standard. Details of this assessment are provided in the Project Assessment of Environmental Effects. The potential significant environmental and social impacts which have been identified are summarised in Table 4. Table 4: Potential significant environmental and social impacts Environmental Aspect Activity Impact Management (refer to Section 3) Air Quality Excavation/removal of dry materials, generating dust. Work on unsealed sections of road, generating dust. Stockpiling and movement of dry materials. Contamination of property. Dust nuisance to people. Contribute to sediment loading. Air quality management plan (CC-WMP ) Archaeology & Historical Values Works uncovering archaeological material (e.g. a midden). Loss of heritage values; Potential damage to archaeological matter. Accidental discovery (CC-SOP ) Biosecurity Transport between areas without appropriate cleaning of plant/equipment. Spread of pest plant/species (e.g. Didymo, Chilean Needle Grass, Black Grass). Pest management plan (CC- WMP ) Cultural and Community Values Working in/near Lake Waimatao National Park. Greater community awareness. Strain on relationship with community. Customer and Stakeholder Communications Plan (CC- WMP ) Requirements for working within Lake Waimatao National Park (CC-WMP ) Freshwater Quality and Ecosystems Land/riverbed disturbance. Construction in/over watercourses or near margins. Discharges (including water into water). Fuel spill. Stormwater discharges during operation. Sedimentation Reduced water flows Barrier to fish passage Reduction/loss of habitat Downstream water users disrupted. Downstream water supplies restricted/unavailable Scouring/erosion of river bank. Reduction in water quality as a result of stormwater discharges. Erosion and Sediment control (CC-WMP ) Work within watercourses SOP (CC-SOP ) Requirements for working within Lake Waimatao National Park (CC-WMP ) Hazardous Substances (CC-SOP ) Spill Contingency protocol (CC-SOP ) Contamination following spills or runoff of hazardous substances.

14 Page 14 Indigenous Flora, Fauna and Habitat Vegetation clearance/control Earthworks Pest plant control Reduction/loss of species diversity; Reduction/loss of habitat. Contamination following spills or runoff of hazardous substance. Harm from herbicide Terrestrial ecology protection (CC-SOP ) Requirements for working within Lake Waimatao National Park (CC-WMP ) Pest management plan (CC- WMP Landscapes and Visual Aspects Vegetation clearance and construction of new infrastructure Bulk earthworks. Construction lighting Increased erosion potential; Temporary increased visual intrusion. Positive opportunity for enhanced landscaping features Landscape management plan (CC-WMP ) Requirements for working within Lake Waimatao National Park (CC-WMP ) Noise and Vibration Operation of heavy machinery. Piling and compacting operations Physical damage to land and buildings. Nuisance to neighbouring people and properties. Noise and vibration management plan (CC- WMP )

15 Page Legislative Requirements The legislative requirements associated with the Project are summarised in Table 5. Consent conditions and permitted activity requirements are identified in Table 6 and 7. Table 5: The legislative requirements and accountabilities Legislation Description Requirement Regulator Responsibility Reference Resource Management Act 1991 Resource Management Act Emergency Works To promote the sustainable management of natural and physical resources. The RMA provides the local and regional authorities with the necessary powers to formulate plans, and set rules and standards for a multitude of activities. Sections 330, 330A and 331 of the RMA permit certain works to be carried out without the prior need for resource consent, provided the incident requiring the works and the works proposed comply with those sections. In terms of the RMA, an emergency is eligible for consideration under these provisions if it affects (s330(1)(a) (c)): (a) Any public work for which any person has financial responsibility; or (b) Any natural and physical resource or area for which a local authority or consent authority has jurisdiction under this Act; or (c) Any project or work [or network utility operation] for which any network utility operator is approved as a requiring authority under section 167. Every person has a duty to avoid, remedy, or mitigate any adverse effect on the environment arising from an activity carried on or on behalf of that person, whether or not the activity is in accordance with s rule in a plan, a resource consent, a designation section 10, section 10A, or section 20A. The activities which may be carried out in an emergency are those necessary to either: Remove the cause of the emergency, or To mitigate any actual or likely adverse effect of an emergency. The work must be immediate and/or urgent. Generally the work should deal adequately with the emergency only. There is follow-up action required when the emergency provisions have been relied upon (s330a), namely: The appropriate consent authority must be advised of work carried out during an emergency within 7 days. If resource consent is needed for the work then an application for the resource consent must be made within 20 working days. Ministry for the Environment (and Local Authorities) Ministry for the Environment (and Local Authorities) Contract Manager Environmental Manager act/public/1991/0069/latest/d LM html act/public/1991/0069/latest/d LM html

16 Page 16 National Environmental Standard (NES) for Air Quality 2004 NES for Assessing and Managing Contaminants in Soil to Protect Human Health 2012 The Furniston Regional Plan Waimatao District Plan Heritage New Zealand Pouhere Taonga Act 2014 Conservation Act 1987 The National Environmental Standards for Air Quality are regulations made under the Resource Management Act 1991 which aim to set a guaranteed minimum level of health protection for all New Zealanders. Provides a nationally consistent set of planning controls and soil contaminant values ensures that land affected by contaminants in soil is appropriately identified and assessed before it is developed - and if necessary the land is remediated or the contaminants contained to make the land safe for human use. Developed under the Resource Management Act 1991, and is intended to provide direction regarding the use, development and protection of natural and physical resources in the region, including use of and discharges to, Water, River and Lake Beds, Land and Soil, Air, and Coastal Resources. Developed under the Resource Management Act 1991 (RMA). Itspurpose is to promote the sustainable management of natural and physical resources, as defined by the RMA, in the Waimatao district. The purpose is to promote the identification, protection, preservation, and conservation of the historical and cultural heritage of New Zealand. A National Historic Landmarks list will be established to set national priorities for heritage conservation and recognise our most important historic landmarks and precincts. Developed to promote the conservation of New Zealand s natural and historic resources. Burning of bitumen on the road is prohibited. For roading activities, any activity that disturbs soil over 25m 3 in volume has the potential to trigger the need for approval under this NES. Activities carried out under this contract must comply with the rules defined within the Regional Plan. Activities will be defined as permitted, controlled, discretionary, or noncomplying. Activities defined as prohibited cannot be undertaken. Activities carried out under this contract must comply with the rules defined within the District Plan. Activities will be defined as permitted, controlled, discretionary, or noncomplying. Activities defined as prohibited cannot be undertaken. Section 42 of the Act directs that an authority is required from Heritage New Zealand Pouhere Taonga if there is "reasonable cause" to suspect an archaeological site may be modified, damaged or destroyed in the course of any activity. A concession from the Department of Conservation is required under the Conservation Act 1987 if any works cross into conservation areas. Furniston Regional Council Furniston Regional Council Waimatao District council Furniston Regional Council Waimatao District Council Heritage New Zealand Pouhere Taonga Department of Conservation Operations Manager Construction Manager Environmental Manager Environmental Manager Environmental Manager Environmental Manager regulation/public/2004/0309/la test/dlm html?search =ta_regulation_r_rc%40rinf% 40rnif_an%40bn%40rn_25_a &p=3 regulation/public/2011/0361/la test/dlm html?searc h=ts_regulation_contaminant s_resel&p=1&sr=1 vt.nz/council/policy-andplans/rules-andregulation/regional-plan/ cil/policy-and-plans/district- Plan/ act/public/2014/0026/latest/d LM html act/public/1987/0065/latest/d LM html

17 Page 17 Wildlife Act 1953 Biosecurity Act 1993 Deals with the protection and control of wild animals and birds and the management of game. Most species of wildlife (including mammals, birds, reptiles and amphibians), native or introduced, are absolutely protected under the Act. The purpose is to enable New Zealand to exclude, eradicate or effectively manage pests and unwanted organisms already in the country. The Biosecurity Act requires regional councils and unitary authorities to formulate a regional pest management strategy, list plant and animal species and state objectives, policies and rules with regard to pests, their status and required/anticipated control. A Wildlife Permit is required from the Department of Conservation to disturb wildlife (including mammals, birds, reptiles and amphibians) or for the unintentional killing or injury of wildlife as a result of any works. Pest management activities must comply with Local Authority pest management policies and rules. Department of Conservation Ministry for Primary Industries (and Local Authorities) Environmental Manager Operations Manager act/public/1953/0031/latest/d LM html act/public/1993/0095/latest/d LM html Freshwater Fisheries Regulations 1983 Hazardous Substances and New Organisms Act 1996 National Radiation Protection Act 1965 and National Radiation Protection Regulations 1982 This requires a culvert or ford in any natural river, stream, or water to be constructed and maintained to allow for the free passage of fish unless a written exemption has been given by the Director-General of Conservation. The purpose is to protect the environment, and the health and safety of communities, by preventing or managing the adverse effects of hazardous substances and new organisms. The National Radiation Laboratory (NRL) administers the Radiation Protection Act 1965 and the Radiation Protection Regulations 1982 on behalf of the New Zealand Government. The legislation controls the use of ionising radiation. These aspects are controlled through the RMA Plans and/or through resource consent conditions as there is no separate consenting process under the Freshwater Fisheries Regulations, with the exception of written exemptions to not comply with the standards of the Regulations. Activities which require hazardous substances must be managed in compliance with the controls identified by the Act. the use of the nuclear densometer to check density and moisture content of pavement repairs or rehabilitations will require activities to be undertaken in accordance with this Act and the relevant regulations. Department of Conservation (and Local Authorities) Environmental Protection Authority National Radiation Laboratory Environmental Manager Operations Manager Construction Manager regulation/public/1983/0277/la test/dlm92492.html act/public/1996/0030/latest/d LM html regulation/public/1982/0072/la test/whole.html

18 Page 18 Table 6: Consent condition requirements Environmental Aspect Condition and/ or Consent Ref Activities ESMP Management Monitoring and Reporting Requirements (including compliance evidence required for CSVue. Air quality - dust Archaeology/cultural heritage WDCLUC0053 FRC38769 Dust resulting from construction work and stockpiling. CC-SOP FRC38769 Archaeology / cultural heritage CC-SOP CC-SOP Any dust complaints received will be logged and recorded on Cone Constructions Incident Reporting form (CC-RF01-005). Records of any accidental discovery Contaminated land WDCLUC0053 Discovery of contaminated land through disturbance of the ground such as through earthworks or vegetation removal. CC-SOP Where there is reason to suspect that a surface to be disturbed has a hazardous substance within then an appropriate analysis of the material shall be carried out to confirm the presence or otherwise of any hazardous substance. Records of assessment. Erosion and sediment control FRC38769 FRC38800 FRC38811 Earthworks Vegetation removal CC-WMP CC-SOP CC-SOP Records of erosion and sediment control plans. (ESCP) Hazardous substances FRC38769 Hazardous substances used and kept on site, and contaminated land arising from spills or leaks from the hazardous substances. Landscape and visual aspects Designation Noise mitigation measures to be as far as practicable sympathetic to the landscape and visual impacts. CC-WMP02_0020 Landscape Management Plan (CC-WMP ) Spill response plan, spill response training records, spill kit inventory sheet, hazardous substance inventory.

19 Page 19 Noise Designation Noise mitigation measures to be as far as practicable sympathetic to the landscape and visual impacts. Stormwater FRC38769 Construction of the stormwater management system. Vegetation removal FRC38769 Activities resulting in the removal of vegetation and stockpiling of vegetative material. Landscape Management Plan (CC-WMP ) The consent holder shall construct the stormwater management system, incorporating filter strips, swale, and wetland, based on the guidance provided by NZ Transport Agency Stormwater Treatment Standard for State Highway Infrastructure 2010, to ensure stormwater quality, stormwater attenuation and erosion protection objectives and standards are met. CC-SOP Noise mitigation measure design plan and landscape architect/urban designer review. Stormwater asset management document including design and verification NZ Transport Agency s standard has been followed. Records of removal of vegetation and any resulting stockpiles.

20 Page 20 Table 7: : Permitted activities Environmental Effect Condition and/ or Consent Ref Activities ESMP Management Monitoring and reporting requirements (including compliance evidence required for CSVue. Air quality - dust Permitted Activity Dust resulting from construction work Agrichemical to land Permitted Activity Application of agrichemicals to land Dust resulting from construction work must meet the following conditions: a) There shall be no dangerous, offensive, or objectionable dust beyond the boundary of the site; and b) No dangerous, offensive, or objectionable visible emissions; and c) Beyond the boundary of the site there shall be no discharge into air of hazardous air pollutants that does, or is likely to, cause adverse effects on human health, ecosystems or property. The discharge of agrichemicals to land where the contaminant or its by-products may enter water, is a permitted activity subject to the following conditions: a) There shall be no direct discharge of agrichemical to streams, rivers, lakes or wetlands. b) The discharge shall not result in any harmful concentration of agrichemical beyond the target area. c) The agrichemical shall be applied in a manner that is consistent with the manufacturer s instructions. d) Where an agrichemical is discharged near, or adjacent to a surface water body: I. Only agrichemicals that have been approved for use or near water shall be used. II. The discharge shall not result in any fish kills. III. The discharge shall not contaminate any authorised water take. Any dust complaints received will be logged and recorded on Cone Constructions Incident Reporting form (CC-RF01-005). They will be forwarded to the Environmental Manager who will respond quickly and appropriately to close it out CC-SOP Appendix B Groundwater Permitted Activity Diverting Groundwater Diversion of groundwater from an unconfined aquifer caused by changing the permeability of the aquifer at the location of the works by trenching, digging or tunnelling is Permitted Activity subject to: (a) the diversion shall not change the water level regime or direction of flow of the aquifer after the completion of works; (b) any resulting settlement shall not cause adverse effects on buildings, structures and services. Water monitoring results, site plan Noise Permitted Activity Noise resulting from construction work CC-SOP CC-WMP CC-SOP Noise and Vibration Management Plan (CC- WMP )

21 Page Implementation and Operation 3.1 Aspect-Specific Environmental Management Plans Vectus and Cone Construction have developed a comprehensive suite of Management Plans which describe the processes used to mitigate and manage the environmental impacts on specific aspects of this contract (Table 8). There are a number of Standard Operating Procedures (SOP s) relevant to each of the management plans. Copies of the management plans and SOP s are kept in the site office and are also available via Cone Constructions Sharepoint site. Anyone working within Lake Waimatao National Park, including sub-contractors, are to have a good knowledge and understanding of the relevant management plan and SOPs referred to in the plan. Table 8: ESMP Management Plans Management Plan Summary Reference Air quality Erosion and sediment control Hazardous substance management plan Landscape Noise and vibration Pest management plan Requirements for working within Lake Waimatao National Park Describes methods and processes to be followed to limit or reduce the impact from dust generation, on the public, and sensitive environments associated with the project. Describes methods and processes to be followed to limit or reduce the impact of erosion and resulting sediment, on sensitive environment associated with the project. Addresses hazardous materials and their quantities kept on site and their storage details, the prevention measures that will be undertaken on site in order to avoid a spill, equipment for containing or removing spilt material, training of staff in use of hazardous material and spill prevention, disposal of any contaminated materials arising from spills and leaks, and review procedures. Describes methods and processes to be followed to limit or reduce adverse impacts on landscape amenity during the project. Details performance standards, and describes methods and processes to be followed to limit or reduce the impact of noise and vibration from the project construction activities. Includes designation requirements and rules to remain a permitted activity. Describes management strategy and processes to control pest plants. Specific operating procedures to be followed, in addition to other standard procedures, when undertaking works within Lake Waimatao National Park. CC-WMP CC-WMP CC-WMP02_0020 CC-WMP CC-WMP CC-WMP CC-WMP

22 Page Operating Procedures The activities that require Standard Operating Procedures (SOPs) are identified in Table 9. Along with the Management Plans detailed in Section 3, the SOPs have been developed to ensure that activities relating to this project (including those specifically detailed within consent conditions) are undertaken in an environmental and socially responsible manner. SOP requirements are communicated to staff through specific training sessions along with toolbox talk sessions (refer Section 3.5). Copies of these operating procedures are available in the site office and via Cone Constructions Sharepoint site. Table 9: : Standard Operating Procedures Operating Procedure Summary Reference Accidental discovery Agrichemicals use of Agrichemicals no spray zones Air quality Contaminated land Drilling Ecology - terrestrial Erosion and sediment control Emergency works Emergency response Hazardous substances Noise and vibration Describes standard procedures to be followed in the event of the accidental discovery of cultural or historic artefacts, as the result of any physical disturbance to the existing ground surface. Describes the methods and processes to be followed to reduce limit or reduce the environmental and social impacts of the use of agrichemicals (herbicides) used for weed spraying and pest plant control. Describes locations where weed spraying is not allowed due to sensitive vegetative areas. Describes methods and processes to be followed to limit or reduce the impact from dust generation, on the public and sensitive environments associated with construction and maintenance activities. Describes methods to identify and manage contaminated land, including its removal and disposal. Describes methods for the construction and maintenance of drill holes. Describes methods and processes to be followed to protect ecological assets throughout the life of the project. Describes standard procedures to be followed to reduce erosion and manage sediment during construction and maintenance activities. Describes standard procedures to be followed when undertaking works associated with immediate response, reopening, and/or restoration of land transport infrastructure in the event of a defined, major, short-duration, natural event. Describes specific procedures to be followed in the event of an environmental emergency, including a fuel and/or hazardous substances spill. Describes methods and procedures to be followed to ensure safe storage, use and handling of hazardous substances. Describes processes to be followed to limit or reduce the impact of noise and vibration from construction and maintenance activities. CC-SOP CC-SOP Appendix B CC-SOP CC-SOP CC-SOP CC-SOP CC-SOP CC-SOP CC-SOP CC-SOP CC-SOP Spill response Spill response procedures for spilled material. CC-SOP

23 Stormwater assets Vegetation removal Work within water courses Describes processes to be followed to maintain stormwater assets to limit or reduce the impact of runoff from the road network on sensitive environments, including terrestrial, coastal, and aquatic. Describes methods and processes for the removal of vegetation including stockpiling of any material. Describes standard procedures to be followed when undertaking works within watercourses. CC-SOP CC-SOP CC-SOP Emergency Contacts and Response The key contact points, internally and externally, in the event of an emergency are identified in Table 10 and Table 11 respectively. Table 10: Internal Environmental Emergency Contact Details Role Name Organisation Phone Environmental Manager Alex Clearwater Cone Construction Construction Manager William Ding Cone Construction Environmental Coordinator Charles Cobham Cone Construction Health and Safety Manager Sam Spectre Cone Construction Table 11: External Environmental Emergency Contact Details Role Organisation Phone Emergency Services Fire, Police, Ambulance 111 NA Pollution Response Team Furniston Council Iwi liaison Iwi Heritage protection Heritage New Zealand Pouhere Taonga Conservation emergencies Department of Conservation Poisonous substances National Poison Centre Complaints Management Complaints relating to environmental and social matters will be managed in accordance with Cone Construction s Customer and Stakeholder Communications Management Plan (CC-WMP ). All complaints received will be logged and recorded on Cone Constructions Incident Reporting form (CC- RF01-005). Any complaints relevant to this ESMP will be forwarded to the Environmental Manager who will respond quickly and appropriately to close it out. Complaints may also be received via NZTA s Client Relationship Management system (CRMS) ( Any complaint received via this channel will be actioned in the same way.

24 Page Training In accordance with AS/NZS ISO9001 certification and Health & Safety procedures, all employees are required to be adequately skilled and experienced for the work they undertake. No employee is asked to perform any task without the proper skills, experience and qualifications, unless adequate training and induction is immediately available. Environmental and social management training is captured by Cone Construction s training record database which records the type, purpose, convenor, completion and renewal date of training provided for each employee. The database is maintained and stored on Sharepoint. A summary of key project training courses provided is presented in Table 11. Table 12: Training Courses Type of Training Purpose Convenor Required attendees Date completed Hazardous substance training Train staff in safe storage, handling and clean-up of hazardous substances. R Mitchell Site staff 22/08/2014 Type of Training Purpose Convenor Required attendees Date completed Staff Induction Induct new staff to the company, including general environmental practice and policy. Cone Construction All staff Monthly as required Daily toolbox talks Daily toolbox talks held to discuss environmental and safety risks and appropriate mitigation and work practices. Cone Construction internal All site staff Daily Erosion and Sediment Control Train staff in the awareness of erosion and sediment control on site. Furniston Regional Council Construction Manager, Work supervisors, Project Managers, Operational Manager, Asset Manager, Environmental Manager and coordinator Quarterly as required Hazardous substance training Train staff in safe storage, handling and clean-up of hazardous substances. NZIHT Site staff Quarterly as required Spill response training Train staff in actions to take in the event of a fuel or hazardous substance spill. Cone Construction All site staff Monthly as required Work within waterways Train staff in awareness of potential environmental impacts of working in waterways. NZIHT Construction Manager, Work supervisors, Project Managers, Operational Manager, Environmental Manager and coordinator Quarterly as required

25 4. Monitoring and Review Cone Contracting take a pro-active approach to environmental management and compliance monitoring. Periodic environmental compliance checks and audits are to be undertaken against relevant consent conditions, permitted activity rules, and company environmental management plans. Table 13 presents the different environmental monitoring, audit and reporting requirements. Compliance monitoring, the ESMP audit and corrective/preventative actions are detailed below. 4.1 Compliance Monitoring CSVue is a web-based software programme that NZ Transport Agency and Cone Construction uses to manage and monitor compliance of all relevant designations, resource consents, Heritage New Zealand Pouhere Taonga permits, Department of Conservation concessions, and other environmental permits. alerts are generated by CS VUE to keep the Environmental Manager up-to-date on the compliance status of each condition. Conditions require management (i.e. snoozing or signing off as compliant) once the phase of work to which they relate commences. Conditions are labelled as non-compliant until they are actioned. Alerts are sent when the following events occur: A condition requires management by either snoozing or signing off as compliant. A condition has not been managed for an extended period of time and is therefore showing up as non-compliant. A condition will require management in the near future. When notified of non-compliance or a pending non-compliance, Cone Construction will complete the actions required to demonstrate compliance and update CS VUE with this information. This may take the form of: Site notes and photographs Laboratory test reports Monitoring results Other supporting information. 4.2 Environmental Compliance Audits Environmental compliance audits of the project site will be undertaken weekly however erosion and sediment control devices shall be inspected daily. The objective of the audits is to determine if the environmental management requirements are being implemented and maintained, assess the effectiveness of the environmental controls being applied, and identify areas of noncompliance so that corrective actions can be taken. An audit report will be prepared identifying any opportunities for improvement and any corrective actions required. The results of the audit will be used as a learning outcome to ensure that best practice continues to be adopted on the ground and reflected in the ESMP. The Project Manager has responsibility for ensuring that timely corrective actions are taken to remedy deficiencies found during audits. 4.3 Corrective and Preventive Action Corrective or preventative actions identified during internal audits shall be appropriate to the magnitude of the problem and appropriate to the environmental harm encountered. Ultimately the Contract Manager has responsibility for closing out any corrective or preventative actions resulting from the compliance monitoring, audits and external regulatory compliance monitoring. Additionally, assessment and followup reviews on the effectiveness of corrective and preventive actions will be undertaken and the outcomes documented, communicated and implemented. Compliance shall be included as a regular agenda item at management meetings and project meetings. Minutes from each meeting shall record and assign actions to individuals where appropriate. A summary of environmental and consent compliance will be included in the Monthly Report. Corrective actions associated with the ESMP are recorded on the Corrective Action Record (Appendix B) and subsequently entered onto Cone Construction s corrective action record database stored on the project Sharepoint site.

26 Page Management Review The Project Manager is responsible for ensuring management reviews for verification of compliance with environmental legislation and objectives and targets on a twelve-monthly basis or as major changes to legislation or policy occur. Compliance shall be a regular agenda item at management meetings, and project meetings, as appropriate. Minutes from each meeting shall record and assign actions to individuals as appropriate. A summary of environmental and consent compliance will be included in the Monthly Report. Table 13: : Monitoring, audits and reporting requirements Monitoring/Auditing Requirements Description Frequency Undertaken By: Reporting Compliance monitoring Track and manage resource consent and designation conditions. Monthly Environmental Manager CS Vue (NZ Transport Agency is also able to access) Included in monthly report ESMP Review management review Update the ESMP as required should there be any changes to environmental management processes or new risks identified. Annually Environmental Manager ESMP Record of Amendment Erosion and sediment control inspections Inspect any erosion and sediment controls that are in place to ensure they have been implemented correctly and maintained. Daily Environmental Coordinator Daily inspection sheet Environmental site audits and associated corrective and preventative action Regular site audits to check Cones Construction are operating in a way that minimises impact on the environment. Identify new risk. Weekly Environmental Manager Site inspection sheets Opportunity for improvement forms Complaint-triggered actions Environmental complaints (ESMP Section 3.4) As they occur Environmental Manager Incident reporting form (CC-RF01-005) Environmental incidents/ Emergency Environmental incidents As they occur Either Construction, Operations or Environmental Manager depending on situation (ESMP S3.3) Incident reporting form CC-RF Internal feedback Track issues identified by Cone Construction staff As they occur All staff Opportunity for improvement forms

27 Page 27 Appendix A. Requirements Checklist [This checklist is to be filled in, which will allow the reviewer of the Environmental and Social Management Plan to clearly establish if the minimum requirements have been complied with] 1. Background ESMP Scope Description Location Management Plan Framework Included Yes No Comment Environmental and Social Responsibility Policy Environmental Objectives Roles and Responsibility 2. Environmental and Social Management Environmental and Social Impacts Legislative Requirements 3. Implementation and Operation Environmental Aspect Management Plans or Maps Operating Procedures Emergency Contacts Training 4. Monitor and Review Monitoring Audits Corrective and Preventive Action Management Review

28 Page 28 Appendix B. Corrective Action Record Non-conformance Corrective Action Responsibility Due date Reviewed/assessed by Review date Approved by Approved date