ISO14001:2015 TRANSITION ADDRESSING CONTEXT AND INTERESTED PARTIES. Presented by Toby Bridgman 18th October 2017

Transcription

1 ISO14001:2015 TRANSITION ADDRESSING CONTEXT AND INTERESTED PARTIES Presented by Toby Bridgman 18th October 2017

2 AGENDA 1. Introduction to British Gypsum 2. Transition project summary 3. Context 4. Interested Parties 5. Questions

3 INTRODUCTION TO BRITISH GYPSUM Who are we? Creating room for better living British Gypsum, part of the Saint-Gobain group, is the UK s leading manufacturer of interior lining systems. Our vision is to develop innovative products and services that help customers create room for better living. In every kind of building from home to work, from the local supermarket to the local hospital we help to create partitions, provide comfort, protect against fire and insulate against sound. 3 / ISO14001:2015 TRANSITION

4 INTRODUCTION TO BRITISH GYPSUM What do we do? Plasterboards 70% Plasters 20% Ceiling tiles 5% Expanded polystyrene 3% 4 / ISO14001:2015 TRANSITION

5 INTRODUCTION TO BRITISH GYPSUM Where will you find our products? 1. Dry lining systems 3. Apartment partition walls 2. Interior partitions systems 4. Suspended ceilings systems 5 / ISO14001:2015 TRANSITION

6 INTRODUCTION TO BRITISH GYPSUM Where do we do it? Employing 1180 people across the UK (+ >500 contractors on site every day) 5 UK Manufacturing Sites 4 Training Schools 4 Recycling Plants 5 Mines UKAS building test centre (fire, acoustics, structures) 6 / ISO14001:2015 TRANSITION

7 TRANSITION PROJECT SUMMARY March 2016 Project kicked off th January 2017 BSI interview with Exec members End Aug 2017 Whole of British Gypsum transitioned across to the new versions of 9001 and Project activities 01 November 2016 BSI Readiness review 4 QMS minors 3 EMS minors Added to Project Deliverables Actions in place to resolve 03 March 2017 Assessments against new standards begin 05 7 / ISO14001:2015 TRANSITION

8 CONTEXT Gap Analysis finding 8 / ISO14001:2015 TRANSITION

9 CONTEXT What we did Documented our existing long range planning process in our EMS as a new procedure. Performed PESTLE analysis based on the outputs (risk registers). Documented our Interested Parties requirements. Ensure that links between environmental strategy & annual plans are clear. Reviewed and updated Scope at each site. Get Site Managers to present local strategy at opening meeting of each audit. 9 / ISO14001:2015 TRANSITION

10 CONTEXT What happened at the audits? Auditors seemed to be as confused about the outputs from this process as we were. Requirements were almost entirely met by Site Manager s opening meeting presentations. Not one auditor asked to see PESTLE analysis...but every auditor asked about Interested Parties. 10 / ISO14001:2015 TRANSITION

11 CONTEXT Summary Focus on what you already have you know your context better than anyone. Don t create new complicated tools unless absolutely necessary. Ultimately, this is about ISO system managers understanding the highest level management processes. Discussions about Context raise the profile of your management systems. Adds genuine value to Management Review by supporting company strategy. Integrated approach with Quality 11 / ISO14001:2015 TRANSITION

12 INTERESTED PARTIES Gap Analysis finding 12 / ISO14001:2015 TRANSITION

13 INTERESTED PARTIES Stakeholder Map 13 / ISO14001:2015 TRANSITION

14 INTERESTED PARTIES Stakeholder matrix Interested party category Sub-category Description Issues Regulatory authorities Internal stakeholders Environment Agency (EA) UK and International Government Local Authorities & Councils Saint-Gobain Group Saint-Gobain UK & Ireland Delegation Regulator for the environment in England. Ensuring that our activities that are controlled through the EMS are compliant with environmental legislation to avoid retrospective enforcement action from the EA, bad publicity etc. Ensuring that our activities that are controlled Government and respective departments in the UK through the EMS are compliant with environmental and international governments including the European legislation whilst also ensuring that the business is Union. Dictate international/national environmental up to date on relevant compliance obligations legislation and policies. through the EMS. Local administrators and regulators of governmental services, environmental regulation and policy, etc. British Gypsum is part of the Saint-Gobain Group. Saint-Gobain Construction Products UK Limited trading as 'British Gypsum'. British Gypsum comes under the Saint-Gobain UK & Ireland Delegation of the Saint-Gobain Group. Ensuring that our activities that are controlled through the EMS are compliant with environmental and planning legislation, local policy & strategies etc. British Gypsum is part of the Saint-Gobain Group and hence British Gypsum's EMS is impacted by the activities of Saint-Gobain whilst the EMS also has consequences for Saint-Gobain such as for environmental performance, CSR reporting, etc. British Gypsum is part of the Delegation and hence British Gypsum's EMS is impacted by the activities of the Delegation whilst the EMS also has consequences for the Delegation and Saint- Gobain such as for environmental performance, CSR reporting, etc. British Gypsum Employees Staff or sub-contractors employed by British Gypsum to provide internal and/or external services. Ensuring that British Gypsum meets the necessary obligations to allow employees to conduct company/ems business. Each employee has a certain level of responsibility to implement the company EMS. Investors/shareholders Shareholders in Saint-Gobain. Ensuring that British Gypsum activities through the EMS deliver value to shareholders. 14 / ISO14001:2015 TRANSITION

15 INTERESTED PARTIES Stakeholder matrix (cont d) Needs and expectations (i.e. requirements) of the EMS Compliance obligations Obtaining and management of environmental permits and licences, reporting of breaches of permits and incidents, annual performance reporting (PI and EP), responsible environmental management. Mostly will already be covered by environmental legislation e.g. EPR 2010 and permits, licences etc. Any alternative site-specific agreements with the Environment Agency also relevant to the operation of the EMS. That the operation and management of the company's EMS complies with all relevant legislation and policies and that the Company keeps up to date on these. Conducting legal compliance audits to ensure compliance i.e Step 0. Mostly will already be covered by (environmental) legislation. Compliance obligation registers required as part of ISO14001:2015. Compliance with Part B environmental permits, planning, local policy & strategies. Mostly will already be covered by environmental legislation e.g. EPR 2010 and permits, licences etc. but also planning permissions. Any particular site-specific agreements with local authorities & councils relevant to the operation of the EMS. Ensuring that the EMS is implemented and managed in such a way as to achieve the environmental standards set by the Saint-Gobain Group. Saint-Gobain Group policies (Water, Green IT Initiative, Timber, Waste & Resources, CARE:4 Program, Responsible Purchasing, Energy, Atmospheric Emissions and Climate Change, Health) EHS Manual Reporting of environmental performance to the Delegation and ensuring that the EMS is implemented and managed in such a way as to achieve the environmental standards and targets set by the Delegation. EHS 2025 Blueprint For Success (Saint-Gobain UK targets for EHS). That sufficient resources needed for the establishment, implementation, maintenance and continual improvement of the EMS are provided including procedures and strategic directions of the company (e.g. targets etc.) Ensuring that the EMS is implemented and managed in such a way as to achieve CSR targets, Sustainable Habitat Strategy, reputation etc. Procedures are not necessarily in themselves compliance obligations as they form part of the ISO14001:2015 certification. ISO14001:2015 certification Policy Deployment (PoDe) Intergrated Business Management (IBM) Strategy EMS Strategy Sustainability Strategy Energy Strategy CSR Reporting Sustainable Habitat Strategy 15 / ISO14001:2015 TRANSITION

16 INTERESTED PARTIES What we did Create a Stakeholder Map. Use this to inform Stakeholder & Interested Parties Matrix. Train ISO managers at site on how both work. Ask each site to review their Compliance Obligations (Legal Register) to ensure that all needs are met. 16 / ISO14001:2015 TRANSITION

17 INTERESTED PARTIES What happened at the audits? More direct questioning on this subject. Company map & matrix was suitable and sufficient at site level. Supported by updates to Compliance Obligations Register and Aspects. Improvement recommendation how do we prove that sites have carried out a local review? 17 / ISO14001:2015 TRANSITION

18 INTERESTED PARTIES Summary Keep it high level. Make sure site representatives can access the information and understand it. Easy to create Quality version for ISO9001: / ISO14001:2015 TRANSITION

19 THANK YOU ANY QUESTIONS?