New Employee - Employment and Payroll Forms

Transcription

1 Phone: (973) Fax: (973) New Employee - Employment and Payroll Forms Please print the forms, fill out, sign, and send back to us to the attention of Leigh Davis, by: Regular mail to the above address, or Fax to (973) , or Scan and to Forms@EngineeringResource.com We must receive these forms prior to your employment start date. 1. ERG Employment Application and Verification Form 2. Homeland Security I-9 Form a) Complete and sign Section 1 only. We will fill in Section 2. b) Don t forget to include copies of your ID documents 3. IRS W-4 Form Note that after you complete your worksheet, the number of allowances from line H needs to go on Line 5 4. Emergency contact form 5. Information and agreement regarding handling of machinery 6. Direct Bank Deposit form for your payroll checks Note: There is no charge to you for this service 7. Employee notices acknowledgement There are two additional items for your information only: 1. Information regarding alternatives to using the standard multi-part time cards: a. Where to download the Time Card for Faxing b. Where to download our Electronic Time Card (this is the preferred method) 2. Sample of Time Card for Faxing Note: You will receive information and enrollment forms regarding our health and dental insurance and our 401(k) plan at a later time, as you approach eligibility.

2 Phone: (973) Fax: (973) Employment Application & Verification We consider applicants for all positions without regard to race, color, religion, gender, national origin, age, marital or veteran status, the presence of a non job-related medical condition or handicap, or any other legally protected status. We are an equal opportunity employer. First Name Middle Initial Last Name Address City State Zip Code Home Phone Number Cell Phone Number Address Social Security Number EMPLOYMENT EXPERIENCE (Complete all sections, do not write "refer to resume") Employer (Present or Last Job) Phone No. Employed Your Responsibilities Address (City/State) ( ) From To Your Title Reason For Leaving Base Salary: First Last Name of Supervisor Title of Supervisor Check this box if you do not want this supervisor to be contacted Name of Department Manager Title of Manager Check this box if you do not want this manager to be contacted Previous Employer Phone No. Employed Your Responsibilities Address (City/State) ( ) From To Your Title Reason For Leaving Base Salary: First Last Name of Supervisor Title of Supervisor Check this box if you do not want this supervisor to be contacted Name of Department Manager Title of Manager Check this box if you do not want this manager to be contacted Continued on Page 2

3 Page 2 Next Previous Employer Phone No. Employed Your Responsibilities ( ) From To Address (City/State) Your Title Reason For Leaving Base Salary: First Last Name of Supervisor Title of Supervisor Check this box if you do not want this supervisor to be contacted Name of Department Manager Title of Manager Check this box if you do not want this manager to be contacted EDUCATION Degree Curriculum Year Completed School/Location GPA, e.g. 3.2/4.0 / / / I understand that any false answers or statements, or misrepresentations by omission, made by me on this application or any related document, will be sufficient for rejection of my application or for my immediate discharge should such falsification or misrepresentations be discovered after I am employed. I hereby consent to the verification by Engineering Resource Group of all the information I have provided on this application, including my current employer, unless otherwise indicated. This consent includes, but is not limited to Engineering Resource Group contacting as references, the supervisor, and department manager given in this application. I also agree to execute as a condition of employment or a condition of continued employment any additional written authorizations necessary for Engineering Resource Group to obtain access to and copies of records pertaining to this information. With regard to the foregoing disclosures, I hereby agree to release any person, company, or other entity from any and all causes of action that otherwise might arise from supplying Engineering Resource Group with information it may request pursuant to this release. I also authorize Engineering Resource Group to supply information about my employment record, in whole or in part, in confidence to any prospective employer, government agency, or other party having a legal and proper interest, and I hereby release Engineering Resource Group from any and all liability for its providing this information. I hereby understand and acknowledge that, unless otherwise defined by applicable law, any employment relationship with this organization is of an "at will" nature, which means that the Employee may resign at any time and the Employer may discharge Employee at any time with or without cause. It is further understood that this "at will" employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization. I also understand that if I receive an offer of employment, such offer may be conditioned upon the successful completion of a physical examination, including drug-screening, by an Engineering Resource Group designated physician and laboratory. I understand that nothing in this employment application, any subsequent offer letter, in policy statement or personnel guidelines, or in my communications with any Engineering Resource Group official is intended to create an employment contract between Engineering Resource Group and me. I also understand that if I am employed by Engineering Resource Group, my employment can be terminated, with or without cause at any time, at the option of Engineering Resource Group, an Engineering Resource Group client company ("co-employer"), or myself. It's also understood that no individual or representative of Engineering Resource Group other than an officer thereof, has any authority to enter into any agreement for employment for any specified period of time or to make any agreement contrary to the foregoing. X Signature of Applicant Date

4 Phone: (973) Fax: (973) Emergency Contact Form Employee Name: Address: City, State, Zip Primary emergency contact: Name: Relationship: Home Phone #: Work Phone#: Mobile Phone #: Secondary emergency contact: Name: Relationship: Home Phone #: Work Phone#: Mobile Phone #: In case of emergency, ERG Inc. is authorized to contact the above named contacts. X Employee Signature Date

5 Phone: (973) Fax: (973) Handling of machinery, mechanized equipment & other dangerous work situations Please be aware that Engineering Resource Group, Inc. s workers compensation insurance covers employees engaged in working as engineers, engineering technicians, electronics assemblers, designers / drafters and general desk work. Our company policy does not permit employees to work with machinery or mechanized equipment, lift heavy objects or other work that can be defined as "dangerous" work. Engineers, engineering technicians, electronics assemblers, QA inspectors, designers and drafters naturally do and are allowed to work with normal engineering electronics, diagnostic equipment, walking around plants etc., as long as they are not handling dangerous equipment or are being exposed to dangerous situations. Specifically you are not authorized to: - Be in contact with machinery / mechanized equipment (Handling equipment that is used in electronics testing or assembly is permitted.) - Lift objects heavier than 50 lbs. - Be in contact with dangerous chemicals or substances - Climb ladders, cell towers, etc. - Be present on an active construction site. In the event that you are asked by your supervisor to perform any of the above, please make the supervisor aware that you are not permitted to work with this kind of equipment or in this kind of situation. In the unlikely event that your supervisor has questions or issues about this, please give us a call and we will discuss it further with you, and if need be, with the supervisor. Also, please give us a call if you need to clarify what is and is not considered dangerous. Ask to speak with Jim Terkovich, President. Please sign below and return to our office in the enclosed envelope to acknowledge that: 1. You understand our policy regarding worker s compensation 2. You will comply with the above policy Employee Name (please print): Employee Signature: X Date Signed:

6 Phone: (973) Fax: (973) Direct Bank Deposit Authorization Form Engineering Resource Group, Inc. offers payroll direct deposit. If you are interested in direct deposit, please complete the information below. Name: Address: City, State, Zip: I authorize Engineering Resource Group, Inc. to initiate electronic credit entries into my checking account each pay period, and, if necessary, debit entries and adjustments for any credit entries that are in error. I acknowledge that the origination of ACH transactions to my account must comply with the provisions of U.S. law. This authority will remain until I have cancelled it in writing. Bank name: Bank address, city, state, zip: Checking account number: Bank routing number: (Bank routing number is to the left of the account number) ** ALSO, PLEASE ATTACH A COPY OF A VOIDED CHECK ** Signature: Date: No thanks, I am not interested in direct deposit at this time. If I reconsider in the future, I will let you know in writing.

7 Phone: (973) Employee Notices Acknowledgement Please be advised that all statutory and employer-of-record notices are posted on our website for your convenience. To view these notices, go to our website: Under the Contract Employee Forms tab, click on Employee Notices for a PDF of all notices. They include information on unemployment compensation, temporary disability benefits, family leave insurance, workers compensation, etc. Please sign below and return this form to our office to acknowledge that: - You were able to access and read these notices. - If there are new notices or revisions to current notices, we will them to the addresses you provide below. Employee Name (please print): Employee Signature: Date: Primary Home Address: Work (if available): If you are unable to access and read the notices electronically, check this box and the current notices (and any new notices or updates) will be physically mailed to you.

8 For your convenience: Instead of using our regular multi-part time card, you may use: 1. Paper Time Card for Faxing or Scanning & ing You can print it directly from our website Contract Employee Forms TAB Paper Time Card For Faxing Fill it out, have it approved, fax to (973) Or scan and to: 2. Electronic Time Card (Preferred Method) Download it from our website (requires MS Excel) Contract Employee Forms TAB Electronic Time Card Fill it out, forward to your manager, manager forwards to us Full directions on the timecard We encourage you to use the Electronic Time Card It s easy Results in less errors You don t have to find your manager to sign it You don t have to find a fax machine You have an electronic record of it Note: If your assignment is at a certain client company (e.g., Alcatel Lucent, ITT Exelis, Lockheed, Stryker, etc.) you will use their electronic time tracking system, and you will not use any ERG time cards at all.

9 Tel:(973) Time Card for Faxing or Scanning& ing Print out the form, fill it out, sign, obtain supervisor's signature, then: 1.Faxto(973) ,or 2. Scan and to: Time card for week ending Sunday(date): mm/dd/yy Employee name: Job Title: Employee#: Company#: Company Name: Company City/ State: Hourstothenearest15minutes(writein1/4or.25) TIME TOTAL HOURS Day Date Start Finish (Lunch) Regular Overtime Mon Tue Wed Thu Fri Sat Sun Total Hours for Week Regular Overtime TOTAL HOURS Employee: Icertifythatthehoursshownrepresentthetotalhoursworkedthisweekbyme, and that the hours were properly verified and approved by my authorized supervisor. Employee Signature: X Client: Your signature represents that you are in agreement that the hours shown hereof are correct and that the work was completed in a satisfactory manner, and that you are authorized to approve these hours on behalf of your company. Supervisor Name(please print): Supervisor Title: Supervisor Signature: X