North West Minimum Standards for Leaving Care Provision Revised Standards from February 2014

Transcription

1 Appendix 2 North West Minimum Standards for Leaving Care Provision Revised Standards from February 2014 NAME OF ORGANISATION: ADDRESS: POSTCODE: DATE OF VISIT: DATE OF LAST VISIT: UNDERTAKEN BY: FROM: (Local Authority)

2 Background information Attending: Company History: No and type of staff in leaving Care Provision: No of Care Leavers can accommodate No of care leavers currently accommodated at time of visit Type of provision Number of properties Office arrangements Shift/rota arrangements Pre - Assessment Check Summary Policy Self Assessment Form Safer Recruitment Matrix

3 STAFFING CHECKLIST Name DOB Role: Ops/ Mgt Applica tion form date CRB/DBS Date Start Date CRB/D CRB/DBS BS No CRB/DBS Disclosure (00 Co Process prefix) 2 written refs Evidence Why did previous Full of employment end employment Qualificat recorded history ions Right to Work in UK ID Interview records Comments STANDARD 1 SAFER RECRUITMENT SUBJECT AREA YES NO COMMENTS 1.1 All staff have in place as part of the recruitment process the following (these need to be observed use separate document to collate) Proof of identity the capturing and recording of the DBS disclosure number and date of initial DBS the capturing and recording of the date the Update Service is accessed where appropriate the capturing and recording of the disclosures is recorded.

4 A process for disregarding disclosures where appropriate Outcome of the disclosure recorded process for disregarding Qualifications check At least 2 written references one of which should be most recent employer Confirmation of the member of staff right to work in the UK Application forms, which include full employment histories. Any gaps in employment history must be queried. Record of interview 1.2 There is a formal induction process for staff and volunteers that includes familiarisation with all policies and procedures. 1.3 Supervision policy actively implemented with up to date records of individual supervision (including manager) 1.4 There is evidence that supervision sessions are planned in advance 1.5 Staff training needs are identified and incorporated into individual and organisation development plans. (Evidence of Training and Qualifications records) 1.6 There is a forum for staff to discuss good practice, learning and items of concern. (Evidence of recorded staff meetings) STANDARD 2 SAFEGUARDING 2.1 There is in place a clear Safeguarding policy. All staff must be aware of their roles and responsibility in relation to the policy, and there is a formal process for recording child protection incidents. 2.2 Inductions for new staff must include Safeguarding

5 2.3 Whistle blowing policy is readily available for all staff and is covered as part of the induction process 2.4 Anti bullying policy (covering staff and Young people) is readily available for all staff and is covered as part of the induction process 2.5 Safeguarding Training should be delivered to appropriate staff as set out in Working Together2 and appropriate records kept including planned refresher training. 2.6 Safeguarding Training delivered by a suitably qualified person, advice can be sought from local Safeguarding Boards. STANDARD 3 HEALTH, SAFETY AND FIRE RISK 3.1 There a clear health and Safety Policy and all staff are aware of their roles and responsibilities in relation to the policy. 3.2 Inductions for new staff must include Health and safety, Fire Safety and Fire Risk Assessments. 3.3 Policies must indicate what to do in an emergency 3.4 To undertake and maintain health and safety risk assessments on YP accommodation and office premises. 3.5 Young People have contact details for emergency, non-critical situations and repairs (where appropriate). 3.6 There is a clear policy/procedure on Fire Risk Assessments that identifies roles and responsibilities. 3.7 Person undertaking Fire Risk Assessments have relevant knowledge, experience and training. 3.8 Accommodation should provide fire safety equipment. The assessment must

6 3.9 clearly identify any reason for not providing safety equipment. Properties to have smoke alarms and carbon monoxide alarms. If this equipment is not fitted the fire risk assessment must be explicit with the reasons as to why they are not fitted 3.10 The following records must be kept: Up to date log of H&S breaches Up to date log of repairs for each YP property/accommodation unit H&S advice received from external agencies Fire Safety advice received from external agencies 3.11 Is there a policy on Physical Intervention (a No Physical Intervention policy is acceptable)? [NB where a Physical Intervention policy is in place, this must have been clarified with OFSTED as it may mean your Service requires Regulation] 3.12 Is there a policy on Administration of Medicines (this can include a Non-Dispensing policy) [NB where a Dispensing policy is in place, this must have been clarified with OFSTED as it may mean your Service requires Regulation] Section 4 BUILDINGS REGULATIONS/REQUIREMENTS 4.1 An up to date House of Multi-Occupancy licence (where deemed required by either the National guidelines or and additional LA-specific requirement) is in place 4.2 Landlords can demonstrate an awareness of the Housing health and Safety rating System 4.3 Planning Permission for the Accommodation has been obtained as appropriate.

7 4.4 The YP property/ Accommodation Unit is kept to a suitable standard of repair and cleanliness. 4.5 Gas Safety Certificates in place (where appropriate) for each YP property/ Accommodation Unit 4.6 There are PAT testing records for all Electrical Equipment supplied to the YP property/accommodation Unit Action Summary STANDARD 5 DELIVERED SUPPORT TO YOUNG PEOPLE 5.1 There is in place a clear process for recording and monitoring delivered support to Young People? (Provide recorded evidence of contact with YP. For example: Work around promoting independence Recording visits from Professionals Incident reporting records Allowances recording (where appropriate) Recording workers hours spent with YP Process for recording delivered support Monitoring arrangements Shifts/out of hours/tracking workers hours STANDARD 6 QUALITY ASSURANCE AND MONITORING 6.1 Young People should have an individual Risk assessment that is reviewed and updated (if necessary). There should be a clear process that shows how the risk assessment links into policies on: Missing from Home YP Licence/behaviour agreement

8 6.2 There is a Missing from Home policy in place that includes: Details of who should be contacted if a YP goes missing from home Details of timescales for when notifications should be made All staff are aware of their responsibilities in relation to the policy. Any variations to the policy should be clearly identified and have been made in consultation with the Young Person and the placing Local Authority. 6.3 All Young People should receive and sign up to a behaviour licence/ House Rules/ YP Agreement that is clear on the sanctions that inappropriate behaviour will incur and indicates areas of the property open to them (if applicable) There is a complaints process in place which is given to YP on taking up accommodation There is a complaints log detailing external complaints (e.g. neighbours) and outcomes. All Young People receive a welcome pack/ young person s guide on taking up accommodation. Young People have an appropriate level of furnishings and white goods. This does not necessarily imply financial liability on the provider, but that providers should work with the Young Person and the Local Authority to suitably equip the homes.