CITY OF ANTIGO POSITION VACANCY LIBRARY DIRECTOR

Transcription

1 CITY OF ANTIGO POSITION VACANCY LIBRARY DIRECTOR The City of Antigo is seeking a full-time Library Director for its joint City/County Library. This includes a main library within the city limits along with three branch libraries situated throughout Langlade County with a population total of 19,575. The Library Director is responsible for the operations of the library and the development and implementation of its service programs, including (A) assisting the board with strategic planning and policy development, and managing all library resources, including human resources; (B) organizing the acquisitions, access, storage, and control of collections; (C) designing and implementing services and programs for all users of all ages; and (D) overseeing the maintenance and safety of the library building and grounds. The library director hires and supervises all library staff and volunteers and oversees a budget of approximately $680,000. The library director will work under the general direction and policy of the Antigo Public Library Board of Trustees. This is a professional position that requires the applicant to meet the minimum qualifications of a certified Grade 1 Librarian in the State of Wisconsin with the ability to maintain that certification throughout tenure as Library Director. The ideal candidate is someone with three years of progressively responsible public library experience or five years of experience in a service institution with comparable demands and responsibilities: i.e. staff supervision, working directly with the public, working with governing boards or bodies. This exempt position has a starting salary of $58,000 - $64,500 annually, depending on qualifications, plus an excellent benefit package. The City offers health insurance and is a member of the Wisconsin Retirement System both of which would begin on the date of hire. Life insurance for the employee, along with spouse and dependent coverage, is available. Sick leave, vacation, and holiday pay are also included. The successful candidate may expect to work a minimum of 40 hours per week at the library to include some night meetings and Saturdays as needed, along with other municipal and library system meetings. An application along with the job description is available at and Interested candidates must submit an application along with a resume and cover letter to the following address no later than 11:00 a.m. on Friday, March 3, 2017: City of Antigo Clerk/Treasurer s Office Attn: Human Resources Specialist 700 Edison St Antigo, WI The City of Antigo/Antigo Public Library is an Equal Opportunity Employer and Provider

2 Subject to final Library Board Approval General Description Library Director Antigo Public Library City of Antigo Grade 11 The library director is responsible for the operations of the library and the development and implementation of its service programs, including: (A) assisting the board with strategic planning and policy development, and managing all library resources, including human resources; (B) organizing the acquisitions, access, storage, and control of collections; (C) designing and implementing services and programs for users of all ages; and (D) overseeing the maintenance and safety of the library building and grounds. The library director hires and supervises all full-time staff and volunteers who work in the library. The library director oversees and assists the assistant director with the hiring of all part-time staff. Supervision Received This position works under the direct supervision of the Antigo Public Library Board of Trustees. Specific Responsibilities The responsibilities listed below include two categories: (1) the Essential Duties and Responsibilities (E) which are absolutely necessary for the library staff to function; and (2) Peripheral Duties (P) which should be performed, but could be assigned to another employee if necessary. Each of the duties below is assigned either an (E) for Essential or (P) for Peripheral. Administrative Duties o (E) Maintains prompt, predictable, and regular physical attendance. o (E) Maintains ability to lawfully operate designated motor vehicles at all times that duties are performed. o (E) Maintains the ability to travel throughout and enter all different properties in the jurisdiction. o (E) Provides truthful and accurate written and verbal communications. o (E) Delegates responsibilities to staff and train specific staff to back-up Director in some routine or daily tasks such as coding bills for payment and other tasks that must be completed in the Director s absence. o (E) Ensures that all staff receive training deemed necessary by the City of Antigo o (E) Drafts and recommends policy to the Library Board for approval and plans for the implementation of public library goals and objectives as established by the Board. o (E) Evaluates and administers library services such as circulation, reference, children s programming, community outreach, and public information. o (E) Negotiates contracts with vendors for necessary services. o (E) Provides staff support to the Board of Trustees by assisting with meetings, preparing reports and agendas, and implementing policy as voted on or directed by the Board. o (E) Facilitates the development and implementation of the library s long-range service plans. o (E) Prepares statistical reports on finances, acquisitions, collections, state annual reports, etc. using spreadsheets, databases, word processing and other specialized software. o (E) Develops proposals for grants, from both public and private sources when available and applicable to the library s needs. Library Director Job Description 2/3/17 Antigo Public Library 1

3 Subject to final Library Board Approval o (E) Continually investigates the value, costs, and logistics of adding library services, new media, and new technologies in order to keep the library current and proactive in its service provision to the public. o (E) Conducts ongoing evaluations of existing library programs, services, policies, and procedures, and submit recommendations for improvements to the Library Board. o (E) Attends various City and County committee and Council meetings when requested o (P) Serves as the Secretary to the Board of Trustees and Foundation o (P) Performs other duties as assigned Collection Management o (E) Directs the development, maintenance and efficient circulation of the library collection of books, periodicals, recordings, films, and a variety of other library materials. o (E) Maintains up-to-date collection based on patron needs. o (E) Develops and maintains a regular weeding schedule. Supervises and participates in the periodic weeding of collections and supervises deletions from the library s holdings. o (E) Maintains an accurate and up-to-date database of user registrations and activities, including information adequate to support reimbursement requests for nonresident borrowing. Personnel Management o (E) Assigns duties, defines responsibilities, establishes lines of authority, delegates work, and directs the training of the library staff. o (E) Recruits, selects, hires, supervises, evaluates, and terminates if necessary, library staff in conformity with library policy and state and federal law. o (E) Meets with Assistant Director on a regular basis to review personnel and management issues. o (E) Holds monthly staff meetings to encourage staff involvement, participation, and idea development; communicates necessary information and decisions with staff, as appropriate. Facilities Management o (E) Directs the development, and assigns repair and maintenance of the Library building to the maintenance manager or outside vendor as needed. o (E) Evaluates and develops plans for effective allocation and utilization of building space to meet the changing needs of the Library. o (E) Ensures that the library environment is pleasant and conducive to study and learning. o (P) Ensures that the facilities and services are easy to use and meet patron needs. Community Outreach o (E) Directs the operations of Support Services, Customer Service, and Children s and Outreach services. o (E) Promotes Outreach and Branch library services throughout the county. o (E) Confers with State and System agencies, library consortia, other public libraries, corporations and community groups in the development of library programs for the public. o (E) Supervises coordinating interlibrary program efforts. (E) Represents the City, County, Library Board of Trustees, and the public it serves in the library consortium, V-CAT. o (E) Represents the Library on local, county, system, and state committees and serves as the City s and County s authority on library issues. Informs and advises the library board as to developments in the library field. o (E) Prepares news releases and submissions to the media to announce new or special services and events that spotlight the library. o (E) Assists and guides local volunteer groups who wish to help with library promotion, fundraising, and enhancement of services. Library Director Job Description 2/3/17 Antigo Public Library 2

4 Subject to final Library Board Approval Finances o (E) Prepares the draft of the annual library budget for board discussion and approval o (E) Participates in presentations and explains, as necessary, the proposed budget to the Library Board of Trustees, Antigo City Council, and Langlade County Board of Supervisors. o (E) Receives and expends library funds according to the established guidelines, and maintains accurate and up-to-date records showing the status of library finances. Computer-Related Responsibilities o (E) Supervises personnel s functionality and maintenance of Local Area Network (LAN) and related computer equipment. o (E) Supervises the development of software usage documentation and the troubleshooting of computer-related problems. o (E) Coordinates the work of the Technology Task Force; writes, updates and maintains the library s Technology Plan; and makes hardware and software recommendations to the Board of Trustees. o (E) Understands the V-Cat automation software sufficiently to train staff, recommend enhancements and participate in consortium-level decision making. o Web Site and Social Media Development and Maintenance: o (E) Promotes access to and use of electronic resources through the web site o (E) Supervises staff in the updating of web pages as assigned o (E) Promotes the public s use of the library web site as a source of current information about the library and the community o (P) Develops and upgrades the library s web site, using up-to-date technology and software to enhance content, accessibility and functionality o (P) Incorporates new technology with broad appeal to the general public, including social media Knowledge, Skills and Abilities Administration o Ability to establish and maintain an effective working relationship with employees, Library Board, elected officials, library patrons, members of the community, and peers within other municipalities. o Knowledge of public library philosophy, principles, and procedures which will allow effective recommendations to the board and sound decision making when faced with a wide range of circumstances. o Ability to communicate effectively, both verbally and in writing with a wide range of employees, management, elected officials and the community using diplomacy and tact. o Working knowledge of applicable federal and state law. o Thorough ability to administer the activities of a public library and to supervise the work of others. o Ability to read and comprehend print information, including technical, statistical, and financial information. o Ability to work with governing boards, community groups, and elected officials, and make presentations to them. o Ability to establish and maintain proper priorities and meet deadlines. Finances o Strong competence in administering and developing a complex budget incorporating multiple sources of revenue with varying legal limitations. o Ability to make decisions in an environment of limited resources and competing claims. Library Director Job Description 2/3/17 Antigo Public Library 3

5 Subject to final Library Board Approval Computer Maintenance o Extensive knowledge of Microsoft software and the Internet. o Ability to become proficient with Integrated Library System (ILS) software within 6 months of hire. o Proficient ability to load and troubleshoot software and provide equipment maintenance at an intermediate level. o Familiar with web site development and related software Qualifications o Must meet minimum qualifications of a certified Grade 1 Librarian in the State of Wisconsin, and o Must maintain Grade 1 Certification throughout tenure of Library Director, and o Three years of progressively responsible public library experience, or five years of experience in a service institution with comparable demands and responsibilities: i.e. staff supervision, working directly with the public, working with governing boards or bodies is highly desirable. Tools and Equipment Used o Personal computer (software listed above), 10-key calculator, telephone, copy machine, fax machine, RFID scanners, and shredder Physical Demands and Work Environment The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this job, the employee is frequently required to sit, talk, walk and hear. The employee is frequently required to use hands to operate, finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The work will frequently require working at a keyboard. The employee must occasionally lift and/or move up to 30 pounds and move a fully loaded book cart. Specific vision abilities required by this job include close vision, distant vision, color vision, peripheral vision and depth perception. Work Environment In the normal course of work this position is typically exposed to an office setting and the main library which may be moderately quiet or at times become moderately loud and active. There are frequent time pressures placed on this position including rushed jobs, urgent deadlines, and other similar time pressures. There are frequent time interruptions including telephone calls, visits from staff or patrons and other distractions. Special Requirements o Must possess current, valid driver s license. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment of the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Library Director Job Description 2/3/17 Antigo Public Library 4

6 City of Antigo Application for Employment AN EQUAL OPPORTUNITY EMPLOYER INSTRUCTIONS: PLEASE READ ALL INSTRUCTIONS BEFORE COMPLETING To be filled out by the applicant only! If you are physically unable to fill out this application, you may request reasonable accommodations in completing the form. Please contact City Hall (contact information provided at the right) for assistance. Answer all questions. Print neatly and accurately. Attach supplements if necessary. Exclude any reference that may reveal or tend to reveal your race, color, religion, national origin, creed, age, marital status, sex, sexual orientation or disability. Incomplete applications MAY NOT BE CONSIDERED If resume is submitted, DO NOT write see resume DATE and SIGN this application Please list a minimum of fifteen years prior experience and education. Please complete this application in blue or black ink. Do not type. You are not required to furnish any information, which is prohibited by federal, state, or local law. MAIL APPLICATION TO: CITY OF ANTIGO HUMAN RESOURCES 700 EDISON ST ANTIGO, WI Human Resource office is located in City Hall 700 Edison St Antigo, WI PHONE: (715) X108 FAX: (715) city.org TITLE OF POSITION YOU ARE APPLYING FOR: DEPARTMENT: TODAY S DATE: I will accept: What hours are you available for work? Full time Part Time Seasonal Temporary Name: (Last) (First) (M.I.) Current Address: (Street) (Apt #) (City) (State) (Zip) Permanent Address: (If different than current address) (Street) (Apt #) (City) (State) (Zip) Are you a U.S. Citizen? Yes No Are you legally eligible for employment in the United States? Yes No Home Phone: ( ) Cell Phone: ( ) Business Phone: ( ) May we contact you at this number? Yes No If yes, list hours _ When will you be available for employment? Are you at least 18 years of age? Yes No Address: Your employment will be subject to verification that you meet state and federal minimum age requirements for the type of work you are applying for and have a valid work permit. May we contact you here? Yes No Do you wish to have the information contained in your application materials remain confidential as permitted by law in accordance with 19.36(7) WI State Statutes? Yes No Note: The names of the Final Candidates must be open to public inspection. Have you ever been employed with the City of Antigo? Yes No If Yes: When, in what position, and in what department? The City of Antigo shall prohibit employment of an individual if he/she would be directly supervising or receiving direct supervision from a family member. List any relatives employed by the City of Antigo or serving as elected or appointed officials: Do you possess a valid Driver s License? Yes No State issued from: Do you possess a valid Commercial Driver s License? Yes No Type/Class: Do you possess any other License? Yes No Type: Are you able to perform the essential functions of the position for which you are applying? Yes No If no, will you be able to perform the functions with an accommodation? Yes No

7 List any current memberships in professional or technical associations: List any current license or registration as a member of a trade or profession including expiration dates: THIS SECTION MUST BE COMPLETED! Please list ALL instances in which you were convicted as an ADULT for crimes (misdemeanors or felonies), ordinance violations, traffic violations and the like. Also, please list all criminal charges (misdemeanors or felonies) currently pending against you. Failure to include all information requested under this section may result in denial of employment. Do you have any convictions or pending charges to report? Please check Yes or No If Yes, please explain below (you may attach another sheet if necessary). Approximate dates may be listed: Date Location Charge Court Final Outcome of Case NOTE: A conviction record or pending arrest record does not constitute an automatic bar to employment and will be considered only if there is a substantial relationship to the circumstances of the particular position or if the employer deems there is a bona fide occupational qualification inherent in the position which requires this information prior to hiring. Special skills & qualifications: List all office equipment that you can skillfully operate _ List all computer software which you can skillfully operate Did you graduate from high school? Yes No Name of school: Location of school: If no, have you passed a high school equivalency or GED test? Yes No Location received high school equivalency or GED: Training beyond high school: College or university, technical, nursing, business college or other schools you have attended. Presently Major Field Type of degree Attending received College, university or school name, location and phone number Credits earned GPA Describe any education or training you have had which is not covered above, such as vocational school, correspondence courses, service schools, in service training. IMPORTANT: You must complete the employment sections of this application. Use additional sheets if necessary. You may attach a resume to further explain your qualifications. Please list a minimum of fifteen years prior experience and education. Are you currently unemployed? No Yes, since

8 Applicant Name EMPLOYMENT SECTION: (Please start with your most recent position including military service) From (month & year) Title of your PRESENT/MOST RECENT position: PRIMARY DUTIES: To (month & year) Employer s Name (Company Name) Phone Number Hours each week: Address: Full time Part time Temporary Starting salary (indicate Name and title of supervisor: If currently employed, may we contact that employer? Yes No, not at this time Reason for leaving or considering change: Present salary (indicated Number of employees you supervise: Were you involuntarily discharged? Yes No From (month & year) Title of position held: PRIMARY DUTIES: To (month & year) Employer s Name (Company Name) Phone Number Hours each week: Address: Full time Part time Temporary Starting salary (indicate Name and title of supervisor: Number of employees you supervised: Were you involuntarily discharged? Yes No Ending salary (indicated Reason for leaving: From (month & year) Title of position held: PRIMARY DUTIES: To (month & year) Employer s Name (Company Name) Phone Number Hours each week: Address: Full time Part time Temporary Starting salary (indicate Name and title of supervisor: Number of employees you supervised: Were you involuntarily discharged? Yes No Ending salary (indicated Reason for leaving:

9 From (month & year) Title of position held: PRIMARY DUTIES: To (month & year) Employer s Name (Company Name) Phone Number Hours each week: Address: Full time Part time Temporary Starting salary (indicate Name and title of supervisor: Number of employees you supervised: Were you involuntarily discharged? Yes No Ending salary (indicated Reason for leaving: Please make copies of the previous sheet or use a separate sheet of paper for additional employers OTHER EXPERIENCE (Include volunteer experience, internships, and/or jobs, not included in the employment section.) Company Name/Location Job Title Dates Employed (month/year) Annual Salary Full or part time From: To: From: To: Please explain any gaps in employment: REFERENCES Work or education related (e.g. former employers, supervisors, co workers, school faculty). No relatives/significant others. NAME/TELEPHONE/ADDRESS OCCUPATION NATURE OF RELATIONSHIP YEARS KNOWN

10 Applicant Name _ AUTHORIZATION AND CERTIFICATION Please read and initial each of the following statements. If you have a question regarding any of these statements, ask a Human Resources representative prior to initialing and signing the application. Your initials and signature verify that you have read, understand and agree to abide by these statements. I understand that after receiving a conditional offer of employment I may be required to successfully pass pre employment and postemployment exams to gain employment or continue employment with the City of Antigo. I consent freely and voluntarily to participate in required drug tests and/or a pre employment physical exam at a location selected by the City of Antigo, and consent to the release of the test results to the City of Antigo. I hereby release and hold harmless the City of Antigo, their officers, agents and employees, and the laboratory, their employees, agents and contractors from any liability whatsoever, arising from the drug tests and/or a pre employment exam and decisions concerning employment based upon the results of the tests. I authorize the City of Antigo, its officers, agents, and employees to conduct a background criminal check and a check with the Department of Transportation prior to making a decision regarding employment. I release and hold harmless the City of Antigo, their officers, agents, and employees and the person(s) providing the information from any liability related to the performance or result of this check. I recognize that this information will be considered by the City of Antigo only if it substantially relates to the position applied for. If accepted for employment, I agree that my status as an employee depends upon my successful performance. I understand that just as I am free to resign at any time, the City of Antigo reserves the right to terminate my employment at any time. All employees not covered by a collective bargaining agreement are considered at will employees. I agree to use such personal protective equipment and devices as may be required by the City of Antigo and to comply with safety rules and requirements. In addition, I understand that the City of Antigo maintains a workplace free from drugs, harassment and violence. I understand that nothing contained in the application or any employee handbook, the granting of an interview, or an offer/acceptance of employment constitutes an employment contract. I understand that no representative of the City of Antigo has the authority to make any assurances to the contrary. I understand that, as one of the conditions of my employment with the City of Antigo, there may be a residency requirement and I shall maintain my residence within the specified area during my employment with the City. I further understand that I must establish residence within the specified area within 60 days after completion of my probationary period. Furthermore, I understand that I am to keep my supervisor informed and shall advise, in writing, of all changes of residence address. I further understand that if I should move outside the specified area, my position will be vacated and I will be deemed to have resigned employment with the City. I hereby certify that all statements made on or in connection with my application are true, complete and correct without omission of any kind to the best of my knowledge and belief. I understand and agree that any misstatements or omissions of material fact subject me to disqualification or, if hired, dismissal. I agree that the City of Antigo shall not be held liable in any respect if my employment is terminated because of false, incomplete or misleading statements, answers or omissions made by me in this application. I authorize any person contacted to provide the City of Antigo any and all information regarding my employment, education (including a transcript of any academic record), and other information concerning any of the subjects covered by the application which may include, but not be limited to, application of employment, performance evaluations, work records, excluding workers compensation if any, wage rates, supervisors comments, results of any and all non medical tests, disciplinary reports or letters, and complaints or allegations regarding any misconduct. I release and hold harmless the City of Antigo, their officers, agents and employees, and the person(s) providing the information from any liability related to the providing of this information. I understand that such information is sought with confidentiality and will not be released to me in any form whatsoever. In addition, a copy of this authorization is as valid as the original and should be recognized as such. The City of Antigo is committed to the equality of opportunity for all people. It is the policy of the City of Antigo to provide equal employment opportunities for all individuals on the basis of their skills, abilities and qualifications, without regard to race, color, national origin, religion, political affiliation, sex, age, disability, marital status, arrest or conviction record, sexual orientation, disabled veteran or covered veteran status, membership in the National Guard or any other reserve component of the United States or State military forces, use or nonuse of lawful products off the employer s premises during non working hours, or any other non merit factors, except where such factors constitute a bona fide occupational qualification. _ Applicant s Name (PLEASE PRINT) _ Applicant s Signature Date Approved by Council: 10/14/09

11 ****PLEASE DO NOT ATTACH THIS TO YOUR APPLICATION CITY OF ANTIGO Recruitment Information This form is not part of your application for employment and will stay separate from the application. Your answers will neither help nor hinder your chance for City employment. They will, however, help us to assess our recruiting effort as well as to monitor the progress of the City s Affirmative Action efforts. Filling out this form is voluntary. We ask your cooperation in providing us with the following information. PLEASE PRINT OR TYPE 1. NAME: _ Last First M.I. 2. ADDRESS: 3. POSITION(S) APPLYING FOR: 4. RACIAL/ETHNIC GROUP: How do you describe yourself in terms of the following groups? A. White, not of Hispanic origin: A person having origins in any of the original peoples of Europe, the Middle East, or North Africa. B. Black/African American or African: A person having origins of any of the black racial groups of Africa. Includes Haitians and other persons of African origin from the West Indies who are not Hispanic/Latinos. C. American Indian or Alaska Native: A person descending from any of the original peoples of North, South or Central America who posses ¼ degree of documented tribal descendancy or is enrolled with a federally and state recognized tribe. D. Asian: A person having origins in any of the original people of the Far East, Southeast Asia, or the Indian Subcontinent. E. Native Hawaiian or Other Pacific Islander: A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands. F. More Than One Race: A person designating more than one of the racial groups above. G. Hispanic/Latino Ethnicity: A person of Cuban, Mexican, Puerto Rican, South/Central American, or other Spanish cultures or origin, regardless of race. Includes persons from the Dominican Republic. H. Not Hispanic/Latino Ethnicity: A person who is not of Cuban, Mexican, Puerto Rican, South/Central American, or other Spanish culture or origin, regardless of race. 5. GENDER: Male Female 6. RECRUITMENT: How did you hear about the job in which you are most interested (Check only one)? A. Antigo Daily Journal B. Another Newspaper (which one: ). C. Professional Journal (which one: ). D. Bulletin Board (where: ). E. Word of mouth:. F. Internet (which website: _). G. Radio (which station: ). H. City/Technical School Jobline 7. VETERAN STATUS: Please check one. A. Veteran: Branch of service: and years: Type of Discharge: B. Active Reserves C. None 8. DISABILITY STATUS: The American with Disabilities Act (ADA) defines an individual with a disability as one who has a physical or mental impairment that substantially limits one or more major life activities, has a record of such impairment, or who is regarded as having such impairment. Based on this definition, are you an individual with a disability? Yes No