ADC 186 DLMS Requisition Revisions to Support TEWLS

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2 ADC 186 DLMS Requisition Revisions to Support TEWLS 1. ORIGINATOR: Theatre Enterprise-Wide Logistics System (TEWLS), Business Systems Office telephone number FUNCTIONAL AREA: Order Fulfillment/Supply 3. REFERENCES: DFAS-IN Regulation 37-1, Chapter 5 4. REQUESTED CHANGE: a. Title: DS 511R Requisition to Support TEWLS b. Description of Change: The Theater Army Medical Management Information System/Defense Medical Logistics Standard Support (TAMMIS/DMLSS) generates a transaction that provides the requisition data to the source of supply. Its basic structure is a MILSTRIP Requisition, DI Code A0_. The TEWLS requisition format optionally contains an Account Processing Code (APC) in rp that enables the requesting customers to identify the financial account. The APC is a locally developed four-position alphanumeric code which abbreviates the accounting classification and relates to the Army Management Structure (AMS) code and to other codes used in processing. APCs are used in input transactions to the Standard Financial System (STANFINS) and they appear in various output listings. The Defense Finance and Accounting Service (DFAS) centers maintain the APC master files for their supporting activities. This ADC requests the DLMS and Defense Automatic Addressing System Center (DAASC) maps be updated to incorporate the APC in the DLMS Supplement 511R, Requisition; 511M, Requisition Modification; and 869F, Requisition Follow-up. c. Procedures: (1) Revise DS 511R, 511M, and 869F as follows to incorporate the APC. (Full FA2 segment as currently reflected in the 511R is shown below). Location Revision Reason 511R and 511M Revise DLMS note as follows: 2/FA201/286 I1 Abbreviated Department of Defense (DOD) Budget and Accounting Classification Code (BACC) 1. Used to reflect the Account Processing Code (APC) in Accommodates unique data content in TEWLS requisitioning formats

3 869F 2/FA201/200 Theatre Enterprise-Wide Logistics System (TEWLS) transactions. Associated with Approved DLMS Change DLMS enhancement; see introductory DLMS note 3a. Same as above. Same as above. (2) Provide infrastructure at DAASC to permit TEWLS requisitioning transactions to be captured and mapped into the appropriate DLMS transaction. Since it is difficult to identify an APC in a MILS transaction due to reuse of the specified record positions for different purposes, DAASC has recommended that a unique COMMRI would be the optimal way for now to identify requisition transactions with an APC. It has been agreed that TEWLS will request assignment of a specific COMMRI from DAASC. DAASC must be able to recognize TEWLS requisitioning transactions with an APC. DAASC will then be able to recognize an APC in rp of any A0/AM/AT routed to DAASC under this COMMRI. The format/mapping of the requisition transactions will be the same as the basic A0_ requisition, etc. The format for TEWLS A0 is reflected below. d. Alternatives: Two alternative mappings were considered during proposal evaluation. (1) Use FA2 segment. DFAS to determine appropriate data element. (2) Map to reference qualifier (2/N9/20 in 511R/M or 2/REF/105 in 869F - Qualifier 11, Account Number) 5. REASON FOR CHANGE: This ADC is necessary to authorize the DAASC to modify the requisition and requisition-related translation maps to include an additional data element and to ensure the TEWLS requisition, modification, and follow-up retain this data content under DLMS processing. TEWLS requires this change immediately for testing purposes; with implementation currently planned for January The mapping for the FA2 segment was recommended by DFAS. 6. ADVANTAGES and DISADVANTAGES: a. Advantages: This change will accomplish the following: (1) Facilitate TEWLS implementation. (2) All TEWLS requisitions will use the DLMS formats.

4 (3) All requisition edits and validations will remain in DAASC. b. Disadvantages: None known. 7. IMPACT: DLMS Supplements and DAASC translation conversion mapping.

5 FA Breakdown Structure Detail Code Description: Codes identifying details relating to a reporting breakdown structure tree Code 511R FA2 Segment Name M ID 2/2 Must use 1 18 Funds Appropriation 1. Use to indicate the basic appropriation number. A1 A2 A3 A4 A5 A6 B1 B2 B3 B4 B5 BL C1 C2 2. Department Indicator Transfer from Department Fiscal Year Indicator Basic Symbol Number Sub-class Sub-Account Symbol Budget Activity Number Budget Sub-activity Number Budget Program Activity Program Year Indicator Fund Code Billings Federal Note: Use to indicate the Government IMPAC card number under which payment for this obligation will be accomplished. Program Element Project Task or Budget Subline

6 C3 Budget Restriction D1 Defense Agency Allocation Recipient D2 Defense Agency Sub-allocation Recipient D3 Component Allocation Recipient D4 Component Sub-allocation Recipient D5 Allotment Recipient D6 Sub-allotment Recipient D7 Work Center Recipient E1 Major Reimbursement Source Code E2 Detail Reimbursement Source Code E3 Customer Indicator F1 Object Class F2 Object Sub-class F3 Government or Public Sector Identifier F4 Country Code G1 Program or Planning Code G2 Special Interest Code or Special Program Cost Code H1 Cost Code H2 Labor Type Code

7 H3 Cost Allocation Code H4 Classification Code I1 Abbreviated Department of Defense (DoD) Budget and Accounting Classification Code (BACC) J1 Document or Record Reference Number L1 Accounting Installation Number Federal Note: Use to indicate the Authorization Accounting Authority (AAA)/Accounting and Disbursing Station Number (ADSN)/Fiscal Station Number (FSN). M1 Local Installation Data N1 Transaction Type P1 Disbursing Station Number P2 International Balance of Payments (IBOP) Code P3 Voucher Number P5 Foreign Military Sales (FMS) Line Item Number P6 Contract Payment Notice (CPN) Recipient Indicator ZZ Mutually Defined 1. Cite supplemental accounting classification data. 2. FA Financial Information Code Description: Code representing financial accounting information M AN 1/80

8 TEWLS Requisition Format FIELD LEGEND FIELD POSITION(S) EXPLANATION/INSTRUCTIONS Document Identifier Code 1-3 Enter DIC A0A. Routing Identifier Code 4-6 Enter RIC of the SoS. Blank 7-8 Leave blank. Stock Number 9-22 Enter NSN of Item required. Unit of Issue Enter UI of item requisitioned. Quantity* Enter quantity required, preceding significant digits with zeros. Document Number Enter the Service, Requisitioner date and Serial Number. Demand Code Enter R or N. Supplementary Address Code Enter the AAC of the SHIP-TO or BILL- TO activity. Signal Code 51 Enter applicable code. Fund Code Enter appropriate code as directed by Service. Distribution Code Leave blank. Project Code Enter, when applicable, the appropriate code IAW Service instructions. Priority Enter applicable code. Required Delivery Date Enter the RDD (DDD) if available. Advice Code Enter applicable code to convey instructions to the supply source. May be left blank. Blank Leave blank. APC Enter applicable code. Blank Leave blank.