ADC 405. DLMS Mapping for Air Force Unique Transactions Used Between Air Force Locations and ECSS

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2 DLMS Mapping for Air Force Unique Transactions Used Between Air Force Locations and ECSS 1. ORIGINATING SERVICE/AGENCY AND POS INFORMAITON: a. Technical POC: ESC/HGB, DSN , Comm b. Functional POC: AF/A4IT, DSN , Comm FUNCTIONAL AREA: a. Primary/Secondary Functional Area: Supply. b. Primary/Secondary Functional Process: Redistribution Orders and Status. 3. BACKGROUND: a. Intent of the transaction: With the implementation of the Expeditionary Combat Support System (ECSS), the AF is eliminating the need for some AF unique transactions. This request establishes DLMS mapping for unique AF transactions used between AF locations and ECSS: The BF7, Follow-up by ICP to Shipping Activity, transaction is used by the AF ICP to request status on a Redistribution Order (RDO) shipment request sent to an internal AF storage location or an AF base retail activity. The BL0, Redistribution Order Shipment Confirmation, transaction provides the shipment details to the AF ICP The B7A, Redistribution Order Denial, transaction informs the AF ICP of the RDO denial. b. Scenario for which the transaction is used: These transactions are only used within the Air Force. The AF uses an A2_, Redistribution Order transaction to request that an AF base or an internal AF storage location ship materiel to another AF location/customer. The AF shipping activity then responds with a BL0, RDO Shipment Confirmation, or a B7A, RDO Shipment Denial transaction. If the AF ICP does not receive the shipment confirmation or a denial transaction in the allotted timeframe then the AF ICP will follow up using a BF7 transaction. c. Procedures, transactions, data elements, processing details in use today: Refer to Enclosure 1, 2, and 3 for the current format of these transactions. 4. PROPOSED CHANGES(S): Revisions subsequent to PDC staffing are highlighted (including corrections provided by AF retail system design center, Gunter AFB). a. Requested change in detail: Attachment Page 1

3 (1) Request that the DLA Transaction Services Defense Automatic Addressing System (DAAS) convert the BF7, Redistribution Order Follow-Up to Shipping Activity transactions generated from an AF Source of Supply (SOS = F**) into a 940R, Follow-up by ICP to Storage or Reporting Activity, prior to forwarding to ECSS. BF7 transactions directed to non-ecss subsumed bases will not be converted. (2) Request that DAAS convert the 945A, Materiel Release Confirmation - To ICP/IMM from Storage Activity transactions generated from ECSS to a BL0 (zero), Redistribution Order (RDO) Confirmation transaction, prior to sending to an AF ICP/IMM (Routing Identifier - To = D**). BL0 transactions generated by non-ecss subsumed bases will not be converted. (3) Request that DAAS convert the 945A, Materiel Release Denial transactions generated from ECSS to a B7A, Redistribution Order (RDO) Denial transaction, prior to sending to an ICP/IMM (Routing Identifier - To = D**). B7A transactions directed to non-ecss subsumed bases will not be converted. b. Alternatives: An alternative would be to program ECSS to generate and accept AF unique transactions during Release 1 instead of generating/accepting DLMS transactions. This would cause unnecessary system changes to ECSS for these transaction will not be used after Release 2 is implemented to include the Wholesale activities. 5. REASON FOR CHANGE: ECSS is being developed to be DLMS compliant. AF unique document identifier codes BF7, BL0, and B7A transactions match well with current DLMS equivalent 940R and 945A transaction but they have never been mapped to DLMS. 6. ADVANTAGES AND DISADVANTAGES: a. Advantages (tangible/intangible): This change is internal to AF and allows the AF to establish the foundational DLMS processes in ECSS Release 1 (Retail) that will carry forward into Release 2 (Wholesale) with only minor adjustments. b. Disadvantages: Changes to DAAS processing to convert the transactions. 7. NOTE ANY REGULATIONS OR GUIDANCE: AF Manual (AFMAN) , Volume 2, Part 2, and Volume 3, Part ADDITIONAL FUNCTIONAL REQUIREMENTS: This change is for intra-af use only. No change/impact to other Component systems except for DAAS, to include no change/impact to the DLA Distribution Standard System at this time. 9. ESTIMATED TIME LINE/IMPLEMENTATION TARGET: Request changes by February 1, 2011 in order for ECSS to test the functionality. 10. ESTIMATED SAVINGS/COST AVOIDANCE ASSOCIATED WITH IMPLEMENTATION OF THIS CHANGE: Unknown. Attachment Page 2

4 11. IMPACT: a. New DLMS Data Elements: There are no new functional DLMS data elements associated with this change request. A new value is established to allow identification of the new transaction purpose for the RDO Follow-up (see Enclosure 7). b. Defense Automatic Addressing System (DAAS). DAAS mapping update is required to provide conversion between DLMS and AF unique transactions. Refer to Enclosures 4, 5, and 6 for a cross-walk between the AF unique transactions and the DLMS transactions. c. DLMS Supplements. Refer to Enclosure 7 for DLMS Supplement updates. d. Update DLMS to MILS Legacy Transaction Cross Table: DIC and Full Name BF7, Redistribution Order (RDO) Follow-Up to Shipping Activity BL0 (zero), Redistribution Order (RDO) Confirmation B7A, Redistribution Order (RDO) Denial DLMS IC 940R 945A 945A Attachment Page 3

5 Enclosure 1, BF7, Redistribution Order (RDO) Follow-Up to Shipping Activity Format Pos Pos Field Designation Remarks Document Identifier Code BF Routing Identifier Code To 7 1 Media and Status Code Stock Number Unit of Issue Quantity Document Number 44 1 Suffix Code Supplementary Address 51 1 Signal Code Fund Code Distribution Code Project Code Priority Code Release Date Advice Code Blank 70 1 Ownership Code Constant A 71 1 Supply Condition Code Blank Routing Identifier Code From Blank Enclosure 1 Page 1

6 Enclosure 2, BL0, Redistribution Order (RDO) Confirmation Format Pos Pos Field Designation Remarks Document Identifier Code BL Routing Identifier Code To 7 1 Media and Status Code Stock Number Unit of Issue Quantity Document Number 44 1 Suffix Code Supplementary Address This field will contain positions 1 through 6 of the TCN Hold Code Fund Code Distribution Code Date Shipped Date Received Julian date minus the year Routing Identifier From Transportation Control Number (TCN) Positions 6 through 17 of the TCN Mode of Shipment Date Available for Shipment Enclosure 2, Page 1

7 Enclosure 3, B7A, Redistribution Order (RDO) Denial Format Pos Pos Field Designation Remarks Document Identifier Code B7A Routing Identifier Code To 7 1 Media and Status Code Stock Number Unit of Issue Quantity Document Number 44 1 Suffix Code Supplementary Address 51 1 Signal Code Fund Code Distribution Code Project Code Priority Code Release Date Advice Code Date of Redistribution Order Denial Blank 72 1 Management Code Reason for denial 73 1 Blank Routing Identifier Code From Blank Enclosure 3, Page 1

8 Enclosure 4, BF7 (RDO Follow-Up) to 940R Cross-Walk Pos Seg ID Ref Des 0100 ST ST01 DLMS Data Element Name Value Transaction Set Identifier Code 940 Transaction Set ST02 Control Number 0200 W05 W0501 Order Status Code N W0502 Depositor Order Number W0506 Transaction Type Code NI W0507 Action Code N1 N101 Code Z4 N103 N104 N106 Code Qualifier M4 Code Code FR MILSTRIP Data Element Name Routing Identifier From G62 G6201 Date Qualifier 07 G6202 Date Qualifier G6203 Time Qualifier W G6204 Time 0050 LX LX01 Assigned Number 0200 W01 W0101 Quantity Ordered Quantity W0102 Unit or Basis for Measurement Code Unit of Issue W0104 Product/Service ID Qualifier FS W0105 Product/Service ID Stock Number N9 N901 Qualifier TN N902 N Qualifier W8 Document Number Position Condition RIC will be from Routing Identifiers F** Enclosure 4, Page 1

9 Pos Seg ID Ref Des DLMS Data Element Name Value MILSTRIP Data Element Name Position Condition N Suffix Code QTY QTY01 Quantity Qualifier 46 QTY02 Quantity Quantity Amount Qualifier 0800 AMT AMT01 Code LI AMT02 Monetary Amount 0900 G62 G6201 Date Qualifier 09 G N1 N101 N103 Date (CCYYMMDD) Process Date Code Z1 Code Qualifier M4 Julian Date minus the calendar year N104 Code N106 Code TO Agency Qualifier 1200 LM LM01 Code DF 1300 LQ Code 0 Routing Identifier To 4 6 Document Identifier 1 3 BF7 Code GQ MMAC may be blank Code DF Code A9 Media and Status Code 7 Supplementary Address may be blank Code DE Signal Code 51 Enclosure 4, Page 2

10 Pos Seg ID Ref Des DLMS Data Element Name Value Code AK MILSTRIP Data Element Name Position Condition Distribution Code Code 78 Project Code may be blank Code 79 Priority Code 80 Advice Code Code A1 Ownership Code 70 Use constant "A" Code 83 LQ04 Industry Code Condition Code 71 Loop Identifier 1350 LS LS01 Code 2850 LE LE01 Loop Identifier Code 2900 FA1 FA101 Agency Qualifier Code DY 3000 FA2 FA201 Breakdown Structure Detail Code B5 Fund Code SE SE01 SE02 Number of Included Segments Transaction Set Control Number Enclosure 4, Page 3

11 Enclosure 5, 945A to BL0 (RDO Confirmation) Cross-Walk Pos Seg ID Ref Des 010 ST ST01 DLMS Data Element Name Value Transaction Set Identifier Code 945 Transaction Set ST02 Control Number 020 W06 W0601 Reporting Code J W0611 Transaction Type Code NJ 0400 N1 N101 Code SB N103 Code Qualifier M4 N104 Code N106 Code FR 110 G62 G6201 Date Qualifier BB MILSTRIP Data Element Name Routing Identifier From G6202 Date (CCYYMMDD) Date Received G6203 Time Qualifier W G6204 Time 005 LX LX01 Assigned Number 020 W12 W1201 Shipment/Order Status Code UR W1207 Product/Service ID Qualifier FS W1208 Product/Service ID Stock Number N9 N901 Qualifier TN N902 Document Number Position Condition Julian date minus year N Qualifier TG Enclosure 5, Page 1

12 Pos Seg ID Ref Des DLMS Data Element Name Value MILSTRIP Data Element Name Transportation Control Number N N Qualifier W8 N Qualifier Suffix Code G62 G6201 Date Qualifier 11 G6202 Date (CCYYMMDD) Date Shipped G6201 Date Qualifier BH Date Date Available G6202 (CCYYMMDD) for Shipment QTY QTY01 Quantity Qualifier 39 QTY02 Quantity Quantity Composite Unit of QTY03 Measure Unit or Basis for QTY03 Measurement 01 Code Unit of Issue Amount Qualifier 060 AMT AMT01 Code NT AMT02 Monetary Amount 075 W27 W2701 W N1 N101 N103 N104 N LM LM LQ Transportation Method/Type Code Standard Carrier Alpha Code Code Z4 Code Qualifier M4 Code Code TO Agency Qualifier Code DF Code 0 Mode of Shipment 77 Routing Identifier To 4 6 Position Condition Position 6 17 of TCN Julian date minus year Julian date minus year Enclosure 5, Page 2

13 Pos Seg ID Ref Des DLMS Data Element Name Value MILSTRIP Data Element Name Position Condition Document Identifier 1 3 BL0 (0=zero) Code GQ MMAC may be blank Code DF Code A9 Media and Status Code 7 Supplementary Address Code AK Distribution Code Loop Identifier 105 LS LS01 Code 165 LE LE01 Loop Identifier Code 170 FA1 FA101 Agency Qualifier Code DY FA102 Service, Promotion, Allowance or Charge Code I FA2 FA201 Breakdown Structure Detail Code B5 Fund Code FS202 Financial Information Code 20 SE SE01 Number of Included Segments SE02 Transaction Set Control Number Enclosure 5, Page 3

14 Enclosure 6, 945A to B7A (RDO Denial) Cross-Walk Pos Seg ID Ref Des 010 ST ST01 DLMS Data Element Name Value Transaction Set Identifier Code 945 Transaction Set ST02 Control Number 020 W06 W0601 Reporting Code J W0611 Transaction Type Code NK 0400 N1 N101 Code SB N103 Code Qualifier M4 N104 Code N106 Code FR 110 G62 G6201 Date Qualifier BB MILSTRIP Data Element Name Routing Identifier From G6202 Date Release Date G6203 Time Qualifier W G6204 Time 005 LX LX01 Assigned Number 020 W12 W1201 W1207 W N9 N901 Shipment/Order Status Code UR Product/Service ID Qualifier FS Product/Service ID Qualifier TN National Stock Number 8 20 Position Condition Julian date minus year N902 Document Number Enclosure 6, Page 1

15 Pos Seg ID Ref Des N N MILSTRIP DLMS Data Element Name Value Data Element Name Position Condition Qualifier W8 Suffix Code G62 G6201 Date Qualifier 09 G6202 Date G6201 Date Qualifier BU G6202 Date Date of RDO Denial QTY QTY01 Quantity Qualifier QC QTY02 Quantity Qualifier Quantity Composite Unit of QTY03 Measure ZZ Unit or Basis for Measurement QTY03 01 Code Unit of Issue Amount Qualifier 060 AMT AMT01 Code NT Monetary AMT02 Amount 080 N1 N101 Code Z4 N103 Code Qualifier M4 Routing N104 Code Identifier To 4 6 N106 Code TO Agency Qualifier 090 LM LM01 Code DF 100 LQ Code 0 Document Identifier Code 1 3 B7A Code DF Media and Status Code 7 Code GQ MMAC Julian date minus year Enclosure 6, Page 2

16 Pos Seg ID Ref Des DLMS Data Element Name Value Code A9 MILSTRIP Data Element Name Position Condition Supplementary Address Code DE Signal Code 51 Code AK Distribution Code Code 78 Project Code Code 79 Priority Code 80 Advice Code Code 84 Management Code 72 Reason for denial Loop Identifier 105 LS LS01 Code 165 LE LE01 Loop Identifier Code 170 FA1 FA101 Agency Qualifier Code DY 180 FA2 FA201 Breakdown Structure Detail Code B5 Fund Code FA202 Financial Information Code 20 SE SE01 Number of Included Segments SE02 Transaction Set Control Number Enclosure 6, Page 3

17 Enclosure 7, Material Release Order/Material Release Advice DLMS Supplements Section A - DS 940R Material Release Item Location # 1. DLMS Introductory Notes DS 940R Material Release Revision Add to DLMS Introductory note 6: -, DLMS Mapping for Air Force Unique Transactions Used between Air Force Locations and Expeditionary Combat Support System (ECSS) 2. 1/W0507/0200 Add new Qualifier 82 and associated DLMS note: 3. 2/N907-01/ Follow Up DLMS Note: Use with W0506=NI, Redistribution Order (RDO) to identify an RDO Follow-up by ICP to the shipping activity. This transaction is used by the AF ICP to request status on a RDO shipment request sent to an internal AF storage location or an AF base retail activity (equates to DI BF7). Authorized DLMS migration enhancement in support of ECSS. Refer to. Revise DLMS Note 1 as follows: W8 Suffix DLMS Note: 1. Use with N901 code TN for all transactions other than redistribution orders, to identify the transaction document number suffix. (Exception authorized for use in intra-af RDOs.) Reason Identifies DLMS Changes included in the DLMS Supplement Identifies DLMS mapping for RDO Follow-up. Expands usage; Intra-AF RDOs allow suffixing. (Since original note excluded the RDO, a separate note will be added.) Section B - DS 945A Material Release Advice Item Location # 1. DLMS Introductory Notes DS 945A Material Release Advice Revision Add to DLMS Introductory note 6: -, DLMS Mapping for Air Force Unique Transactions Used between Air Force Locations and Expeditionary Combat Support System (ECSS) Reason Identifies DLMS Changes included in the DLMS Supplement Enclosure 7, Page 1

18 Item Location DS 945A Material Release Advice # Revision 2. 1/W0611/20 Add new DLMS note: NJ Material Release Confirmation DLMS Note: 1. Use to provide confirmation on a material release order. (This corresponds to DLSS Document Identifier ARA, ARB, AR0, AUA, AUB, or AU0.) 2. Use to identify Redistribution Order Shipment Confirmation. This transaction provides shipment details from an internal AF storage location or an AF base retail activity to the AF ICP (Equates to DI BL0). Authorized DLMS migration enhancement in support of ECSS. Refer to. NK Material Release Denial DLMS Note: 1. Use to provide denial (warehouse refusal) information on a material release order. (This corresponds to DLSS Document Identifier A6_, except A6J) 2. Use to identify RDO Shipment Denial. This transaction provides shipment denial response from an internal AF storage location or an AF base retail activity to the AF ICP (Equates to DI B7A). Authorized DLMS migration enhancement in support of ECSS. Refer to. 3. 2/QTY01/55 Revise DLMS Note as follows: QC Quantity Disapproved DLMS Note: Use in material release denial, historical material release denial, disposal release denial, and historical disposal release denial transactions to identify the quantity of the warehouse refusal. (This equates to the quantity carried in DLSS Document Identifier A6_.) (Also applicable to intra-af RDO denial.) Reason Identifies DLMS mapping for RDO Shipment Confirmation. Identifies DLMS mapping for RDO Denial. Expands usage. (Since original note excluded the RDO, a separate note will be added.) Enclosure 7, Page 2