Defect Recording Analysis & Corrective Action System Steering Group (DRACAS SG) Remit Issue No. 3, 23 November 2016

Transcription

1 System Interface Committee (V/TC&C SIC) Endorsed by V/TC&C SIC System Steering Group (DRACAS SG) 1 Introduction 2 Scope Remit Issue No. 3, 23 November 2016 In accordance with SIC protocol, this remit defines the working arrangements for the Defect Recording Analysis & Corrective Action, a subgroup of. The V/TC&C SIC provides the focus for train control and communication issues. The purpose of the DRACAS SG is to oversee the implementation of an industry-wide DRACAS to the extent of being compliant with the recommended architecture and framework as set out in RSSB project T960 Specification of a defect recording and corrective action system architecture and process framework. The DRACAS SG shall assume ownership of the DRACAS vision and business requirements, providing authority to modify the architecture, if necessary. The DRACAS SG assumes the role of functional and technical client for Control Command and Signalling (CCS) DRACAS implementation projects and shall provide guardianship of the DRACAS architecture and the principles defined in RSSB projects T754 Development of an industry defect reporting analysis and corrective action system for control, command & signalling equipment, T957 A costed business model for an industry-wide DRACAS for shared CCS systems and T960 Specification of a defect recording and corrective actions system architecture and process framework. The DRACAS SG shall monitor implementation projects to evolve/refine the DRACAS process and architecture in line with experience gained from the European Rail Traffic Management System (ERTMS) programme and in doing so the DRACAS SG shall: a) Ensure compatibility of implementation projects with the CCS DRACAS vision b) Review the outputs of implementation projects from functional and technical perspectives c) Promote a consistent approach, learning opportunities, the development of synergies with other projects and the avoidance of unnecessary duplication d) Facilitate the benefits of the costed business model (T957) and monitor that they are being delivered effectively. In addition to the above, the DRACAS SG shall also: a) Provide user engagement and communication about the DRACAS vision and benefits b) Sponsor any further DRACAS research Page 1 of 6

2 3 Objectives of the DRACAS SG The Rail Technical Strategy The SIC Protocol requires that SICs support the development and implementation of the Rail Technical Strategy (RTS) by working with Future Railway to define and take forward research and innovation projects in pursuit of the RTS vision The role of the SIC, in agreement with the Technical Leadership Group (TLG), includes championing portfolios of the RTS. The Protocol states the following shall be the approach adopted by SICs: a) Strategic resulting from the Rail Technical Strategy and any consequent direction from TLG through formal remits to SIC Chairs, and b) Tactical dealing with more immediate issues, but aligning where necessary with the trajectory of the Rail Technical Strategy VTC&C SIC is the control command and communication industry portfolio champion. DRACAS SG will provide support to the V/TC&C SIC. Work plan The group will develop and maintain a work plan with the DRACAS implementation project(s) and ERTMS Programme Control Board (PCB), in accordance with this remit The work plan will include, but not limited to, the following activities: a) Agreeing SMART objectives for the DRACAS steering group b) Agreeing documents for PCB as prepared by the implementation project(s) c) Presentation of papers, jointly with project teams, to ERTMS PCB d) Establishing the future governance requirements as GB national rule (GE/RT8106) e) Development and delivery of a stakeholder engagement plan f) Overseeing the development of the functional requirements definition for the analysis tool capability within the DRACAS Conditions under which the group will cease activity The group shall cease activity when the V/TC&C SIC decides that either: a) The objectives and work plan are complete, or b) The group is no longer required 4 Membership The membership of DRACAS SG shall be appropriate to its scope. However, each industry category; RSSB, DfT and ORR is entitled to have one representative as a member of the group. The role of each member is to represent the views of the constituency to which they belong. The core membership of the group will comprise representation from: a) Train Operators (TOCs/FOCs) b) Rolling Stock Owners/Leasing Companies (RoSCos) c) Suppliers (including RIA) d) Infrastructure Managers (Network Rail) QP042_L4 Page 2 of 6

3 e) ERTMS DRACAS Project Team (Project Manager/Sponsor) f) Rail Safety & Standards Board (RSSB) Stakeholders (other than those listed above) and guests shall be invited by the Chair to provide supporting expertise, as and when required, which will include additional supplier representation and the regulators. The membership and alternates list is managed by RSSB and will be available for review at meetings. Any requests for amendments to the list should be made via the committee secretary. 5 Specialist Skills and Knowledge The DRACAS SG membership shall include: a) Understanding of DRACAS principles, processes and architectures. b) Understanding in managing shared technical systems and the range of issues that can arise. a) Understanding and experience in CCS system asset management processes, including system operation, configuration, performance management and failure management requirements. b) Data and process management skills. c) Communication and influencing skills for presenting to high level committees etc. d) Detailed knowledge of the DRACAS architecture defined in T960. e) General appreciation of the business context of GB/EU railways and interfaces. f) Experience or knowledge of similar information management systems in other industries. g) Experience or knowledge of similar information management systems in other railway authorities (focusing initially on ERTMS applications). h) Knowledge of other information management initiatives in the railway industry. i) Knowledge of existing and emerging standards and legislation relevant to DRACAS. j) Knowledge of safety management systems. k) Knowledge of European Train Control System (ETCS) and GSM-R. l) Knowledge of reliability principles. m) Knowledge of PAS 55 Optimal management of physical assets Disclosure of Interests Disclosure of interests applies to both SICs and sub-groups. The SIC Protocol states: If a member, or a person for whom that member works, has a direct or indirect personal interest in a matter to be discussed by the committee, as distinct from a common interest of the industry category as a whole, the member shall declare that interest to the Chairman of the committee of which they are a member at the earliest opportunity: On the first occasion at which the matter is discussed, or If a member is not aware of an interest at that time, at the next committee meeting after which they become aware of that interest, regardless of whether the matter is being discussed at that meeting. Once disclosed, an interest need not be disclosed again. QP042_L4 Page 3 of 6

4 When a member declares an interest, the other members shall decide whether that member may continue to participate in discussions on the matter concerned or whether that member shall be excluded from the meeting while the matter is discussed. 6 Delegation of Authority Decision making DRACAS SG shall operate on a consensus basis in accordance with the SIC Protocol which states: Consensus means a general agreement characterised by the absence of sustained opposition to substantial issues by any member of the committee concerned. The process of consensus involves taking into account the views of all members of the committee concerned and to reconcile conflicting arguments All recommendations and decisions are subject to endorsement from the V/TC&C SIC. Meeting quorum A meeting quorum consists of the following industry representatives/committee members: a) Chairman x 1 b) TOC x 1 c) FOC x 1 d) Network Rail x 1 e) RSSB x 1 f) ERTMS DRACAS Project team x 1 g) RoSCos x 1 h) RIA x 1 or their nominated alternate If a meeting is declared not quorate, absent members will have 10 working days after the distribution of the draft minutes to make an objection to any decision taken in the meeting. If no objections are made the decision will stand Meeting quorum shall be identified and declared at the start of each meeting and recorded appropriately within the minutes. 7 Process to nominate and appoint a new Chairman or new members The process to nominate and appoint a new Chairman or new members is set out in the SIC Protocol. 8 Governance Reporting / Recommendations DRACAS SG shall provide period update reports to the V/TC&C SIC on a bi-annual basis (two per annum). 9 Support provided by RSSB Support provided by RSSB shall be in accordance with the SIC Protocol. QP042_L4 Page 4 of 6

5 10 Organisation and Operation of Meetings Meetings shall be convened and operate in accordance with the pre-agreed schedule (six meetings per calendar year). The draft agenda shall be made available for review by the Chair no later than 10 working days prior to the meeting. Members wishing to add an item to the agenda should notify the Committee Secretary no later than 11 working days prior to the meeting. The agenda shall comprise of the following items. The order of items shall be determined by the Chair: a) Introduction & Administration (including establishing quorum, approval of draft minutes from previous meeting and summary of actions) b) Implementation Project Update c) Issues Log d) Synergy with other projects e) User Engagement f) Any other Business If there are insufficient agenda items to be discussed at any single meeting, the Chair will cancel the meeting with a minimum of five working days notice. 11 Administration Minutes Draft minutes will be reviewed by the RSSB technical specialist, RSSB Research and Development member and then by the Chair before distribution to the group The draft minutes of each meeting will be approved at the following meeting Care must be taken to ensure the approved published minutes and any associated papers do not contain commercially sensitive information Where requests are made to distribute approved published minutes and any associated papers beyond the intended audience (for example RIA distribution to their members) the relevant Chairman is to be made aware and their authorisation is to be sought, to ensure the papers do not contain information they would not wish to share beyond the group. Requests will be made via the Lead Stakeholder Support Manager, RSSB The draft minutes will be made available to the group via the RSSB extranet The approved minutes of each meeting will be made available to the group via the Extranet. Meeting Documentation The meeting documentation will be provided to the group no later than five working days prior to the meeting The meeting documentation will be made available to the group via the extranet. Remit Review This remit shall be reviewed by DRACAS SG every 12 months. QP042_L4 Page 5 of 6

6 System Interface Committee (V/TC&C SIC) Endorsed by V/TC&C SIC Appendix A V/TC&C SIC Governance Structure A.1 Page 6 of 6