Denver Public Schools KRONOS Workforce Central Suite Safety and Security Special Events Pay & Extra Pay Version 6.3

Transcription

1 Denver Public Schools KRONOS Workforce Central Suite Safety and Security Special Events Pay & Extra Pay Version 6.3 Supplemental Training for Safety and Security

2 Special Event Pay... 3 Description... 3 Find Employee... 4 Timecard Editing for Special Event Pay... 5 Editing Special Event Punches Adding Special Event Pay... 8 Safety and Security Extra Pay... 9 Training Pay- Flat Dollar amount... 9 Department of Technology Services Kronos Version 6.3 Revised 1/30/2017 js Page 2 of 9

3 Safety and Security Extra Pay Paying Security Personnel for Night Meetings and Special School Events The Department of Safety and Security has three categories of security personnel available to assist during night meetings and special school events. Rate of pay and pay code for Security Personnel: Job Title Pay Rate Pay Code Kronos Description Security Officer II (armed) $ Special Event-SO Armed Security Resource Specialist $ Special Event-SRS Campus Security Officer $ Special Event-CSO Two hour minimum, plus driving time to and from the special event are to be included for Security Officer II and Security Resource Specialist. Extra Pay for Training Eligible Safety and Security employees who are taking on the extra duty of training a new employee will receive extra pay in a flat dollar amount which is based on $500 per trainee. The $500 is divided by the number of trainers who are training the new recruit based on hours spent training. Ex. Three trainers are training one new recruit each training an equal # of hours. Each would receive 1/3 of the $500. Job Title Pay Rate Pay Code Kronos Description All Security Titles $500.00/trainer 4430 Safety and Security Ext Pay Department of Technology Services Kronos Version 6.3 Revised 1/30/2017 js Page 3 of 9

4 Getting Started: Finding an Employee 1. Go to TIMEKEEPING tab and select Schools Reconcile Timecard (this might be your default location) 2. Choose a Show drop down list and select a group of employees to display their timecards. User rights will determine what groups will display. 3. Choose a Time Period (date range) for the timecards you wish to view. 4. Double click on employee you wish to review. Timecard will show for selected time period. Note: You can also access the Timecard, Schedule, People records, or Reports by using the Quick Links to the left. Department of Technology Services Kronos Version 6.3 Revised 1/30/2017 js Page 4 of 9

5 Editing Special Event Punches: A. Mary worked her regular scheduled day on 12/23. She returned to work and punched in from 6pm-8pm for a special event function on the same day, 12/ Find the date and punches to edit: 2. Click on the arrow between the punches in the transfer column. 3. Drop down will appear. Click on Search. Department of Technology Services Kronos Version 6.3 Revised 1/30/2017 js Page 5 of 9

6 4. Key in account number. Example: 5. Click on Work Rule drop down. Department of Technology Services Kronos Version 6.3 Revised 1/30/2017 js Page 6 of 9

7 6. Choose correct work rule that applies. This determines the employees pay rate and applies correct Work Rule. Then click OK. 7. After every change always remember to SAVE changes. 8. Employee is required to be paid at least two hours even if they did not work the full two hours. When the Work Rule is applied, the system will automatically record at least two hours paid. Department of Technology Services Kronos Version 6.3 Revised 1/30/2017 js Page 7 of 9

8 Adding Special Event Pay to Kronos: B. Employee did not punch into Kronos. A paper timesheet is submitted to the supervisor who manually adds the records to Kronos. 1. If the employee has punches for their regular shift on the same day they worked a special event, add a line to the day by clicking on the arrow before the date. 2. Add the pay code for the correct Special Event either by keying it or using the drop down. Add the number of hours submitted on the timesheet. 3. Then transfer to the correct account number you want to charge. SAVE changes. 4. When adding time for a special event, the minimum hours reported can be no less than two hours even if they did not work two hours. Department of Technology Services Kronos Version 6.3 Revised 1/30/2017 js Page 8 of 9

9 Adding Extra Pay to Kronos C. Employee is to be paid a flat dollar amount for taking on the training of a new employee to the position. 1. On the last day of the pay period add an additional line by clicking on the arrow in front of the last date. 2. Add in the pay code for the extra pay either by keying it in or using the drop down. The pay code is 4430 with a description of Safety and Security Ext Pay. Add the dollar amount to be paid. 3. Transfer to correct account number you want to charge. SAVE changes. Department of Technology Services Kronos Version 6.3 Revised 1/30/2017 js Page 9 of 9